Trustees. Annual Report for the period Peri(xJ start date Month Year 21y23 PeriLxJ end date M¢)nth Year 2024 From 01 To 31 Section A Reference and administration details Clmrfty name Cardmoon. Cople & Eastcotts Chanty Other names charity Is known by Registered charity number (rf anyl 210585 Charitys prlnclpal address 30 Water E1 Cople Bédford Postcode MK44 3TY Names of th• charlty IN8tees who manag• the Chartty Trustee name l)•tes ac1 11 fry• Nne of person lor body) entlll•d nt tru$• Southill Estate St Mar5 Cardington Cardington Parish Councll Cafdington Parish Council Cople Parish Council Cople Parish Councll Easlcotts Parish Council Eastcotts Parlsh Council Bedford Borough Councillor Cotton End Parish Council Cotton End Parish Council Charles Whrtbread Rev Fr Paul Messam Ctroptative Ex Officio LE.03.08 I22 01.09.05 Aran Apling Ajan Nothard Lesley Cole David Small Paul Goss CoSin Cabom Leh Coombs Angela Stimpson Lesley Seymour Councillor Cardington PC Rep Cople PC Rep CounciNor 14.01.15 18.03.13 15.07.19 09.11.20 Councillor Councillor Borough Councillor Councillor Councillor 05.(.23 10 29.06.23 11.07.19 12 09.11.20- 1(23 13 14 15 16 Names of the trustees for the charlty, 11 any, {for example, any custodlan trnstees) Name Dates acted If not for whole ar The Charity is the Custodian of ewm L1IR) 210.585. AJ1 named CharItS as stated in the Scheme Names and addresses of advisers (Optional inlorniation) TAR Mar¢h 2012
e of adviser Name Address Name ol chlef execullve or names of senior staff members (Opdonal inforniation) Section B Structure, overnance and management Descrfptlon of the clmrltys trusts L1{R) 210.58S. AJ1 Scheme including appointment of Trustees and Nesting in Official Custodian for Charit5es Typ6 of goveming document Hcm the charity is constituted Iru Trustee selection methods Ex4)fficlo Trustee Re¢d Fr Paul Messam. Team Rector, Elslow Abbey & ElslN Team Ministry. Assistant Aréa Dean of Bedford Nominative Twstees Bedford Borough Council (1) Cardington Pansh Council {2) Cople Parish Council (2) Eastcotts Pansh Council {2) Cotton End Parish Council (2) Co-OPtaOve Trustees- persons residing or carryirvJ on business in or near Ihe area of benefit {2) Charles Whitbread Fi1 G Ne Trustee SI11 be enh'tted to hold office forlife Addltlonal goveman¢e Issues (Optlonal Inforniation) You may choose lo include The Chanty is a mernbef ofthe Aknshouse AssoCiatn additional infonnation. where relevant, about.. pOIleS and procedures adopted lor the induction and training of trustees., the charty's organisational structure and any WKler nelwork with which the charity works; relationship with any reFated parties. trustees, consideration of major risks and the system and procedures to manage them. Trustees are nominated iy local Parish Councils, Cardington. Copie, Cotton End and ShOrtstn. Trustee meetings were held quartety in St Mary's Chwch. Member of the A]msUSe Association Annual propoty inspections take aCe by Trustees and Clerk 5 year eral inSpect)nS are c*ried out by commerual elencianS. Annual inspection of smoke alamis are inspected by one nomlnated Trustee and Ck. Some prOpertS have smke akgmis connected to the mains - in 2024 all prOpertS will be connected in this way TAR March X)12
