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2024-10-31-accounts

Charity registration number:

211018

Portreath Improvements Committee

Annual Report and Financial Statements for the Year Ended 31st October 2024

Celtic Bookkeeping and Accountancy Services Ltd Suite 8 Tower House New Portreath Road Redruth TR16 4QL

Portreath Improvements Committee

Contents

Reference and Administrative Details 1
Trustees' Report 2-3
Statement of Trustees' Responsibilities 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8-15

Portreath Improvements Committee

Reference and Administrative Details

Trustees

Alison Harris Zoe Ford Geoffrey Hodge Colin Male Melanie Southerdon Marjorie Rowland Caroline Thomas Stephen Davies Louise Mallas Shirley Nash Joe Urban Ann Mercs Mark Perry Simon Goodwin Sara Clasper Alan Harris Cath Dennis

Principal Office Bankers
3 Bassett Terrace Unity Trust Bank
Penberthy Road Nine Brindley place
Portreath Birmingham
TR16 4LT B1 2HB

Charity Registration Number

211018

Independent Examiner

Leanda Daddow MICB Suite 8 Tower House New Portreath Road Redruth TR16 4QL

Celtic Bookkeeping and Accountancy Services Ltd

Portreath Improvements Committee

Trustees' Report

The Trustees present their report along with the financial statements of the charity for the year ended 31/10/2024

The financial statements have been prepared in accordance with the accounting policies set out on page 8 and comply with the charity's constitution and applicable law.

Reference and Administrative information, set out on Page 1, forms part of this report.

GOVERNANCE

Portreath Improvements Committee is a registered charity number 211018. It was founded on 1 August 1962 and is managed in accordance with the Trust Deed of that date.

The committee trustees during the period and at the date of this report (unless otherwise indicated) were: -

Alison Harris
Zoe Ford Secretary
Geoffrey Hodge Vice Chair
Colin Male
Melanie Southerdon
Marjorie Rowland
Caroline Thomas Treasurer
Stephen Davies
Louise Mallas
Shirley Nash
Joe Urban
Ann Mercs
Mark Perry
Simon Goodwin
Sara Clasper
Alan Harris
Cath Dennis

The Committee is entitled to appoint charity trustees if required, in accordance with the Trust Deed. There are 24 places on the Portreath Improvements Committee and our Annual General Meeting is held on the last Monday of January.

Residents of the village can, if there are places apply to be on the committee, in writing two weeks before the AGM by applying to the secretary and must be purposed and seconded by two village residents. If there are more applications than vacancies a vote will be held.

Portreath Improvements Committee

Trustees' Report

OBJECTIVES AND ACTIVITIES

The objective of the charity is that its property shall be held and managed for the benefit of the inhabitants of the village of Portreath in the County of Cornwall. This objective is achieved by using the income generated to provide and maintain a village hall and playing fields, to protect and maintain the sea front, to provide and maintain public seats and shelters and to preserve and enhance the beauty of the village. Furthermore, in furtherance of the above, to give financial assistance to any other charitable bodies or organizations.

PUBLIC BENEFIT STATEMENT

In planning our activities for the year the trustees have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to guidance published by the Charity Commission. The charity continually expends its income on maintaining its assets which are used for the benefit of all the inhabitants of Portreath and visitors to the area.

ACHIEVEMENTS AND PERFORMANCE

Income is generated by the charity principally from monies received from Portreath Association Ltd in respect of the Car Park supplemented by income from letting the Institute and Millennium Halls, income has dropped significantly with PALs continued lease where they will pay maintenance tasks directs to reduce the overall cost to PIC as part of a maintenace lease. There is still a lower amount of money received from PAL goes towards the upkeep of the PIC assets. The village has benefited with continued funding to assist Redruth Lions with the Easter Egg Hunt as well as the annually supplemented Christmas trees, Trembling Tram and donating for the Illogan Sparnon Band to provide music for the Carols around the Christmas Tree event. The income received from the car park for the year was £53,000 and rental income of £4,702 and donations resulting in a total income of £58,517.50. (2023: £55,315). A total of £45782.93 (2023: £55,028.65) was expended on upkeep and activities within the village of Portreath. PAL have also spent £38,856 on maintenance and management within the village as part of their lease.

