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2022-07-31-accounts

REGISTERED COMPANY NUMBER: 00410481 (England and Wales) REGISTERED CHARITY NUMBER: 208710

ELTHAM LITTLE THEATRE LIMITED UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022

Berringers LLP Chartered Accountants Lygon House 50 London Road Bromley Kent BR1 3RA

ELTHAM LITTLE THEATRE LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 July 2022

Page
Trustees' report 1 to 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6 to 7
Notes to the financial statements 8 to 15

ELTHAM LITTLE THEATRE LIMITED (REGISTERED NUMBER: 00410481)

TRUSTEES' REPORT for the year ended 31 July 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

The purposes of the charity are as follows;

Significant activities

The charity undertakes various fundraising activities in order to raise additional income to keep ticket prices to a minimum.

In order to achieve the objectives of the charity the trustees have employed the following strategies;

Through our strategies we endeavour to encourage all within the local community to take part in and benefit from activities.

Public benefit

In reviewing our objectives for the current year the trustees have considered the Charity Commission's guidance on public benefit and fee charging. The theatre relies significantly on the income from ticket sales to cover its operating costs and maintenance of the theatre, however the trustees give careful consideration to those on low incomes when setting the level of ticket prices, concessions and all off peak discounts.

The Charity also undertakes various fundraising activities in order to raise additional income to keep ticket prices to a minimum.

Volunteers

The charity is totally dependant on the services of volunteers except for the clerical officer and cleaner.

FINANCIAL REVIEW

Investment policy and objectives

It is the policy of the charity to utilise a majority of the incoming resources in the short term for the furtherance of the charity's objectives, as a result there are a few funds for new long term investment. The charity does own the freehold of the theatre which ties up most of the available reserves of the charity. This is maintained to a high standard in order to preserve and enhance the value of this investment.

Results

During the year theatre production income amounted to £60,243 an increase of £60,053 from 2021. Lettings income has increased by £45,258 from £250 in 2021 to £45,508 in 2022, largely due to the theatre being re-opened from July 2021following the Covid-19 pandemic. The surplus for the year amounted to £8,854 (2021: £(26,227) after deducting depreciation charges of £38,759 (2021: £39,830).

Going concern

Despite the Covid-19 pandemic, the trustees consider the charity to be a going concern due to the fact there is approximately £102,000 in the bank at the year end and expenditure is being kept to a minimum. The theatre reopened in August 2021 and has shows lined up for the rest of the year and into 2023.

Page 1

ELTHAM LITTLE THEATRE LIMITED (REGISTERED NUMBER: 00410481)

TRUSTEES' REPORT for the year ended 31 July 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Eltham Little Theatre Limited is a company Limited by Guarantee (company number 410481) and a registered charity (charity number 208710). The company was incorporated on 14 May 1946 under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association, as amended 22 June 1949, 20 June 1988, 23 October 2000, 24 September 2003 and 3 October 2005.

Recruitment and appointment of new trustees

The directors of the charitable company (''the Charity'') are its trustees for the purpose of Charity Law and are represented by the Chairman, Treasurer and Secretary of the board of management. As set out in the Articles of Association, if there is at any time a vacancy in the membership a new member may be appointed by the members in a general meeting.

Organisational structure

The Charity's board of management is currently made up of 10 members who meet regularly and are responsible for deciding the strategic policy and direction of the charity.

There is a scheme of delegation in place whereby the day to day responsibility for the charity and the responsibility for ensuring the long term objectives are met rests with the Chairman, Treasurer and Secretary.

Induction and training of new trustees

Most new members of the board of management are already familiar with the practical work of the charity, having been involved with it for a number of years. They also undergo a short training session whereby they are familiarised with; the obligations of the board of management, the main documents which set out the operational framework of the charity including the memorandum and article, the current financial position and future plans and objectives.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

00410481 (England and Wales)

Registered Charity number

208710

Registered office

Wythfield Road Eltham London SE9 5TG

Trustees

I C Hamilton Retired (resigned 20.10.22) Mrs J M Sims Retired Mrs C Williams Educationalist J F Goodwin (appointed 20.10.22)

Company Secretary

Mrs C Williams

Independent Examiner

Paul Allan BSocSc FCA Berringers LLP Chartered Accountants Lygon House 50 London Road Bromley Kent BR1 3RA

Page 2

ELTHAM LITTLE THEATRE LIMITED (REGISTERED NUMBER: 00410481)

TRUSTEES' REPORT for the year ended 31 July 2022

REFERENCE AND ADMINISTRATIVE DETAILS Members of Board of Management

J Sims Chairman I Hamilton Treasurer C Williams Secretary J Shepherd J Goodwin A Ingram D Hinchley-Robson D Barefoot P Martin

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 31 October 2022 and signed on its behalf by:

Mrs J M Sims - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ELTHAM LITTLE THEATRE LIMITED

Independent examiner's report to the trustees of Eltham Little Theatre Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paul Allan BSocSc FCA Berringers LLP Chartered Accountants Lygon House 50 London Road Bromley Kent BR1 3RA

