Derbyshire Agricultural and Horticultural Society Limited
Derbyshire Agricultural And Horticultural Society Limited
(A Company Limited by Guarantee)
Report and Financial Statements
Year Ended 30th September 2022
Charity No. 208522
Company No. 1869793
•AC5M38FS*
A12
#128
COMPANIES HOIJSÉ

Derbyshire Agri¢yltsral and Horticultural Society Limited
Contents
Page
Legal and Administrative Infi)nnation
Trustees. Report
Independent Examiner's Rcp)rt
Statement of Financial Activities
Balance Sheet
Notes forn]ing part of the Financial Statements
9-14

Derbyshire Agricultural and Horticultmral Society Limitsd
Legal and Admini4trative Information
Registered Charity Number
Company Registration Number
208522
1869793
Members of the Couneil
The Coun¢il Members at 30 Sept¢mber 2022. all of whom have been in offirx for the whole of thc year
unless otherwise stated, were as follows: .
OffKers:
President
Chairnian
Vice Chaiman
Secretary
Treasurer
K Slack
J. E. Hicklin
M. Clifton
C. Bowman
K. Oxley
Ordinary Council Members and Direclors
H. Balen
R. Chapman
W. A. Gamble
R.L. Hislop
P. J. Hutchinson
J Smiih
M. Sharpe
M. J. Meachcm
M. L. Mea¢hem
M H T Clifton
A Hi¢klin
B Mitchell
A Boncham
G. Lynam
A Hicklin
J. E. Hicklin
G. A. Hutchinson
T. J. Yates
E. A. Whitmorc
S.A James
K. L Oxley
A Faulkner
M C Clifton
l Martin
In ￿CordanCe with the rules of the Society, a third of the members of Council retire each year by rotation
and can offer themselves for re<lection ai the Annual G¢n¢ral Meeting. The ChaiTman and Vi¢¢
Chaiman aff eligible for re-election at the first Council meeting following the Annual General Meeting.
Members of the charitsble company guarantee to contribute an amount not exrxeding £1 to the assets of
the charitablc company in the ¢v¢nt of winding up.
Page I

Derbyshire Agricultural and Horticultural Society Limited
Registered Offi¢¢
Prospect House
Millennium Way
Derby
DE24 8HG
Bankers
Natwest Bank plc
Derby City Branch
7 Market Pla
Derby
DEI 3ZF
Page 2

Derbyshire Agricultsral and Horticultsr41 Society Limited
Tntstees, Report of the Cottndl for the y¢ar ended 30th September 2022
The Council presents its Rew)rt and the Financial Statements for the year ended 30 September 2022.
Strnetllre GovernaD¢e #nd M4n*
ement
Governin
document
The organisation is a charitsble CA)mpany limited by guarantee. in¢orporated on 7 December 1984 and
regislered with the Charity Commission as a regisiered charity on 30 November 1962.
The company w&$ established under"a Memorandum of Association, which established the objects and
power5 of the charitable company and is governed under its Articles of Association.
Recruitm
intment of Council Members
The current ¢ouncil members are as detailed on page l.
In arxordance with the rules of the s￿iety. a third of the Mcmi￿rS of Council retire each year by rotation
and can offer themselves for re-election at the Annual General Meeting. The Chairnian and
Vice Chaim]an are eligible for re*lection at the first CouD¢iI Meeting following the
Annual General Meeting.
Council
Induction and Trainln
Any n¢w council members arc given detsils of the rule5 and obj¢¢tives of the Charity.
Further training is provided on rcqu¢5t from the Chainnan of the Charity.
The Council Members have assessed any significant risks that the Charity may be exposed to and have
taken measures to ensure any p)tential risks are minimised.
An Independent Security firm handles all the transa¢lions on the Show day, and the council members
on5id¢r that this reduces th¢ risk
anisation Structure
The Council of the Society is re5FK)nsible for the overall management and control of the charity and
Tegular meetings are held. The Council is also grntefvl to the many volunteers who give their time to the
Society. In total this represents many hours of work which cannot possibly be valued. but without whi¢h
the Derbyshire Agricultural and Horticultural Society would not be as successful.
The Council believes that it is well placed to fulfil thc objcctivcs of the charity into the future.
Page 3

