## **LYDNEY TOWN HALL TRUST** ## **TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023** ## **Reference and Administrative Information** Lydney Town Hall Trust is a registered charity (number 210628) whose address is The Town Hall, High Street, Lydney, Gloucestershire, GL15 5DY The Trustees at the time of the preparation of the accounts for 31.3.2023 are below. Chair: Paul Trevatt Vice Chair: Alan Sadler Hon Secretary : Colin Knight Other Trustees Tasha Saunders Janet Hyde Geoffrey Hyde Mark Pillinger Other Officers Treasurer : Judith Davis (employee and committee member) Minute Secretary Cherry McGinnity (Committee member ) ## **Structure, Governance and Management** The charity’s governing document is a Declaration of Trust dated 20 September 1957 and a scheme of 19 February 1968 as amended by a scheme sealed on 7[th] October 1993. The current governance is based on a declaration of Trust Deed made 22[nd] May 2012 when new Trustees were appointed. On 9[th] February 2021 an amended Trust Deed of Appointment and Retirement of Trustees was affirmed to establish the current position of the Charitable Trust and recognising all the changes made since 22nd May 2012 that had not been recognised by an amended Trust Deed. Trustees are appointed or resign annually according to the rules of the Trust. Appointments are usually at the AGM and are subject to approval of the existing Trustees. The day to day activities of the Trust are managed by a management committee which comprises the Trustees and volunteers as elected. ## **Objectives and Activities** The objectives of the charity as set out in the Declaration of Trust Deed 2012 are the provision and maintenance of the Lydney Town Hall Building to provide public benefit through community use **.** The Trustees have complied with their duty to have regard to the guidance on “Public Benefit” published by the Charity Commission in exercising their powers and duties. The charity has continued to provide and maintain the Town Hall, in furtherance of the public benefit given by the Charity’s charitable activities. ## **Financial review** The Trustees believe that the Charity has adequate reserves to finance its activities for the immediate future and have approved the financial statements for the year ended 31 March 2023 There are no funds in deficit. All creditors and loans (Covid Bounce Back Loan) are covered by liquid assets. The Year ending 31[st] March 2023 saw the Hall run by the Trust increase its income by 160% with increases in weekend music and theatre events and also an increased community use of the hall during the week. This enabled the Trust to cover the increased costs of its activities due to volume and cost. It was also able to increase the maintenance expenditure on the building. The Trust was able to add £11,882 to its reserves for the year ended 31.3.2023 retaining 10.3% of its gross income for the year to maintain and improve the infrastructure of the Hall going forward The outlook for 2023/2024 is to maintain the level of activity in 2022/2023 and meet the increased costs of energy and maintenance. ## **Independent Examiners** The Charity’s financial statements as filed have been independently examined by Ian Starfield, Chartered Certified Accountant. Annual Report approved by the Trustees ……………………………………………… Paul Trevatt Chair 18.10.2023 Charity W No. 210628 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 FOR LYDNEYTOWN HALL TRUST Town Hall Trust th Flnan al Statements For the ar ended 31 March 2023 Pa8e IndepeTrd•nt ExwnlThorfs Rwrt on the Accounts Statemert of Flnan¢l•l A¢thltles 6alanc• Sh•et Notss to th• Accoyhts Appendlx Incom• and Expendlturn Puount Dotslled ￿l￿nce Sh••t io CHARITY COMMISSION . Independent examinerfs report on the FOR ENGLAND AND WALES accounts Section A Independent Examinerfs Report Report to the trustees Lydney Town Hall Trust On accounts for the year 31° March 2023 Charity no (rf any) 211A28 Set out on pages 10 I report to the trustees on my examination of ts aczounts of the above charrty {Ihe TNsf) for the year ended Responslbllltles and bas18 of report As the charitrfs trustees. yw are responsible for the preparation of tha accounts in accordan￿ with the requirements of the Charilies Act 2011 {Ihe A￿). I report in raspect of my examination of the Trusvs accounts carrsed out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable DirectK)ns given by the Chanty