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2023-12-31-accounts

Registered number: 211272

THE HONYWOOD AND DOUGLAS CHARITY

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2023

THE HONYWOOD AND DOUGLAS CHARITY

REGISTERED SOCIAL HOUSING PROVIDER INFORMATION

Trustees Mr A Barr
Dr MH Porter (resigned 14 November 2023)
Dr AH Taylor
Mrs S Greenwood
Mr ED Chantler MBE
Mr JF Barr (resigned 14 November 2023)
Mr MR Ballard
Ms H Thorneloe
Rev Dr J Huggins
S Humphrey (appointed 31 January 2024)
Mr P Jarvis
Mrs J Gent
Mr WH Alexander
Registered number 211272
Principal address The Homestead
Grafty Green
Maidstone
Kent
ME17 2AP
Accountants MHA
Chartered Accountants
Victoria Court
17-21 Ashford Road
Maidstone
Kent
ME14 5DA
RSH registration number A4001
Treasurer Mr WJ Collins FCCA
Clerk Mrs K Costain

THE HONYWOOD AND DOUGLAS CHARITY

CONTENTS
Page
Report of the Trustees 1
Accountants' Report 4
Statement of Comprehensive Income 5
Balance Sheet 6 - 7
Statement of Cash Flows 8
Analysis of Net Debt 9
Notes to the Financial Statements 10 - 18
Detailed Statement of Financial Activities 19 - 21

THE HONYWOOD AND DOUGLAS CHARITY

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

OBJECTIVES AND ACTIVITIES

Principal activities

The Charity's governing document is a scheme of the Charity Commissioners of 5 July 1996. This merged the separate Honywood and Douglas charities to be administered and managed together as one charity (registration number 211272). The Honywood and Douglas charities were originally founded in 1622 and 1858 respectively.

The Almshouses belonging to the Charity are used for the accommodation of residents of not less than 60 years of age who, except in special cases approved by the Charity Commissioners, have lived in the ancient Parish of Lenham or the Parish of Boughton Malherbe for at least two years. Appointments of residents are made by the trustees.

The trustees maintain an Extraordinary Repair Fund for the purpose of providing for the extraordinary repair, improvement or rebuilding of the Almshouses. The fund is invested in Accumulation Shares in the M&G Charity Multi Asset fund.

Having constructed almshouses on all the land which it previously owned, a further property was acquired in December 2019, and conversion work, which had been delayed by the Covid-19 pandemic, was completed in 2022 to provide a further three almshouses. This brought the total residential units provided by the charity to 29, all of which were let at the year end.

Public benefit

The trustees have had due regard to the Charity Commission's published guidance on public benefit.

Trustees

The board of trustees usually consists of one ex-officio trustee, four nominated trustees and seven co-opted trustees. Two nominated trustees are appointed by the Parish Council of Lenham and two by the Parish Council of Boughton Malherbe, for a period of four years. Co-opted trustees are appointed by resolution of the trustees for a term of five years.

The trustees who served during the year are detailed on the information page.

The trustees meet regularly, and at least twice a year, to attend to the charity's affairs. Decisions are taken based on a majority of the votes and, in the event of equality of votes, the chairman has a casting vote.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.

Page 1

THE HONYWOOD AND DOUGLAS CHARITY

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Management of the charity's affairs and risk

The trustees appointed have local knowledge and are therefore generally aware of the charity's aims and housing stock. New trustees are provided with a copy of the charity's Trust Deed, the latest accounts and details of the obligations of the residents and the trustees.

The day to day management of the charity is delegated to the Treasurer, Mr WJ Collins, under consultation with the Board of Trustees. The overseeing of the ongoing repair of the charity's properties has been delegated to a local maintenance co-ordinator in consultation with the trustees.

The trustees consider that the major risks to which the charity is exposed are the preservation of the properties, the need to comply with relevant legal and regulatory obligations and the need to ensure that all financial transactions are properly recorded. They have therefore put the following systems into place :

(a) the buildings insurance is reviewed annually to ensure it remains appropriate and regular safety checks on fire equipment and gas appliances in the properties are undertaken. The general state of repair of the properties is reviewed by the Board of Trustees;

(b) Mr WJ Collins ensures that he remains up to date with the requirements of the Regulator of Social Housing, the Charities Commission and the National Association of Almshouses and draws any relevant information to the attention of the trustees.

