Account 2020/2021 Village Hall |Starting Fund|£1,030.70|| |---|---|---| |**Income**||Expenses| |**April**||**April**| |Sufolk Community|£5,000.00|**May**| |West Sufolk Council|£10,000.00|**June**| |**May**||**July**| |Lottery|£9,000.00|**August**| |||**September**| |||**October**| |Sufolk Community|£2,500.00|| |**July**||**November**| |Sufolk Community|£1,960.00|**December**| |**Oct**||**01/21**| |Sufolk Community|£2,000.00|| |||**February**| |**Nov**||**March**| |West Sufolk|£1,334.00|April 5th 2021| |**Dec**|| |---|---| |West Sufolk|£934.00| |**01/21**|| |West Sufolk|£286.00| |West Sufolk|£2,001.00| |West Sufolk|£4,000.00| |West Sufolk|£58.00| |**Feb**|| |Sufolk Community|£4,680.00| |March|| |West Sufolk|£ 2,096.00| |West Sufolk|£ 2,150.00| |Sufolk Community|£ 1,000.00| |Check|£ 1,250.00| ||£50,249.00| |B/F|£1,030.70| |Data Fee|IPP||Maintenance|New Equipment/Supplies/TableThe Fox|New Equipment/Supplies/TableThe Fox|New Equipment/Supplies/TableThe Fox|F&Chip Van|C Hub New/Letter|Advert| |---|---|---|---|---|---|---|---|---|---| |£40.00|||||||||| |||£611.72|||||||| |||£2,112.91|£979.18|||£200.00|||| |||£987.00|||£539.82||£765.60|£400.00|| |||£3,197.79|||||||| |||£2,494.97|||£2,396.44||£500.00|£400.00|£150.00| |||£1,281.93|||||||| |||£2,365.26|||||£750.00|£400.00|| ||£|1,374.96|||£160.00||||| |||£1,295.83|||||£750.00||| |||£1,569.44||||||£400.00|| ||£|2,394.90||£|3,284.96|||£ 640.00|| |**£40.00**|**£19,686.71**||**£979.18**||**£6,381.22**|**£200.00**|**£2,765.60**|**£2,240.00**|**£150.00**| Transfer CIA £6,287.00 £6.287.00 £38,729.71 Account 2020/2021 Village Hall |Starting Fund|£1,030.70|| |---|---|---| |**Income**||Expenses| |**April**||**April**| |Sufolk Community|£5,000.00|**May**| |West Sufolk Council|£10,000.00|**June**| |**May**||**July**| |Lottery|£9,000.00|**August**| |||**September**| |||**October**| |Sufolk Community|£2,500.00|| |**July**||**November**| |Sufolk Community|£1,960.00|**December**| |**Oct**||**01/21**| |Sufolk Community|£2,000.00|| |||**February**| |**Nov**||**March**| |West Sufolk|£1,334.00|April 5th 2021| |**Dec**|| |---|---| |West Sufolk|£934.00| |**01/21**|| |West Sufolk|£286.00| |West Sufolk|£2,001.00| |West Sufolk|£4,000.00| |West Sufolk|£58.00| |**Feb**|| |Sufolk Community|£4,680.00| |March|| |West Sufolk|£ 2,096.00| |West Sufolk|£ 2,150.00| |Sufolk Community|£ 1,000.00| |Check|£ 1,250.00| ||£50,249.00| |B/F|£1,030.70| |Data Fee|IPP||Maintenance|New Equipment/Supplies/TableThe Fox|New Equipment/Supplies/TableThe Fox|New Equipment/Supplies/TableThe Fox|F&Chip Van|C Hub New/Letter|Advert| |---|---|---|---|---|---|---|---|---|---| |£40.00|||||||||| |||£611.72|||||||| |||£2,112.91|£979.18|||£200.00|||| |||£987.00|||£539.82||£765.60|£400.00|| |||£3,197.79|||||||| |||£2,494.97|||£2,396.44||£500.00|£400.00|£150.00| |||£1,281.93|||||||| |||£2,365.26|||||£750.00|£400.00|| ||£|1,374.96|||£160.00||||| |||£1,295.83|||||£750.00||| |||£1,569.44||||||£400.00|| ||£|2,394.90||£|3,284.96|||£ 640.00|| |**£40.00**|**£19,686.71**||**£979.18**||**£6,381.22**|**£200.00**|**£2,765.60**|**£2,240.00**|**£150.00**| Transfer CIA £6,287.00 £6.287.00 £38,729.71 ## **Minutes of Honington and Sapiston Village Hall AGM on September 4[th] 2018 at 7:30 p.m.** ## **1. Apologies for absence** Martin and Annette Waterman, Robin Howe ## **2. Attendance** Trevor Jay, Ian Patterson Parker, Linda Howe, Susan Jay, David Plampin, Allan Johnson, Stephen Reed, Debbie Cram, Denis Peck, Rob Williams ## **3. Minutes of 21[st] September 2017 (attached)** Agreed a true record : Proposed : Sue Jay Seconded : Ian Patterson ## **4. Matters arising** Date of 2018 AGM changed after meeting ## **5. Reports** Chair – Trevor Jay Welcomed everyone. “I would like to say what a wonderful year the Village Hall has had. I would like to give special thanks to Ian for all the work he has done and a special thanks to Linda