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2021-10-31-accounts

REGISTERED COMPANY NUMBER: 00555099 (England and Wales) REGISTERED CHARITY NUMBER: 210370

Report of the Trustees and

Financial Statements for the Year Ended 31 October 2021

for

Harlow Occupational Health Service Ltd

Godfrey Laws & Co Limited Statutory Auditors 69 Knowl Piece Wilbury Way Hitchin Hertfordshire SG4 0TY

Harlow Occupational Health Service Ltd

Contents of the Financial Statements for the Year Ended 31 October 2021

Page
Report of the Trustees 1 to 4
Report of the Independent Auditors 5 to 8
Statement of Financial Activities 9
Balance Sheet 10
Cash Flow Statement 11
Notes to the Cash Flow Statement 12
Notes to the Financial Statements 13 to 20
Detailed Statement of Financial Activities 21 to 22

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

The charity was set up by the Nuffield Provincial Hospitals Trust in 1955 to provide a medical service to the industry growing up in Harlow New Town. This pre-dated the existence of a district General Hospital in the area. In the Articles of Association the objectives of the company are:

The benefits include:

Our occupational health professions use their expertise to advise both employers and employees of risks to health and how best to avoid these. As well as providing all routine occupational health services, we have capabilities to undertake through partnerships the following:

The volume of work generated in the year to 31st October 2021 was as follows: Total bookings were 7742. top six assessments as follows:

- Police Recruit Medicals 14.9%
- Pre employment 9%
- Driver HGV/PSV Medicals 5.4%
- Medical Assessments 4.9%
- Audiograms 2.3%
- Review Medical Assessments 3.4%
Training Courses 32

Page 1

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2021

OBJECTIVES AND ACTIVITIES

Public benefit

Harlow Occupational Health Service works in collaboration with other service providers to maintain their facilities and services to all. They work to charging amounts that the vast majority of people can afford and therefore their fees do not prevent people from accessing the services or facilities. Voluntary organisations are able to access free first aid training.

Premiums are paid for by others for example; as a benefit provided under condition of employment.

People in poverty are not excluded from the opportunity to benefit. Subsidised rates are offered for First Aid Training and Health Assessments.

The benefits to the public are set out in the Charities Objectives and Activities.

Harlow Occupational Health Service works closely with its clients to educate and advise on how to prevent workplace injury and treat those with work related illness. We currently provide our services to over 450 local businesses and have provided such services since 1955.

Our services have undoubtedly had a positive impact on the number of work days lost due to ill health and workplace injury. We believe our services have had a positive effect on the financial status of the companies we serve, as well as the economy. A reduction in lost productivity days directly leads due to a reduction in lost taxes for the government, reduced NHS costs and reduced payment of benefits to those who are unable to work due to long term health issues, very often work related.

Social investment

The Company has a policy to support all staff in enhancing their skills and work and in their social life. If any member of staff wishes to attend a course that is relevant to their work, then this is scheduled throughout the year. The nursing staff are supported continually with their on-going medical accreditation. In particular over the next couple of years with the changing requirements of the medical bodies requiring proof of training and evidence of on-the-job situations which merited recording.

With the current staff of 12, there are two employees who are full-time. Staff choose to work hours that enable them to have a satisfactory home life, and at the same time covering the requirements of the business to ensure a good service is given to our clients.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Over the past two years we have been adapting to different work practices to adhere to the changing regulations with regard to Covid-19 social distancing.

Administrative staff worked on a rota basis to ensure adequate cover was available to service the business needs. Staff in the main worked in the office due to contact with clients, but some staff were able to work from home.

Doctor and nursing consultations continued by way of telephone or Zoom with face to face consultations commencing when government guideline permitted in May 2021.

Public services such as police forces and fire, used HOHS more due to difficulties with staff absences caused with Covid i.e restrictions on travel meant quarantine in other countries.

First Aid Training commenced slowly and a reduction in class levels was paramount. Reduced contact with others in the health centre was achieved by access via the external stairs.

Face coverings and temperature checks continue as a minimum to all clients entering the health centre. Staff face coverings continue when moving from work stations.

