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2021-09-30-accounts

Charity number: 211213

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2021

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

CONTENTS
Page
Reference and administrative details of the charity, its trustees and advisers 1
Trustees' report 2 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 18

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2021

Trustees Mrs B J Joule (2011), Chairman
Mrs P Platt (2011)
Miss P Bailey (2010)
Mr M Horrobin (2010)
Councillor J Allin (2009), Vice Chairman
Mr C G Dawson (2010)
Mrs K Smith (2013)
Mr R Stone (2013), Treasurer
Mr S Grasar (2014)
Mr D Leah (2014)
Mrs S Walker (2021) (appointed 31 August 2021)
Charity registered
number
211213
Principal office
King's Mill Hospital
Mansfield Road
Sutton in Ashfield
Nottinghamshire
NG17 4JL
Accountant
Jonathan Wilson
Chartered Accountant
68 West Gate
Mansfield
Nottinghamshire
NG18 1RR
Bankers
Barclays Bank PLC
23 Market Place
Mansfield
Nottinghamshire
NG18 1HT
Solicitors
Harrop White Vallance and Dawson
9/11 Albert Street
Mansfield
Nottinghamshire
NG18 1EA
President
Mrs A Swan Parente MBE
Vice presidents
Councillor K Allsop
Mr A Callaghan
Dr R Scott
Secretary
King's Mill Hospital
Mansfield Road
Sutton in Ashfield
Nottinghamshire
NG17 4JL
01623 622515 (extension 6044)

Page 1

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021

The trustees present their annual report together with the financial statements of the charity for the from 1 October 2020 to 30 September 2021. The trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

Objectives and activities

a. Policies and objectives

In setting objectives and planning for activities, the trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

There have been no changes during the year.

Achievements and performance

a. Main achievements of the charity

The Trustees are pleased to present the report for the 73rd year of the League’s existence.

The shops re-opened in April 2021 but had to reduce their opening times since a number of volunteers had decided to retire.

To those who retired, for whatever reason, the trustees are very appreciative of their sterling service and for the time and energy which they have so freely given.

In the relatively short period from mid-April to the end of the financial year in September the shops raised a very creditable total of £20,415.

Owing to the various restrictions which were imposed during the early part of the financial year, the A.G.M. had to be cancelled, as did the planned trustee meetings, and the usual fund-raising events – lunches and the Welbeck Christmas concert, all of which had a significant affect on our income.

However it was possible to herald the partial relaxation of restrictions with a very successful Autumn lunch, held at the Hostess Restaurant, which together with the sales from a variety of stalls, and a raffle, produced a profit of £1,921.

There have also been generous regeneration grants from the two local authorities and during the year the lease agreements for the two Forest Town shops were renewed, each for a further period of five years, with no additional increases in cost.

Naturally in the light of continuing restrictions the tea bars, which have significantly contributed to our income, had to close, and remain closed. Hopefully their very valuable contributions will resume in 2022, but the Trustees will be guided by advice from the hospitals so that health risks will be avoided.

Also, due to the exceptional demand on medical services at King’s Mill Hospital, there has been no opportunity for the departments to consider what additional or replacement equipment is required, hence the League is holding a considerable cash reserve. A portion of this has been ear-marked for a special pain relief machine, and, since the shops produce two thirds of the annual income, money will be spent on redecoration and repairs so that they remain not only safe but also commercially appealing.

Page 2

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021

Achievements and performance (continued)

The trustees also approved payment for the provision of gifts to all those patients who were in hospital over the Christmas period.

Again, the trustees owe a great debt of gratitude to the volunteers who have endured all sort of difficulties but still have generated an amazing result which will allow the League to continue to support the local hospitals.

Financial review

a. Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Reserves policy

In line with the trustees' wishes to keep matters as simple and transparent as possible, and to ensure that donations received by our supporters and monies raised by our volunteers are available in full to meet our charitable objectives, we are retaining the sum of £62,000 which is the balance of a bequest received in a previous year, as a reserve. The interest on this sum will help to offset our modest but unavoidable administrative expenses. This sum is on deposit locally in the Mansfield Building Society with the balance being held in the bank current account with Barclays Bank PLC.

Structure, governance and management

a. Constitution

League of Hospital Friends (Mansfield and Sutton) is a registered charity, number 211213, and is constituted under a trust deed.