Section C Ob'ectives and activities Summary of the objects of the charlty set out in its governing document Cardiryton. Ccf>le & Eastccrtts Chanty is the Official Custodian of 8 Charities as listed in the Charity's Consttiution. The eigm charrties relate to the 8 Amshouses srtuated in the Parish of Cardington, Bedfordshire. Summaryofthe maln O¢tivities undertaken for the public benefit in relation to Ihese objects {include wlthln this se¢tlon the statutory declaration that trustees have had regard to the guidance Issued by the Charity Commission on publi¢ benefft) The qualification of almspeople -The almspeople shall be poor persons who (except in special cases to be approved by the Commissioners) are resident in the area of benefft at the time of appointment. Applicants are requested to Complete an appk'catn fomi and attend an fom1 interview..TY are also required to sign and abide by the Conditions of ResKlency. Residents are requKed lo pay a weekly maintenance contribution (WC). This Conlnbution goes lrywards the maintenance. upkeep. and managemerrt of the 8 pmperties. The WMC is reviewed each year seekin adwce from the Valuation Office A enc Addftlonal detalls of obiectlves and actlvilies Ioptional Inforniatlon) You may choose to include further statements. where relevant, aboul.. pollcy on grantmaking- policy programme related investment" contnbulion made by volunteers. Section D - Achievements and performance TAR 2012
Section D Achievements and performance Summary of the main achlevements ol the charity during the year Roof work at The Green to the four prOpertS ¢arried out. RJtlne Property Mainlenanc8 Total for the year 8mtyJnted to £14,154.15 Section E Financial review Brlef stalernent of the charlty's pollcy on reserves The Chanty )IdS reseprfes as follows:. Emergency Repair Fund (ERM) Investments relating to the charities. listed In the cOnstrtutn. Clical Maintenance Fund {CMF) In Savings Account Routine Maintenance Fund {RMF) 8usiness Reserves Account and Liquidty Manager Account Almshouse Loans Repayments are made twirA a y88r, balance outstarKJing al year end 31 March 2024- £34.125.00. Loan 1 last fepayment 24 June 2028 Loan 2 18St repayment 15 Awl 2032 Detalls of any funds materlally In deficit Further flnanclal revknv details (Oponal Inlorniatlon) You may choose lo include addrtional information. where relevant about.. the ¢harty's prin¢ipal sources of funds (including any fundraising)." h¢yw expenditure has supported the key obJectNes ofthe charty., investment policy and objectives including any ethical Investment pohcy adopted. V¥e8kty Maintenance ContribUtn eiimc) for the 8 properties. The V¥NC are revivwed annu81ty uslng the VOA to establish equivalent fair rent. Key ¢)bJecdves- Annual prop insptttions to vJentfy any maintenance issues. in addition to day lo day issues. Trustees invest £500 per month in M&G investments. (7 named inveslments as ststed in the Charty Schedule are increased on a monthty basis by £50 per Charty. in addition to £150 per month to the Emergency Repair Fund). TAR March 2012