(c) the charity's total income from maintenance contributions is reconciled annually and all major expenditure requires prior approval at a meeting of the trustees.

The trustees consider that the above measures enable them to meet the Value for Money and the Governance and Financial Viability Standards.

MARKET VALUE OF LAND AND BUILDINGS

The trustees consider that the market value of freehold land and buildings is in excess of the amount shown in the financial statements but, as these assets are used in the charity's activities and no disposals are envisaged, the excess has not been quantified.

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the report and financial statements in accordance with applicable law and regulations.

Charity law and registered social housing legislation requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its income and expenditure for that period. In preparing these financial statements, the trustees are required to :

Page 2

THE HONYWOOD AND DOUGLAS CHARITY

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Housing and Regeneration Act 2008 and the Accounting Direction for Private Registered Providers of Social Housing in England 2022. They also have a general responsibility for taking reasonable steps to safeguard the assets of the charity and to prevent and detect fraud and other irregularities.

Approved by order of the Board of Trustees on 14 May 2024 and signed on their behalf by:

.............................................................. Mr P Jarvis - Chairman

Page 3

THE HONYWOOD AND DOUGLAS CHARITY

ACCOUNTANTS' REPORT TO THE BOARD OF TRUSTEES ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF THE HONYWOOD AND DOUGLAS CHARITY FOR THE YEAR ENDED 31 DECEMBER 2023

We report on the accounts for the year ended 31 December 2023.

Respective responsibilities of the Board of Trustees and reporting accountants

The Board of Trustees of the Registered Social Housing Provider is responsible for the preparation of the accounts, and they consider that the Registered Social Housing Provider is exempt from an audit. It is our responsibility to carry out procedures designed to enable us to report our opinion.

Basis of opinion

Our procedures consisted of comparing the accounts with the accounting records kept by the Registered Social Housing Provider and making such enquiries of the officers of the Registered Social Housing Provider as we considered necessary for the purpose of this report. These procedures provide the only assurance expressed in our opinion.

Opinion

In our opinion:

(2) the Registered Social Housing Provider has satisfied the conditions for exemption from an audit of the accounts for the year ended 31 December 2023 specified in section 136(3) of the Housing and Regeneration Act 2008;

MHA

Chartered Accountants Victoria Court 17-21 Ashford Road Maidstone Kent ME14 5DA Date: 24 May 2024

Page 4

THE HONYWOOD AND DOUGLAS CHARITY

STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDED 31 DECEMBER 2023

Note

Maintenance contributions and heating charges
Investment income
Gross income
Operating expenses
Operating surplus/(deficit)
Interest payable and similar expenses
Surplus/(deficit) for the financial year
Other comprehensive income for the year
Gains/(losses) on revaluation of investments
Other comprehensive income for the year
Total comprehensive income for the year
2023
£
149,743
829
2022
£

132,552

686
150,572
(166,086)
133,238

(112,313)
(15,514)
(4,909)
20,925

(917)
(20,423)
3,988
20,008

(68)
3,988 (68)
(16,435) 19,940

All income and expenditure has arisen from continuing activities.

Approved by the Board of Trustees on 14 May 2024 and signed on their behalf by:

............................................................... Mr P Jarvis - Chairman

............................................................... Mr A Barr - Trustee

The notes on pages 10 to 18 form part of these financial statements.

Page 5

THE HONYWOOD AND DOUGLAS CHARITY REGISTERED NUMBER: 211272

BALANCE SHEET AS AT 31 DECEMBER 2023

Note
Fixed assets
Tangible assets
7
Investments
8
Current assets
Debtors: amounts falling due within one year
9
Current asset investments
10
Cash at bank and in hand
Creditors: amounts falling due within one
year
11
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after more
than one year
12
Net assets
Capital and reserves
Unrestricted funds
14
16,870
16,963
71,846
2023
£
814,618
63,347
877,965

18,352
16,678

85,072
120,102
(32,018)
58,724
936,689
(96,643)
840,046
840,046
840,046
2022
£
838,969
59,644
898,613
88,084
105,679
(46,955)
986,697
(130,217)
856,480

856,480
856,480

Page 6

THE HONYWOOD AND DOUGLAS CHARITY REGISTERED NUMBER: 211272

BALANCE SHEET (CONTINUED) AS AT 31 DECEMBER 2023

The financial statements were approved by the Board of Trustees on 14 May 2024 and signed on their behalf by:

............................................................... Mr P Jarvis - Chairman

............................................................... Mr A Barr - Trustee

The notes on pages 10 to 18 form part of these financial statements.