The League of Hospital Friends was formed in 1948 and its objects and powers are:

The object of the league shall be to relieve patients of the hospitals served by the league who are sick, convalescent, disabled, handicapped, infirm or in need of financial assistance and generally to support the charitable work of the said hospitals. For the purpose of carrying out the above object, but not otherwise, the league shall have the following powers:

Page 3

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021

Structure, governance and management (continued)

The league provides amenities for patients, visitors and staff of the following hospitals:

King's Mill Hospital, Sutton in Ashfield, including Millbrook Mental Health Unit Mansfield Community Hospital, Mansfield

b. Methods of appointment or election of trustees

The management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the trust deed.

As a preliminary to appointment, potential trustees are identified by the current trustees and are invited to attend a meeting of the trustees to familiarise themselves with the charity and to establish whether they would like to become a trustee if invited to do so. Having established that a potential trustee may be interested in becoming a full trustee, the current trustees debate the issue and (if appropriate) issue an invitation to the potential trustee to attend the next meeting; at which time an election will take place and the candidate informed whether they have been appointed as a trustee.

Approved by order of the members of the board of trustees on 31 January 2022 and signed on their behalf by:

Mrs B J Joule Chairman

Page 4

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021

Independent Examiner's Report to the Trustees of League of Hospital Friends (Mansfield and Sutton) ('the charity')

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2021.

Responsibilities and Basis of Report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work or for this report.

Signed: Jonathan Wilson

Dated: 31 January 2022

Jonathan Wilson Chartered Accountant

Page 5

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021

Note
Income from:
Donations and legacies
3
Other trading activities
4
Investments
5
Total income
Expenditure on:
Raising funds
6
Charitable activities
7
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Unrestricted
funds
2021
£
20,074
23,586
477
44,137
17,779
45,158
62,937
(18,800)
159,005
(18,800)
140,205
Total
funds
2021
£
20,074
23,586
477
44,137
17,779
45,158
62,937
(18,800)
159,005
(18,800)
140,205
Total
funds
2020
£
38,423
30,675
684
69,782
17,673
15,448
33,121
36,661
122,344
36,661
159,005

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 8 to 18 form part of these financial statements.

Page 6

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

BALANCE SHEET AS AT 30 SEPTEMBER 2021

Note
Fixed assets
Investments
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling due within one
year
12
Net current assets
Total net assets
Charity funds
Restricted funds
13
Unrestricted funds
13
Total funds
1,442
109,533
110,975
(35,450)
2021
£
64,680
75,525
140,205
-
140,205
140,205
4,319
90,575
94,894
-
2020
£
64,111
94,894
159,005
-
159,005
159,005

The financial statements were approved and authorised for issue by the trustees on 31 January 2022 and signed on their behalf by:

Mrs B J Joule Mr R Stone Chairman Treasurer

The notes on pages 8 to 18 form part of these financial statements.

Page 7

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. Accounting policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

League of Hospital Friends (Mansfield and Sutton) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Going concern

At the date of signing there is a degree of uncertainty about the economic impact of COVID-19. The trustees continue to monitor the position closely however they believe that the charity will maintain its current level of activity and they therefore continue to adopt the going concern basis.

1.3 Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on raising funds includes all expenditure incurred by the charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Page 8

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. Accounting policies (continued)

1.4 Expenditure (continued)

Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

1.5 Government grants

Government grants relating to tangible fixed assets are treated as deferred income and released to the statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the statement of financial activities as the related expenditure is incurred.

1.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

1.7 Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the balance sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the statement of financial activities.

1.8 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.9 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.10 Liabilities and provisions

Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the statement of financial activities as a finance cost.

Page 9

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. Accounting policies (continued)

1.11 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

1.12 Operating leases

Rentals paid under operating leases are charged to the statement of financial activities on a straight line basis over the lease term.

1.13 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Investment income, gains and losses are allocated to the appropriate fund.

2. General information

The League of Hospital Friends (Mansfield and Sutton) is a charity registered in England, registration number 211213.

Page 10

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

3. Income from donations and legacies

Unrestricted
funds
2021
£
Donations
Donations
1,237
In memoria donations
265
Subscriptions
70
Government grants
Ashfield District Council - COVID-19
13,002
Mansfield District Council - COVID-19
5,500
20,074
Unrestricted
funds
2020
£
Donations
Donations
7,866
In memoria donations
165
Subsriptions
70
Staff and tea bar collections
322
Government grants
Ashfield District Council - COVID-19
10,000
Mansfield District Council - COVID-19
20,000
38,423
Total
funds
2021
£
1,237
265
70
13,002
5,500
20,074
Total
funds
2020
£
7,866
165
70
322
10,000
20,000
38,423

