ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY REPORT AND ACCOUNTS FOR THE YEAR ENDED 30[TH] SEPTEMBER 2020 REGISTERED CHARITY No. 210073 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Page Contents** 1. Legal and Administrative Information - 2-6 Structure, Governance and Management - 7 Independent Examiners' Report - 8 Statement of Financial Activities - 9 Balance Sheet - 10-12 Notes to the Accounts ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## Legal and Administrative Information Trustees who all served throughout the year M Macphee (Chairman) R Fraser (Treasurer) R Nunn D Somerset D Lovell Registered Address 103 Stanley Avenue St Albans Hertfordshire AL2 3AQ Independent Examiner Duncan Macpherson Links View Brora Sutherland KE96 QS Principal Solicitors Debenhams Ottaway S A Law LLP Ivy House Gladstone Place 107 St Peter's Street 36-38 Upper Marlborough Road St Albans St Albans Hertfordshire Hertfordshire ALl 3EJ AL1 3UU Principal Bankers Lloyds TSB Bank Plc Charities Aid Foundation 36 Chequers Street West Malling St Albans Kent Hertfordshire ME19 4JQ ALl 3YQ Registered Charity Number: 210073 Page: 1 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Annual Report 2020** ## **The trustees present their report and the financial statements for the year ended 30th September 2019** . ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** St Albans Mencap was constituted in 1946 and is affiliated to Royal Mencap along with its wholly owned subsidiaries St Albans Mencap Limited and Snap Hertfordshire Limited (see below). It is a registered charity in England Number 210073. As part of their Affiliation agreement they adopt Royal Mencap policies and procedures but are not legally responsible to the latter. The Society and its wholly owned affiliated companies also adhere to Hertfordshire County Council standards particularly in respect of dealing with vulnerable adults and children and their activities are audited by Ofsted, CQC and HCC where appropriate. ## **Recruitment and Appointment of Trustees** Criminal Records Bureau checks are carried out prior to commencement of employment or trusteeship. These checks are carried out again approximately every three to five years. All trustees are acquainted with the responsibilities of their role and duties and provided with access to relevant charity Commission literature. ## **Risk and Management** The last five year Business Plan for the Society was published and adopted by the Trustees in October 2015 when a fundamental appraisal of the risks and benefits facing the Society was undertaken. A follow up SWOT analysis was produced as part of that Business Plan identifying key strengths, weaknesses, opportunities and threats. A new plan covering the post Covid period is currently being developed. Time scales and funding opportunities have been materially changed by the national economic position in the last few years and by the changes in procurement by, in particular, HCC. The future while remaining positive also remains fluid and hugely affected by Covid . ## **Organisational Structure** The Society has operated during 2020 in large part through its wholly owned trading subsiduary, St Albans Mencap Limited which historically provided mainly adult services but now includes childrens’ services previously provided through SNAP Hertfordshire Limited. Both companies report on a broadly monthly basis to the Trustees and Executive of the Society who consider themselves responsible for the operation of those companies through which all staff are engaged and formally underwrite the ability of these companies to trade as a going concern. Snap Hertfordshire Limited was originally a joint venture (50/50) with Dacorum Mencap. However it’s ownership was wholly transferred to St Albans Mencap Society in December 2014. On 1[st ] December 2016 the trade of Snap Hertfordshire Ltd and all its assets and liabilities were absorbed into St Albans Mencap Ltd which is now the sole trading subsidiary. Snap Hertfordshire Limited is currently dormant. The society is governed by a Committee of individual trustees with widespread business and learning disability expertise. The Executive meets regularly to review the strategic direction and development of the Society and St Albans Mencap Limited and to hear reports from officers and staff regarding activity andfinancial and strategic issues. Day to day responsibilities rest with the Managers who attend and report at Executive Committee meetings of the Society. Page: 2 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Annual Report 2020 (continued)** ## **OBJECTIVES AND ACTIVITIES** The objects of the Society fall into two distinct areas, firstly campaigning for and ensuring as far as possible that learning disabled individuals of all ages and their carers receive appropriate services from the statutory bodies within the District, the County and on a wider basis nationally and campaigning for the rights of those with a learning disability. Secondly on a local basis to support and advise and provide services to learning disabled clients and their carers. We currently run the following principle clubs, services and activities: - Pick and Mix groups up to five days per week for Adults. These are educational and/or recreational and physical - A team (Life Enhancers) providing one to one services to those who generally have behaviour that challenges and are materially disabled. - Saturday Clubs and holiday activities for younger adults (16 to 35 age group). - Play schemes registered with Ofsted, for children at a number of sites across South West Hertfordshire encompassing Welwyn and Hatfield, St Albans and Dacorum Districts. - ‘Magpie’ a social club for adults with a learning disability - We advise and assist carers/parents of people with a learning disability, members of the community with a learning disability and other professionals. - Represent Learning Disability issues and interests on numerous bodies at District, County, East of England and National levels. - Actively campaign for the rights and interests of learning disabled individuals and their parents/carers. - What was, in the past, our holiday home provision near Great Yarmouth has been let on a regular six monthly term so as to considerably reduce costs and increase income to provide more services locally. ## **Staff and Volunteers** An important contribution is made by volunteers. We are grateful for the many hours volunteers have spent listening to and encouraging our members and working with our staff. Without this valuable contribution of their time and energy we would not have been able to achieve so much. Page: 3 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Annual Report 2020 (continued)** ## **ACHIEVEMENTS AND PERFORMANCE** ## **Review of 2019/20** The Trustees would particularly like to thank the staff of St Albans Mencap Society and St Albans Mencap Limited for all their dedication and hard work during the year organising, helping, advising and generally assisting our clients. The focus for 2019/20 has been to maintain existing services in the challenging economic and Covid conditions and severe cutbacks in funding We have had to meet the heavy costs of successful legal action against our unsympathetic landlords and had to meet some of the day to day activity, particularly Pick and Mix, and rental costs in these straightened financial times and invest in our trading company. We have maintained all our services in part or whole despite losing about 70% of our recurring income over the last six years. We have continued the day care of individuals with behaviour that challenges, including some previously catered for within the NHS and this has proved very positive. We have actively represented learning disability interests at local, County and in national forums with considerable success. We have coped with the rigours of Covid and developed remarkable online facilities ## **Public Benefit** The Trustees are aware of the guidance issued by the Charity Commission and the requirement of the Charities Act 2011 in respect of this. A review of the Charity's strategy and achievement shows that it is operating to provide public benefit and that its services are readily available to all those who need them regardless of race, colour, religion or other proclivity. ## **Financial Review** We rely in large part on income from the Hertfordshire County Council to fund in whole or in part the Pick and Mix, Reminiscence, Ventureres, Children's and Life Enhancers work. We also value the gifts we receive and in particular the support of our patrons, the Bishop of St Albans, the local St Albans Mayor and Council and the local CVS and Communities 1st without whose assistance, progress and sustainability would have been much harder to achieve. Page: 4 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## Annual Report 2020 (continued) St Albans Mencap Society continues to have close contact with Hertfordshire County Council Adult Services, the Children and Families Community Team, voluntary networks, as well as Carers in Herts, Healthwatch and Oaklands College and other Mencap Groups in Hertfordshire and nationally Royal Mencap. We