CHATHAM CHARITIES FOR THE POOR THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND THE KEMSLEY FUND THE CHATHAM SICK POOR FUND REGISTRATION NUMBER.. 209598 ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2020 WOOLMER & KENNEDY LTD CHARTERED ACCOUNTANTS 30 STAR HILL ROCHESTER KENT ME1 1XB CHATHAM CHARITIES FOR THE POOR THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND THE KEMSLEY FUND THE CHATHAM SICK POOR FUND REPORT OF THE TRUSTEES CHARITY INFORMATION Chairman Cllr H. Tejan Clerk and Treasurer Mrs J. Driver Trustees Cllr S. Adeoye Cllr T. T. Bhutia Cllr D. F. Brake Cllr T. A. Clarke Cllr S. Curry Cllr S. M. Griffin Cllr A. V. H. GU￿1n Mrs J. Harsent Rev. C. J. Morgan Cllr G. Opara Mr S. J. Peachell Rev. M. L. J. Saunders IAppointed 2nd December 20201 Mrs J. N. Shaw Cllr H. Tejan Mr G. M. Waters (Resigned 2nd December 20201 Princi al Address 18 Kingsway Dymchurch Romney Marsh Kent TN29 OLY Accountants Woolmer & Kennedy Ltd Chartered Accountants 30 Star Hill Rochester Kent ME1 1XB Bankers National Westminster Bank PIC Chari Commission Reference Number 209598 CHATHAM CHARITIES FOR THE POOR REGISTRATION NUMBER 209598 THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND THE KEMSLEY FUND THE CHATHAM SICK POOR FUND REPORT OF THE TRUSTEES The Trustees present their report and accounts for the year ended 31st October 2020. The Chatham Charities for the Poor is an unincorporated charity governed by the terms of the Chatham Intra Charity of Richard Watts and Other Charities Scheme Confirmation Act 1955. The Charity was estsblished to relieve, either generally or individually, persons resident in the Borough of Chatham who are in conditions of need, hardship or distress by making grants of money or providing items, ServI￿S or facilities calculated to reduce the need. The fvjnds held within the separate Kemsley Charity are restricted for the relief of poor children of the Borough of Chalham, as opposed lo the poor in general. Statement of Trustees, Res onsibilities Law applicable to charities in England & Wales requires the Trustees lo prepare financial statements for each financial year which give a true and fair view of the Charity's financial activities during the year and of ils financial position al the end of the year (unless the Charity Is enlilled to prepare accounts on the altemative receipts and payments basis). In preparing financial statements giving a true and fair view, the Trustees should follow best p￿ctICe and". select suitable accounting policies and then apply them consistently. make judgements and estimates that are reasonable and prudent. stale whether applicable accounting standards and statements of ￿COMMended practice have been followed, subject to any departures disclosed and explained in the financial statements. prepare the financial statements on the going concern basis unless it is inappropriate lo assume that the Charity will continue in operation. bl dl The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and which enable them to ensure that the financial statements comply with the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Review of Activities During the year under review grants amounting lo £32,338 were made to 89 individuals, compared with grants of £33,672 10 102 individuals in the previous year. The Trustees have continued to promote the activities of the Charity and its achievements with a view to identifying further residents within the area of benefit who are in need or who are suffering financial hardship. The Charity's Trustees confirm that they have complied with their duty to have due regard lo the Guidance on Public Benefit published by the Charity Commission in exercising their powers. The Charity has reported a decrease in resourees of £973 for the year ended 31 st October 2020 compared with a decrease of £694 in the previous year. Reserves Polic 11 is the Trustees view that it is prudent to ensure that there are sufficient free resetves to provide financial flexibility and to enable the Charity to meet its commitments as they fall due. At 31st October 2020, the Charity held unrestricted reserves at historic cost of £ 304,12612019". £305,099). Risk Mana ement The Trustees have assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate our exposure to major risks. CHATHA TIE FOR THE PO THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUNO THE SAMSON BURFORD TRUST FUND THE KEMSLEY FUND THE CHATHAM SICK POOR FUND REP