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2023-10-31-accounts

REGISTERED COMPANY NUMBER: 00555099 (England and Wales) REGISTERED CHARITY NUMBER: 210370

Report of the Trustees and

Financial Statements for the Year Ended 31 October 2023

for

Harlow Occupational Health Service Ltd

Godfrey Laws & Co Limited Statutory Auditors 65 Knowl Piece Wilbury Way Hitchin Hertfordshire SG4 0TY

Harlow Occupational Health Service Ltd

Contents of the Financial Statements for the Year Ended 31 October 2023

Page
Report of the Trustees 1 to 5
Report of the Independent Auditors 6 to 9
Statement of Financial Activities 10
Balance Sheet 11
Cash Flow Statement 12
Notes to the Cash Flow Statement 13
Notes to the Financial Statements 14 to 21
Detailed Statement of Financial Activities 22 to 23

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

The charity was set up by the Nuffield Provincial Hospitals Trust in 1955 to provide a medical service to the industry growing up in Harlow New Town. This pre-dated the existence of a district General Hospital in the area. In the Articles of Association the objectives of the company are:

The benefits include:

Healthier workforce

Our occupational health professions use their expertise to advise both employers and employees of risks to health and how best to avoid these. As well as providing all routine occupational health services, we have capabilities to undertake through partnerships the following:

The volume of work generated in the year to 31st October 2023 was as follows: Total bookings were 8047.

Page 1

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2023

OBJECTIVES AND ACTIVITIES Public benefit

Harlow Occupational Health Service works in collaboration with other service providers to maintain their facilities and services to all. They work to charging amounts that the vast majority of people can afford and therefore their fees do not prevent people from accessing the services or facilities. Voluntary organisations are able to access free first aid training.

Premiums are paid for by others for example; as a benefit provided under condition of employment.

People in poverty are not excluded from the opportunity to benefit. Subsidised rates are offered for First Aid Training and Health Assessments. Room hire was provided for free to other local charities.

The benefits to the public are set out in the Charities Objectives and Activities.

Harlow Occupational Health Service works closely with its clients to educate and advise on how to prevent workplace injury and treat those with work related illness. We currently provide our services to over 450 local businesses and have provided such services since 1955.

Our services have undoubtedly had a positive impact on the number of work days lost due to ill health and workplace injury. We believe our services have had a positive effect on the financial status of the companies we serve, as well as the economy. A reduction in lost productivity days directly leads due to a reduction in lost taxes for the government, reduced NHS costs and reduced payment of benefits to those who are unable to work due to long term health issues, very often work related.

Social investment

The Company has a policy to support all staff in enhancing their skills and work and in their social life. If any member of staff wishes to attend a course that is relevant to their work, then this is scheduled throughout the year. The nursing staff are supported continually with their on-going medical accreditation. In particular over the next couple of years with the changing requirements of the medical bodies requiring proof of training and evidence of on-the-job situations which merited recording.

With the current staff of 11 there are 4 employees who are full-time. Staff choose to work hours that enable them to have a satisfactory home life, and at the same time covering the requirements of the business to ensure a good service is given to our clients.

Page 2

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Harlow Occupational Health Service focused its efforts into increasing charitable activities. In addition to providing all services at an affordable cost to local companies, at a heavily reduced rate for charities, free first aid training to the voluntary sector was provided, with a total of 8 courses being run from June 2023 - October 2023 with 29 attendees. All other First aid training continued, with course numbers beginning to increase to pre covid levels.

HOHS began outreach projects to local charities, offering nurse time at their premises to undertake free health & wellbeing checks.

HOHS continued to provide training to all their medical staff and monitored them to ensure good working practices, ensuring they were working within their professional register.

Public services such as the Police Force and Fire Service continued to use HOHS to assist with OH medicals due to their own internal staff shortages.

To help promote the charity, a new website was designed and went live in March 2023.

In May 2023, 1 new member of staff was taken on full time in the role of Office Administrator, and in June 2023 an Occupational Health Nurse was taken on to cover clinics to replace self-employed staff.