FINANCIAL REVIEW

A surplus of £12,734.57 (2023 - £286.53) has arisen on unrestricted funds this year. This has improved over previous years due to less larger projects requiring funding after major maintenance work on the Millennium Hall was carried out in previous years, and PAL have taken on more management and maintenance to reduce PIC direct costs. Many organized activities which have brought the village together and green spaces continually maintained for villager enjoyment, continue to be paid for and organised by the PIC. There is also a balance owed from PAL of £262,155 that allows for future plans to be completed. It is the intention of the charity to maintain unrestricted funds which are the free reserves of the charity at an amount not less

However, in addition, sufficient funds need to be retained to ensure the charity is able to finance necessary improvements and major repairs that may be required in respect of the car park, sea front, buildings and the village generally. The Trustees consider that the funds currently retained are sufficient for this purpose.

The attached annual accounts comply with current statutory requirements, the charity's governing document and the Statement of Recommended Practice (Charities SORP (FRS 102)).

The annual report was approved by the trustees of the charity on 15/08/2025

and signed on its behalf by:

{{sig2_es_:signer1:signature:dimension(width=80mm, height=15mm)}}Caroline Thomas (Aug 22, 2025 15:32:54 GMT+1) ~~......................................... Caro~~ line Thomas Trustee

Portreath Improvements Committee

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The annual report was approved by the trustees of the charity on 29th August 2024 and signed on its behalf by:

{{sig1_es_:signer1:signature:dimension(width=80mm, height=15mm)}}Caroline Thomas (Aug 22, 2025 15:32:54 GMT+1)......................................... Caroline Thomas Trustee

Portreath Improvements Committee

Independent Examiner's Report to the trustees of Portreath Improvements Committee

I report on the accounts of the charity for the year ended 31 October 2024 which are set out on pages 6 to 15. Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act 2011; and

  3. to prepare accounts which according with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper

understanding of the accounts to be reached.

...................................... Leanda Daddow Celtic Bookkeeping and Accountancy Services Ltd Suite 8 Tower House New Portreath Road Redruth TR16 4QL

Portreath Improvements Committee

Statement of Financial Activities for the Year Ended 31st October 2024

Note Unrestricted Funds
Restricted Funds
Total 2024
Total 2023
Income and Endowments from:
Donations and legacies
2
Charitable Activities
3
Other Trading Income
4
Investment Income
5
£815.00

- )

815.00)

12,500.00)
£57,702.50

- )

57,702.50)

42,815.00)
£0.00

- )

- )

- )

- )

- )

- )

- )
Total Income
58,517.50)

- )

58,517.50)

55,315.00)
Expenditure on:
Charitable Activities
6

45,782.93)

- )

45,782.93)

55,028.65)
Fixed Assets
11

- )

- )

- )

- )
Total Expenditure
45,782.93)

- )

45,782.93)

55,028.65)
Net Movement in Funds
12,734.57)

- )

12,734.57)

286.35)
Reconciliation of Funds
Total funds brought forward
Total funds carried forward
14

607,941.68)

- )

- )

439,573.35)

543,214.54)

- )

- )

607,941.68)

All the charity's activities derive from continuing operations during the above two periods.

The funds breakdown for year ending 31st October 2024 is shown in note 14.

Portreath Improvements Committee

Balance Sheet as at 31st october 2024

Registration number 211018

Note
Total 2024
Total 2023
Note
Total 2024
Total 2023
Fixed Assets
Tangible Assets
11

266,367.86)

279,104.54)
Shelter installation at allotment

- )

- )
Final work at MAGU

- )

- )
Total Fixed Assets

266,367.86)

279,104.54)
Total Fixed Assets

266,367.86)

279,104.54)
Current Assets
Debtors
12

15,738.77)

13,288.10)
Accrued Income

262,155.00)

212,194.00)
Cash in bank and in hand

105,883.74)
Total Current Assets

277,893.77)