RT TH TR TEES- Id Investm b'on The Tru$lee8 Investrnent Panel holds perii)dic meetings which usually coincide with the General Meeting$ ofthe Trustees. The Investment Panel review and monitor the perfomance of the Charty's investment portfolio and examine the financ￿1 mark*ts for other polenlial investments. The Truslefrs who seNed during the year. and the nature of their 8ppoinlment, were a$ follows.. Ex-officio Trus19e8 the Mayor of Medway Rector of Chath8m Cllr H. Tejan Reverend C. J. Morgan Repwentstive Tru$leg$ Appointed by the Medway Council Clli S. Adeoye for g period of four ytrars Cnr T. A. Clarke Cllr S. Curry Cllr S. M. Grrffin Cllr A. V. H. Gulvin Mr S. J. Peachell Mrs J. N. Shaw c￿Opti￿ Tru31eo8 Appointed through residence. oecL*palion or Special knowledge Cllr T. T. Bhulia Cllr D. F. Brake JP Mf5 J. Harsgnt Cllr G. Opara MrG. M. Waters Each Trustee 1$ entitled to one vote and every matter is determined by a majorty of the votes of the Twstegs present. A meeting requires a quorum of six Trusiees and in the case of equality of votes the Chairffrdn of the meeting has the easling vote. No remuneration was paid, and no expense8 were reimbursed lo the Tru$le8s of thè Charity. This report, 1098ther with the &¢ount8 forthe year ended 3191 October2020. compty with current slalutory requiiemenls the Governing D￿Urnent and the Revised St*emenl of Recommended pract￿@, and were approved by the Board of Trusleos on 26th April 2021 and signed on its behalf. CllrA.V. H.G TRUSTEES chell INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHATHAM CHARITIES FOR THE POOR I report lo the Trustees on my examination of the accounts of Chatham Charities for the Poor for the year ended 31 st October 2020 set out on pages 4 to 8. Res onsibililies and Basis of Re ort As the Charity Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Acl'l. I report in respect of my examination of the Trustees, accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 14515llbl of the 2011 Act. Inde endenl Examinerfs Statement I have completed my examination. l Confirm that no material matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. aceounling records were not kept in respect of the Charity as required by Section 130 of the Act," or 121 the aecounls do not accord with those records," or 131 the accounts do not Comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any reqU1￿ment that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. W. Wood BA FCA Woolmer & Kennedy Ltd Chartered Accountants 30 Star Hill Rochester Kent ME1 1XB 26th April 2021 CHATHAM CHARITIES FOR THE POOR THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND THE KEMSLEY FUND THE CHATHAM SICK POOR FUND CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2020 2020 2019 RESOURCES ARISING Dividends and Interest from Investments.. Aviva PIC 25p Ord. Charities Official Investment Fund City Merchants High Yield Trust Ltd Deposit Account and Short-Term Investments Dunedin Income Growth Trust Ord. 25p Glaxo SmithKline PIC Ord. 25p Invesco High Income Inc. Invesco UK Equity Income Fund Legal and General Group PIC Ord. Lloyds TSB GroLJP PIC Ord. 25p M & G Equities Investment Fund Icharifundl Primary Hea￿h Properties PIC Ord. 50p Royal Dutch Shell B Ord. United Utilities PIC £0.05p Ord Vodafone Group Ord. 99 7,094 2,820 28 730 400 2,784 10,562 1,051 498 6,955 2,074 49 716 400 3,064 7,847 1,002 416 11,428 720 11,288 756 622 305 352 349 38,583 36,774 Donation Re￿iVed 25 GROSS RESOURCES ARISING IN THE YEAR 38,608 36,774 Grant Returned from Previous year 77 38,608 36,851 RESOURCES USED Costs of Charitable Activities Grants Administration Expenses (Note 51 32,338 7,243 33,672 7,007 RESOURCES USED IN THE YEAR 39,581 40,679 NET MOVEMENT OF INCOME RESOURCES 19731 13,8281 PROFIT ON DISPOSAL OF INVESTMENTS 3,134 NET MOVEMENT OF RESOURCES IN THE YEAR 19731 1694} CHATHAM CHARITIES FOR THE POOR THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND THE CHATHAM SICK POOR FUND CONSOLIDATED BALANCE SHEET AS AT 31ST OCTOBER 2020 2020 Cost 2019 Cost IUNITSI SHARES) Investment Assets Aviva PIC 25p Ord. Charifund Equities Charities Official Investment Fund City Merchants High Yield Trust Dunedin Income Growth Trust Ord 25p Glaxo SmithKline PIC Ord 25p Invesco High Income Invesco UK Equity Income Legal and General Group PIC Ord. Lloyds TSB Group PIC Ord 25p Primary Health Properties PIC Ord 50p Royal Dutch Shell 'B" Ord Vodafone Group PIC US$ 0. 