EAST BERGHOLT UNITED CHARITIES CHAIRMANS REPORT 2020 This has been a difficult year to oversee the care and management of the charities, in particular the Almshouses, due to the Corona Virus Situation with all the requirements to be complied with. My thanks go to our Clerk, Valerie, who has done a sterling job under all the difficult circumstances that she has had to deal with. Between us we have dealt wlth all the necessary issues as they have arisen and I thank the Trustees for their cooperation and understanding in these difficult times, this is much appreciated. I trust that what has been circulated via the Clerk has kept the Trustees satlsfartorily informed and we are happy to answer any queries you might have. The situation with the potential purchase of the land adjolning the allotments is still ongoing with both of us chasing this up through our solicitor Toby who is frequently chasin8 Babergh's lawrfers. All except two of the allotments are occupled and the rents paid for the following year which is good for gettlng the tenants out In the fresh alr 8ardening and their wellbeing. Valerie has been able to find a replacement examiner for our accounts, a Mr Geoff Oakshett, who Ilves in the village and has kindly agreed to undertake the task following the death of Nick Wood our previous examiner. The accounts this year show an increase in cash income of £4,493 and a decrease In expenditure of £26,087. Investments have been hit by the situation which has had an impact on the stock market reducing the Investments value. When the sltuation improves, hopefully, so will the Investments, but overall our finances are in a sound and healthy position. There is stlll work to be done on St Johns houses following the Qulnquennial Report but this is on hold until things improve. A Quinquennial Inspection is due on Clarke's Cottages in 2021 and all bein8 well this should take place. All our resldents have been well catered for throughout the year with any problems being attended to and at this moment In time all are well. The National Association of Almshouses has changed its name to The th Almshouse Association and is celebrating its 75 anniversary next year, 1946- 2021. We will continue to do our best in these difficult times and hope for a better situation throughout the year ahead. Rodney Chairman East 8er8holt United Charities oss {November 2020)
101 Bu rNJhou& 1,2 & 3 StJohn's Cottaws, Gathn street 1.2 & 3 cigrkB8 Cow05. virth Ro•d 1,2 & 3 R¢ty•rt¥>n4Ccdtaps, sir•o 315fWOQ Land LOCKetts, PLIIKS (8 Sand & Grn¥d. StraghtRJ CeAar House. Flfru La Anrtstm Orvi¥ Lanp148 4(ml cKp#r Form Flthrd LPal• 10 4 euebl_ FwtbJN Fiattora L1? Allolrnonts. ChAOkn RoAd11 au•) 11823 lo0] TOTAL FLXEDAssEr¥ So0.cj CW¢RENT Assm M & G Incorn•8hw ACCSollry>J $7>) 78 9788 to 260 41 14.91 4910 8438 •7 EthvJr¢ C NAACIF Ety&Dfdin8ry R•p91rfd 297 17 15794 COIF Incorn• undes1w8$ ZJ175001T Eth4wd C1• 25175002T TM Lnd 2S175003T Roknrbwn 26175Q)4T E. 25175Q)6T 256 2S 425B 34 481 94 r87847 2C4 9> 3W93 39 4810 441132 79$2 25 3612 20 87136 18192 16m.22 Jo••ph ¢hrAin 2517D1R COIF Ch1 DrysyJitFunll {ICl ERF COIF Chwts•s CWrtFund12CICMF M&G AccurnLI?Tr Jowph CW"h M&G A¢QJm8tTr Extrwdwwry R•pFwN# M&G AjMlITr Extr•)hMry AqWFthJ 830.$4 42W6 32 21269 34 2Crtotl.79 42rn 07 21183 53 4114 37eW 75 341¢M).11 nk 8uiin•Js Prernlum AwSOJ)0201 Bu*n•s8 Pmffllum 90236351 Comrnunlty Fwd- •tb•r& ?0.7$ 256 $01 790 Sji 120 193 89 91974.01. 1232•1.27 Cun•ni LL•b4M orAIi 000 P4ETCLIIR114T AS5Frs 8224788$1 79270839 82247$. 1172094.NI 94058 21 .2267 017W 53 21313.18 OpgraDw R88erv8 Tni$ Ya TOT OPERAll RESERVÈS 91790 53 8224rn66 120103 69 U 1292n8.JJ 2019 MrRM mwn Dab..