With the significant loss last year due in the main to Covid, it was encouraging that with the hard work from all the staff, nurses and doctors at HOHS, we have turned round the loss last year to a significant surplus of £40,141.

FINANCIAL REVIEW Principal funding sources

The Company is dependant on funding through subscriptions and individual contracts from employers for their employees.

Page 2

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2021

FINANCIAL REVIEW

Investment policy and objectives

The Board have considered the factors limiting charities to not risk capital invested. Reserves are held in one account the Business Fund Account with The Co-operative Bank.

Reserves policy

The Company has a Policy Statement that any profits made annually will be put into liquid reserves to work towards an amount of three times monthly expenditure.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The Charity's Trustees remain at five taken from member clients and the Local Authority and Trades Council. They meet three times a year in February, June and December.

Organisational structure

The staff of the Charity is headed by the Chief Executive, Mrs D Watkins, who has ultimate responsibility for the day to day running of the business. Supported by an administrative team of 6 staff. The Occupational Health Manager and Clinical OH Manager are responsible for the professional side of the business which includes a total of 3 occupational health advisors and 3 medical officers.

Induction and training of new trustees

New trustees are fully informed of their obligations with the issue of the Charity Commission publication "The Essential Trustee, what you need to know".

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

00555099 (England and Wales)

Registered Charity number

210370

Registered office

Stephen Taylor House Edinburgh Place Templefields Harlow Essex CM20 2DJ

Trustees

A K Archer Chairperson (resigned 21.6.21) S Wright Vice Chair (resigned 14.1.22) M J B Hallam (resigned 25.10.21) A E Jolley Cllr F L Mason (deceased 31.12.20) Cllr A Edwards (appointed 21.6.21) Mrs L A Macrae (appointed 28.1.22) Ms S L Dunlop (appointed 11.2.22) Mrs C Casey (appointed 11.2.22)

Company Secretary

Mrs D Watkins

Page 3

Harlow Occupational Health Service Ltd

Report of the Trustees for the Year Ended 31 October 2021

REFERENCE AND ADMINISTRATIVE DETAILS Auditors

Godfrey Laws & Co Limited Statutory Auditors 69 Knowl Piece Wilbury Way Hitchin Hertfordshire SG4 0TY

Solicitors

Whiskers LLP Gate House The High Harlow Essex CM20 1LW

Chief Executive Officer

Mrs D Watkins

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Harlow Occupational Health Service Ltd for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland"

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Approved by order of the board of trustees on 27 July 2022 and signed on its behalf by:

Mrs L A Macrae - Trustee

Page 4

Report of the Independent Auditors to the Members of Harlow Occupational Health Service Ltd

Opinion

We have audited the financial statements of Harlow Occupational Health Service Ltd (the 'charitable company') for the year ended 31 October 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Page 5

Report of the Independent Auditors to the Members of

Harlow Occupational Health Service Ltd

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Page 6

Report of the Independent Auditors to the Members of

Harlow Occupational Health Service Ltd

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

The objectives of our audit in respect of fraud, are; to identify and assess the risks of material misstatement due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatements due to fraud, through designing and implementing appropriate responses to those assessed risks; and to respond appropriately to instances of fraud or suspected fraud identified during the audit. however, the primary responsibility for the prevention and detection of fraud rests with both management and those charged with governance of the company.

Our approach was as follows:-

Based on our understanding of the Charity, the industry and discussions with management we identified The Charities SORP(Financial Reporting Standard 102), Companies Act 2006 and UK taxation legislation.

We obtained an understanding of how the Company complies with these requirement by discussions with management and those charged with governance.

We assessed the risk of material misstatement of the financial statements, including the risk of material misstatement due to fraud and how it might occur and whether there had been known instances of non compliance or suspected non compliance with laws and regulations.

As part of an audit in accordance with ISAs (UK) we exercise professional judgement and maintain professional scepticism throughout the audit. We also:

Identify and assess the risks of the financial statements of the financial statements, whether due to fraud and error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, misrepresentations, or intentional omissions.