Section F Other o tional information Section G Declaration The trustees declare that they have approved the tfUStees' report above. Slgned on behall of tho charity'* trusteos Slgnature(sl Full name(s) Posltlon leg Secretary, Chalr. ètc) Sandra Margaret Thacker Clèrk to the Trustees Dale l( TAR March 2012
CARDINGTON, COPLE & EASTcorrs CHARITY Charity CommiBsion R•glstrnlkn: 210585 ANNUAL REPORT & ACCOUNTS YEAR ENDING 31 MARCH 2024 CHAIRMAN OF THE TRUSTEES MRS LESLEY COLE 24 Woodlands Close Cople, Beds MK44 3UE Appolnted 15 8eptemb•r 2015 CLERK TO THE TRUSTEES Ilrs Sandra Thacker 30 Water End Cople Beds MK44 3TY
TRUSTES OF THE CHARITY CO OPTATIVE TRUSTEE Mr Charles Thrtbread SouthiH Pa Bwgleswade. SG18 9LL Appolrted 06.03.08 EX OFFICIO TRUSTEE Tho R•verendFather Paul Ilessam Rector, Elslow Ablw & Elstow Team Mlnlsty Assistsnt Arna Doan of Bodford 14 Jun• 2022 NOMINATED TRUSTEE8 BEDFORD BOROUGH COUNCIL Counclllor L•lgh Coom 29.06.23- 28.6.27 CARDINGTON PARISH COUNCIL Mr Alan ApliThJ 8 Yeomans Gate Cardiwon MK44 3SF Appolntèd 01.09.21 - 31.08.26 Mr Alan Nothard 10 Yeomans Gale Cardington MK44 3SF Appolnt•d 03.07.23- 2 Juty 27 COPLE PARISH COUNCIL PArs Lesley Cole 24 Woodands Cb8e Cople MK44 3UE Apwnt•d 18.03.21- 17.0125 Dr David Small 29 Watsr End Cople MK44 3TY Appolntod 12.05.23- 11 May 27 CoON END PARISH COUNCIL Mrs Angela Stimpgc 7 Manor Way Cotton End Bedlord MK45 3AH Appoinl•d 10.07.23- 09.0727 Mrs Les* &ymour 14 Trow Close Cotton End 8edford MK45 3BF Appolntod 11.06.19- 10.06.23 SHORTSTOWN PARISH COUNCIL Mr Colin Cabom 253 Old Harrden Road Harrowden Mr Paul G088 2 Chamberfain Way Shortstcvm MK42 OTB Appolnted 05.06.23- 04.06.27 MK42 OGN Appointed 09.11.20- 08.11.24
ALhlSHOUSES THE GREEN AIK44 3TE No l The Green Constructed 1780 Sum insu £283,295 Listed Buihjing Grade11 Reinstatement costs £246,344..4XI OccupEd from 15 September 2022 No 2 The Green Constructed 1780 Sum insured £319,375 Listed Building Grade11 R81nstatement costs £27T.718.00 Occupied fr 8 August 2022 No 3 Tho Gre•n Constructed 1780 Sum insured £2T6.614 Listed Building Grade11 Reinstatement costs £240.534.00 OCCUpd from 01 &DriI 2017 No 4 The Green Constructed 1780 Sum insured £295,322 Listed Building Grade11 Rn$tatemen1 costs £256.802.00 Occupd fr(m 1 Septemb8r 2014 JUBILEE coAGEs MK44 3SH No 1 Jubllee Cottag Construoaed 1978 Sum Insur8d £178.2 Reinstatement o)sts £181,000.00 Occupied frc¥n 20 April 2015 No 2 Jubllee Cottag Constructed 1978 Sum Insured £178,250 Reinstatement costs £181.000.00 occup from 25 Febry 2022 SOUTHILL ROAD MK44 3SZ No 1 southill Road Constructed 1830 Sum Insured £208. 150 Reinstatement o)sts £155.000.00 Ck¢u fr(Mn 15 October 2022 No 2 Southill Road Constructed 1830 Sum Insured £208, 150 Refftstatem8nl costs £155.000.00 Ccupied from 1 December 2022 NB Rebuild costs as per Rokn"nson 8 Hall January 2023. Chanty Brokers have rec#)mmerKJed that rebuild (xts slM)uld b8 reviewed every 3 year5. Next review wll be 2026 VAT not ind4W in the abo rebuilding costs (In ldan Tthh the HM Customs & Excise guidance notes).