11317 { 1,648.001 114,022.5121 {13,820.881 128,197.001 15,750.001 { 500.001 {42,373.4517) 1188,005.23} 13,265 45,088 37,372 52,368 5,845 3,274 69,627 24,545 13,265 45,088 37,372 52,368 5,845 3,274 69,627 24,545 li i 15,982.001 112,769.001 112,971.001 642.001 14,426.001 2,879 19,672 11,196 3,038 4,684 2,879 19,672 11,196 3,038 4,684 292,853 292,853 BALANCE AT BANK Current Account Distribution Account COIF Charities Deposit Fund 7,598 15 6,000 6,951 15 8,000 13,613 14,966 306,466 307,819 Sundry Debtors 95 95 306,561 307,914 Less Creditors 11,0601 11,4401 305,501 306,474 THAM HAR TIE THE ALFRED WNNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND HE HATHAM SI K POOR FUND LIDATED BAIAN SHEET A BER2 201 Balance from Estate Revenue Contributions to Capitsl Profil on Reallsation of Investments Sale of Freeholds 15,270 49.431 100,049 79,8C 15,270 49.431 100.049 79,806 244,556 244.556 THE KEMSLEY F ND Balance fiom the Estste 1,375 1,375 245.931 245,931 GENERAL FUNDACCOUNT Balance in Hand 1111r2019 Changes in Income Resources in the Ye8r 60,543 19731 64,371 13,8281 59,570 60,543 305,501 306,474 Approved by Ihg Board of Trustees on 26th April 2021 and signed on its bghaif by Cllr A. V. H. Gul TRUSTEES S. J. Pea hell The notes on pages 7 10 8 form part of t￿se accounts. CHATHAM CHARITIES FOR THE POOR THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND THE KEMSLEY FUND THE CHATHAM SICK POOR FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2020 BASIS OF PREPARATION These accounts combine the accounts of all funds referred to as "Charities for the Poor" which are governed by the terms of the Chatham Intra Charity of Richard Walls and other Charities Scheme Confirmation Act 1955. bl These accounts have been prepared on a receipts and payments basis and include income and expenditure as Il is received or paid except that grants and distributions approved and made during the year are recognised when charged to the Argos Business Solutions Account. These accounts have been prepared in a¢¢ordance with the Charities Act, the Revised St8temenl of Recommended Practice and applicable accounting standards except for the treatment of investments which have been shown al historical cost and not their market value al the Balance Sheet dale. FUND ACCOUNTING The Charity's general funds Consist of funds which the Charity may use for its purposes at its discretion. bl The Charity has transferred certain funds from the General Fund to Capital Reserves. The Trustees have decided that selling aside funds in this way is a useful financial discipline which will help the Charity make the best use of ils resources, even though there is no legal force to the designations. The Charity's restricted funds are those where the donor has imposed reslriclions on the use of the funds which are legally binding. The funds held within the Kemsley Charity are reslricled for the relief of poor children, as opposed lo the poor in general. dl The Charity has endowments which it is legally prevented from spending and musl relain intact as part of the Charity's capital. It has invested the endowments to provide income for its aclivilies. INVESTMENTS Investments are inclLJded in the accounts al historical cost of £292,853 12019.. £292,853). The market value of those Investments at the Balance Sheet dale was £709,89512019'. £886,892). bl Gains arising on dispos21 are disclosed in the statement of investment gains and credited to the profit on realisalion of Investments reserve. CHATHAM CHARITIES FOR THE POOR THE ALFRED MANNERINGS TRUST FUND THE SIR EDMUND GREGORY TRUST FUND THE SAMSON BURFORD TRUST FUND THE KEMSLEY FUND THE CHATHAM SICK POOR FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2020 INVESTMENT INCOME Dividends are credited to the income and expenditure account when they are received. Credit is taken for interest when the interest falls due for payment. b} ADMINISTRATION EXPENDITURE Administration expenditure comprises all costs incurred in running the Charity which cannot be directly allocated to the Charity's projects or to fund raising. As such, il includes the following. 2020 2019 Salary of Clerk and Treasurer Printing, Postage and Stationery Clerk and Treasurer's Expenses Accountancy ICO Registration 6,235 70 39 864 35 5,991 87 54 35 7,243 7,007 LIABILITIES Al 31 st October 2020 the Charity had the following liabilities. 2020 2019 Argos Business Solutions Account Second Chance Accrued Expense5 375 685 864 1,440 864 1,924 2,304