Enquiries of management regarding compliance of Laws & Regulations and any known instances of non compliance,; Examining supporting documentation for all material balances, transactions and disclosures;

Evaluation of the selection and application of accounting policies;

Reviewing the appropriateness of journal entries made in the general ledger and other adjustments made in the preparation of financial statements;

Review of accounting estimates for bias.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Page 7

Report of the Independent Auditors to the Members of Harlow Occupational Health Service Ltd

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Howard Ashmore (Senior Statutory Auditor) for and on behalf of Godfrey Laws & Co Limited Statutory Auditors 69 Knowl Piece Wilbury Way Hitchin Hertfordshire SG4 0TY

27 July 2022

Page 8

Harlow Occupational Health Service Ltd

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 October 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
3
Member company subscriptions
22,025
Sales of vaccines & first aid supplies
22,520
Health Assessment/Surveillance
393,266
Audiometry
8,566
Health screening
296
Training
81,974
Physiotherapy
2,124
Additional MO/OHN time
184,680
Counselling
27,876
Specific member contracts
-
Investment income
2
-
Other income
12,118
Total
755,445
EXPENDITURE ON
Charitable activities
4
Member company subscriptions
246,560
Sales of vaccines & first aid supplies
14,404
Health Assessment/Surveillance
251,993
Audiometry
4,895
Training
52,299
Physiotherapy
1,379
Additional MO/OHN time
118,197
Counselling
17,829
Specific member contracts
192
Other
7,556
Total
715,304
NET INCOME/(EXPENDITURE)
40,141
RECONCILIATION OF FUNDS
Total funds brought forward
310,754
TOTAL FUNDS CARRIED FORWARD
350,895		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 31.10.21
31.10.20
Total
Total
funds
funds
£
£
22,025
23,063
22,520
12,145
393,266
341,224
8,566
4,920
296
296
81,974
72,934
2,124
3,638
184,680
131,129
27,876
19,899
-
619
-
8
12,118
71,060
755,445
680,935
246,560
278,085
14,404
30,065
251,993
241,415
4,895
6,691
52,299
32,356
1,379
2,775
118,197
96,753
17,829
13,823
192
18,430
7,556
6,584
715,304
726,977
40,141
(46,042)
310,754
356,796
350,895
310,754

The notes form part of these financial statements

Page 9

Harlow Occupational Health Service Ltd

Balance Sheet 31 October 2021

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
10
234,890
CURRENT ASSETS
Stocks
11
1,306
Debtors
12
154,156
Prepayments and accrued income
10,519
Cash at bank and in hand
14,445
180,426
CREDITORS
Amounts falling due within one year
13
(32,734)
NET CURRENT ASSETS
147,692
TOTAL ASSETS LESS CURRENT LIABILITIES
382,582
CREDITORS
Amounts falling due after more than one year
14
(29,093)
ACCRUALS AND DEFERRED INCOME
16
(2,594)
NET ASSETS
350,895
FUNDS
17
Unrestricted funds
TOTAL FUNDS		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-		 31.10.21
Total
funds
£
234,890
1,306
154,156
10,519
14,445
180,426
(32,734)
147,692
382,582
(29,093)
(2,594)
350,895
350,895
350,895		 31.10.20
Total
funds
£
245,936
1,731
97,961
11,999
30,024
141,715
(45,552)
96,163
342,099
(28,935)
(2,410)
310,754
310,754
310,754

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 27 July 2022 and were signed on its behalf by:

L A Macrae - Trustee

The notes form part of these financial statements

Page 10

Harlow Occupational Health Service Ltd

Cash Flow Statement for the Year Ended 31 October 2021

31.10.21 31.10.20
Notes £ £
Cash flows from operating activities
Cash generated from operations 1 (15,122) (27,363)
Net cash used in operating activities (15,122) (27,363)
Cash flows from investing activities
Purchase of tangible fixed assets (1,007) (5,303)
Sale of tangible fixed assets 550 -
Interest received - 8
Net cash used in investing activities (457) (5,295)
Cash flows from financing activities
New loans in year - 28,934
Net cash provided by financing activities - 28,934
Change in cash and cash equivalents in the
reporting period (15,579) (3,724)
Cash and cash equivalents at the beginning of
the reporting period 30,024 33,748
Cash and cash equivalents at the end of the
reporting period 14,445 30,024