CARDINGTON COPLE AND EASTcorrs CHARITY Ythv End 31 Al¥ch 2024 The 202>2024 set of accounts have been wepared on a rec*ipts and payments basis. Finance Income vms areater than expenditure. Balance at Bank at 31 March 2024 Balan Resetve Fund at 31 March 2024 Balance at Virgin Savings Account Ba8 at LNJuidty Manager Account £4.218.44 Routine maintenan Fund IRMF) £10.046.04 £20.465.50 Cyclical Maintenance FurKI (CMF) £25,294.04 IMAC - Residents a paying their contribut#)ns on the 15th of each month via 8tarKllng order. One Resident pays the c weekty. Loan arrangement Tmth th• Almshou8• As8oclatlon (AA) Loan 1- The existing A4 loan vms arranged in May 2015, the loan repaymenl is £1,312.50 at six monthty inte81$ in June and December by standing order. Outstandiw at year erKI- £11,812.50 Loan 2- The second AA Loan vras arrdnged m 2021. £1,312.50 to be pald at stx mrrthty inter¥als In October and April each year. Outstanding at year end- £22,312.50 M&G Inve8tsn•nts as at 31 March 2024 Investmenls currentty stand at- £34,160.44 Investments Iwrrtten notice required for withdrawals). - wthin th rUre £11,030.Ix) {Eer Repair Fund IERF). Trustees commit to investing £500 per month frwi the Current Bank Account via direct Debrt to the Investment Fund. Tolal invested in this finatKial year £6,000. Agreed by the Trustees- £5,000 to remain in the current account and £10.000 in the Bank Reserves AOunt. Monies over and ave this amnt are to be derM)srted in the 95 day notice Liquidty Account with £20.000 to remain in the 30day notice Account. Repalrs, Maint•nance and Refurblshment Costs. for 8 Almsh(WS for the year ending 31 March 2024 totalknl £14.154.15 Sandra Thacker Clerk lo the Tntee$ Cardington Cople & Easlcotts Cl June 2024
Year ondad March 2024 March 2023 March 2024 In¢om• Wklc 1 The Green WIAC 2 The Green WMC 3 The Green MIC 4 The Green No 1 Jubilee Ccthges C No 2 Jutslee ce8 IC No 1 Southill Road C No 2 Southill Road Loan last tranche Refunds- Courril tax ar¥J Bank eThor GRANTS TV Licence re No 2 TG WMC ERROR No 2 SR Refrjnd from Flush and F 3,832.7T 4,109.91 7.279.92 7,280.(K) 6,759.96 7,695.96 4,864.35 2.239.69 1,994.30 1,524 07 S.0 6.557.32 6.557.32 7.756.62 7,75100 6,976.66 8.046.86 7,800 00 6.600.00 0.00 $28.66 0.00 61,227.15 1.00 58 147.78 Expendllurn Transfer AA Loan repayments June and Decerr mslK)use Asscc Met)knershp Independent Examiner Propety InSurare Ckfk's SaW and PAYE Cknk's MileageFo8tag*Expen8e$ Annual BeVOlence Repairs and Maintenarth No 1 The Green Repaws and Mainlenance No 2 The Green Repan and No 3 The Green Repairs and Maintenance No 4 The Groen Extemal at No 14 The Green Repair5 and Maintenance No 1 Jubi190 Repan and Martenano No 2 Julx"kè Repairs and maintenan No 1 Southdl 26,000.00 5,250.00 206.00 126.00 1,19094 9.552.22 670.77 S.250.IJO 343.00 126.00 1.276.13 6,531.92 285.36 425.00 20,097.10 7,860.81 2,495.j 2,468 80 395.00 124.99 1,209.00 400.00 2,188.20 2.513.20 3.702.60 3,273.20 288.00 253.00 248.1)0 19.557.04 577.95 19,486.10 Repan and matenarte No 2 Southill 858.00 528.66 Reimbursemvrt of VAIC JUbee Car Park grass Funds to M&G Invesbi)ents Extemal Payroll Servwi TV LKence paid on bghalf of No 4 TG Propety Reinstatements IMIC RambLYSeM of WC No 2 JC 0.00 270.00 6,000.00 72.00 ,000.00 54.00 0.00 935.28 0.00 123.942.93 41715.78