Page 7

THE HONYWOOD AND DOUGLAS CHARITY

STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 DECEMBER 2023
Cash flows from operating activities
(Deficit)/surplus for the financial year
Adjustments for:
Depreciation of tangible assets
Interest paid
Interest and dividends received
Decrease/(increase) in debtors
Increase in creditors
Net cash generated from operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Sale of unlisted and other investments
Interest received
Dividends received
Net cash from investing activities
Cash flows from financing activities
New bank loans
Repayment of bank loans
Other new loans
Repayment of other loans
Interest paid
Net cash used in financing activities
Net (decrease)/increase in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at the end of year
Cash and cash equivalents at the end of year comprise:
Cash at bank and in hand
2023
£
(20,423)
50,204
4,909
(829)
1,482
15,640
2022
£

20,008

26,089

917

(686)

(5,086)

4,432
50,983 45,674
(25,853)
-
111
718

(234,448)
50,539
25

661
(25,024) (183,223)
-
(26,276)
-
(8,000)
(4,909)
60,000

(425)
80,000

-

(917)
(39,185) 138,658
(13,226)
85,072
1,109

83,963
71,846 85,072
71,846

85,072
71,846 85,072

The notes on pages 10 to 18 form part of these financial statements.

Page 8

THE HONYWOOD AND DOUGLAS CHARITY

ANALYSIS OF NET DEBT FOR THE YEAR ENDED 31 DECEMBER 2023

Cash at bank and in hand
Debt due after 1 year
Debt due within 1 year
At 1
January
2023
£
85,072
(130,217)
(9,358)
Cash flows
£
(13,226)
33,574
701
At 31
December
2023
£
71,846
(96,643)
(8,657)
(54,503) 21,049 (33,454)

The notes on pages 10 to 18 form part of these financial statements.

Page 9

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. General information

The charity is registered in England with the Regulator of Social Housing as a Registered Social Housing Provider and as a charity. The registered address is The Homestead, Headcorn Road, Grafty Green, Maidstone, ME17 2AP. Details of its principal activities are shown on page 1.

2. Accounting policies

2.1 Basis of preparation of financial statements

The charity constitutes a public benefit entity as defined by FRS 102.

The financial statements are prepared in accordance with applicable accounting standards including Financial Reporting Standard 102 The Financial Reporting Standard Applicable in the UK and Republic of Ireland (FRS 102) and the Statement of Recommended Practice for Registered Social Housing Providers 2018 and comply with the Accounting Direction for Private Registered Providers of Social Housing in England 2022.

The financial statements are prepared on a going concern basis and under the historical cost convention as modified by the revaluation of investments.

The following principal accounting policies have been applied:

2.2 Turnover

Turnover represents maintenance contributions and heating charges income receivable in the year, net of maintenance contributions and heating charges losses from voids.

2.3 Tangible fixed assets

Tangible fixed assets (including social housing properties) are stated at cost, less accumulated depreciation and Social Housing Grants.

Freehold land is not depreciated.

Housing properties in the course of construction are stated at cost and are not depreciated.

Depreciation is provided on all other tangible fixed assets to write off the cost, less estimated residual value, over the estimated useful life as follows :

Almshouses and conversions - by equal instalments over 25 years Refurbishment, kitchens and bathrooms - by equal instalments over 15 years Integral features - by equal instalments over 10 years Fixtures - by equal instalments over 5 years

Development costs of properties are capitalised to the extent that they are directly attributable to bringing the properties into working condition for their intended use. Directly attributable costs include costs of architects, surveyors and project administrators.

2.4 Taxation

The charity is exempt from tax on its charitable activities.

Page 10

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

2. Accounting policies (continued)

2.5 Extraordinary repair fund

The extraordinary repair fund is maintained for the purpose of providing for the extraordinary repair or rebuilding of the Almshouses.

2.6 Investments

Investments are carried at market value or, where this is not readily available, at the Trustees' estimate of market value. Investments held for the long term are included in fixed assets. Investments held as part of short term treasury management are included in current assets.