Accreditation was renewed with CHAS (Constructing Health and safety) which provides our clients with reassurance that all our services are duly monitored and assessed as compliant.

It was extremely welcoming for HOHS to once again be in a profitable situation with a surplus of £123,302

FINANCIAL REVIEW

Principal funding sources

The Company is dependant on funding through subscriptions and individual contracts from employers for their employees.

Investment policy and objectives

The Board have considered the factors limiting charities to not risk capital invested. Reserves are held in one account the Business Fund Account with The Co-operative Bank.

Reserves policy

The Company has a Policy Statement that the organisation will hold reserves appropriate to the level of activity to ensure the on-going viability of the organisation.

The reserves policy has been set giving due consideration to the risks and opportunities that the charity faces or may face in the future.

Going concern

The charity reported a cash inflow of £123,302 (inflow 2022: £29,357) for the year, there are no material uncertainties about the charity's ability to continue. The trustees are of the view that on this basis the charity is a going concern.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The Charity's Trustees remain at six taken from member clients and the Local Authority and Trades Council. They meet three times a year in February, June and December.

Page 3

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure

The staff of the Charity is headed by the Chief Executive, Ms S Wright, who has ultimate responsibility for the day to day running of the business. Supported by an administrative team of 6 staff. The Occupational Health Manager and Clinical OH Manager are responsible for the professional side of the business which includes a total of 3 occupational health advisors and 3 medical officers.

Induction and training of new trustees

New trustees are fully informed of their obligations with the issue of the Charity Commission publication "The Essential Trustee, what you need to know".

Harlow Occupation Health Service Limited keeps a PSC register and we can confirm that there are no persons with a significant control.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

00555099 (England and Wales)

Registered Charity number

210370

Registered office

Stephen Taylor House Edinburgh Place Templefields Harlow Essex CM20 2DJ

Trustees

A E Jolley Cllr A Edwards Mrs L A Macrae Ms S L Dunlop Mrs C Casey Ms J Sully

Company Secretary

Ms S Wright

Auditors

Godfrey Laws & Co Limited Statutory Auditors 65 Knowl Piece Wilbury Way Hitchin Hertfordshire SG4 0TY

Solicitors

Whiskers LLP Gate House The High Harlow Essex CM20 1LW

Page 4

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2023

REFERENCE AND ADMINISTRATIVE DETAILS Chief Executive Officer

S Wright

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Harlow Occupational Health Service Ltd for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Mrs L A Macrae - Trustee

Page 5

Report of the Independent Auditors to the Members of Harlow Occupational Health Service Ltd

Opinion

We have audited the financial statements of Harlow Occupational Health Service Ltd (the 'charitable company') for the year ended 31 October 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Page 6

Report of the Independent Auditors to the Members of Harlow Occupational Health Service Ltd

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Page 7

Report of the Independent Auditors to the Members of Harlow Occupational Health Service Ltd

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

The objectives of our audit in respect of fraud, are; to identify and assess the risks of material misstatement due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatements due to fraud, through designing and implementing appropriate responses to those assessed risks; and to respond appropriately to instances of fraud or suspected fraud identified during the audit. however, the primary responsibility for the prevention and detection of fraud rests with both management and those charged with governance of the company.

Our approach was as follows:-

Based on our understanding of the Company, the industry and discussions with management we identified Financial Reporting Standard 102 and Companies Act 2006 and Charity SORP.

We obtained an understanding of how the Company complies with these requirement by discussions with management and those charged with governance.

We assessed the risk of material misstatement of the financial statements, including the risk of material misstatement due to fraud and how it might occur and whether there had been known instances of non compliance or suspected non compliance with laws and regulations.

As part of an audit in accordance with ISAs (UK) we exercise professional judgement and maintain professional scepticism throughout the audit. We also:

Identify and assess the risks of the financial statements, whether due to fraud and error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, misrepresentations, or intentional omissions.

