**CHARITY NUMBER 209743** ## **THE MACDOUGALL TRUST** ## **FINANCIAL STATEMENTS** **FOR THE YEAR TO 31[st] MARCH 2022** ## **THE MACDOUGALL TRUST** ## **INDEX** ||Page| |---|---| |Details of Trust|1| |Report of the Trustees|2 - 4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Accounts|7 - 9| - 1 - ## **THE MACDOUGALL TRUST** ## **DETAILS OF TRUST** Charity Commission No. 209743 Established: By Scheme of Arrangement Dated 31[st] March 1981 Address: 40 Allenwater Drive Fordingbridge Hampshire SP6 1RB Trustees: Mrs J.M.C. Carlyle-Clarke (Chairman) R.A. Gregory Esq. (Deputy Chairman) Mrs A.V. Lea M.A. Palmer Esq. M.G. Taylor Esq. Lady Caroline Salt Mrs J Kretz MBE Administrator M Marler-Roe Bankers: Lloyds TSB Plc 132 High Street Poole Dorset Independent Examiner: Sue Wintle FMAAT 27 Bascott Road Bournemouth Dorset BH11 8RJ - 2 - ## **THE MACDOUGALL TRUST** ## **REPORT OF THE TRUSTEES** ## **For the year to 31[st] March 2022** The Trustees hereby report on the establishment and the objects of The MacDougall Trust and the activities of the Trust during the year ended 31[st] March 2022. ## **Establishment** The charity was established under a scheme of arrangement made by the Charity Commission and sealed on 31[st] March 1981. The “Working Ladies Guild” (The Guild) was originally established in London in April 1877, and later opened a branch in Bournemouth. Under the Charity Commission scheme the assets of the Bournemouth Branch of the Guild were transferred to the Trustees of the MacDougall Trust, and the investments were invested with the Official Custodian for Charities. The Trustees of the Guild owned a house known as Roxbury House, in Poole Road, Bournemouth. The name of this house was subsequently changed to the “Douglas MacDougall Memorial Home”. ## **Objects** The objects of the Trust are to provide for the benefit and social welfare of persons resident in Bournemouth and in the County of Dorset and in the neighbourhood thereof, and who in the opinion of the Committee are in reduced and necessitous circumstances, with the object of improving the conditions of life for such persons. The Charity is open to applications from members of the public who meet the above criteria, and operates for public benefit in line with Charity Commission guidance. ## **Endowment** The Trust's capital assets consist of the original investments transferred from the Guild, together with the proceeds of sale of the Douglas MacDougall Memorial Home. Since divestment by the Official Custodian for Charities the Trustees have held the majority of the Trust's investments in Charity Common Investment Funds. ## **Organisation** The Trustees are referred to as the Committee of Management, of whom there must be six persons, but not more than twelve. The Committee has the power to appoint new Trustees to fill vacancies in their number. The Committee meets four times each year to oversee the management of the Charity and distribute the surplus funds in accordance with the Trust’s objectives. The Committee has appointed an administrator who deals with the administration of the Trust and distribution of the grants on a fee basis. ## **Investments** The Trust's investments are included in the accounts at 31st March 2022 at their Market Value of £216,963 (2021 - £208,064), a gain in value of £8,899 in the year, (gain of £11,007 in 2021). Full details of the Trust’s Investments are given in note 5 on page 7 of the accounts. The Trustees’ policy is to hold the majority of the funds (currently 35% at cost) in bonds and fixed interest funds, with the remainder divided between an equity-based fund (currently 34% at cost) and a property fund (currently 31% at cost) with a view to potential growth. - 3 - ## **THE MACDOUGALL TRUST** ## **REPORT OF THE TRUSTEES** **For the year to 31[st] March 2022 (Cont.)