DerbyshiT¢ Agri¢ulturxl and Horticultsral Society Limited
Ob ectives and Activities
The tharity is established for the promotion of agriculture, horticulture and rnral traditions through the
staging of the annual Derbyshire County Show.
The Show is aimed at any and all membcrs of the public. It is widely advertised in the City of Derby as
well as the surrounding districts and neighbouring wuntiC5 and the Show attracts several ihousand
visitors who can scc many facets of nwal heritage displayed. including animals, trades and skills.
The many exhibitors at the Show bcncfit from the chance to showcase their livestocl skill or war¢s to a
wider audience than they may be able to acc¢ss individually: whil¢ members of the public visiting the
Show arc able to benefit by the gathcriDg of many diffcrent goods, produce, livestocL attractions and
entertainment on one day at a family friendly ev¢nt.
The Show open5 to the public at 8am and closes at 5.30pm. There is a range of cattle. sheep. horse. dog.
rabbAL bird. horticultural and Young Farmers, com￿1t10nS held throughout the day and many of the
compelltions are qualifying rounds for national competitions such as Crufts and the Ho￿e of the Year
Show. Along with this theff are many displays of vinlage machinery, cars and tractors, Women's
Institute. hedge cutting and dry-stone walling. There are ¢l&ssic Tides for ¢hildren including a helter-
sk¢lter and carousel. Refreshm¢nts are available from a variety of producers. There is as well a main ring
with a ￿11 programme of displays and entertainmenL which has included JCB Dancing Diggers, Monster
TTu¢k displays and The Yorkshire Volunteers Marching Band, and every year we also have a Grand
Parade of the prizewinning animals in the aftemoon.
The Derbyshire Agricultural and Horticultural Society operate as an independ￿t charity.
Achievement and Perforniance
The.2022 show was a great success. the people of Derby, Derbyshire and the surrounding counties came
in good number and the showground w85 full of sheep and cattle. horses. dogs and a whole variety or
other exhibits and trade stands for them to enjoy.
A new traffic mana8ement systrm ensured th¢ flow of cars. vans and livestock tran5POrtcrs moved off the
road and into the ¢ar parks smoothly and they also handled the public coming through the gates. Th¢ new
onlin¢ ticketlng system worked a trcaL and for the first time pre show tickets out-sold on the day sales by
three to one.
We aim to build on this system of allowing pre show online entries across the board and while we will of
course continue to take postal application5 to give everyon¢ a Chan￿ to enter, moving on it should be a
great way of saving time. paper and postage.
We remain mindful to keep a tight rein on th¢ budget to sustain the future of the show as many other
shows lik¢ ours have fallen by th¢ wayside.
It remains the aim of the wciety to continue to hold the Derbyshire County Show and ty to build up our
nds to put th¢ s(Kiety back OD a strong fuwicial footing to Sustain its futu￿.
Page 4

Derbyshire
riculthral and Horticultural Society Limited
Financial Revi
Incom
enerat
Income is of course up this year as we held a show unlike the previous few years.
Reserves
The dircctors believe that with appropriate ¢hanges th¢ 50¢iety Tun successful shows in th¢ fvture and
begin to rebuild the rcscrves.
COUNCIL MEMBERS, RESPONSIBIL￿lEs STATEMENT
The council members (who are also the directors foT the pU[￿Se5 of company law) arc responsible for
preparing the Council Members. Annual Report and the financial statements in accordance with
applicable law and unit￿ Kingdom Arxounting Standards Iunited Kingdom Gcnerally Accepted
Accounting Practice).
,Company law requires the tn￿let$ to prepare financial statrments for each financial year which give a
true and fair view of the state of affairs of the charitablc company and of the incoming resources and
application of resou￿¢5. iD¢luding th¢ income and expenditure. of the charitsble company for that p¢riod.
In preparing these financial stat￿nents. the Council Members are required to:
select suitable accounting policies and then apply them consistcntly.
observe the methods and princip1¢5 in the Charities SORTr:
makc judgements and cstimatcs that are r￿SOnable and prudent"
state whether applicable accounting standards and statements of recommended
practice have bccn followed subj¢¢t to any departu￿5 dis¢los¢d and ¢xplained in the
financial statements. and
prepare the financial statements on the going concern basis unless it is inappropriate to
presume ihat the Charity will continue in 0￿ration.
The council members are resry)nsible for keeping adequate accounting records which disclose with
reasonable accuracy at any time the financial p)sition of the charitsble company and enable them to
ensure that the financial statements comply with the Companie5 Act 2006. They are also responsible for
safeguardlng the assets of the charitable company and hence for taking reasonable steps for the prevention
and ddection of fraud and other Arregularities.
Signed OD behalf of the Board
C Bowman
(Se¢retary)
izts292
Page 5