Commission under section 145(5)(b) of the Act. Independent I have completed my eXamIn￿.0n. I confimi that no material matters have examinerfs statement come to my attents'on in connection wth the èxamination vknich gives me cause to believe that in, any material respecL' the accounting records were not kept in accordance with section 130 of the Charities Act, or the accounts did not accord *fjth the accounting records,. or the accounts did not compty with the applicable requirements conceming the fom and content of accounts set out in the Charites (Accounts and Reports) Regulab'ons 2Ix)8 other than any requirement that the accounts give a Irue and fair view which is not a matter considered as part of an independent examination. I have no concems and have come a¢xoss no other matters in conneclion y￿h the examinatson to which attention should be drawn in this report in order to enable a proper understandirKJ of the accounts to be reached. &gned: IG 2oL¢+ Name: lan Roy Starfield Relevant professlonal qualification(s) or body (rf any): FCCA The P I Partnership Chartwed Certtfied Accountants Bath Bre¥v￿ Tollbridge Road Bath BA17DE Address: IER Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. direclions and guidance for examiners). Glvè here brief detalls of any items that the examiner wishes to disclose. WA IER Town Hall Trust Statement of Financial Activities For the ear ended 31" March 2023 Yearended 31 Mar 23 Yearended 31 Mar22 In¢omln8 Resources Voluntary Income . Oonation5 2,589 3,568 Government Support Grant5-Covld 10,667 Other Grants 6.oc 6.822 Incoming Resources from charltable actlvltles 96,730 44,714 Total Incomlng Resources 105,319 65,771 Re50ur¢es Expended Cost of 8enerating funds 40,585 15,443 Facllitles Expendlture 53,852 36,412 Governance Expendlture Total Resources Expended 94,437 51.855 Net Incomlnz Resources 10,882 13,916 Other Recognised Galns and Losses Net Movement in Funds 10,882 13,916 Total Funds at stsrt of year 35,193 21,277 Total Funds at Year End 46,075 35,193 Town Hall Trust Balance Sheet As at 31 March 2023 Year ended 31 Mar23 Year ended 31 Mar 22 Flxed Assets Tan8ible Assets 8,490 9,366 Current Assets Debtors Cash at bank and in hand Stock 373 43,618 1,829 35,846 49 62 Less Credltors .' amounts falllng Due withln one year Accruals 7.380 775 9,073 775 Loans and rovi ions Loan- Bounce Back Covid15 years) li 14 Net Current A55ets 37,585 25,827 Total Assets 46.075 35,193 The financial statements set out on pages 3 to 8 were approved by the Trustees at a meetin8 18th November 2023 Town Hall Trust otes to he Acco nts or he Year Ended 31 March 2023 l. A¢¢ountln8 Polld•J Bash of preprailon of flnandal stat￿lents The finan¢lal statements arn prepared under the hlstorfcal cost conventlon. Incomlng Rewurc Grants and Oonatlons recel¥able are Included In full In the Statement of Flnandal Actfvltles In the year In whlch they are recefved. Rental Income and Investment Income Is Included In the Ststement of Flnanclal Actlvltles In the year In whlch It Is recelved. Therels no Investment 5ncome In 2022123 {nll 20211221 The value of ser￿ceS provlded by volunteers Is not Included In the accounts. Tan8lble fixed assets arn statsd at cost lass d•pr•d•tlon Depreclatlon Is provlded at rates calculated to wrfte off costs of flxed asset5 less thelr estlmated resldual value over thelr expected useful Ilves on the followln8 basls Equlpment, Ilxtures and ffttln8s . 20% on a redu¢ln8 b•lance basls Restrlrted funds are used for spedflc purposes as lald down by the donor. Expendlture whkh meets these crfterla Is char8ed to this fijnd. Unrestrlcted funds are Incomlng resources recelvable or 8enerated for the objects of the charlty wlthout further specified purposes and a￿ available as general funds. Re50urce5 expended Resources expended are reco8nised in the period in which they are incurred on the accruals basis. 2. Net Incornlng Resources For the year Year ended 31 Mar23 Yearended 31 Mar 22 This is stated after charging . Gross Salaries 5.400 4,8CNJ Depreciation 2,456 2,890 Independent Examlners Fees 3. Tan8lble Flxed assets Equipment Flxtures & Fitting5 Total Cost At I" Aprll 2022 Additions 26,486 1,580 5,065 31,551 1,580 As at 3151 March 2023 28,066 5,065 33,131 Accumulated Depreciation At I. April 2022 Charge for the year 20.785 1,456 1,400 1,000 22,185 2,456 As at 31" March 2023 22,241 2,41J) 24,641 Net Book Value As at 31. March 2022 5.701 3,665 9.366 As at 31 Marth 2023 5,82S Z,665 8,490 4. Debtors Year ended 31 Mar 23 Yearended 31 Mar 22 Accounts Receivable Other Debtors 1,005 824 373 5. Creditors: Amounts falling due within one year Year ended 31 Mar 23 Year ended 31 Mar 22 Accounts payable Accruals and deferred income PAYE, Tax 4,406 3.749 9,073 775 Total 8,155 6. Loans A Covid support Loan (Bounce backl was received by The Trust in 2020 of £6.