** ## **Reserves** The Trustees distribute the net income of the Trust on a quarterly basis, aiming to retain a reserve of around £1,000 of unrestricted funds to provide for costs and emergency needs. ## **Risk Assessment** The Trustees have considered the risks to which the Trust is subject and have taken steps to mitigate the effect of their occurrence. Specifically the Trustees have considered the investment risk and are satisfied that the Trust’s assets which are held entirely in professionally managed charitable common investment funds and an exempt unit trust are being held in a prudent manner. ## **Activities in the Year** In the February of 2020 COVID struck and lockdown ensued. Our Administrator, Leigh Cray, died unexpectedly after a short illness in the early summer of 2021. She worked from home and used her home phone for business calls, so it was impossible for us to divert calls to another number. She had written cheques for a number of grants, but for some reason several were not cashed. We think this may be due to the third party mentioned above, not being able to contact anyone in the MacDougall Trust to discuss. It took some time for the charity to appoint a new Administrator and even more time for her to become conversant with the way that Leigh Cray had organised her home office. As a result, the Trust’s modus operandi has now been updated. In December 2021 our new Administrator had an accident which put her out of action for two months, and we were still suffering with severe restrictions for those who would be receiving grants. Many of the professionals we rely on were instructed to work from home, which made execution of the grants very difficult. The result of this tumultuous period has been that many of what were considered payments have not been cashed and the money returned as uncashed cheques. This has badly skewed the accounts for the year in question. We recognise that this year 2022-23 should be back to normal We sincerely hope that the above explain the peculiar series of events that have affected this year's accounts. TUE MACDOUGALL TRUST REPORT OF THE TRUSTEES For the yegr to 31 Mgrch 2022 (ConL) During the year the Trust received income 01£27,929 (2021- £36.831), as sct out in the Sialemcnl of trinancial Activities on page 4. E The k rustees met once to consider applicaiions, and to dislributc Grants and Gifts amountin￿ in tolal io £1,785 {2021- £32,975)- Included in this atnouni are ￿[S pledg￿1 t)ut Iioi tiisttibutcd al the ycar-end amouniino to b l i (2021- £1,601). The income included grdnts amouDtillg to £20.IKX) from tbe Valentine Tn]s¢ (2021- £20,000), £nil from the ioow Dcan Charitable Tru￿ (202 i - £wlj, £nil from the Greenhill Twst (2021- nil) and nil Into the Moss (2021- nil) all of which are held a5 rcslrictcd income. Grdnts and pledges atnounling lo £1.977 (2021- £23,343} havc bccn madc from these grauts and ihc unuscd Daiantts trom gtaDts rcccivcd in Previous years thc samc Trusts, in line with the crilcrta agrccd with their respective TtustCC5. An administsation fee of £nil j2021- £400) has becn iraDsfcm￿l from the Greepiiill Itu￿ io thc Gcncral fund &8 agrced wilh the Trustees of that Tntst. No change in wlicy is allticipated for the forcsccabic fuhwc. {Signed) Mrs J.M.C. Carlyle-cigrke Chairman Dated: THE MACtK)UGALL TRUST STATEMENT OF FINANCIAL ACTtVIT Year to 31st hlarch 2022 UEJrestricted RestricteAJ Ethe4t FuDds Fund Fund Totsl 2022 Total 2021 Notrs INCom￿G RESOURCES Voluntary Income 20.0(M) 20.0 29.0(X) tnY¢sunent In¢ome 7,929 7,929 7,831 Totsl kncoming Resource5 7,929 20,IMM) 27.929 36,831 RESOi7RCES EXPENDED Dittct Cbart'table Activities 2.533 1.977 4JlO 37,884 Governart¢e Costs 542 542 542 Total Resources Expeo¢Jed 3,075 1,977 5,052 38,426 Net Incoming (Outgoing) Re50ur¢¢s before TraJ]sfers 4.855 18.023 22.877 -1,595 Transfets Eetween Funds Nei tocoming (Outgoing) R¢sour¢es for ¢bc Ytsr 4,855 18,023 22.877 -1,595 OTHER RECOGNISED GAINS & LOSSES Gaxtss (Lossts} on Revaluation of Investsnents R&qlised Gains Or EA>sses on Sale of InvesmJeDtS 8,899 8.899 11,007 FUND BALANCES: At Jst April 2021 4,855 18.023 8,S99 31,777 9,412 4,033 7.442 208,064 219,538 210,126 At 31st March 2022 £8,1188 £25,405 £216.963 £251 J15 £219.538 There wer¢ no r¢rOgniS￿ 8atns or for 2021 or 2022 other than those Inch￿ ' Ihe Statement ofFinaJKial A¢tiVities. The notes on pag£s 7 to 9 fomi part of these accounts. 2lfyY￿. 20¥.06$ 1.056 1671 11.47 4&5 *.vJ bLC 31. 01. 