The notes form part of these financial statements

Page 11

Harlow Occupational Health Service Ltd

Notes to the Cash Flow Statement for the Year Ended 31 October 2021

1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES

ACTIVITIES
31.10.21 31.10.20
£ £
Net income/(expenditure) for the reporting period (as per the Statement of
Financial Activities) 40,141 (46,042)
Adjustments for:
Depreciation charges 12,211 13,333
Profit on disposal of fixed assets (550) -
Interest received - (8)
Decrease in stocks 425 994
Increase in debtors (54,715) (1,510)
(Decrease)/increase in creditors (12,634) 5,870
Net cash used in operations (15,122) (27,363)
ANALYSIS OF CHANGES IN NET FUNDS/(DEBT)
At 1.11.20 Cash flow At 31.10.21
£ £ £
Net cash
Cash at bank and in hand 30,024 (15,579) 14,445
30,024 (15,579) 14,445
Debt
Debts falling due after 1 year (28,935) (158) (29,093)
(28,935) (158) (29,093)
Total 1,089 (15,737) (14,648)

The notes form part of these financial statements

Page 12

Harlow Occupational Health Service Ltd

Notes to the Financial Statements for the Year Ended 31 October 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure and irrecoverable vat

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Allocation and apportionment of costs

Costs of generating funds comprise the costs associated with attracting income and the costs of trading for fundraising purposes.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to the such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. staff costs by percentage of activity income and other costs by usage.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - Specialist workshop 50 years
Motor vehicles - 20% on cost
Medical equipment - 20% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

continued...

Page 13

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2021

1. ACCOUNTING POLICIES - continued

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Preparation of the accounts on a going concern basis

The charity reported a cash inflow of £40,141 (outflow 2020: £46,042) for the year, there are no material uncertainties about the charity's ability to continue. The trustees are of the view that on this basis the charity is a going concern.

2. INVESTMENT INCOME

3.

Deposit account interest
INCOME FROM CHARITABLE ACTIVITIES
Activity
Member companies
subscriptions
Member company subscriptions
Training - first aid manual
handling
Member company subscriptions
Sale of medical supplies
Sales of vaccines & first aid supplies
Health assessments/ surveillance
Health Assessment/Surveillance
Audiometry
Audiometry
Health screening executive
health, well woman, well man
Health screening
Training - first aid manual
handling
Training
Physiotherapy
Physiotherapy
Additional MO/OHN time
Additional MO/OHN time
Counselling
Counselling
Specific member contracts
Specific member contracts		 31.10.21
£
-
31.10.21
£
21,592
433
22,520
393,266
8,566
296
81,974
2,124
184,680
27,876
-
743,327		 31.10.20
£
8
31.10.20
£
23,063
-
12,145
341,224
4,920
296
72,934
3,638
131,129
19,899
619
609,867

continued...

Page 14

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2021

4. CHARITABLE ACTIVITIES COSTS

5.

Member company subscriptions
Sales of vaccines & first aid supplies
Health Assessment/Surveillance
Audiometry
Training
Physiotherapy
Additional MO/OHN time
Counselling
Specific member contracts
SUPPORT COSTS
Management
£
Other resources expended
-
Member company
subscriptions
1,768
Sales of vaccines & first aid
supplies
1,784
Health
Assessment/Surveillance
31,238
Audiometry
607
Training
6,483
Physiotherapy
170
Additional MO/OHN time
14,651
Counselling
2,210
Specific member contracts
24
58,935		 Finance
£
1,189
1,553
-
-
-
-
-
-
-
-
2,742		 Support
Direct
costs (see
Costs
note 5)
£
£
37,127
209,433
8,954
5,450
156,635
95,358
3,042
1,853
32,508
19,791
858
521
73,470
44,727
11,082
6,747
120
72
323,796
383,952
Human
Governance
resources
costs
£
£
-
6,367
206,112
-
3,666
-
64,120
-
1,246
-
13,308
-
351
-
30,076
-
4,537
-
48
-
323,464
6,367		 Totals
£
246,560
14,404
251,993
4,895
52,299
1,379
118,197
17,829
192
707,748
Totals
£
7,556
209,433
5,450
95,358
1,853
19,791
521
44,727
6,747
72
391,508

6. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.10.21 31.10.20
£ £
Auditors' remuneration 3,977 4,204
Depreciation - owned assets 12,211 13,332
Surplus on disposal of fixed assets (550) -

Page 15

continued...

