Minutes of HSVH AGM held on Se tember 111h at 7 Invitees Len Newman, (Chair), Martin Waterman, chair), David Plampin, (Treasurer), lan Patterson Parker, (Hall Manager), Linda Howe, (Secretary), Lesley Newman, Sue Jay, Annette Waterman, Stephen Read, Allan Johnson, Debbie Cram. Julie Goss and Natalya Miles. 1. Apologies for absen Sue Jay 2. Minutes of 2024AGM Agreed a true record with finan adjusted 3. Matters arising None tabled 4. Chair's report LN This year we have slowly continued our financial recovery leading to a positive improvement in our financial position. The boiler Maintenan and running costs have levelled out but our overall costs are increasing especially as the fabric and fittings of the hall are now 11 years old. Our electrical inspection and testing in January was successful and the lighting and emergency lighting units replaced with energy efficient units. Our Hall Insuran has req(Jested our compliance with new conditions for our Biomass boiler installation requiring weekly cleaning of the plant room and high level six monthly_ They are also requiring the wood pellet fuel store is emptied and cleaned out annually, a specialist job costing £1,480 plus vat. We are looking at boiler replacement as parts are not available and Linda is looking into any grant help that may be available. Our application for free solar panels is still slowly proceeding and On this is completed it will make a big contribution to our electric bills. Fund raising and lettings are the main focus to ensure we have the income to provide this first class facility for the village. A big thank you to our hall manager lan Patterson Parkerwho makes sure everything happens and runs smoothly, thanks to Linda Howe for all her continued fund raising and administrative efforts, David Pamplin for the accounts and keeping us in financial order, the vice chairman Martin for his support and assistan and i would also like to thank the members of the Hall Committee for their SUPPDrt and who are always on hand to help out. A special thanks to Martin and Annette and team for organising the Christmas Market, Julie Sue and the team for stepping up and organising the Willage Show, Sue and team for organising the St George's Day Draw, Linda and her team for making the Picnic and Christmas meal happen. Finally I should also like ta thank everyone that supports, helps and contributes to all the events and happenings At Honington and Sapiston Willage Hall because without you it wouldn't happen. 5. Treasurer's report DP David presented the accounts 2024125 Income £39,036 Expenditure £31,684 Brought fomard £11,470 Main funding from hall hire and events. Monthly donations valued and keep our income maintained. Thanked Parish Council for their support through Annual Grant Now paying bank charges as are all charities Energy still high
Balance £10,250 today 6. Hall Manager's report IPP- Yn September 2024- 6 September 2025 Number of events approx_ 456 Approx Income {Not including raffles, fund raising etc) £17996.50 The village hall continues to support local groups and events, although we have lost a few regular events and groups we have gained on private events. Weekly Events. sequen Dance 45 Knit & Natter 47 Wednesday Foot Clinic 44 Satuiday Foot Clinic 35 Thursday Foot Clinic 15 Bowls Club 49 Greenroom Players 10 {no longer activel For Love of Art 48 Bury Soft Play 25 (was weekly now fortnightly or even less) Monthly Events W.1. Meetings 13 Church Coffeelsoup 13 Community Supper 9 (not including Christmas) Bi Monthly PC Meeting 7 Occasional Events Children's Parties 22 Conferences 17 Community Lunch 10 Camera Club 13 Evening Parties 11 Lunch Paty 13 Charities 2 Breckland Runners 1 Christmas Market 1 Art Exhibition 1 Funeral Wakes 4 Christmas Dinner 1 Picnic 1 Craft Day 2 Weddings 3 Village Show 1 Pop up Pub 2 Coffee Van 1 Over the last year the following All ceiling lighting replad, full 5 year electrical tsrtification done, incidental electrical issues done. weddings in the diary 2026 Emergency meeting 23, October Boiler house clean and fire extinguishers serviced and 9kg powder in pla Thanks to Harriet for Ihe website 7. Secretary's report LH The Village Hall Gontinues to be well used by residents of Honington, Sapiston and the surrounding area. It has been particularly pleasing to see attendance by both regular hall users and sorne coming to recent events for the first time at. Some of the new attendees have been attracted by less formal events such as the Village Show, (thank you Sue, Julie and lan), a barbecue and a repeat of last year's successful village picnic. lan is kept busy with events and groups leading to the hall being used daily. Events include meetings, lunches, family celebrations and conferences. Community lunchès continue to be well sUPPOrted and community suppers. Although numbers are erralic, meals are popular and have proved a good way for new residents to be integrated into villagè activities. We held a well-attended Xmas Fair, {thanks Martin and Annette}, and ourAnnual Christmas Dinner. Other events included St George's Day draw, (thanks Sue), Church Harvest Lunch, Children's Easter Egg Hunt, parties and weddings.
.We continue to have a number of diverse groups providing opportunities for a wide variety of activities including Soft Play, Sequence Dance, Camera Club, Church Coffee Momings, Bowls. Art, W.1. Foot Clinics and local group meetings, such as Parish Council, Village Charity and the Tree group. Unfortunately, we have been unable to sustain the Drama and Pilates groups. Atthough we fa increasing running expenses, we have managed to reduce our running costs, especially for energy, thanks to the expertise of our Chair, Len Newman. Many local residents responded to our appeal for regular donations and, together with Easyfundraising contributions, this provides regular income to help with ongoing costs. We are still in Ihe process of applying to install solar panels which is proving a lengthy process but some recent progress with The Big Lottery_ Grant funding h2s enabled us to develop the field behind the hall, rented from Euston Estates, and renew outdated light fittings. The Village Show Committee have provided funding for events which has been used to provide live music. We rely heavily on grants and are very grateful to West Suffolk Council, the Parish Council, District and County Councilors and private individuals for their continued support. Our hall would not run in su¢h an active and Sussful way if itwas not for the efforts of lan Patterson Parker. He deserves all our gralitude as do other Committee members who give their time to ensure that we have a viable, valued community facility. 8. Election of Offitsrs Chair Len Newman Proposed IPP Seconded AW Vice Chair Martin Waterman Proposed Lesley N Seconded NM Treasurer David Plampin Proposed LN Seconded NM Hall Manager lan Patterson Parker Proposed LH Seconded JG Secretary Linda Howe Proposed DC SecDnded MW Committee All elected unanimously 9. Date of nextAGM September 10 2026 7 p.m. 10. AOB - not on the agenda and of sufficient urgency Christmas Fair- Kitchen help - see DH if willing and requests for baking finger foods Emergency plans meeting Meeting closed 7:46p.m.
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