Enquiries of management regarding compliance of Laws & Regulations and any known instances of non compliance; Examining supporting documentation for all material balances, transactions and disclosures; Evaluation of the selection and application of accounting policies;

Reviewing the appropriateness of journal entries made in the general ledger and other adjustments made in the preparation of financial statements;

Review of accounting estimates for bias.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Page 8

Report of the Independent Auditors to the Members of Harlow Occupational Health Service Ltd

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Howard Ashmore (Senior Statutory Auditor) for and on behalf of Godfrey Laws & Co Limited Statutory Auditors 65 Knowl Piece Wilbury Way Hitchin Hertfordshire SG4 0TY Date: .............................................

Page 9

Harlow Occupational Health Service Ltd

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 October 2023

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
2
Member company subscriptions
20,920
Sales of vaccines & first aid supplies
126
Health Assessment/Surveillance
525,005
Audiometry
17,256
Vision screening
94
Health screening
413
Training
89,582
Physiotherapy
2,330
Additional MO/OHN time
191,655
Counselling
9,240
Specific member contracts
-
Other income
11
Total
856,632
EXPENDITURE ON
Charitable activities
3
Member company subscriptions
214,416
Sales of vaccines & first aid supplies
5,266
Health Assessment/Surveillance
321,152
Audiometry
10,531
Training
58,412
Physiotherapy
2,462
Additional MO/OHN time
115,826
Counselling
5,265
Specific member contracts
-
Other
-
Total
733,330
NET INCOME
123,302
RECONCILIATION OF FUNDS
Total funds brought forward
380,252
TOTAL FUNDS CARRIED FORWARD
503,554		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 31.10.23
31.10.22
Total
Total
funds
funds
£
£
20,920
29,884
126
1,883
525,005
484,194
17,256
15,136
94
-
413
482
89,582
83,400
2,330
2,137
191,655
107,896
9,240
16,094
-
445
11
2
856,632
741,553
214,416
197,836
5,266
5,273
321,152
337,259
10,531
10,537
58,412
57,966
2,462
2,083
115,826
84,315
5,265
10,537
-
211
-
6,179
733,330
712,196
123,302
29,357
380,252
350,895
503,554
380,252		 31.10.23
31.10.22
Total
Total
funds
funds
£
£
20,920
29,884
126
1,883
525,005
484,194
17,256
15,136
94
-
413
482
89,582
83,400
2,330
2,137
191,655
107,896
9,240
16,094
-
445
11
2
856,632
741,553
214,416
197,836
5,266
5,273
321,152
337,259
10,531
10,537
58,412
57,966
2,462
2,083
115,826
84,315
5,265
10,537
-
211
-
6,179
733,330
712,196
123,302
29,357
380,252
350,895
503,554
380,252
741,553
197,836
5,273
337,259
10,537
57,966
2,083
84,315
10,537
211
6,179
712,196
29,357
350,895
380,252

The notes form part of these financial statements

Page 10

Harlow Occupational Health Service Ltd

Balance Sheet 31 October 2023

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
9
228,996
CURRENT ASSETS
Stocks
10
1,134
Debtors
11
101,425
Prepayments and accrued income
5,644
Cash at bank and in hand
222,859
331,062
CREDITORS
Amounts falling due within one year
12
(36,014)
NET CURRENT ASSETS
295,048
TOTAL ASSETS LESS CURRENT
LIABILITIES
524,044
CREDITORS
Amounts falling due after more than one year
13
(17,628)
ACCRUALS AND DEFERRED INCOME
15
(2,862)
NET ASSETS
503,554
FUNDS
16
Unrestricted funds
TOTAL FUNDS		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-		 31.10.23
Total
funds
£
228,996
1,134
101,425
5,644
222,859
331,062
(36,014)
295,048
524,044
(17,628)
(2,862)
503,554
503,554
503,554		 31.10.22
Total
funds
£
230,999
1,477
91,532
11,034
92,166
196,209
(20,611)
175,598
406,597
(23,431)
(2,914)
380,252
380,252
380,252

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. L A Macrae - Trustee

The notes form part of these financial statements

Page 11

Harlow Occupational Health Service Ltd

Cash Flow Statement for the Year Ended 31 October 2023

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Net cash used in investing activities
Cash flows from financing activities
Loan repayments in year
Net cash (used in)/provided by financing activities
Change in cash and cash equivalents in
the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the end of
the reporting period		 31.10.23
£
145,146
-
145,146
(8,650)
(8,650)
(5,803)
(5,803)
130,693
92,166
222,859		 31.10.22
£
91,449
(5,662)
85,787
(8,066)
(8,066)
-
-
77,721
14,445
92,166

