DAVIS OAKLANDS CHARITABLE GIFT REPORT OF THE TRUSTEE AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2024 Contents l Report of the Trustee SORP Reference and administration details Structure, governance and management o Aims and objectives o Governing document o Trustee o Staff Organisational structure Governance o Management 2 Activities during the year 3 Report of the independent examiner 4 Statement of Financial Activities 5 Balance sheet 6 Signature of secretary and minute reference 1. Report of the Trustee SORP The Trustee presents its report with financial statements of the charity for the year ended 31 March 2024.The Trustee has adopted the provisions of the statement of Recommended Practi￿ {SORP) Accounting and Reporting by Charities issued in March 2005. Reference and administratlon detai18 Registered Charity No 209620 Registered Office Oaklands, Stade Street, Hythe, CT216BG Secretsry to tha Charity Julie Abbott Independent examlner Martin Thomas, 3 Woodstock Road, Sittingboume, kent. ME10 4HH. Bank National Westminster Bank, Sandgate Rd, Folkestone, Kent. Structure, governance and management Aims and objectives Provision and maintenance of buildings and grounds at Oaklands, Stade street, Hythe for the purpose of local council Offi￿$, local history room . museum. art. culture, sport and recreation. Govémlng document The Charity is controlled by Its governing document, a deed of trust. Trustee The corporate trustee is Hythe Town Council. Members of the council were induded and introduced to the charity following their election. Staff The charity d￿S not employ any staff. It executes decisions through secretary who is employed as Responsible Financial Officer for Hythe Town Council. Organlsational Structure Hythe Town Councillors acting corporately as the trustee to Davis Oaklands Charitsble Gift Secretary Honorary Curator Governance The charity holds a meeting of the corporate trustee at least quarterly. In financial year to March 2024, it met 4 times. All sixteen members of Hythe Town Council sit and act corporately to make decisions. Management Decisions are implemented by the secretary. The secretary will nomally delegate actions to employees of Hythe Town Council. The council acts as an agent for Davis Oaklands Charitable Gfft. 2. Activities during the year The charity continues to support Hythe Town Council with the provision of office space to the council's staff. Accounting procedures are correctly reported and are audited once a year by the Exiemal auditor. 3. Report of the independent examiner a. See attached report 4. Statement of Financial Activities a. See attached report 5. Balance sheet a. See attached report 6. Signature of secretary and minute referenceldate CHARITY COMMISSION I FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Roport to thè trust8esI members of Davis Oaklands Charitable Gift Trust On accounts for the year ended 3110312024 Charity no lif any) 209620 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended Responslbllities and basts of report As the charivs trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151(bl of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualified to examlnerfs statement undertake the examination by being a qualified member of linsert name of applicable list8d body]I, DeleÉg1] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause lo believe that in,.any material resp8ct'. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COn￿rn5 and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please d ete fhe words in thg brackets if they do nol apply. Signed: Datg: Ig-Ji- ZLI Name: om Ralevant professional qualificatlon{s) or body n cci IER Oct 2018 (If any): Address: 3 Wocb3r Section B Disclosure Only completg if the exarniner needs to highlight material matters of concern (see CC32, Inéependenl examination of charity accounts.. directions and guidance for examiners). Give here brief detai18 of any items that the èxaminer wishes to disclose. IER Oct 2018 Davis Oaklands Charitable Gift Independent Examination for the year ended 31 March 2024 I have examined the books, records and supporting documentation, which I can confirm agree with the financial statement presented for the year end 31 March 2024, covering the period 1 April 2023 to 31 March 2024 in respect of the activtties relating to the Davis Oaklands Charitable Gift for the year. Signed M Thoma Address Sf Dated 18 11112* lllll 1111111 1111111 lllllllll Il_l Ill l¥llJilllll'. 22 l