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CHARITY COMMISSION FOR FNGIAND AN1D WAIFS Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo tho tru$leesl members of & I4oLf L) fr) rf2) Cbkn¥L iefi LS5 On accounts for the year ended Charlty rm) Ilf any) r¥x4É& 2020 ao8194 Set out on pages I report to the trustees on my examination of the accounts of thè above charity (Ihe Trust-) for the year ended Responslblllll88 arKI ba81$ ol report s the chariws truste8s. you ar8 responsible for the preparation of the a¢wunts in accordancè with the requiremonts of the Charities Ad 2011 (Ihe Acr). I repK)rt in respect of my •xamination of the Trust's accounts Carried out under section 145 of the 2011 Act and in canylng out my examination. I have followed all the applicable Directions given by the Charlty Commlsslon under section 145(5Xb) of Ihe ACL Independent examlnerfs statement Pp1w Delete I l rfnot applical)le. I have rnpleted my examination. I confim that no material matters have come to my attenb'on in cx)nnection with the examination (other than that disdosed below.) vthich gNes me cause to believe that in, any materlal respect: the accounting records wor6 not kept in acclxdance with section 130 of the Charities Act.. or the accounts did not a(wrd with th8 accounting re¢ord$" or the accounts did not comply with the applicable r8quir8m8nts concerning the form and content of accounts set out in the Charitles (Accounts and Reports) RegulatTrons 2008 other than any requirement that the accounts give a Inje and fairf view which is not a matter considered as part of an indeper)dent examination. I have no concem8 and have rne acros8 no other matters in wnnaction with the examination to vthth attention should be dravm in this report in order to enable a proper under5tsnding of the accounts to be reached. Please lete the wonls in the bckets rfthey do not apply. Slgned: 31 Name: Relevant professional qualifi¢ationls) or body IER Oct 2018
Chartered Global Management Accountant 7 Aldous Close East Bergholt Suffolk. C07 6SQ Sectlon B Cts2 Dlsdosure- Summary The full letter to Trustees Is available from the aerk. untin and Financial records. There were no financial procedures or poliaes supplied for Scrutiny. The accountlng records are incomplete, as financial events and transartlons are not ful recorded in accordance with UK double-entry bookkeeping convention, FRS102 and s130. Part 8, Charities Act 2011. Funds1£20611 have been transferred each year from the Community Fund Account to a M&G ERF capital account but there Is no receipt, bookkeepin8 entry nor traceability. There are no formal bookkeepln8 recor(Is malrbtalned for any capital items. at ment ofAssets an bilities EBUC have neither prèpared nor submitted this statement fof at least S years, howevef, thls fallure to comply has not been addressed by the pre¥ityJs Independent Examiners. nor recognbsed by the Charlty Commissloners," this h35 resulted In continuin8 non<ompllance. I produced a Statement of Assets and Liabilitles (ealan Sheet) for 2019-20. that has now been partty adopted by the Trustees. The Tru tees R ort The Trustees Repon Iiltled Chalrman's Report) has been dixussed and reviewed and It now presents atcurale financial dats where stated. rtln The ideniificatlon of Restrlcted or Unrestricted funds has never been complete(I In compllance with the charis le8al requlrements. An Anal Ical Revlew f Flnanclal Fund Mana Following the 2021 valuation. the property porfftillo has conslderable addiilonal value undlsclosed on Ihe Ststement of A%sets. EBUC have noi been able lo provide details of their investment-5cheme contracts, nor the M&G and COIF management fees and commlsslons deducied. Ex¢essive liquid assets should be applied to the furtherance of the charlvs objettives. particularly if 8 community nèed for Èxpansion were to be identified. The oualty and quantity of management inforniation, and thus the decision-makin8 process, Is ina(lequate. There is a fundamèntal lack of knowledge within the Board of the extensive powers. duties and legal responsibtlities of Trustees, jointly and se4erally: also, there is no Tasurer appointed to a(fvise on legal and financial Complian. There has not been any clear eviden uncovered of fraud, misappropriation of funds, or theft of assets- however, due to tho lack of complete tlnancial records and wlthout a dear audit trail. this opinion cannot be condu5ive. IER ort 2018