The notes form part of these financial statements

Page 12

Harlow Occupational Health Service Ltd

Notes to the Cash Flow Statement for the Year Ended 31 October 2023

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES OPERATING ACTIVITIES
31.10.23 31.10.22
£ £
Net income for the reporting period (as per the Statement of Financial
Activities) 123,302 29,357
Adjustments for:
Depreciation charges 10,653 11,957
Decrease/(increase) in stocks 343 (171)
(Increase)/decrease in debtors (4,503) 62,109
Increase/(decrease) in creditors 15,351 (11,803)
Net cash provided by operations 145,146 91,449

2.

ANALYSIS OF CHANGES IN NET FUNDS

At 1.11.22 Cash flow At 31.10.23
£ £ £
Net cash
Cash at bank and in hand 92,166 130,693 222,859
92,166 130,693 222,859
Debt
Debts falling due after 1 year (23,431) 5,803 (17,628)
(23,431) 5,803 (17,628)
Total 68,735 136,496 205,231

The notes form part of these financial statements

Page 13

Harlow Occupational Health Service Ltd

Notes to the Financial Statements for the Year Ended 31 October 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure and irrecoverable vat

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Allocation and apportionment of costs

Costs of generating funds comprise the costs associated with attracting income and the costs of trading for fundraising purposes.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to the such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. staff costs by percentage of activity income and other costs by usage.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - Specialist workshop 50 years Medical equipment - 20% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

continued...

Page 14

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

1. ACCOUNTING POLICIES - continued

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Preparation of the accounts on a going concern basis

The charity reported a cash inflow of £123,302 (inflow 2022: £29,357) for the year, there are no material uncertainties about the charity's ability to continue. The trustees are of the view that on this basis the charity is a going concern.

2. INCOME FROM CHARITABLE ACTIVITIES

Activity
Member companies
subscriptions
Member company subscriptions
Sale of medical supplies
Sales of vaccines & first aid supplies
Health assessments/
surveillance
Health Assessment/Surveillance
Audiometry
Audiometry
Vision screening
Vision screening
Health screening executive
health, well woman, well man
Health screening
Training - first aid manual
handling
Training
Physiotherapy
Physiotherapy
Additional MO/OHN time
Additional MO/OHN time
Counselling
Counselling
Specific member contracts
Specific member contracts		 31.10.23
£
20,920
126
525,005
17,256
94
413
89,582
2,330
191,655
9,240
-
856,621		 31.10.22
£
29,884
1,883
484,194
15,136
-
482
83,400
2,137
107,896
16,094
445
741,551

Page 15

continued...

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

3. CHARITABLE ACTIVITIES COSTS

Member company subscriptions
Sales of vaccines & first aid supplies
Health Assessment/Surveillance
Audiometry
Training
Physiotherapy
Additional MO/OHN time
Counselling		 Direct
Costs
£
36,313
3,486
212,662
6,974
38,349
-
76,698
3,486
377,968		 Support
costs (see
note 4)
£
178,103
1,780
108,490
3,557
20,063
2,462
39,128
1,779
355,362		 Totals
£
214,416
5,266
321,152
10,531
58,412
2,462
115,826
5,265
733,330
4.
SUPPORT COSTS
Management
Finance
£
£
Member company
subscriptions
534
127
Sales of vaccines & first aid
supplies
628
-
Health
Assessment/Surveillance
38,259
-
Audiometry
1,255
-
Training
6,898
500
Physiotherapy
-
-
Additional MO/OHN time
13,799
-
Counselling
627
-
62,000
627
5.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Auditors' remuneration
Depreciation - owned assets		 Human
Governance
resources
costs
£
£
172,417
5,025
1,152
-
70,231
-
2,302
-
12,665
-
2,462
-
25,329
-
1,152
-
287,710
5,025
31.10.23
£
4,975
10,653		 Totals
£
178,103
1,780
108,490
3,557
20,063
2,462
39,128
1,779
355,362
31.10.22
£
5,062
11,957

Page 16

continued...