(KKI repayable in 60 instalments frorn 2021 to 2026 (Balènce owing 31.3.2023 £38221 7. Analysis of net assets between funds Unrestricted Designated Restricted General Funds Funds Funds 2023 Totsl 2022 Total Tangible assets 8,490 8,49) 9.366 Current Assets 49.562 49.562 40.775 Current liabilitie5 -11.977 -11,977 -14,948 Net Assets 37,585 8.490 46,075 35,193 8. Net Movement in Funds At l April 2022 Incoming Outgoing At 31° March 2023 Designated Funds 9,366 1,580 2,456 8.490 Restrirted Fund5 Unrestricted Funds net 25,827 11.758 37.585 Total Funds 35,193 13.338 2,456 46,075 LYDNEY TOWN HALL CHARITABLE TRUST Income and Ex enditure Account 1.4.22 to 31.3.2023 12 Months to 31 M rth 202 12 Months to 31 March 2022 INCOME Bar Sales Hall Hire Ticket sales Colering Incornè Office rental Income Donations Fund raising Other income Grants Cowd Grants Totsl Income 47,348 23.134 16,386 832 9,050 2.332 257 17.331 17,270 1,398 49 8,140 3.368 449 277 6,822 70,667 6.000 105,319 64ni ExPEND￿uRE Bar purchases Stock Change Catering p¢Jrchases Event costs Ticket Agency expense5 He8t,Light,W8ler Rates Licences M3inlenance & deaning Wages Furlough Support Telephone & llltemet Insurance Professional fees Isoftware Training Casual labour Advertising C8Td , Machine & Interest costs Miscellaneous Expenses D8preciBtion 21,638 2,471 332 12,527 637 14,565 602 629 22,043 5,400 8.145 1,350 233 851 425 10,681 307 615 15,719 4,800 580 1,057 2.723 767 150 1.770 1.000 1.054 578 1,672 2.612 1.074 5,085 2,835 1,907 894 2,456 2.890 94.437 51,BS5 ExeèsslDeficlt of Income ovèr ExpendltUTe 10.882 13.916 Balance Brought Forward from previous year 35,193 21,277 Capltal Account 46.075 35,193 LYDNEYTOWN HALLCHARITABLETRUST Balance Sheet 31.3.2023 31.3.2023 31.3.202 Flxed Assets Equipment cost Equipment Depn Fixtures & Fittings cost Fixtures & Fitts'n9s depreciabon 28,066 22,241 5,065 2.400 26,486 20,785 5,065 1,400 8,490 9,366 Current assets Stock Bank Cash in Hand and float DebtOTS Other debtors 5,571 42,834 784 3,100 34,894 952 1.005 824 373 49,562 40,775 Less Current Liabllltles Creditors Conditional Grant Deferred Income Accrued expenses PAYE Bounce back Loan 5,990 9,073 1.390 775 775 3,822 5,100 11,977 14.948 Net Current a$ssets 37,585 25,827 Totsl Assets less Liabillties 46,075 35,193 Represented by Caphal & Restrrles Accumulated fvnds 46,075 35,193 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trustees Lydney Town Hall Trust On accounts for the year ended 31. March 2023 Charfty no (IF any) 21L*28 Set out on pages 10 I rewrt to the trustes ￿ my examination of the accounts of the al)ove charity (Ihe Trusf) for the year ended Responsibilities and basis of report As the chantys trustees, you are responsible for the preparation of the accounts in accordance w¥th the requirements of the Charities Act 2011 (kne Ad). I reFK)rt in resFect of my examinati￿ of the Trust's accounts camed out under sectson 145 of the 2011 Act and in carrying out my examinatson, I have follcwed all thè applicable DIrect￿nS given by the Charity Commission under sera[￿ 145(5)(b> of the Act. Independent I have completed my examIr￿tIOn. l ¢onfimi that no material matters have examiners statement come to my attentson in connection wtth the examinatson vthich gives me cause to believe that in, any material respect.. the accounttrvJ records were rK)t kept in accordanGe wth section 130 of the Charities Act, or accounts did not acoyd with the accounts'ng records, or the accounts did not comply with the applicable requirements con￿mIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examinatK>n. I have no wncems and have ¢c￿ne across no other matters in connection wffih the examination to which attention should be drawn in this report in order to enable a proFer understandiThJ of the accounts to be reached. &gned: Date: I & i 1&44 IQLf* Name: lan Roy Starfidd Relevant professional qualiflcation{s) or body (rf any): FCCA i The P I Partnership Address: , Chartered CertÈfied Accountants Bath Br￿N￿Y Tollbndge Road Bath BA17DE IER