2.7 Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the statement of comprehensive income in other administrative expenses.

2.8 Grants

Grants towards capital expenditure are deducted from the cost of the asset.

2.9 Loans and borrowings

Loans and borrowings are considered to be basic financial instruments and, as such, are measured at amortised cost.

2.10 Cyclical repairs and maintenance

Due to the establishment of a regular programme of repair and maintenance, provision for future works is not made and actual costs are charged to the income and expenditure account when incurred.

2.11 Major repairs

Provisions are made for future major repair costs on all housing properties, in so far as this is not eligible for grants from the Homes and Community Agency or local authorities. Provisions are only recognised to the extent that they represent a present obligation as a result of a past event, a payment is likely to be made and a reliable estimate can be made.

2.12 Judgements and key sources of estimation uncertainty

No significant judgements have had to be made by the trustees in preparing these financial statements, nor have they identified any key sources of estimation uncertainty.

2.13 Finance costs

Finance costs are charged to profit or loss over the term of the debt using the effective interest method so that the amount charged is at a constant rate on the carrying amount. Issue costs are initially recognised as a reduction in the proceeds of the associated capital instrument.

Page 11

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

3. Investment income

Dividends received
Interest received
2023
£
718
111
2022
£

661

25
829 686

4. Trustees' Remuneration and Benefits

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

Trustees' Expenses

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

5. Operating Surplus

Operating surplus is shown after charging the following:

Honoraria
Depreciation
2023
£
21,100
50,204
2022
£

18,860
26,089

6. Turnover

Turnover comprises maintenance contributions receivable in respect of the housing properties, Douglas and Honywood Almshouses. During the year there were twenty nine units of accommodation available for housing older people, twenty one at Douglas Court, Lenham, five at Honywood Almshouses, Lenham and three at 23 High Street, Lenham.

Turnover comprises:
Maintenance contributions
Charge for heating
2023
£
136,363
13,380
2022
£

120,072

12,480
149,743 132,552

Losses arising from voids and arrears written off amounted to £5,976 (2022: £1,527).

Page 12

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

7. Tangible fixed assets

Cost or valuation
At 1 January 2023
Additions
At 31 December 2023
Depreciation
At 1 January 2023
Charge for the year on owned assets
At 31 December 2023
Net book value
At 31 December 2023
At 31 December 2022
Freehold
property
£
1,431,613
25,853
Fixtures and
fittings
£
2,440
-
Total
£
1,434,053
25,853
1,457,466
2,440
1,459,906
592,644
50,204
2,440
-
595,084
50,204
642,848
2,440
645,288
814,618 - 814,618
838,969
-
838,969

Freehold property cost amounts to £2,044,317 (2022: £2,018,464) before Social Housing Grants of £586,851 (2022: £586,851), bringing the net property cost to £1,457,466 (2022: £1,431,613).

The Grants are unsecured but would be repayable in the event of the sale of the Almshouses.

During the year all expenditure relating to repairs and maintenance of the existing Almshouses was charged to the Income and Expenditure Account.

Page 13

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

8. Fixed asset investments

Cost or valuation of accumulation shares
At 1 January 2023
Revaluations
At 31 December 2023
Shares
£
59,644
3,703
63,347

There were no investment assets outside the UK.

The historical cost of the accumulation shares as at the balance sheet date is £34,629 (2022: £34,629).

9. Debtors

Maintenance contribution and heating charges arrears
Maintenance contribution accrued income
Insurance claim
2023
£
3,667
13,203
-
2022
£

3,687

12,581
2,084
18,352
16,870

Page 14

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

10. Current asset investments

Income shares 2023
£
16,963
2022
£

16,678
16,963 16,678

The historical cost of the income shares as at the balance sheet date is £11,599 (2022: £11,599).

During the year there were no purchases or sales of income shares. The market value of the shares held increased by £285 (2022: £536 decrease).