Page 11

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

4. Income from other trading activities

Income from fundraising events

Unrestricted
funds
2021
£
Forest Town charity shop
9,952
Millbrook voluntary shop
153
Sutton charity shop
10,310
Fundraising events
3,171
23,586
Unrestricted
funds
2020
£
Forest Town charity shop
15,313
Millbrook voluntary shop
760
Sutton charity shop
9,763
Fundraising events
4,185
Sutton shop - hospital stalls
654
30,675
Total
funds
2021
£
9,952
153
10,310
3,171
23,586
Total
funds
2020
£
15,313
760
9,763
4,185
654
30,675

Page 12

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

5. Investment income

Unrestricted
funds
2021
£
Investment income - local cash
477
Unrestricted
funds
2020
£
Investment income - local cash
684
Total
funds
2021
£
477
Total
funds
2020
£
684

Page 13

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

6. Expenditure on raising funds

Costs of raising voluntary income

Unrestricted
funds
2021
£
Forest Town charity shop costs
9,811
Millbrook voluntary shop costs
288
Sutton charity shop costs
6,430
Fundraising events costs
1,250
17,779
Unrestricted
funds
2020
£
Forest Town charity shop costs
9,219
Millbrook voluntary shop costs
832
Sutton charity shop costs
5,976
Fundraising events costs
868
Mansfield Community Hospital voluntary shop costs
778
17,673
Total
funds
2021
£
9,811
288
6,430
1,250
17,779
Total
funds
2020
£
9,219
832
5,976
868
778
17,673

Page 14

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

7. Analysis of expenditure on charitable activities

Summary by expense type

Unrestricted
funds
2021
£
Amenities and equipment
5,826
Amenities provision at end of year
35,450
Subscriptions
913
Printing, stationery, postage and advertising
163
Sundries
158
Independent examiner's fees
2,148
Trustees' remuneration
500
45,158
Unrestricted
funds
2020
£
Amenities and equipment
12,287
Amenities provision at start of year
(748)
Subscriptions
869
Printing, stationery, postage and advertising
97
Sundries
295
Independent examiner's fees
2,148
Trustee's remuneration
500
15,448
8.
Independent examiner's remuneration
2021
£
Fees payable to the charity's independent examiner for the independent
examination of the charity's annual accounts
2,148
Total
funds
2021
£
5,826
35,450
913
163
158
2,148
500
45,158
Total
funds
2020
£
12,287
(748)
869
97
295
2,148
500
15,448
2020
£
2,148

Page 15

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

9. Trustees' remuneration and expenses

During the year, one or more trustees has been paid honorarium or has received from the charity. The value of trustees' honorarium was as follows:

2021 2020
£ £
Mr R Stone (2013) Honorarium 500 500

During the year ended 30 September 2021, no trustee expenses have been incurred (2020 - £NIL).

10. Fixed asset investments

Cost or valuation
At 1 October 2020
Additions
At 30 September 2021
Net book value
At 30 September 2021
At 30 September 2020
Unlisted
investments
£
64,111
569
64,680
64,680
64,111

All the fixed asset investments are held in the UK and are represented by cash deposits with The Mansfield Building Society (2020 - The Mansfield Building Society).

11. Debtors

2021 2020
£ £
Prepayments and accrued income 1,442 4,319

Page 16

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

12. Creditors: Amounts falling due within one year

Accruals and deferred income
Statement of funds
Statement of funds - current year
Unrestricted funds
General Funds
Statement of funds - prior year
Unrestricted funds
General Funds
Balance at 1
October
2020
£
159,005
Balance at
1 October
2019
£
122,344
Income
£
44,137
Income
£
69,782
2021
£
35,450
Expenditure
£
(62,937)
Expenditure
£
(33,121)
2020
£
-
Balance at
30
September
2021
£
140,205
Balance at
30
September
2020
£
159,005

13. Statement of funds Statement of funds - current year

Page 17

LEAGUE OF HOSPITAL FRIENDS (MANSFIELD AND SUTTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

14. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2021
£
Fixed asset investments
64,680
Current assets
110,975
Creditors due within one year
(35,450)
Total
140,205
Total
funds
2021
£
64,680
110,975
(35,450)
140,205

Analysis of net assets between funds - prior year

Fixed asset investments
Current assets
Total
Unrestricted
funds
2020
£
64,111
94,894
159,005
Total
funds
2020
£
64,111
94,894
159,005

15. Operating lease commitments

At 30 September 2021 the charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years
2021
£
-
21,195
21,195
2020
£
2,355
-
2,355

16. Related party transactions

There are no further related party transactions that require disclosure.

Page 18