## ## ## ## ## ## ## ## ## |re|levant, about:|Financial eguaons.| |---|---|---| |0|policies and procedures|The Orpen Hall Management Committee oversee the day-to-day| |0|adopted for the induction and
training of trustees;
the charity's organisational
structure and any wider|management of the Hall and have delegated powerto spend an agreed
annual budget, however all paymentsover E500 outside of the agreed
annual budget must be approved by the Parish Council at its Sole Trustee
meeting| ||networkwith which the charity
works;|The Orpen Memorial Hall Trust have an agreed Terms of Reference with
the Orpen Hall Management Committee, as there is with the Village Fete| ||relationship with any related|Subcommittee which reports to the Hall Management Committee.| |e|parties;
trustees' consideration of
major risks and the system
and procedures to manage
them.|The Council as Sole Trusteecontinued to meet on a regular basis
throughout the year as the Orpen Hall Memorial Trust via Zoom and face
toface. The end of year 2022-23 accountswere made public at the
Annual Parish Meeting on the 26thApril 2023, along with the report from
the Chairman.| |||The Council has a Risk Mana ement Scheme in
lace.| ## ## |Section C|Obiectives and activities| |---|---| |Summary ofthe objects ofthe|| |charity set out in its
governing document|Village Hall for general use and benefit to the inhabitants of the parish.| |Summary ofthe main|Hire of the hall for regular users e.g. clubs, playgroup, local drama group,| |activities undertaken for the|meetings etc,| |public benefit in relation to|| |these objects (include within|Hire of the hall for casual usersesg. parties, events, wedding receptions| |this section the statutory|etc.| |declaration that trustees have|| |had regard to the guidance|Part of the hall is hired to West Bergholt Social Club during the| |issued by the Charity|evenings/weekends and available to hire to the public during the day.| |Commission on public|| |benefit)|The Trustee is satisfied that this charity meets the guidance issued by the| ||Charity Commissionon public benefit| ## ## ## ## ## |Brief statement ofthe|Cash at the bank on 31/03/23was E20,976.61, including
in the| |---|---| |charity's policy on reserves|Orpen Bequest account, which is to be used for internal improvements to| ||the Orpen Memorial Hall. Of that money, El 3,685.40 was in unrestricted
funds, enough to cover 4 months of operating costs in the event of a loss| ||of income.| ||2,536.38 is held as a designated fund (WB Village Fete). The profits| ||from the Village Fete are held with the Trust's reserves for use the| ||following year or to fund projects as the Committee agreed.| ||Reserves are set aside for improvements to the building and to cover| ||unusual items of expenditure.| |Details ofany funds materially
in deficit|Not applicable| |Further financial review details|(Optional information)| |You may choose to include
additional information, where
relevant about:
the charity's principal|Hire charges for the premises are the principal source of funding. Income
from trading activities have remained steady during the yearand as a
result they covercharitable expenditure.| |sources of funds (including
any fundraising);|The Charitywas in receipt of grants and donations worth E65871.57 in
2022-23 for building improvements. These were primarily made of the| |howexpenditure has
supportedthe key objectives
of the charity;
investment policy and|ECC Climate Challenge Fund grant of El 7056.00 for the PV solarpanels
& batteries and the two-part Enovert grant of E39487,86 for the toilet