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 October 2023 nor for the year ended 31 October 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 October 2023 nor for the year ended 31 October 2022.

7. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 31.10.23
£
445,812
25,164
24,674
495,650		 31.10.22
£
371,214
23,118
21,067
415,399

The key management personnel of the charity is the Chief Executive Officer, the total employee benefits of the key management personnel of the charity was £53,790.

The average monthly number of employees during the year was as follows:

31.10.23 31.10.22
Nursing 3 2
Administration 8 8
11 10

No employees received emoluments in excess of £60,000.

8.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Member company subscriptions
29,884
Sales of vaccines & first aid supplies
1,883
Health Assessment/Surveillance
484,194
Audiometry
15,136
Health screening
482
Training
83,400
Physiotherapy
2,137
Additional MO/OHN time
107,896
Counselling
16,094
Specific member contracts
445
Other income
2
Total
741,553		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-		 Total
funds
£
29,884
1,883
484,194
15,136
482
83,400
2,137
107,896
16,094
445
2
741,553

EXPENDITURE ON

continued...

Page 17

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

8.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
funds
fund
£
£
Charitable activities
Member company subscriptions
197,836
-
Sales of vaccines & first aid supplies
5,273
-
Health Assessment/Surveillance
337,259
-
Audiometry
10,537
-
Training
57,966
-
Physiotherapy
2,083
-
Additional MO/OHN time
84,315
-
Counselling
10,537
-
Specific member contracts
211
-
Other
6,179
-
Total
712,196
-
NET INCOME
29,357
-
RECONCILIATION OF FUNDS
Total funds brought forward
350,895
-
TOTAL FUNDS CARRIED FORWARD
380,252
-
9.
TANGIBLE FIXED ASSETS
Fixtures
Freehold
and
Medical
property
fittings
equipment
£
£
£
COST
At 1 November 2022
400,000
132,751
72,418
Additions
-
6,167
2,483
At 31 October 2023
400,000
138,918
74,901
DEPRECIATION
At 1 November 2022
180,602
124,011
69,557
Charge for year
5,600
3,387
1,666
At 31 October 2023
186,202
127,398
71,223
NET BOOK VALUE
At 31 October 2023
213,798
11,520
3,678
At 31 October 2022
219,398
8,740
2,861		 Total
funds
£
197,836
5,273
337,259
10,537
57,966
2,083
84,315
10,537
211
6,179
712,196
29,357
350,895
380,252
Totals
£
605,169
8,650
613,819
374,170
10,653
384,823
228,996
230,999		 Total
funds
£
197,836
5,273
337,259
10,537
57,966
2,083
84,315
10,537
211
6,179
712,196
29,357
350,895
380,252

continued...

Page 18

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

10.
STOCKS
31.10.23
£
Stocks
1,134
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.10.23
£
Trade debtors
99,591
Other debtors
1,834
101,425
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.10.23
£
Trade creditors
13,845
Social security and other taxes
14,529
VAT
7,640
36,014
13.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
31.10.23
£
Other loans (see note 14)
17,628
14.
LOANS
An analysis of the maturity of loans is given below:
31.10.23
£
Amounts falling due in more than five years:
Repayable by instalments:
Other loans more 5yrs instal
17,628
15.
ACCRUALS AND DEFERRED INCOME
31.10.23
£
Accruals and deferred income
2,862		 31.10.22
£
1,477
31.10.22
£
87,699
3,833
91,532
31.10.22
£
6,983
8,491
5,137
20,611
31.10.22
£
23,431
31.10.22
£
23,431
31.10.22
£
2,914

continued...