for all the fund raising she has achieved, and congratulations on her B.E.M. I would also like to say thank you to all the Committee for their help” Treasurer – David Plampin Presented accounts – copy with minutes plus going on the Charity Commissioners’ website. We are covering our costs broadly within income with grants allowing extra activity Accounts adopted by committee -Proposed Linda Howe Seconded Debbie Cram. All agreed Bookings Manager – Ian Patterson Parker “I record years from September to September – 2017/18 had a turnover of £9,492, (raffles excluded) slightly down due to bad weather calculations and foot clinic not running due to illness. This represents 541 events with 88 free start up sessions. Thanks to Stephen and Allan for help, Sue and Linda for grants and support, David for payments and general thanks to the committee for allowing me to manage. Weekly events – Sequence Dance, (4 years), Art for Pleasure, (3 years – exhibition on Sept 30[th] .), Pilates, (2 years), Honington Foot Care, (Saturdays and Wednesdays), Dance Exercise Term Time, (2 years), Bowls Club, (long running), and Soft Play, (Mondays and Thursdays). Monthly Meetings – Games club, (3 years), Camera club, (3 years – growing in strength), W.I. meetings, (4 years), Community Lunches and Suppers, (increasing with new people), Community Choir and new drama Group. Bi monthly meetings – Honington and Sapiston and Fakenham Parish Councils Occasional events – children’s parties, lunches/dinners, weddings, polling station, Art and ceramic exhibitions, ERP and Blackbourne Tree Group AGMs/meals, Craft Day, Honington Charities, Halloween and Robert Bloomfield Events, 8 Occasional Dinners, Norwich to Cambridge Bike Ride, Plays, School assembly and end of year plays, conferences, toy auction and village show meetings, and table Top sales.” Secretary – Linda Howe “Just when you think that it can’t get more successful the Village Hall continues to flourish! This year has seen our regular clubs sustained and many new opportunities being created. A major achievement has been becoming the first community hall in West Suffolk to obtain a licence for weddings, civil ceremonies and naming ceremonies. We are in the process of producing publicity materials to promote this. The Community Suppers and Lunches continue to be well supported and everyone comments on the friendly atmosphere and how they bring the community together. The Village Show committee excelled themselves and created a very enjoyable event. Much of our income comes from grant funding. Over the last 2 years we have received over £26,000 and have pending bids for a further £9,000 plus. All the Committee deserve a huge amount of credit with special thanks to Trev as Chair plus maintenance, Dave as Treasurer, Ian as Bookings Manager, Sue for organising events and Allan and Steve for stand in caretakers. We look forward to many more events especially our Christmas dinner/dance. Thanks to all” ## **6. Election of officers** Chair Trevor Jay Proposed : Ian Patterson Parker Seconded : Debbie Cram Vice chair Allan Johnson Proposed Trevor Jay Seconded : David Plampin All agreed Treasurer David Plampin Proposed : Debbie Cram Seconded Denis Peck All agreed Bookings Manager Ian Patterson Parker Proposed : Linda Howe Seconded Sue Jay All Agreed Secretary Linda Howe Proposed : Trevor Jay Seconded Ian Patterson All agreed Committee Sue Jay, Debbie Cram, Stephen Read, Denis Peck, Martin and Annette Waterman All agreed to stand again – elected unanimously. ## **7. Hall rates** Groups £16 Villager’s hour £8 per hour £100 per day Non villagers £16 per hour £200 per day Weddings/naming/civil partnerships £400 plus £100 if ceremony as well Just ceremony £200 Deposit £100 ## **8. Date of next meeting** September 3[rd] 2019 7 p.m. ## **9. AOB** None tabled Meeting closed 8:00 p.m.