1013 THEMACI)OUGALL TRUST NOTES TO THE ACCOUNrs For the yearto 31st March 2¢n2 I. AcCOuNT￿G POLICIES 1.1. The fjnancial sratcmctts have imi prepared UDderthe hislorid ¢ost cotTrVeDtioty and i actiydance with applicable accowiiiog srAndard 1.2. InvEStmeDt income ts re￿￿ted in the statcmei1tsw1￿n &$ grants receÈvable frojn Gr8tst making TnLSts, exceptthat the anouai grani frnrn th¢ ValentiJJe Tnjst Ès yJl(KatyA to tr ycar in which distributions ar¢ made from this Such ar¢ tr￿ed &% R¢strithd I[u￿e. 1.3. Grants and Gifts distributsblc gre accounicd for ¢)n th¢ ¢J*¢ of cornmitm¢tkL a]Jd aDalysed beftvetn 8Dnls expended aDd gr&tts pledged. Grants are made on]y to OT for tod1￿dUaLl Itying irt n¢ccssitOU5 circumslaorts forspe¢ific l￿d8 aodon thc r￿{￿￿￿￿ddtlOnof aeomrni authoTiry. These gTants sojnelimts chanelled through oth¢rChantable Organi￿l0￿& 1.4 The Tn*t is not It￿stered [￿V￿p￿Wbses. and Vat ts as apartof the rel¢vant expendEth. Total 2021 Fuud 2. INVESTMENT INCOME M & G Charifimd DivideJJd& M & G Bond Irtcome COIF Fixed Interest DiTrideo cI￿l11c5 Propety Fut￿ Dividet Bank Detxjsii Interest Futtd 2022 3.487 272 272 2,999 347 2.220 2257 2J67 2,367 £7,929 £7.929 £7,831 3. DIRECT CHARITABLE ACllVITtFS 3.1. GRANTS & PLEDG￿ FROM.. G¢nerdl Fund Gre¢tthill Fund Valettiine Fut Cooper Ikan Fund Moss Fulld -192 -145 2.862 -740 6,149 2.370 21,446 2510 501 32.976 -145 1862 -740 -192 1.977 Note.. negative figllTtS In 2022 are th]¢ to the ￿ersal of pledges cbeques rematnin8 uDc&th 5tt explanation in the rewton pag¢ 3. 1.785 3,2. ADMINISTL4TIVE EXPENSES Manag¢m¢nt Charg¢s cell￿ Expen%es Web Site ExrtJws Bank Char8£S 1712 13 2.712 23 4,760 149 2.725 2.725 4,909 Tota] Dir¢cl CkntableAciivities £2.533 £1977 £4510 £37,884 4. GOVERNANCE COSTS £542 £542 £542 C¢>OC ootso r4 P- f- THE MACDOUGALL IRUST NOTES TO THE ACCOUNTS For the y¢ar lo 31st March 2022 (CODL) 6. DEBTORS falling thje ￿thIll OtsE year 2022 2021 lllco]n¢ Rcclaimable Grant refund dlle £0 £¢ 7. CREDJTORS faltillg due witbinoueye*r Grants PRyable Grants Pledged CJovernance costs Deferred Inco￿¢ 515 542 1.601 542 £1,057 £2.143 8. REsfRICTED FUNDS GteeDbiIl Valentine CIM)￿ Dean Totsl OpeniDg l¥tAprfl 2021 1243 67 6.132 7.442 Year to 31st March 2022 INCOM Grants Ret¢iv¢d 20.0 20,MO EXPKNDITURE Grants Madel.Retwned Pledges Outstaftding -145 2.767 -740 1,877 -145 (J]¢gaiivcs are r¢tEJ¥]]¢d Ch94ue￿pIeds¢5- see ￿￿te in retr￿1 p38¢ 31 2,862 -740 1,977 TraDsf¢rs tdfrom Unrestricted Futsd Balance at 315tMArch 2022 £1.388 £17205 £6,¥72 £25,465 9. TRUSTEES REMUNERATION No ranun¢ration or other bettefit hL% bcett pgjd or is payable tOaDyTTUStee or Collnect￿ pets(Kb and no ¢xpeDscs hav¢ bcen paid Or are payable TnLStee. 10. CAPITAL COMMrrMENTS There wer¢ tto c#pitaJ comTtiitmerts at 31st ma￿ 2021 or31* Mwrh 2022. 31st January 2023 The Trustees The MacDougall Twst 9 Egdon Drive Wimbome Dorset BH211TY INDEPENDE￿ EXAMINER'S REPORT ON THE ACCOUNTS Report to the trustees of The MacDougall Trust On accounts forthe year ended 31st March 2022 Charity number. 209743 Resixctive responsibililles of trustees aNI exlyniner The charity s Injstees consKler that an a￿￿t is not required for this year (urthr seclton 144{2) of the Charities Act 2011 (theAct)) and that an indeFerKkrt ex￿inatIon is ne*d. It is my responsibilty to_. Examine the aco)unts (under section 145 of theArt)', To follow the procedures lard down in the Genera Direcaiorts given by the Charty Commission (under section 1495)(b) of the Ad), and To state whether partrcular matters have come to my attention. Basis of independent examiners stat￿￿nt My examination was ¢3med out in accwlano with General DtrerAions given by the Charity Commissioners. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts wesented wrth those records. It also indudes consKleratton of any unusual rt8ms or disdosures in the accounts. and seekn.ng explan*ions from the trustees con￿MIng any suth matters. The procedures undertaken do not provide all the eviden￿ that V￿u￿￿ k required in an aLKlit, and consequently I do not express an audrt opinTron aLZa)u￿. Independent examineffs statwnent In the coutse of my examination, no matter has C￿ to my attention: 1. which gives me reasonable caLBe to bèlieve that in any material resK* the trustees have not met requirements to ensure that. proper accounts'ng reoyds are kept (In accordan￿ vrith section 41 of IheAct),' and b. accounls are wepared ￿1¢h agree wtth the acc¢￿nting records and comply with the accwnting r4uirements of theAct', or 2. to which, in my opinion. attention shouhy be drawn in order to enalje a woper under5tsnding of the accounts to te reached. Signed. ...SKew.... D*: ...31101r2023.. . Sue Wntie FMAAT Fellow Member oftheAssociation ofAccounting Techni(aans 27 BasGott Road Wallisdown Boumemouth Dorset BH118RJ