would like to particularly thank Homewood Road United Reformed Church for their unstinting support. ## **Incidents** We can confirm that during the year and to the date of signing these accounts there were no reportable incidents of any kind. ## **Reserves Policy** The Trustees consider it prudent to have at least twelve months general administrative running costs available in our general fund to meet our obligations and those of our trading subsidiaries and aim to maintain this. ## **Future Plans** We remain currently engaged with Hertfordshire County Council, to restructure our contractual work in these Covid times, and with those who have behaviour that challenges around the strictures of future funding by HCC. This has been a long and continuous discussion. ## **We would like to:** ## **Improve quality, spread and volume of service to members and carers** Particularly in the area of advice and day care. We are registering with CQC . ## **Increase St Albans Mencap's profile, support and funding so as to continue our projects** There is a real need to increase the profile of the Society in the community both to underpin future funding but also to raise awareness and educate people regarding learning disability in all its forms. We hope to make strides in this area over the next few years. ## **Our primary aims for 20120/21 are:** 1. to maintain as far as possible, despite Covid, our existing services particularly the Pick and Mix programme that is so popular and through the ‘Snap’ trade name provide holiday, weekend and after school programmes for young people. 2. work towards the wider use of the training kitchen, sensory facility and Unit 5 3. develop online booked care services for suitably risk assessed clients Page: 5 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Annual Report 2020 (continued)** ## **RESPONSIBILITIES OF THE BOARD OF TRUSTEES** Company law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial period which gives a true and fair view of the charity's financial activities during the period and - of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practise and: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards and statements of recommended practise have been followed, and any departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregularities. Approved on 23rd July 2021 on behalf of the trustees and signed by: M G Macphee (Chairman) Page 6 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Independent Examiners' Report to Members of the St Albans Mencap Society** - I report on the accounts of St Albans Mencap Society for the year ended 30th September 2020, which comprise the Statement of Financial Activities, Balance Sheet and related notes. These financial statements have been prepared in accordance with the accounting policies set out therein. ## **Respective Responsibilities of Trustees and Examin** er The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of Independent Examination** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In accordance with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements; - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act - have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - 2 Links View Brora Duncan Macpherson Sutherland Accountants 23[rd] July 2021 Page: 7 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Statement of Financial Activities for the year ended 30th September 2020** |

Note
**Incoming Resources**
Donations,grants, subscriptions and activities
Investment income

Rental income net
Fees for using facilities and services
**Total Incoming Resources**
**Resources Expended**
**Cost of generating funds**
Wages
Minibuses and motor expenses
Hall hire, heat, light and telephone
Activity costs
Bank Charges,IT & legal and professional
Depreciation
Governance costs
4
**Total Resources Expended**
**Net (Expense)/Income**

Balance brought forward at
lst October 2019
Balance carried forward at 30th September 2020|General Asset Funds Funds
funds Valuation Total
Total
2020 Fund
2020 2019
£
£
£
£
55834 - 55834 43014
51 - 51 5
5864 - 5864 6864
0 - 0 4509
61749 61749 54392
4750
4750 2700
0
0 1599
10229 10229 12907
545 545 11151
145 145 136
63 63 83
5353 5353 22666
21085 21085 51242
40664
3150 3150
20581
99113 118170 19057
61245
99113 121320 22207| |---|---| Page: 8 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 |**Balance Sheet as at 30th September**|**Balance Sheet as at 30th September**|**2020**||| |---|---|---|---|---| ||Note|2020|2020|2019| |||£|£|£| |Fixed Assets||||| |Tangible assets|5|80186||80249| |Fixed asset investments|6|2||2| ||||80188|80251| |Current Assets||||| |Debtors|7