refurbishment. A final payment of the Enovert grantwas received later in
the 2023-24financial year,| |objectives including any|The Parish Council provide an annual maintenance contribution to the| |ethical investment policy
adopted,|Orpen Memorial Hall of El ,500.| ## ## ||Signature(s)||| |---|---|---|---| ||Full name(s)|LauraWalkingshaw|James Owers| |Position|(eg Secretary'
Chair, etc)|Parish Clerk|Chair of Orpen Hall Management Committee| ||Date|12/01/2024|| ## ## |Receipts and Payments for|year ending|31st Ma|rch 2023|||| |---|---|---|---|---|---|---| ||||2022-23|||2021-22| ||Unrestricted|Designated|Restricted|Endowment||| ||Funds|Funds|Funds|Funds|Total|| |Receipts||||||| |From Voluntary Sources||||||| |Grants|0.00||65871.57||65871.57|0.00| |Fundraising (Village Fete)||1219.42|1617.00||2836.42|707.50| |Sub Total|0.00|1219.42|67488.57|0.00|68707.99|707.50| |From Trading Activities||||||| |Lettings Main Hall|24472.55||||24472.55|17057.00| |Lettings John Lampon Hall|14308.61||||14308.61|9645.22| |Letting
- PC & Trust|0.00||||0.00|412.50| |Social Club Licence Fee|4901.00||||4901.00|4323.00| |Social Club Meeting Room|201.10||||201.10|39.60| |Play Group Storage|584.98||||584.98|558.31| |EnvironmentStorage|0.00||||0.00|446.00| |Maint. Contribution from PC|1500.00||||1500.00|1500.00| |Miscellaneous|30.00||||30.00|10104.50| |Sub Total|45998.24|||0.00|45998.24|44086.13| |From Assets||||||| |Investment Income
/ Bank Interest|15.92|||618.09|634.01|584.36| |VAT Refund|3896.09||||3896.09|1715.90| |Total Receipts|49910.25|1219.42|67488.57|618.09|119236.33|47093.89| |Payments||||||| |Charitable Activities||||||| |Electricity|3323.57||||3323.57|2075.29| |Gas|2888.94||||2888.94|4057.69| |Rates|54.27||||54.27|150.80| |Water Rates|202.98||||202.98|359.53| |Insurance|1559.93||||1559.93|1262.76| |Cleaning Materials|883.97||||883.97|511.65| |Administrators salary|8058.06||||8058.06|6764.16| |Adminsitrators expenses|1226.03||||1226.03|731.51| |Cleaning
Waste|10809.00
2187.95||||10809.00
2187.95|9900.00
1894.03| |Repairs and Repainting|3140.12||||3140.12|1807.27| |Replacement and Additions|2919.85||||2919.85|1647.41| |Fees and Licences|1252.30||||1252.30|1043.80| |Maintenance|1529.22||||1529.22|1312.50| |PublicWorks Loan|5368.26||||5368.26|5368.26| ||45404.45|||0.00|45404.45|38886.66| |Other Expenditure||||||| |Covid-19 Costs|0.00||||0.00|117.66| |Legal Fees|0.00||||0.00|0.00| |Fundraising Costs (Village Fete)|0.00|4.26|1617.00||1621.26|525.91| |VAT|8027.71||||8027.71|2374.93| |On Assets and Equipment Purchases||||||| |Building improvements|2619.98||65871.57||68491.55|0.00| |Total Payments|56052.14|4.26|67488.57|0.00|123544.97|41905.16| |Net Receipts for the year|-6141.89|1215.16|0.00|618.09|-4308.64|5188.73| |Balances at start of year|19827.29|1321.22|0.00|4136.74|25285.25|20096.52| |Balances at end of year|13685.40|2536.38|0.00|4754.83|20976.61|25285.25| ## |Statement o|f Assets and|Liabilities at|31st Marc|h 2023|||| |---|---|---|---|---|---|---|---| |||||2022-23|||2021-22| |||Unrestricted|Designated|Restricted|Endowment||| |||Funds|Funds|Funds|Funds|Total|| |MONETARYASSETS|||||||| |Deposits and Bank Balances|||||||| |Current Account||12059.07||||12059.07|16339.48| |High Interest|Account|1626.33|2536.38|0.00||4162.71|4809.03| |Orpen Bequest Account|||||4754.83|4754.83|4136.74| |||13685.40|2536.38|0.00|4754.83|20976.61|25285.25| ||||||0.00||| |DEBTORS|||||||| |Outstanding|Hall hire fees|||Mar invoices||271.80|| |||||81/22-23||11.70|| |VAT reclaim||||Feb & Mar|23|5562.27|| |||||||5845.77|| ## ## ## ## ## ## ## ## ## ## ## ## ##