General
## **Minutes of Penshurst Almshouses Meeting**
## **Wednesday 2 April 2025**
**In Attendance** Reverend Lisa Cornell (Chair) LC Louise Howard (Trustee) LH John O’Shea (Trustee) JOS Duncan Howard (Trustee) DH Wendy Bates (Trustee) WB Kirsten Hudson (Trustee) KH Maggie Atkins (Clerk) MA **Absent** John O’Shea (JOS)
|**No**|**Discussion Point**|**Acton**|
|---|---|---|
|1|Declaratons of Interest was raised – none were declared|None|
|2|Minutes from 12thNovember were discussed and approved|MA|
|3|**Residents’ issues**
**Noise**– no further complaints about noise so no acton
required but to review if needed including a leter to
residents
DH’s idea of a buddy system was well received and should
be scheduled for each of the Trustees in the future
Jean-Philippe Boitel. - Progress as he contnues to be more
outgoing. Universal Credit being paid regularly but no back
payments have been received, MA to chase via Richard in
UC.
A six-monthly review to be reinstated with all residents
(these had slipped and been done verbally and informally
usually via Mervyn) and also an annual review in April
involving a fat inspecton with one or two trustees.
WB/KH to draw upa list and tmetable,see secton 9 below.|DH to follow up
with other trustees
MA to follow up with UC|
|4|**Building Fabric**
LH reported that a Quinquennial (fve-year) inspecton of the
building’s fabric last took place in 2000 so is due in 2025.
Stephen Johnson undertook the 2015 inspecton, Hickman
Davies the 2020 inspecton. HD no longer exist but LH will do
some research and obtain prices for an inspecton
See secton 7 below|**LH**|
|5|**Clerk’s report**As Bob Atkins passed away at the beginning of
January Maggie thanked everyone for giving her space, so
consequentlynot much acton tookplace duringthisperiod.||
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|6|**Operatonal Risk Policy & Finances (JOS)**
JOS to update us on investments and the risk policy at the
next meetng as he was not present today. Richard Cserjen,
who has produced the audited accounts for the last few
years, will do so again for the 2024 accounts. JOS and MA to
review the cash book and bank statements before passing
on the material to Richard.|**JOS and MA**|
|---|---|---|
|7|**Mervyn Holt - Fire Safety Adviser/Building**
**Adviser/Caretaker**
See ‘outstanding issues’ summary from Mervyn sent
separately
Following two recent problems with the oil tank, (installed
+/-30 years ago) it was suggested that we invest in a new
tank which would cost around £4,000. (Quotes received
from Litle London and Mascells for £4794 and £3936
respectvely, inclusive of VAT) The Trustees decided not to
replace the oil tank but instead fx the immediate problems
(faulty/problematc oil gage and flter) & research
alternatve energy optons.
In view of recent and future increases in costs of oil, and
environmental costs, various ideas were discussed for
heatng alternatves such as air-source and ground source
heat pumps, photo-voltaic panels. Investgate Energy Trust,
Natonal Lotery, Green Deal. KH & LH to
research/investgate optons/funding/best practce etc
The boiler was replaced in 2021.
The hot water cylinder in fat 6 needed replacing due to
corrosion and leak. It is likely that all the cylinders were
installed at the same tme and will need imminent
replacement. A review of heatng alternatves should
include water/insulaton/energy efciency etc.
The shower in fat 3 has poor fow and design. MH is going
to prepare a quote for replacing current bath/shower with a
wet room and pumped system.
MH needs to submit weekly/monthly actvity sheets so we
can have a record of what is done and when.
LH to chase|MH to get dates from the
electrician for EICR work
hopefully in April.
Updated 30 page Risk
Assessment completed by MH
and forwarded to Trustees by
MA
Outstanding issues by MH
forwarded to Trustees by MA
KH & LH
MH/LH to circulate
LH/MH|
|8|**Website**
WB and KH plan to work together on a website - a frst for
Penshurst Almshouses. Gallards Almshouses in|**WB/KH**|
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||Southborough have a useful website for reference. The
Village Hall recommended Jenny Cooper who they have
used successfully and at reasonable cost. MA to pass on
contact details to WB/KH|**MA**|
|---|---|---|
|9|**Property Management/Residents’ Review**
Draw up outline of management schedule looking at fre,
electrics, building maintenance, residents’ review; calendar.