31 October 2022

Page 4

ELTHAM LITTLE THEATRE LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) for the year ended 31 July 2022

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
5
Subscriptions
Charitable activities
Other trading activities
3
Investment income
4
Total
EXPENDITURE ON
Charitable activities
6
Charitable activities
Other
8
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
funds
£
25,536
2,295
106,133
25,833
19
159,816
87,645
63,317
150,962
8,854
1,222,767
1,231,621
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
2022
Total
funds
£
25,536
2,295
106,133
25,833
19
159,816
87,645
63,317
150,962
8,854
1,222,767
1,231,621
2021
Total
funds
£
92,534
185
255
-
7
92,981
55,068
64,140
119,208
(26,227)
1,248,994
1,222,767

The notes form part of these financial statements

Page 5

ELTHAM LITTLE THEATRE LIMITED (REGISTERED NUMBER: 00410481)

BALANCE SHEET 31 July 2022

Notes
FIXED ASSETS
Tangible assets
13
CURRENT ASSETS
Stocks
14
Debtors
15
Cash at bank and in hand
16
CREDITORS
Amounts falling due within one year
17
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
18
Unrestricted funds
TOTAL FUNDS
Unrestricted
funds
£
1,148,811
450
59
102,073
102,582
(19,772)
82,810
1,231,621
1,231,621
Restricted
fund
£
-
-
-
-
-
-
-
-
-
2022
Total
funds
£
1,148,811
450
59
102,073
102,582
(19,772)
82,810
1,231,621
1,231,621
1,231,621
1,231,621
2021
Total
funds
£
1,190,027
500
23,648
42,304
66,452
(33,712)
32,740
1,222,767
1,222,767
1,222,767
1,222,767

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 July 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 6

continued...

ELTHAM LITTLE THEATRE LIMITED (REGISTERED NUMBER: 00410481)

BALANCE SHEET - continued 31 July 2022

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 31 October 2022 and were signed on its behalf by:

J M Sims - Trustee

The notes form part of these financial statements

Page 7

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 July 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Critical accounting judgements and key sources of estimation uncertainty

In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on the historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of revision and future periods where the revision affects both current and future periods.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Going concern

The trustees have reasonable expectation, giving consideration to the worldwide coronavirus pandemic (COVID 19), that the charity has adequate resources to continue for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - Straight line over 50 years Improvements to property - 10% - 20% on cost Plant and machinery - 7.5% on reducing balance Fixtures and fittings - 7.5% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

continued...

Page 8

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 July 2022

1. ACCOUNTING POLICIES - continued

Fund accounting

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES

DONATIONS AND LEGACIES
2022 2021
£ £
Donations and grants 25,536 92,534
Included in donations is £7,000 from Greenwich Council and £16,947 from The Arts Council in
COVID-19 grants.
3.
OTHER TRADING ACTIVITIES
2022
£
Bar, coffee, confectionary and merchandising income
25,833
4.
INVESTMENT INCOME
2022
£
Investment income
19
5.
INCOME FROM CHARITABLE ACTIVITIES
2022
Activity
£
Other income
Subscriptions
2,295
Theatre productions
Charitable activities
60,243
Other income
Charitable activities
45,890
108,428
6.
CHARITABLE ACTIVITIES COSTS
Support
Direct
costs (see
Costs
note 7)
£
£
Charitable activities
86,745
900
Included in donations is £7,000 from Greenwich Council and £16,947 from The Arts Council in
COVID-19 grants.
3.
OTHER TRADING ACTIVITIES
2022
£
Bar, coffee, confectionary and merchandising income
25,833
4.
INVESTMENT INCOME
2022
£
Investment income
19
5.
INCOME FROM CHARITABLE ACTIVITIES
2022
Activity
£
Other income
Subscriptions
2,295
Theatre productions
Charitable activities
60,243
Other income
Charitable activities
45,890
108,428
6.
CHARITABLE ACTIVITIES COSTS
Support
Direct
costs (see
Costs
note 7)
£
£
Charitable activities
86,745
900
respect of
2021
£
-
2021
£
7
2021
£
185
190
65
440
Totals
£
87,645

continued...

Page 9

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 July 2022

7. SUPPORT COSTS

8.

SUPPORT COSTS
Governance
Management Finance costs Totals
£ £ £ £
Other resources expended 16,011 2,117 6,430 24,558
Charitable activities 485 - 415 900
16,496 2,117 6,845 25,458
Support costs, included in the above, are as follows:
Management
2022 2021
Other
resources Charitable Total Total
expended activities activities activities
£ £ £ £
Insurance & licenses 10,518 128 10,646 10,840
Postage, Stationary & Phone 4,949 357 5,306 4,191
Sundries 437 - 437 2,753
Travel & subsistence 107 - 107 18
16,011 485 16,496 17,802
Finance
2022 2021
Other
resources Total
expended activities
£ £
Bank charges 2,117 882
Governance costs
2022 2021
Other
resources Charitable Total Total
expended activities activities activities
£ £ £ £
Accountancy and legal fees 6,430 415 6,845 5,626
OTHER
2022 2021
£ £
Depreciation 38,759 39,830
Support costs 24,558 24,310
63,317 64,140

continued...