Derbyshire Agricultsrnl and Horti¢ultural Society Limited
Independent ESAmin¢r's Report to the trustees of Derbysbire Agricultural and Horticultural
Society Limlted.
I report on the accounts of the Association for the year ended 30 September 2022 set out on pages 7 to 14.
onsibiliti£8 and b4sis of re
As the council mcmbcrs of the company (and also its directors for the purwses of the company law) you
are resp)nsible for the preparation of the accounts in accordance wilh th¢ rwuirements of the Companies
Aci 2006 ('the 2006 Act,).
Having satisfied myself that the accounts of the Company arc not requir￿ to b¢ audited under Part 16 of
the 2006 Act and are eligible for independent examinatioN I rep)rt in respect of my examination of your
company's accounts as carried out under section 145 of the Charities Act 2011 {'the 2011 Art.). In
carrying, out my examination I have followed the directions given by the Charity Commission under
section 145(5)(b) of the 2011 A¢t.
de
ndent ¢xaminer's statement
I have completed my examination. I confirm that no matters have come to my attention in connection
with the examination giving me cause to believe that in any material aspect..
accounting records weTC not kepl in respect of the wmpany as rcquira by section 386 of the 2006
2. the accounts do not accord with those rxords. or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other
than any ￿quireMent that th¢ accounts give a 'true and fair vi¢w' which is not a matter considered
as part of an independent examination. or
4. the accounts have not been prepared in awrdance with th¢ methods and princip1¢5 of the
Ststem¢nt of Re¢ommended Practice for accounting and reprting by charities [applicable to
charities prep)aring their accounts in a￿ordanCe with the Financial Reporting Standard applicable
in the UK and Republic of Ireland (FRS 102)].
I have DO conce
att¢ntion shoul
rea
hed.
av¢ come across no other matters in connection with the examination lo which
in thls re￿rt in order to enable a proper understsnding of the accounts to be
edra
. Martin Gads
Member of the Institut¢ of charter￿ Accountants in England & Wales
Smith Cooper Limited
Prospect House
Millennium Way
Derby, DE24 8HG
Date: 12 2023
Page 6

Derby5hir¢ Agriculthrnl and Horti¢ultsral Society Limited
Statement of Financial Activities (including Income and Expendilure AecouDt) for the
year ended 30th September 2022
Unr&8trieted Restrieted
Funds
Funds
Totsl
2022
Totsl
2021
Not¢
Income
Donations
Other trading activities
Charitable activiti¢$
Inveslm¢nt
5,816
7,099
110.643
5,816
7,099
110.643
263
973
2,296
Totsl iDcome
123 821
l2
Expenditure
Raising Funds
Charitable activities
99.726
99.726
9.940
Totsl Expenditure
Net (expenditure) and net movemeDt i•
Funds for the year
24.095
24.095
(6,637)
Fund balances brought forward at l October 2021 55 098
Fund balances carried forward
The not&s on pagu 9 to 14 fonn part of these f￿VIncial statements