Seek advice on independent living from Gallards almshouse
in Southborough which has 27 elderly and needy residents;
9 trustees (does JOS have contact with them? Their general
number is 01892 528437).
Speak also to Almshouse Associaton for their advice on
independent living (our membership number is 339).
Review the welcome document WB kindly prepared some
tme ago.|**WB/KH**
**All, Maggie please circulate again**|
|10|**AOB**
The group agreed with the decision not to have a cake stall
this year but would consider possibilites for next year.
MA to purchase an Easter egg and card for each of the
residents and to deliver the week before Easter.|_MA has since purchased and_
_delivered a card and Easter egg to_
_each resident and received a_
_thank you from each apart from_
_JP. Mervyn to follow up with JP._|
|11|**Date of next meetng**Suggest setng quarterly for future
meetngs: ideally the frst Wednesday of the month (apart
from July 2025)
Next meetngs: 9 July 2025, 1 October 2025 and 7 Jan 2026,
all at 6pm, the Rectory.|All to note|
||||
With apologies from MA for the delay in issuing these minutes following LH approval.
MA/LH/180425
General
General
## **Penshurst Almshouses (Housing Association)**
## **Report and Accounts**
## **31 December 2024**
General
General
## **Penshurst Almshouses**
Contents of the Financial Statements
For the Period Ended 31[st] December 2024
Contents of the Financial Statements
||Page||
|---|---|---|
|Trustees report||1-2|
|Accountants report||3|
|Statement of Comprehensive Income||4|
|Statement of Financial Positon||5|
|Notes to the accounts||6-9|
|Detailed Statement of Financial Positon||10|
Page 1
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## Penshurst Almshouses (Housing Association)
## **Trustees Report**
The Trustees present their report together with the Financial Statements for the year ended 31[st] December 2024
## **Objectives and Organisation**
Penshurst Almshouses (Housing Association) was set up to provide accommodation for the needy of the ancient Parish of Penshurst in association with the Charity’s Trust Deed. The charity is registered with the following bodies:
The Housing Corporation (Reg No A2406)
The Charity Commission (Reg no 211205)
The National Association of Almshouses
## **Review of Articles**
All six properties were occupied throughout the year.
Trustees:
The trustees of the Charity during the year were:
Rev L Cornell
Mr D Howard
Mr J O’Shea
Mrs L Howard
Mrs W Bates
Kirsten Hudson (November 2024)
Page 2
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## **Penshurst Almshouses**
## **Statement of Trustee’s Responsibilities**
Registered social housing legislation requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the registered social landlord and of the surplus or deficit of the registered social landlord for that period. In preparing these financial statements, the trustees are required to select suitable accounting policies and then apply them consistently, make judgements and estimates that are reasonable and prudent, state whether applicable accounting standards have been followed and prepare the financial statements on the going concern basis unless its inappropriate to do so
## Accountants
A resolution to reappoint the accountants will be put to the members at the AGM
This report was approved by the board on
Mrs M Atkins
Clerk of the Trustees
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## Page 3
## **Penshurst Almshouses**
## **Penshurst Almshouses (Housing Association)**
## **Accountants Report**
**Accountants Report to the Trustees of Penshurst Almshouses (Housing Association)**
**You consider that the charity is exempt from an audit for the year. You have acknowledged on the trustees report your responsibilities for ensuring that the charity keeps accounting records that give a true and fair view of the state of affairs of the charity and of its surplus or deficit for the year.**
**In accordance with your instructions, I have prepared the accounts which comprise the Statement of comprehensive Income, the Statement of Financial position and the related notes from the accounting records of the charity and on the basis of information and explanations you have given to me.**
**I have not carried out an audit or any other review and consequently I do not express any opinion on these accounts.**
**R L Cserjen**
**Accountant**
**Linnets**
**The Lane**
**Fordcombe**
**Kent**
**TN3 0RP**
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## **Page 4**