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2021

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 October 2021 nor for the year ended 31 October 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 October 2021 nor for the year ended 31 October 2020.

8. STAFF COSTS

STAFF COSTS
Wages and salaries
Social security costs
Other pension costs		 31.10.21
£
432,244
21,594
20,361
474,199		 31.10.20
£
506,096
26,995
23,767
556,858

The key management personnel of the charity is the Chief Executive Officer, the total employee benefits of the key management personnel of the charity was £48,899.55

The average monthly number of employees during the year was as follows:

31.10.21 31.10.20
Nursing 4 6
Administration 6 7
10 13

No employees received emoluments in excess of £60,000.

9.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Member company subscriptions
23,063
Sales of vaccines & first aid supplies
12,145
Health Assessment/Surveillance
341,224
Audiometry
4,920
Health screening
296
Training
72,934
Physiotherapy
3,638
Additional MO/OHN time
131,129
Counselling
19,899
Specific member contracts
619
Investment income
8
Other income
71,060
Total
680,935		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
funds
£
23,063
12,145
341,224
4,920
296
72,934
3,638
131,129
19,899
619
8
71,060
680,935

EXPENDITURE ON

Page 16

continued...

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2021

9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued

Charitable activities
Member company subscriptions
Sales of vaccines & first aid supplies
Health Assessment/Surveillance
Audiometry
Training
Physiotherapy
Additional MO/OHN time
Counselling
Specific member contracts
Other
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
10.
TANGIBLE FIXED ASSETS
Freehold
property
£
COST
At 1 November 2020
400,000
Additions
-
Disposals
-
At 31 October 2021
400,000
DEPRECIATION
At 1 November 2020
169,402
Charge for year
5,600
Eliminated on disposal
-
At 31 October 2021
175,002
NET BOOK VALUE
At 31 October 2021
224,998
At 31 October 2020
230,598		 Fixtures
and
fittings
£
125,862
1,123
-
126,985
114,730
5,070
-
119,800
7,185
11,132		 Unrestricted
Restricted
funds
fund
£
£
278,085
-
30,065
-
241,415
-
6,691
-
32,356
-
2,775
-
96,753
-
13,823
-
18,430
-
6,584
-
726,977
-
(46,042)
-
356,796
-
310,754
-
Motor
Medical
vehicles
equipment
£
£
4,995
70,076
-
42
(4,995)
-
-
70,118
4,995
65,870
-
1,541
(4,995)
-
-
67,411
-
2,707
-
4,206		 Total
funds
£
278,085
30,065
241,415
6,691
32,356
2,775
96,753
13,823
18,430
6,584
726,977
(46,042)
356,796
310,754
Totals
£
600,933
1,165
(4,995)
597,103
354,997
12,211
(4,995)
362,213
234,890
245,936

continued...

Page 17

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2021

11.
STOCKS
Stocks
12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
VAT
14.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Other loans (see note 15)
15.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due in more than five years:
Repayable by instalments:
Other loans more 5yrs instal
16.
ACCRUALS AND DEFERRED INCOME
Accruals and deferred income		 31.10.21
£
1,306
31.10.21
£
148,323
5,833
154,156
31.10.21
£
17,550
5,716
9,468
32,734
31.10.21
£
29,093
31.10.21
£
29,093
31.10.21
£
2,594		 31.10.20
£
1,731
31.10.20
£
97,961
-
97,961
31.10.20
£
28,741
11,044
5,767
45,552
31.10.20
£
28,935
31.10.20
£
28,935
31.10.20
£
2,410

continued...

Page 18

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2021

17. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Property replacement reserve
Grant Account Reserve
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Property replacement reserve
Grant Account Reserve
TOTAL FUNDS
Comparative net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS		 At
1.11.20
£
21,930
277,775
11,049
310,754
310,754
Incoming
resources
£
755,445
755,445
At
1.11.19
£
67,972
277,775
11,049
356,796
356,796
Incoming
resources
£
680,935
680,935		 Net
movement
At
in funds
31.10.21
£
£
40,141
62,071
-
277,775
-
11,049
40,141
350,895
40,141
350,895
Resources
Movement
expended
in funds
£
£
(715,304)
40,141
(715,304)
40,141
Net
movement
At
in funds
31.10.20
£
£
(46,042)
21,930
-
277,775
-
11,049
(46,042)
310,754
(46,042)
310,754
Resources
Movement
expended
in funds
£
£
(726,977)
(46,042)
(726,977)
(46,042)

continued...