Derbyshire Agriculturxl and Horticultural Society Limited
Ih
Balance Sheet as at 30 September 2022
Notes
2022
2021
Fixed Assets
Tangible Assets
I,J43
1,430
Current Assets
Stocks
Debtors
Cash at Bank
Savings Bond
1.198
6,152
54.889
608
23,065
17.751
18
80,309
59,473
Creditors: Amounts falling du¢
Within On¢ Y¢ar
Net Current Assets
Net Ass¢ts
Represented by:
Unrestricttd Fllndx:
Capital Reserve
Arxumulated Reserve
15,798
15,798
300
For the year ending 30th September 2022 the company was entitled to exemption from audit under section
477 of the Companies Act 2006 relating to small companies.
DIr￿tor'S responsibilities:
The members have not required the company to obtain an audit of its accounts for the year An question in
accordance with Section 476:
The directors acknowledge their reswnsibilities for ¢omplying with the requiffments of the A¢i with
respect to accounting records and the preparation of accounts.
Th¢ financial statements have be￿ prcparcd in a¢¢ordan¢e with the proylsions applirabl¢ to ¢ompanAes
subject to th¢ small company'$ regime within the Companies Act 2006.
The financial Statements were approved and were signed on its behalf by=
J E Hicklin (Cbairnian)
M Clifton (Vice Cbair)
Page 8
12 £JThe Z923

Derbyshir¢ Agriculthral and Horti¢ultsrnl S(Kiety Limit¢d
Accounting polities
Basis of Preparation
Derbyshire Agricultural and Horticultural Society Limited is a charlty in England. In the event of
the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of
the charity. The address of the registered office is given in the charity infonnation on pag¢ 2 of
these flnancial statements. The nature of the charity's opcrations and principle activities are the
promotion of agriculture. horticulturc and rural traditions.
The charity consti￿teS a public benefit entity as defined by FRS 102. The financial statements
have been prepared in accordance with Accounting and Reporting by Charities: Statement of
Recornmended Prxticc applicable to charities preparing their accounts in accordance with the
Financial Rep)rting Standard applicable in th¢ UK and Republic of Ircland IFRS 102) issued on
16 July 2014 (as updated through Bulletin I published 2 February 2016), the Financial Reporting
Standard applicable in the United Kingdom and Republic of Ireland ffRS 102). the Charities Act
2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
(The charity has applied Update Bulletin l as published on 2 February 2016 and docs nol include
a eashflow statement on the grounds that il is applying FRS 102 Section IA)
Th¢ financial statements are PT¢sentrd in sterling* which is the functional ¢UTr¢ncy of the charity.
Going Concern
The council members have a reasonable expectation that the charity has adequate resources to
Continue to operate for the foreseeabl¢ futur¢. On this basis they continue to adopt th¢ going
concern basis in the accounts.
Income
Income 15 r￿1Ved by way of donations and gifts and is Includ￿ in full in the Stat¢ment of
Financial Activities when the charity has entitlement to the fijnds. The value of services provided
by volunleers has not been included.
Income from investments is includd in th¢ Statement of Financial A¢tivilies when re¢eivable.
The Ststem¢nt of Financial A¢tivitl¢s included the net 8ains and Ioss¢5 arising on revaluations and
disp)sals throughout the year. if applicable.
Income is ststed gTOSS. except for rent income. which is offset against expenditure as the directors
consider that the publication of the fvll infonnation could be ¢ommer¢ially detrimental to the
Society.
Page 9

Derbyshlrt Agricultural and Hortieultural Society Limited
peDditur¢
Expendilurc is recogniscd on an accruals basis and has been classified under headings that
aggregate all costs related to the category. Expenses include. where appIl￿ble. attributable VAT
which cannot be recovered.
Tax Stsths
The So¢iO 1$ a registered charity and is exempt from Income. Corporation or Capitsl Gains Tax.
Value Added Tax
The Society is a partially exempt body for VAT purposes. Expertdl￿re subject to VAT. which is
not recoverable. is shown inclusive of VAT in the financial statements.
Tangible Fix¢d Assets
Depreciation is provided at ratrs calculated io write off the cost of each asset over its expected
useful life, as follows:
Equipment
21f/o on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value.
Opernting Leases
Renta15 applicable to operdting leases are charged to the SOFA over the period in which th¢ ¢ost is
incurred.
Unrestri¢ted Fu•d$
Unrestricted funds are donations and other incoming rc50urces receivable or 8enerated for the
objects of the charity withoul fiwther S￿lfIed purFK)sc and arc available as general filnds.
Restricted Fynds
Restricted funds are to be u5¢d for spKcifi¢ pury￿se5 as laid down by the donor. No restricted
funds were received during the year.
Page 10

