## **Trustees’ Annual Report for the period**
**From 1[st] Jan 2022 To 31[st] December 2022**
## **Charity name: Geldeston Memorial Hall**
## **Charity registration number: 209939**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Management of Geldeston Village**
**Hall**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**To maintain a clean, safe and**
**environmentally friendly facility for the**
**benefit of the local community. Making**
**this venue always available for**
**individuals, clubs and other**
**organisations within the local area.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|**Participation of volunteers is essential to**
**the fundraising activities and operation of**
**the Hall. There is a need to attract**
**younger volunteers as the age profile of**
**current volunteers inevitably continues to**
**rise**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**A major refurbishment within the past 5**
**years ensures that the continued use of**
**the hall is available to members of the**
**local community of all ages and ability.**
**The acquisition during the past year of a**
**TV Licence and a Wedding Venue**
**Licence is soon to be augmented by an**
**Licence to provide alcohol and the**
**provision of HighSpeed Broadband which**
**will create further opportunities for divers**
**useage.**|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Trustees agreed at the AGM that the**
**charity continues on a sound financial**
**footing**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held sufficient to ensure**
**that all anticipated expenditures over a**
**twelve month period are covered**
**regardless of income flow.**|
|Amount of reserves held|Para 1.22|**£15,000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Deed of Declaration – Updated 31/8/2022**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election to Post at AGM**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Charity operates an Equal**
**Opportunities Policy**
**Trustees at induction and periodically**
**sign acceptance of :-**
•
**Code of Conduct**
•
**Safeguarding Policy**
•
**Conflict of Interest Policy**
•
**Health and Safety Polict**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Geldeston Memorial Hall|
|---|---|
|Other name the charity uses|Geldeston Village Hall|
|Registered charity number|209939|
|Charity’s principal address|c/o 36 The Street
Geldeston
Beccles
NR34 0LB|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Loraine Loffstadt|Chairperson|||
||Keith Loffstadt|Treasurer|||
||Shirin Salt||||
||Ian Ansell||||
||David Shave||||
||David Rowntree||||
||Leigh Farwell||1stJuly– 31stDecember||
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Keith Gordon Loffstadt||
||
Treasurer||
||24/03/23||
||24/03/23||
## **Charity Name Geldeston Memorial Hall**
**No (if any) 209939**
**Receipts and payments accounts For the period** Period start date Period end date **To from** 1/1/2022 12/31/2022
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hall Hire 5,471 - - 5,471
Clubs and Coffee Mornings 1,443 - - 1,443
Quiz and Films 1,287 - - 1,287
Fundraising Activities 3,062 - - 3,062
Grants and Donations 3,226 - - 3,226
Other (Inc Wedding Fee) 407 - - 407
Legacy 29,000 - 29,000
Interest - 30 - 30
14,896 29,030 - 43,926
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 14,896 29,030 - 43,926
A3 Payments
Film Costs 1,013 - - 1,013
Cleaning 1,243 - - 1,243
Utilities 1,522 - - 1,522
Repairs and Maintenance 2,143 - - 2,143
Insurance and Licences 2,666 - - 2,666
Fundraising Costs 1,131 - - 1,131
Capital Expenditure 274 - - 274
Misc Costs inc Hire Refunds 1,056 - - 1,056
Community Events 3,336 - - 3,336
Sub total [ 14,384 ] - - 14,384
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 14,384 - - 14,384
Net of receipts/(payments) 512 29,030 - 29,542
A5 Transfers between funds - - - -
A6 Cash funds last year end 13,901 3,008 - 16,909
Cash funds this year end 14,413 32,038 - 46,451
**----- End of picture text -----**
|**Section B Statement**|**of assets and liabilities**|**at the end of the period**|**at the end of the period**|**at the end of the period**|
|---|---|---|---|---|
|||**Unrestricted**||**Restricted**|
|**Categories**|**Details**|**funds**||**funds**|
|**B1 Cash funds**|**_Total cash funds_**|**to nearest £**
**14,413**
**-**
**-**
**14,413**|
|**to nearest £**
**32,038**
**-**
**-**
**32,038**|
||(agree balances with receipts and payments
account(s))|OK
|OK||
|||**Unrestricted**||**Restricted**|
|||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**|||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**|**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name||
|||Keith Gordon Lofstadt|||
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CC16a
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**Last year**
## **to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional)**
**When due (optional)**
**----- Start of picture text -----**
Date of
approval
3/22/2023
**----- End of picture text -----**
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