Page 10

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 July 2022

9. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2022 2021
£ £
Depreciation - owned assets 38,757 40,053

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 July 2022 nor for the year ended 31 July 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 July 2022 nor for the year ended 31 July 2021.

11. STAFF COSTS

Wages and salaries
The average monthly number of employees during the year was as follows:
Administration
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
92,534
Charitable activities
Subscriptions
185
Charitable activities
255
Investment income
7
Total
92,981
EXPENDITURE ON
Charitable activities
Charitable activities
55,068
Other
64,140
Total
119,208
2022
£
9,879
9,879
2022
1
Restricted
fund
£
-
-
-
-
-
-
-
-
2021
£
9,110
9,110
2021
2
Total
funds
£
92,534
185
255
7
92,981
55,068
64,140
119,208

12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

continued...

Page 11

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 July 2022

12.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
13.
TANGIBLE FIXED ASSETS
COST
At 1 August 2021
Additions
Exchange differences
At 31 July 2022
DEPRECIATION
At 1 August 2021
Charge for year
At 31 July 2022
NET BOOK VALUE
At 31 July 2022
At 31 July 2021
12.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
13.
TANGIBLE FIXED ASSETS
COST
At 1 August 2021
Additions
Exchange differences
At 31 July 2022
DEPRECIATION
At 1 August 2021
Charge for year
At 31 July 2022
NET BOOK VALUE
At 31 July 2022
At 31 July 2021
ACTIVITIES
Unrestricted
funds
£
(26,227)
1,248,994
1,222,767
Freehold
property
£
45,000
-
-
45,000
35,100
900
36,000
9,000
9,900
- continued
Restricted
fund
£
-
-
-
Improvements
to
property
£
1,232,653
2,200
(5,384)
1,229,469
228,600
24,653
253,253
976,216
1,004,053
Total
funds
£
(26,227)
1,248,994
1,222,767
Plant and
machinery
£
123,686
725
-
124,411
61,873
4,636
66,509
57,902
61,813

continued...

Page 12

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 July 2022

13. TANGIBLE FIXED ASSETS - continued

13. TANGIBLE FIXED ASSETS - continued
Fixtures
and Computer
fittings equipment Totals
£ £ £
COST
At 1 August 2021 156,009 17,167 1,574,515
Additions - - 2,925
Exchange differences - - (5,384)
At 31 July 2022 156,009 17,167 1,572,056
DEPRECIATION
At 1 August 2021 57,627 1,288 384,488
Charge for year 7,378 1,190 38,757
At 31 July 2022 65,005 2,478 423,245
NET BOOK VALUE
At 31 July 2022 91,004 14,689 1,148,811
At 31 July 2021 98,382 15,879 1,190,027
The VAT adjustment is a result of the charity becoming VAT registered in 2019 and making pre-VAT
registration claims.
14. STOCKS
2022 2021
£ £
Stocks 450 500
15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022 2021
£ £
Trade debtors 59 366
VAT - 18,732
Prepayments and accrued income - 4,550
59 23,648
16. CASH AT BANK AND IN HAND

continued...

Page 13

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 July 2022

16. CASH AT BANK AND IN HAND - continued

16.
CASH AT BANK AND IN HAND - continued
Cash in hand
Bank account no. 1
Bank account no. 2
Bank deposit account
Total
17.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
VAT
Other creditors
Accruals and deferred income
18.
MOVEMENT IN FUNDS
At 1.8.21
£
Unrestricted funds
General fund
1,222,767
TOTAL FUNDS
1,222,767
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
159,816
TOTAL FUNDS
159,816
2022
Total
funds
£
419
3,621
55,371
42,662
102,073
2022
£
16,713
7
55
1,408
1,589
19,772
Net
movement
in funds
£
8,854
8,854
Resources
expended
£
(150,962)
(150,962)

continued...

Page 14

ELTHAM LITTLE THEATRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 July 2022

18. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1.8.20
£
Unrestricted funds
General fund
1,248,994
TOTAL FUNDS
1,248,994
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
92,981
TOTAL FUNDS
92,981
Net
movement
in funds
£
(26,227)
(26,227)
Resources
expended
£
(119,208)
(119,208)
At
31.7.21
£
1,222,767
1,222,767
Movement
in funds
£
(26,227)
(26,227)

19. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2022.

20. LIMITED BY GUARANTEE

The company is Limited by Guarantee and as such any profits are to be retained by the charity.

21. CONTINGENT ASSET

The 2019 VAT registration of the charity gave rise to VAT refunds provided for in this set of accounts. Further VAT refunds will be released at a rate of the annually calculated partial exemption percentage of the maximum reclaim of £12,521 per annum for the remaining 6 years as per the VAT Capital Goods Scheme. This has been agreed with HMRC, but to be prudent the adjustments will be made in future financial statements upon receipt of the refund.

Page 15