|57955||20170| |Cash at bank and in hand||22215||23375| ||||80170|43545| |Creditors:||||| |Amounts falling due within one year 8|||(0)|(2476)| |Total Current Assets less Current Liabilities|||160358|41069| |Total Net Assets||160358||121320| |Represented by:||||| |Unrestricted funds||||| |General|9||61245|22207| |Asset Valuation Fund|10||99113|99113| ||||160358|121320| Approved by the Board of Trustees and signed on their behalf by: M Macphee Chairman 23[rd] July 2021 Page 9 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Notes to the accounts** ## **1.Accounting Policies** The following notes outline the main accounting policies of the Society which have been used consistently in preparing these accounts. ## **(a) Basis of Accounting** These accounts have been prepared under the Historical Cost Convention and in accordance with the Statement of Recommended Practise: Accounting and Reporting by Charities (March 2005), applicable Accounting Standards (UK and Ireland) and The Charities Act 2011. ## **(b) Depreciation** Depreciation is calculated to write off the cost less the estimated residual value of the tangible fixed assets over their expected useful lives at the following rates unlessit is deemed appropriate to totally write them off: Freehold Property nil charge Fixtures and Fittings 25% Reducing Balance Motor Vehicles 25% Reducing Balance Structural Refurbishment 20% Straight Line ## **(c) Incoming Resources** All incoming resources are recognised in the period in which they are receivable which is when the Charity becomes entitled to the resource. ## **(d) Resources Expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Costs are apportioned between categories on a direct basis. Where costs are apportioned between these headings a consistent basis is used. ## **(e) Grants, Donations and Fund Raising** Income from grants, donations and fund raising is recorded in the financial period in which it is received. ## **(f) General Fund (unrestricted)** General funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose. ## **(g) Restricted Funds (including Asset Valuation Fund)** Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the terms of the grant application. ## **(h) Investments** Investments are valued at cost. Page: 10 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## **Notes to the accounts Continued** ## **2 Income Receivable** Income receivable represents amounts received in respect of donations, fundraising, activities, grants and rents and is all receivable in the United Kingdom ## **3 Investment Income** |**3**
**Investment Income**|**3**
**Investment Income**|**3**
**Investment Income**|**3**
**Investment Income**|| |---|---|---|---|---| |Bank and Building Society Interest
**4**
**Governance Cost**
Legal and Professional
Insurance
Subscriptions
Office Costs
**5. Tangible Fixed Assets**
**Freehold Unit 5 Fixtures &**
**Property Fittings**
**Cost**
**As at 1st October 2019 80000 25859 6572**
**Additions 0 0 0**
**As at 30th September 2020 80000 25859 6572**
**Depreciation**
**As at 1st October 2019 0 25858 6497**
**Charge for year0 0 20**
**As at 30th September 2020 0 25858 6517**
**Net Book Value**
**As at 1st October 2019 80000 1 75**
**As at 30th September 2020 80000 1 55**
**6. Fixed Asset Investment**
**2020**
**St Albans Mencap Limited (incorporating**
**£2**||||**2020**
**2019**
51
5
1320
18569
1545
2778
107
0
2381
1319
5353
22666
**Motor Total**
**Vehicles**
**3475 115906**
**0 0**
**_3475_ 115906**
**3302 35657**
**43 63**
**3345 35720**
**174 80249**
**130 80186**
**2019**
**£2Snap Hertfordshire Ltd**| |||||



| ||
**0 25858 6497**
**0 0 20**
**0 25858 6517**
**80000 1 75**|
**0 25858 6497**
**0 0 20**||

| ||||**25858 6517**|| |||||
| ||**80000 1 55**|||| |||||| Page 11 ST ALBANS SOCIETY FOR MENTALLY HANDICAPPED CHILDREN AND ADULTS KNOWN LOCALLY AS ST ALBANS MENCAP SOCIETY YEAR TO 30[TH] SEPTEMBER 2020 ## 7 Other Debtors 2020 2019 £57955 £20,170 8. Creditors and amounts due within one year 2020 2019 Other creditors £0 £2476 9. Unrestricted Fund **----- Start of picture text -----**
As at 1 [st] October 2019 Income Expense As at 30 [th] September 2020
£20,581 £61,749 £(21,085) £61245
**----- End of picture text -----**
|As at|1stOctober 2019
£20,581|Income
£61,749|Expense
£(21,085)|As at 30thSeptember 2020
£61245| |---|---|---|---|---| |nd||||| |As at|1stOctober 2019|Income|Expense|As at 30thSeptember 2020| ||£99113
|0|0|£99113| 10. Asset Valuation Fund The bungalow is believed to have a value in excess of £160,000 at balance sheet date. Page 12