331,365.84)
Creditors
Amounts falling due within one
year
13

1,047.09)

2,528.70)
**
Net Current Assets

276,846.68)

328,837.14)
Net Assets

543,214.54)

607,941.68)
Funds of the charity
Unrestricted Funds

543,214.54)

382,972.14)
Total Funds
14

543,214.54)

382,972.14)

Note

The financial statements on pages 6 to 15 were approved by the trustees, and authorized for issue on 15/08/2025 and signed on their behalf by:

{{sig3_es_:signer1:signature:dimension(width=80mm, height=15mm)}}Caroline Thomas (Aug 22, 2025 15:32:54 GMT+1) .........................................

Caroline Thomas Trustee

Portreath Improvements Committee

Notes to the Financial Statements for the Year Ended 31st October 2024

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.

Irrecoverable VAT

Irrecoverable VAT is charged against the category of resources expended for which it was incurred, however as part pf teh lease agreement P. A.L are now paying for all VATable maintenance.

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortization

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate

Fixtures and fittings 20% & 50% reducing balance Land and Buildings Not depreciated due to having a residual value more than the carrying value.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustee’s discretion in furtherance of the objectives of the charity. Restricted funds are grants and funds allocated to specified expenditure.

Financial instruments

Classification

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instrument

Recognition and measurement

Basic financial assets and liabilities are initially measured at transaction price (including transaction costs) and subsequently measured at their settlement value.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognized amounts and the Charity intends either to settle on a net basis, or to realize the asset and settle the liability simultaneously.

Financial assets are derecognized when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the Charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the Charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party. Financial liabilities are derecognized only when the obligation specified in the contract is discharged, cancelled or expires.

Portreath Improvements Committee

Notes to the Financial Statements for the Year Ended 31st October 2024

2. Income from donations and legacies

Unrestricted Funds
General Restricted Funds Total 2024 Total 2023
Donations and legacies 815.00) - ) 815.00) 12,500.00)
Grant from Cornwall Council - ) - ) 1,200.00)
Grant from Any 2021 projects - ) - ) - ) - )
815.00) - ) 815.00) 13,700.00)

3. Income from charitable activities

Unrestricted Funds Unrestricted Funds
General Restricted Funds Total 2024 Total 2023
Hire of Halls 4,702.50) - ) 4,702.50) 7,815.00)
Monies received from: Portreath
Association Limited 53,000.00) - ) 53,000.00) 35,000.00)
57,702.50) - ) 57,702.50) 42,815.00)

4. Income from other trading activities

Unrestricted Funds
General Restricted Funds Total 2024 Total 2023
Other income from other trading
activities - ) - ) - ) - )
- ) - ) - ) - )

5. Investment income

No investment income 2023 or 2024.

6 Expenditure on charitable activities

Activity Undertaken Activity Support
directly Costs Total 2024 Total 2023
Car Park - ) 1,501.90) 1,501.90) 1,141.12)
Jubilee Hall 8,798.88) - ) 8,798.88) 5,009.46)
Millennium Hall 1,944.38) 2,238.89) 4,183.27) 3,545.56)
Village Upkeep 14,791.06) - ) 14,791.06) 15,754.85)
Governance 2,765.90) 13,149.45) 15,915.35) 28,346.14)
MAGU 592.47) - ) 592.47) 1,231.52)
28,892.69) 16,890.24) 45,782.93) 55,028.65)

£45,782.93 (2023 - £55,028)of the above expenditure was attributable to unrestricted funds.