## **Penshurst Almshouses (Housing Association)**
## **Statement of Comprehensive Income for the Year Ended 31 December 2024**
|Notes
**Residential Charges**
**Administrative expenses**
Income From Investments
Award
Interest Received/ (Paid)
3
**Profit / (Loss) on Ordinary activities before taxation**
Tax on Profit / (Loss) on ordinary activities
**Total Comprehensive Income ( Loss) for the year**
**Statement of Changes in equity for the Financial year**
Surplus/ (deficit) for the financial Year
Unrealised gain/ (loss) on investments
Total Gains and losses recognised since last report|2024
2023
£
£
26,530
25,510
(28,152)
(32,648)
2,209
2,174
200
3|
|---|---|
||590
(4,764)
-
-
**590**
**(4,764)**
590
(4,764)
6,649
16,269|
||7,239
11,505|
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**Page 5**
## **Penshurst Almshouses (Housing Association)**
## **Statement of Financial position as at 31 December 2024**
|Notes
Fixed assets
Tangible Assets
4
Investments
5
Current Assets
Debtors
6
Cash at Bank and in hand
Housing Associaton Grant
8
**Total Assets**
Capital and Reserves
Cyclical maintenance Reserve
9
Extraordinary repair Fund
10
Revaluaton reserve
11
General reserve
12
Creditors: Amounts falling due within one year
7
**Total Liabilites and Equity**|2024
2023
4,677
5,241
175,709
169,060|
|---|---|
||180,386
174,301|
||1,051
1,149
5,684
5,906|
||6,735
7,055|
||-
-|
||**187,121**
**181,356**|
||16,000
16,000
30,000
30,000
133,736
127,087
6,910
6,320|
||186,646
179,407|
||475
1,949|
||**187,121**
**181,356**|
Members of the Board of Trustees Approved by the board on
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……………………………………………..
## **Page 6**
## **Penshurst Almshouses (Housing Association)**
## **Notes to the Accounts for the year ended 31 December 2024**
## **1. Status of the Charity**
The Charity is registered under the Housing Act 1996 and it is wholly engaged in housing activities as defined in that act.
## Cash Flow Statement
The trustees have elected to take advantage of the exemptions under FRS1 (Revised) and the Accounting Requirements for Registered Social Landlords General Determination 2000 not to prepare a cash flow statement. The Charity’s financial statements are prepared in accordance with the UK statements of Standard Accounting Practice, Financial Reporting Standards and the Statement of Recommended Practice, Accounting by Registered Social Landlords. The principal accounting policies adopted are as follows:
## Accounting Basis
These financial statements, prepared under the historical cost convention, comply with the appropriate legislation and with the Accounting Requirements for Registered Social Landlords General Determination 2000 based on the Housing Corporation Recommended Form of Published Accounts for Housing Associations. Fixed assets are property improvements, which are depreciated.
## Investments
All investments are included at market value. Realised and unrealised gains and losses are included as they arise. Gains and losses are shown as movements on the revaluation reserve.
## Reserves
Amounts have been transferred to designated reserves out of revenue account surpluses in order to anticipate any liability which might arise in the future.
## Designated Funds
The Charity has designated certain funds for specific purposes. These are reflected in the notes. Although there is no legal force to the designations, the charity has decided that setting aside these funds will help the charity make best use of its resources.