Derb￿bllre Agriculthrnl and Horticulturnl Society Limited
Income
2022
Unrnstrieted
Funds
2022
Total
Fund$
2021
Totsl
Fund$
l)onation$
Donations
973
973
5.816
5.816
Other trnding activities
Fundraising income
Income from showground lets
Subscriptions
Other Incomin
4,075
2.041
983
7,099
4,075
2.041
983
7,099
1,350
946
Resources
2,296
Charitable activities
Gate receipts and ticket sales
Catslogue and programme sales
Entry Fees
Trade Stand Entry Fecs
Caterin
concessions
68,846
752
14,249
15.195
11.601
68,846
752
14,249
15.195
Investment
Investment Income
263
263
123.821
263
263
123,821
34
34
3.303
TOTAL INCOME
Pagell

Derbyshire Agricultural and Horticultur41 So¢iety Limited
Expenditur¢
2022
2022
Total
Funds
2021
Total
Funds
Fllnds
Raising funds
Fundraisin
costs
Cbaritable activities
Prize Money
Hire of equipment and facilities
Hir¢ of ground and car parks
Water supply
Contractors and labour costs
Affiliation fees
Displays and entertainmcnt
Catering
Badges, Rosettcs etc
Catalogues and programmcs
Online Ticket costs
Schedules
Advertising and publicity
Other expenses
Section secretaries ex￿nseS
Printing. postagc. sL*ioncry and telephone
Insurance
reciation
7.803
34,835
7.803
34,835
218
60
16.400
47
16.400
784
3,535
8,286
3,005
2.410
3,038
533
3.620
369
2,780
219
270
143
88,090
15
3.535
8,286
3,005
2.410
3.038
533
3.620
369
2.780
219
270
143
88.090
272
59
280
179
1,070
Management and admiuistration
Section secretaries expenses
Printing, postage, stationery and telephone
Insurance
Land maintenance
Bad debts
Computer exwises
Sundry expenses
Depreciation
Bank Ch
es
6250
1,975
1,081
6,250
1,975
1.081
6,250
535
1.120
188
195
143
188
195
143
138
35
179
11.023
11.023
8,257
Gov¢rn2Dee eosts
tndependent examiner's fees
Meetin
ex
ns¢s
613
613
613
613
99,726
613
99.726
613
9,940
Page 12
TOTAL EXPENDITURE

Derbyshire Agriculthrnl and Horticultsr•l Society Limited
Staff costs
No employces received ernoluments during the year.
Taxation
Th¢ Charitsble ¢ompany is exempt from corp)rntion tax on its charltable activities.
Tangible FiKed Assets
Equipmtnt
Cost
At i¥t October 2021
Additions
Disposals
34,950
At 30 September 2022
Depreciation
At i* Octolxr 2021
Charge for the Year
Eliminated on Disp)sal
33,520
287
At 30 September 2022
807
Net Book Value
At 30 September 2022
At 30 September 2021
Debton
2022
2021
Trade Debtor5
Valu¢ Added Tax
Other Debtors
747
147
Pag¢ 13

Derbyshire Agri¢lllturAI and Horticnlturnl Society Limited
Creditors: amounts falling due within one Year
2022
2021
Trade Creditors
Other Crcditors
135
5.045
76
Unrestricted Funds
The balan¢¢ within Capitsl Reserve reprc5¢nts the net assets taken over from the
Dcrbyshire Agricultural and Horticultural Society, following incorpration of the Society on
7 Decemkr 1984.
Balance at Net Movement
01.10.2021
in funds
Balance at
30.09.2022
Capitsl reserve
Accumulated reserve
15.798
15,798
10. Council Members. Remunerntion and Expenses
The Council Members (Directors) neithcr reccived nor waived any cmoluments or expenses during
the year (2021: £Nil).
11. Anatysis of net assets by fund
Unrestricted
Funds
Restricted
Funds
Totsl
Funds
Fixed assets
Current Assets
Current Liabilities
1,143
80.309
1,143
80.309
79.193
79.193
Page 14