Portreath Improvements Committee

Notes to the Financial Statements for the Year Ended 31st October 2024

Millennium Millennium Village
Car Park Jubilee Hall Hall Upkeep MAGU Governance Total
Direct Costs
Establishment costs 1,501.90) 8,104.82) 4,084.65) - ) - ) - ) 13,691.37)
Repairs and Maintenance 694.06) 98.62) 13,691.06) 592.47) - ) 15,076.21)
Printing, postage and
stationery - ) - ) - ) - ) - ) 44.99) 44.99)
Subscriptions and donations - ) - ) - ) 1,100.00) - ) 2,020.91) 3,120.91)
Sundry and other costs - ) - ) - ) - ) - ) 700.00) 700.00)
Legal and professional costs - ) - ) - ) - ) - ) 11,949.45) 11,949.45)
1,501.90) 8,798.88) 4,183.27) 14,791.06) 592.47) 14,715.35) 44,582.93)
Support Costs
Depreciation of tangible assets 47.07) 314.27) 790.07) 11,539.97) 149.57) 12,840.95)
Accountancy fees 1,200.00)
47.07) - ) 314.27) 790.07) 11,539.97) 1,349.57) 12,840.95)

7. Analysis of governance and support costs

Basis of allocation

Reference Method of allocation

Depreciation of tangible fixed assets Accountancy fees

Usage

All costs go to Governance

Governance costs
Unrestricted funds General Total 2024 Total 2023
Independent Examiner Fees 360.00) 360.00) 360.00)
Examination of the financial statements 840.00) 840.00) 840.00)
Other fees paid to Examiners - ) - )
Legal & Professional Fees 11,949.45) 11,949.45) 9,663.66)
Other Governance Costs 13,149.45) 13,149.45) 11,655.00)

Portreath Improvements Committee

Notes to the Financial Statements for the Year Ended 31st October 2024

8. Net incoming/outgoing resources

8. Net incoming/outgoing resources
2024 2023
Net incoming resources for the year include:
Depreciation of Fixed Assets 12,840.95) 16,024.91)

9. Trustees remuneration and expenses

During the year the charity made expense repayments to the following trustees, for events and materials.

M Southerden - £35.95

Marj Rowland - £64.40

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any other benefits from the charity during the year.

10 Independent examiner's remuneration

2024 2023
Examination of Financial Statements - ) 360.00)
Other fees to examiners
All other services - ) 840.00)
1,200.00) 1,200.00)
11 Tangible fixed assets
Land and Furniture and
buildings equipment Total
Cost
At 1 November 2023 214,830.00) 95,796.99) 310,626.99)
Additions - ) - ) - )
At 31 October 2023 214,830.00) 95,796.99) 310,626.99)
Depreciation
At 1 November 2023 - ) 60,120.91) 44,096.00)
Charge for the year - ) 12,840.95) - )
At 31 October 2024 - ) 72,961.86) 72,961.86)
Net book value
At 31 October 2024 214,830.00) 22,835.13) 237,665.13)

Portreath Improvements Committee

Notes to the Financial Statements for the Year Ended 31st October 2024

12. Debtors

2024 2023
Prepayments 15,738.77) 13,288.10)
Accrued income 262,155.00) 212,194.00)
Other debtors - ) - )
277,893.77) 225,482.10)

13. Creditors: amounts falling due within one year

unts falling due within one year
2024 2023
Accruals 181,660.00) 131,883.90)

14. Funds

Unrestricted Funds
Balance at 1 Balance at 31
November 2023 Incoming resources Resources Expended October 2024
General 418,493.57) 58,517.50) 45,782.93) 431,228.14)
Restricted Funds - ) - ) - ) - )
Unrestricted Funds
Balance at 1 Balance at 31
November 2022 Incoming resources Resources Expended October 2023
General 418,207.22) 55,315.00) 55,028.65) 418,493.57)

15. Analysis of net assets between funds

Unrestricted Funds Unrestricted Funds
General Total Funds
Tangible Fixed Assets 237,665.13) 237,665.13)
Current Assets 277,893.77) 277,893.77)
Current Liabilities 1,047.09) 1,047.09)
Total net assets 514,511.81) 514,511.81)

16. Related party transactions

During the year the charity made the following related party transactions:

Portreath Association Limited

(The Board of Directors of Portreath Association Limited comprises of five directors, three of whom are appointed by the charity).

Portreath Association Limited rents the car park from Portreath Improvements Committee. The charity received income of £53,000 (2023 - £35,000) in respect of its car park from Portreath Association Limited. At the balance sheet date the amount due from Portreath Association Limited was £262,155 (2023- 212,194).