Page 19

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

16. MOVEMENT IN FUNDS

At
1.11.22
£
Unrestricted funds
General fund
91,428
Property replacement reserve
277,775
Grant Account Reserve
11,049
380,252
TOTAL FUNDS
380,252
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
856,632
TOTAL FUNDS
856,632
Comparatives for movement in funds
At
1.11.21
£
Unrestricted funds
General fund
62,071
Property replacement reserve
277,775
Grant Account Reserve
11,049
350,895
TOTAL FUNDS
350,895
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
741,553
TOTAL FUNDS
741,553		 Net
movement
At
in funds
31.10.23
£
£
123,302
214,730
-
277,775
-
11,049
123,302
503,554
123,302
503,554
Resources
Movement
expended
in funds
£
£
(733,330)
123,302
(733,330)
123,302
Net
movement
At
in funds
31.10.22
£
£
29,357
91,428
-
277,775
-
11,049
29,357
380,252
29,357
380,252
Resources
Movement
expended
in funds
£
£
(712,196)
29,357
(712,196)
29,357

continued...

Page 20

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

16. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Property replacement reserve
Grant Account Reserve
TOTAL FUNDS		 At
1.11.21
£
62,071
277,775
11,049
350,895
350,895		 Net
movement
in funds
£
152,659
-
-
152,659
152,659		 At
31.10.23
£
214,730
277,775
11,049
503,554
503,554

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 1,598,185 (1,445,526 ) 152,659
TOTAL FUNDS 1,598,185 (1,445,526 ) 152,659

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 October 2023.

18. GENERAL INFORMATION

Harlow Occupational Health Limited, a company limited by guarantee, is a limited company incorporated in England and Wales and has it's registered office and principal place of business at Stephen Taylor House, Edinburgh Place, Templefields, Harlow, Essex, CM20 2DJ

The principal activity of the company is that of the provision of occupational health services for the public benefit.

Page 21

Harlow Occupational Health Service Ltd

Detailed Statement of Financial Activities for the Year Ended 31 October 2023

Detailed Statement of Financial Activities
for the Year Ended 31 October 2023
31.10.23 31.10.22
£ £
INCOME AND ENDOWMENTS
Charitable activities
Member companies subscriptions 20,920 29,884
Health assessments/ surveillance 525,005 484,194
Audiometry 17,256 15,136
Vision screening 94 -
Health screening executive health, well woman,
well man 413 482
Training - first aid manual handling 89,582 83,400
Physiotherapy 2,330 2,137
Additional MO/OHN time 191,655 107,896
Specific member contracts - 445
Sale of medical supplies 126 1,883
Counselling 9,240 16,094
856,621 741,551
Other income
Rental of rooms 11 2
Total incoming resources 856,632 741,553
EXPENDITURE
Charitable activities
Wages 182,776 164,863
Social security 25,164 23,118
Self employed professional fees 152,776 203,192
COSHH surveillance & OHS blood test costs (2,217) 2,591
Medical reports (72) 671
Professional journals 30 51
Conference fees 533 1,330
Computer costs 12,873 14,329
Counselling 6,105 13,420
377,968 423,565
Support costs
Management
Rates and water 194 366
Insurance 3,494 5,026
Light and heat 4,528 1,705
Telephone 2,202 2,593
Postage and stationery 10,391 8,507
Advertising - 150
Sundries 209 1,503
Cleaning 7,725 7,268
Carried forward 28,743 27,118

This page does not form part of the statutory financial statements

Page 22

Harlow Occupational Health Service Ltd

Detailed Statement of Financial Activities for the Year Ended 31 October 2023

Detailed Statement of Financial Activities
for the Year Ended 31 October 2023
31.10.23 31.10.22
£ £
Management
Brought forward 28,743 27,118
Repairs & maintenance 23,814 14,738
Motor expenses (838) 1,121
Staff welfare (372) (1,241)
Depreciation of tangible assets 10,653 11,957
62,000 53,693
Finance
Bank charges 162 813
Bad debts 500 -
Bank interest (35) 528
627 1,341
Human resources
Wages 263,036 206,351
Pensions 24,674 21,067
287,710 227,418
Governance costs
Auditors' remuneration 4,975 5,062
Legal fees 50 225
Strategic review repairs - 892
5,025 6,179
Total resources expended 733,330 712,196
Net income 123,302 29,357

This page does not form part of the statutory financial statements

Page 23