|2.|**Operatng Surplus / (defcit)**|**2024**|**2023**|
|---|---|---|---|
|||£|£|
||This is stated afer charging:|||
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Accountants remuneration
450
475
## **Page 7**
## **Penshurst Almshouses (Housing Association)**
## **Notes to the Accounts for the year ended 31 December 2024**
|3.|**Interest received/ paid**|**2024**||**2023**|
|---|---|---|---|---|
|||£||£|
||Interest received / paid|3|||
|4.**Tangible Fixed Assets**|||||
||||Land and||
||||Buildings||
|Cost|||£||
|At 1|January 2024||18,930||
|At 31 December 2024|||18,930||
|Depreciaton|||||
|At 1|January 2024||13,689||
|Charge for the Year|||564||
|At 31 December 2024|||14,253||
|Net Book Value|||||
|At 31 December 2024|||4,677||
|At 31 December 2023|||5,241||
|5.|**Investments**|**2024**||**2023**|
|||£||£|
||Income Shares|77,665||75,728|
||Charites Ofcial Investment Fund Accumulaton Shares 95,875|||91,234|
||Natonal Associaton of Almshouses Common||||
||Investment Fund|2,169||2,098|
||Total Investments|175,709||169,060|
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**Page 8**
## **Penshurst Almshouses (Housing Association)**
## **Notes to the Accounts for the year ended 31 December 2024**
|6.|**Debtors**|**2024**|**2023**|
|---|---|---|---|
|||£|£|
||Prepayments|1,051|1,149|
|7.|**Creditors: Amounts falling due within one year**|**2024**|**2023**|
|||£|£|
||Housing Corporaton Loan|-|-|
||Other Creditors|475|1,949|
|8.|**Housing Associaton Grant**|**2024**|**2023**|
|||£|£|
||Grant|-|-|
||**9. Cyclical Maintenance Reserve**|**2024**||
|||£||
||As at 1 January 2024|16,000||
||As at 31 December 2024|16,000||
||**10. Extraordinary Repair Fund**|**2024**||
|||£||
||As at 1 January 2024|30,000||
||As at 31 December 2024|30,000||
||**11. Revaluaton Reserve**|**2024**||
|||£||
||As at 1 January 2024|127,087||
||Movement in the Year
|6,649||
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As at 31 December 2024
133,736
## **Page 9**
## **Penshurst Almshouses (Housing Association)**
**Notes to the Accounts for the year ended 31 December 2024**
**12. General Reserve 2024** £ As at 1 January 2024 6,320 Movement in the Year 590 As at 31 December 2024 6,910
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## **Page 10**
## **Penshurst Almshouses (Housing Association)**
**Detailed Income & Expenditure Account for the year ended 31 December 2024**
|Income
Residental Charges
Donaton
Administratve Expenses
Premises Costs
Rates
Light and Heat
General Administratve Expenses
Insurance
Repairs and Maintenance
Improvements
Depreciaton
5yr structural survey
Sundry expenses
Legal and professional fees
Accountancy Fees|**2024**
**2023**
**£**
**£**
26,530
25,510
200
2,490
2,976
-
-
6,757
4,959
9,247
7,935
751
1,625
13,015
14,343
5,029
564
564
4,101
2,702
18,430
24,263
475
450
28,152
32,648|
|---|---|
General
Penshurst Almshouses (Housing Association)
## **Trustees Report**
The Trustees present their report together with the Financial Statements for the year ended 31[st] December 2024
## **Objectives and Organisation**
Penshurst Almshouses (Housing Association) was set up to provide accommodation for the needy of the ancient Parish of Penshurst in association with the Charity’s Trust Deed. The charity is registered with the following bodies:
The Housing Corporation (Reg No A2406)
The Charity Commission (Reg no 211205)
The National Association of Almshouses
## **Review of Articles**
All six properties were occupied throughout the year.
Trustees:
The trustees of the Charity during the year were:
Rev L Cornell
Mr D Howard
Mr J O’Shea
Mrs L Howard
Mrs W Bates
Kirsten Hudson (November 2024)
**Penshurst Almshouses**
## **Penshurst Almshouses (Housing Association)**
## **Accountants Report**
## **Accountants Report to the Trustees of Penshurst Almshouses (Housing Association)**
**You consider that the charity is exempt from an audit for the year. You have acknowledged on the trustees report your responsibilities for ensuring that the charity keeps accounting records that give a true and fair view of the state of affairs of the charity and of its surplus or deficit for the year.**
**In accordance with your instructions, I have prepared the accounts which comprise the Statement of comprehensive Income, the Statement of Financial position and the related notes from the accounting records of the charity and on the basis of information and explanations you have given to me.**
**I have not carried out an audit or any other review and consequently I do not express any opinion on these accounts.**
**R L Cserjen**
**Accountant**
**Linnets**
**The Lane**
**Fordcombe**
**Kent**
**TN3 0RP**