STATEMENT OF ASSETS & LIABIUTIES ASSETS Robinjon & Hall Propoty Rgbulld figurns. 12 PAay 2023 insured to Sum Insured to 2023 June 2024 . Fix•d Assets 1 Green 2 The Green 3 The Green 4 Green 1 Jubilfje Cott•Jes 2 Jukn'lee Cottages 1 Southill Road 2 Southill Road d adioin)g 1-2 Jubilee Cottages 4 246,344.1)0 277.718.1)0 240,534.00 256,802.00 155,000.00 155.000.00 181,000.00 181,000 00 238,900.fy) 233,992. 241,260.00 257,248.00 148.244.00 148.244.00 136.618 00 136,618.00 283,295.00 319,375 00 276.614.) 295.322.CKI 178.250 00 178.250.00 208,150.00 208.150.00 1.00 1347W7.00 1,693,39&00 Tolal 1,539,125.00 Non-curw•nl A$ts:. N•xt r•ln8tstem•nt 2026 M&G Investments as at 314lar-23 314Aar-24 N8t#Yl81 Assoctn AlmslKwses Common Inveslmenl Fund Shar•• - V*lts• as at 31 M•r¢h...... 2023 Th$ Fw8ter Eld•r 2.378.05 Humphery Hathton 2,482.03 Vldows Charty 2,393 34 Rev Maurice Farrel 2.285 13 2,356 41 3.345.01 2.320.77 8,567 74 26,108.48 2024 3,168.34 3.257.74 3,18462 3,069.43 3.145.30 4,197.64 3,107.37 11 030.00 Samuel Whitbread itemans Charity Emwgerw Repair FWKI (Accumulat) Currnnt 48Mts:. Bank Current Account Bank Reserve Acctrrt Cyclical Malnterk7nce Fund (Vkgon alc) LiquKIty Account 5,358 93 18.042.23 13.066.35 4,218.44 10.046.04 20,465.50 25.294.04 Currnnt Llabllltlos Ajmshouse Assct Repaymeftts Loan 1 Ajmshcwe Repayments Loan 2 Mon4urrnnt Liabll AJmSh(se Assoc outstarKlirvJ 1 -2,625 00 -1.312.50 -2,625.00 -2.625.00 -14.437.50 -24,937.50 -11,812.50 -22,312 50 TOTAL Ass VALUE minus Uablmtks 1558.388A9 2.024 528.96
hlAINTENA14CE 2023.2024 No l Th• Gv•o TOTALS 11-May- 23 11 Guttering 17-jurts 32 MrAs rerr¥)val freffl roof 31-j23 43 &ab8 &0-23 Tw prunirnJ
JaTr24 87 DehumkJrfi 29-Ja).24 RplaC RCD 31.25 735.00 30_00 149.95 786.(KJ 2 18820 Plo 2 Grn• 11-May- 11 ()tslng 19 Tot 31.25 31-May- 17.Jul.23 32 M088 removal from rCf 2.23 39 Fkh aNJ lknw dra 2823 41 FIu8h & Fbjw c8mw8 31-Jul-23 42 Por( IW fftbros ret4acthl 31-Au23 48 Dortw sur 28-Sepv23 57 Orain8 24)ct-23 58 Drw'n Spares 114)ct-23 62 Drainwo 114)OC-23 78 R•F4acwrerrt bathmcffi extracY 12-W23 78 Final dran paynnt 3-Jan-24 88 DelnId18 735.CM) 2[ 188.20 235 138r 128 Lkl 149 95 2.St3.20 0 3 Th• Gr••n 11-M8y- 23 11 lknriryj 28-Jun-23 28 Outside lap rewr 17-Juk23 1•nVal from rwf 31-Juk23 Hot water 21-S•p-23 $4 Re fix baTrBter 2748P-23 56 krtchoh lap 3125 I17. 735.00 10. 144. IILI fkn.23 Tre• pTunir¥J &Oct.23 81 BkKk r•lu 24-Nov.23 74 Ttylet Bknk Lq8t pay• 22.Jan-24 95 Réimtrr8ernent of 08Mmh 12-Jon.24 90 Rep1Xf trel rnil in bafvolyn I(>Fe&24 99 Meter ooboard 8-Fets24 98 W•5hiry lir¢ pct 583 1,CX)O.C 129.95 185.(Kl 25.fKI 3,707.60 No 4 Th• Gv••n 11-May- 23 314Aay- 23 18 Pestcontrd I7-j23 32 Mcw [ral frw rtJl 31-Juk23 43 R•moval 21-Sep-23 54 Re frx banister 6-Oct.23 59 Fe¢d for trees 6-0.23 Tw pruniThJ ct-23 61 TO1 Block Tvfijrb 24-Nov-23 74 Tle1 BkKk last tnl 3ar24 89 Dehumwjffiw F&24 98 Front garden repaire(I 11 Gutt•riNJ 31.25 132. 735.00 45.00 25. 108.C 576. 1,(.(KI 149.95 3 268.20 No 1 J¥blB• Coltsgo• 17-Ay23 47 ReFAaceTrwrteXrnal fan c(f+*fS 25.(Kl