Page 19

Harlow Occupational Health Service Ltd

Notes to the Financial Statements - continued for the Year Ended 31 October 2021

17. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Property replacement reserve
Grant Account Reserve
TOTAL FUNDS		 At
1.11.19
£
67,972
277,775
11,049
356,796
356,796		 Net
movement
in funds
£
(5,901)
-
-
(5,901)
(5,901)		 At
31.10.21
£
62,071
277,775
11,049
350,895
350,895

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 1,436,380 (1,442,281 ) (5,901)
TOTAL FUNDS 1,436,380 (1,442,281 ) (5,901)

18. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 October 2021.

19. GENERAL INFORMATION

Harlow Occupational Health Limited, a company limited by guarantee, is a limited company incorporated in England and Wales and has it's registered office and principal place of business at Stephen Taylor House, Edinburgh Place, Templefields, Harlow, Essex, CM20 2DJ

The principal activity of the company is that of the provision of occupational health services for the public benefit.

Page 20

Harlow Occupational Health Service Ltd

Detailed Statement of Financial Activities for the Year Ended 31 October 2021

Detailed Statement of Financial Activities
for the Year Ended 31 October 2021
31.10.21 31.10.20
£ £
INCOME AND ENDOWMENTS
Investment income
Deposit account interest - 8
Charitable activities
Member companies subscriptions 21,592 23,063
Health assessments/ surveillance 393,266 341,224
Audiometry 8,566 4,920
Health screening executive health, well woman, well
man 296 296
Training - first aid manual handling 82,407 72,934
Physiotherapy 2,124 3,638
Additional MO/OHN time 184,680 131,129
Specific member contracts - 619
Sale of medical supplies 22,520 12,145
Counselling 27,876 19,899
743,327 609,867
Other income
Rental of rooms 4,947 6,996
COVID19 Aid 7,171 64,064
12,118 71,060
Total incoming resources 755,445 680,935
EXPENDITURE
Charitable activities
Wages 129,141 135,319
Social security 21,594 26,995
Self employed professional fees 148,708 74,176
COSHH surveillance & OHS blood test costs (96) 675
Medical reports (3,374) (126)
Professional journals 141 533
Conference fees 1,584 1,430
Computer costs 6,548 1,088
Publicity - 2,077
Specific member contract costs - 5,144
Vaccines and medical supplies - 99
Counselling 19,550 18,497
Salesperson costs - 198
Marketing consultancy - 99
323,796 266,204

Support costs

This page does not form part of the statutory financial statements

Page 21

Harlow Occupational Health Service Ltd

Detailed Statement of Financial Activities for the Year Ended 31 October 2021

Detailed Statement of Financial Activities
for the Year Ended 31 October 2021
31.10.21 31.10.20
£ £
Support costs
Management
Rates and water 1,033 1,553
Insurance 5,429 5,106
Light and heat 4,321 3,573
Telephone 2,358 2,731
Postage and stationery 9,524 11,513
Sundries 78 92
Cleaning 6,505 5,772
Repairs & maintenance 14,887 9,406
Motor expenses 3,026 4,692
Staff welfare 113 316
Depreciation of tangible assets 12,211 13,333
Loss on sale of tangible fixed assets (550) -
58,935 58,087
Finance
Bank charges 1,553 1,558
Bank interest 1,189 -
2,742 1,558
Human resources
Wages 303,103 370,777
Pensions 20,361 23,767
323,464 394,544
Governance costs
Auditors' remuneration 3,977 4,204
Legal fees 98 803
Strategic review repairs 2,292 1,577
6,367 6,584
Total resources expended 715,304 726,977
Net income/(expenditure) 40,141 (46,042)

This page does not form part of the statutory financial statements

Page 22