11. Creditors: Amounts falling due within one year

Bank loans
Other loans
Other creditors
Accruals and deferred income
Creditors: Amounts falling due after more than one year
Bank loans
Other loans
2023
£
657
8,000
18,370
19,928
2022
£

1,358

8,000
14,362

8,298
46,955 32,018
2023
£
32,643
64,000

2022
£

58,217
72,000
96,643 130,217

12. Creditors: Amounts falling due after more than one year

Page 15

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

13. Loans

Analysis of the maturity of loans is given below:

Amounts falling due within one year
Bank loans
Other loans
Amounts falling due 1-2 years
Bank loans
Other loans
Amounts falling due 2-5 years
Bank loans
Other loans
Amounts falling due after more than 5 years
Bank loans
Other loans
2023
£
657
8,000
2022
£

1,358

8,000
8,657 9,358
784
8,000

1,426

8,000
8,784 9,426
2,814
24,000

5,033

24,000
26,814 29,033
29,045
32,000

51,758

40,000
61,045 91,758
105,300 139,575

In 2022, the Charity received £60,000 in regards to a bank loan. The length of the loan is for 240 months with repayments including variable interest at 3.75% over base rate.

In 2022, the Charity received £80,000 loan from the Almshouse Association. The length of the loan is for 120 months and is interest free.

Page 16

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

14. Movement in funds

Unrestricted funds
General fund
Extraordinary repair fund
Total funds
At 1/1/23
£
796,836
59,644
Net
movement in
funds
£
(20,138)

3,703
Transfers
between
funds
£
-
-
At 31/12/23
£
776,699
63,347
856,480 (16,435) - 840,046

Net movements in funds included in the above are as follows:

Unrestricted funds
General fund
Extraordinary repair fund
Incoming
resources
£
150,572
-
Resources
expended
£

(170,995)
-
Gains and
losses
£
285
3,703
Movements
in funds
£

(20,138)
3,703
150,572 (170,995) 3,988 (16,435)

Page 17

THE HONYWOOD AND DOUGLAS CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Comparatives for movements in funds:

Unrestricted funds
General fund
Extraordinary repair fund
Total funds
At 1/1/22
£
726,827
109,715
Net
movement in
funds
£

19,470
468
Transfers
between
funds
£

50,539
(50,539)
At 31/12/22
£

796,836
59,644
836,542 19,938 - 856,480

Comparative net movements in funds included in the above are as follows:

Unrestricted funds
General fund
Extraordinary repair fund
Incoming
resources
£
133,238
-
Resources
expended
£
(113,230)
-
Gains and
losses
£
(536)
468
Movements
in funds
£
19,470
468
133,238 (113,230) (68) 19,938

The extraordinary repair fund was established under the Trust Deed dated 5 July 1996 for the purpose of providing for the extraordinary repair, improvement or rebuilding of the almshouses of the charity.

Extraordinary repair costs arose during this year for the purposes of the improvements to 23 High Street, Lenham.

Page 18

THE HONYWOOD AND DOUGLAS CHARITY

DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023

Maintenance contributions and heating charges
Investment income
Total incoming resources
Less: overheads

Operating expenditure
Operating (deficit)/surplus
Interest payable
Net (deficit)/income for the year
2023
£
149,743
829
2022
£

132,552

686
150,572 133,238
(166,086)

(112,313)
(15,514)
(4,909)
20,925

(917)
(20,423) 20,008

Page 19

THE HONYWOOD AND DOUGLAS CHARITY

SCHEDULE TO THE DETAILED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

Income
Maintenance contributions and heating charges
Investment income
Dividends
Interest
2023
£
149,743
2022
£

132,552
149,743 132,552
2023
£
718
111

2022
£

661

25
829 686

Page 20

THE HONYWOOD AND DOUGLAS CHARITY

SCHEDULE TO THE DETAILED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

Operating expenditure
Printing and stationery
Advertising and promotion
NAA subscription
Accountancy fees
Bank charges
Sundry expenses
Water and sewerage
Electricity
Gas
Insurances
Depreciation
Monitoring lifelines
23 High Street - running costs
Day to day maintenance
Cyclical and major maintenance
Insurance claim received against repair costs
Christmas alms
Honoraria
Home and Communities Agency subscription
Housing ombudsman subscription
400th anniversary expenses
Loss on sale of investments
Interest payable
Loan interest payable
2023
£
407
210
167
2,006
104
969
7,580
1,479
12,066
5,119
50,204
870
-
23,198
36,814
-
3,160
21,100
300
333
-
-
2022
£

289

-

120

1,900

104

294
6,066

1,868

7,927

3,564

26,089

663
519

15,863
24,677
(3,745)

3,190

18,860

300

309
2,918
538
166,086 112,313
2023
£
4,909

2022
£

917
4,909 917

Page 21