3(kJan.24 97 ReFla f 110 2 Jublee Coll•g8s 25-Juk23 Flush & Fk)w 17.Aug.23 47 Replement extémd tsn ccr4•w5 31-May- 23 253.4KI TOTALS 145 CK> 25.C(¢ 230.00 No f Southil Road 17-Jul-23 38 Replat cowl 2Wct-23 67 InStallatn of trickle ¥ts 12.08¢-23 83 140.C 149.95 No 2 Southil Road tWr-23 tvainage probknn 2&Api-23 Kltchen wasle Y•pair 17-Juk23 38 Rearnt 2Kkt-23 67 InSttt.0n of 677.95 275.[ 288.0) 140. B58.00 Th• Gr••n t.23 80 Front $he$ ort trjack 288.00 Jub51•• Car P• 4-May-23 10 Grass Cutting 1>Jvn-23 23 Gr889 CuttirwJ 2&Jun-23 29 Grau CuttJ'n9 1>Jul-23 35 Culling 2Au9-23 50 Gra81 Cuthng 2Ct-23 69 Grass Cutting Nov-23 71 Grass cutb.ng 12-Mar-24 IOS Grass Cutb"r Z70.1)0 EMD OF YeAR TOTAL 14 116
I report on the accounts of the Trust forthe year erKled 31 March 2024. which are set out on the following pages. The charity's trustees are resporsible forthe preparation of the accounts. The ¢hariVs trustees consider that an audit Fs not required for this year ler section 144121 of the charÉties Act 2011 (the 2011 Artl and that an independent examlnati<>ryFS needed. tt is my responsibilrty to_" examlne the accounts under section 145 ofthÈ 2011 Art,. to follow the procedures laid down in the general Directions gp4en by the Charity Commission under section 14515llbl of 2011 A¢t- and to stste whether particular matters have come to my attentlon. Ba51s of Independent examlnerfs rep(xt My examlnation was carrled out In accordance with the Reneral Directlons given by the Charlty Commisslon. An examination indudes a review of the accounting records kept by the charity and ompanson of the accounts presented wrth those records. It also include5 consideratlon of any unusual items or disdosures In the accounts. and seeklng explanatlons from you as trustees conceminR any such matters. The procedures undertaken do not provide all the eviden that would be requlred in an audit and CoeguentlY no oplnion is given as to whether the accounts present a 'tTue and falr view, and the report Is limited to those matters set out in the statement below. Independent examlnerfs stst•ment In connectlon with my examinatlon, matter has come to my attentlon.. 111 whlch glves me reasonable cause to belierfe that in any material respect the requirements.. to keep accounting records In accordance wlth sectfon 130 of the 2011 Art; and to prepare accounts whith accord with the accounting records and compty with the accounting requlrements of the 2011 Act have not been met; or 121 to which. in my opinion, attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Sally J Gllpln FCC& A S J Tax Umlt The Old Stsble Holtse. 3 Woodlands aose. Cople, Bedfordshire, MK44 3UE 1610712024