## **HAMPSTEAD GARDEN SUBURB FELLOWSHIP**
(Registered Charity No. 207948)
# **Trustees’ Annual Report and Accounts for the year ended 31[st] July 2022**
The Trustees are pleased to present their Annual Report & Accounts which have been unanimously agreed by them and the Management Committee at the Annual Meeting on 30[th] November 2022.
|Object & Activities|Page 2|
|---|---|
|Governance & Management Structure|Page 3|
|Management & Trustees|Page 4|
|Chairman’s Review|Page 5|
|Financial Review and Reserves Policy|Page 6|
|Contact & Information|Page 7|
|Independent Examiner’s Report|Page 7|
|Statements of Accounts|Page 7,8|
|Trustees’ Declaration|Page 9|
1
## **Object**
Hampstead Garden Suburb Fellowship is a charity (founded in 1910) to promote the physical, social, cultural and educational wellbeing of Hampstead Garden Suburb residents over the age of 60.
## **Activities**
In order to fulfil directly and indirectly its charitable object, Fellowship conducts a wide range of activities and welfare support most of which is based in the community centre building of Fellowship House at 136A Willifield Way, Hampstead Garden Suburb, London NW11 6YD.
2
## **Governance and Management Structure**
Fellowship is run according to the provisions laid down in its Constitution by a Management Committee of at least eight local unpaid volunteers who choose from their number between three and five Trustees. One member of the Management Committee is appointed by the Hampstead Garden Suburb Residents Association, a body one of whose purposes is to promote the general welfare of all Hampstead Garden Suburb Residents regardless of age (i.e. about 5,000 households). As well as overseeing the activities of Fellowship, the Management Committee is responsible for the management of the buildings and land leased from The Hampstead Garden Suburb Trust. Cleaning and caretaking services are provided by a professional team. To finance its charitable activities, Fellowship derives income mainly from letting income, subscriptions from Club members, donations from residents and bequests. The accounts of Fellowship are published annually after examination by an Independent Examiner.
3
## **Management & Trustees during the period**
Management Committee
Andrew Botterill (Chair) Neil Smith (Hon Treasurer from 29/09/2021) Jill Purdie (Hon Secretary, Activities and Newsletter) Lorna Jones (Transport, Welfare) Sally Botterill (Weekly Talks and Art Gallery) Elisabeth Kocen (Lettings) Margaret Lancaster (Fellowship Club Membership Secretary) Helen Leiser (Residents Association Representative) Irene Colomb Louise Scheuer
Trustees
Andrew Botterill Jill Purdie Neil Smith (from 09/02/2022)
4
## **Review of the period**
A return to relative normality post the pandemic allowed Fellowship to turn its attention again to its main priorities - providing services for the community in line with its charitable brief and investing in and maintaining its property. For the former, a constant watch is kept to see where and how prices can be minimised for communal benefit and for the latter, the drive continues to keep the assets in good order and to provide an attractive and efficient facility to encourage its continuing use and maintaining income.
In addition to all the traditional activities, twice monthly upgraded Music Appreciation sessions have been introduced. These are in depth discussions, interviews, talks with professional musicians, composers and musical historians and are arranged by the Artistic Director of the Autumn Chamber Concerts, Wagner authority and music critic Barry Millington. Two spring chamber concerts were performed in addition to the ever popular series of six autumn concerts. All these concerts were either free or heavily subsidised by Fellowship, the HGS Trust and the John S Cohen Foundation which allowed only minimal admission charges to be made. In July, the annual coach trip was reinstated, the only difference being that henceforth the trip and entrance to an attraction (this year Hatfield House) will be completely free for members of Fellowship Club.
In terms of property maintenance, the Hall floor was sanded and an A frame purchased for the grand piano. A decision was taken to upgrade some of the kitchen equipment and discussions have recommenced with the London Borough of Barnet to reduce in height the lime trees around the croquet lawn. Every year the caretaking team repaint the main interior surfaces of the building.
5
## **Financial Review of the period**
The easing and eventual ending of the government’s covid restrictions meant that Fellowship’s income for the year (which totalled £49,046) returned almost to pre-pandemic levels. Donations for the use of Fellowship House were particularly strong.
On the expenditure side the return to normal levels of income meant that we were able to substantially increase our charitable and welfare expenditure over 2020/21 levels. These amounted to £21,303 and after the costs of upkeep of Fellowship House and other miscellaneous expenditure together totalling £25,606 we were left with a small surplus for the year. Fixed assets purchased were extractor fans and loft boarding representing continued investment in the building and grounds.
During the year the Management Committee introduced a formal reserves policy which is outlined below. Fellowship’s reserves built up in recent years through careful financial stewardship remain robust meaning we are able to maintain meaningful charitable and welfare donation spending in addition to meeting the costs of upkeep of Fellowship House including taking care of all maintenance tasks.
Reserves policy
The Trustees aim to maintain free reserves at a level which equates to approximately three years of non-discretionary running expenses plus an amount to allow for planned or unplanned capital expenditure on Fellowship’s buildings and grounds. The Trustees consider this to be a prudent approach in the current economic environment.
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## **Contact and Information**
For detailed information about Hampstead Garden Suburb Fellowship and its activities, visit our website : www.fellowshiphouse.co.uk and any questions should be directed by email to hello@fellowshiphouse.co.uk
## **Independent Examiner’s Report**
I have examined the Income and Expenditure account and the Statement of Assets and Liabilities of HGS Fellowship and have obtained all the information and explanations that I considered necessary. In my opinion HGS Fellowship has kept proper books and the Income and Expenditure account and the Statement of Assets and Liabilities are in agreement therewith.
## Peter Blackstaffe FCA
|**2020/21**
£
1,864
624
2,471
2,955
1,202
29
169
9,314
18,856
5,369
2,850
-
778
27,853|**Hampstead Garden Suburb Fellowship**
**Statement of Accounts**
**Year ended 31 July 2022**
**Income**
Donations collected by Residents Association
Gift Aid
Members subs and proceeds from teas and croquet
Donations for use of Fellowship House
Other donations (includes members)
Income from investments
Miscellaneous
**Total income**
**Expenditure**
Upkeep of Fellowship House, garden and croquet lawn
Welfare work
Charitable donations
Autumn and Spring music series (net)
Printing, stationery, postage, miscellaneous
**Total expenditure**|**2021/22**
**Total**
£
10,332
690
3,178
30,824
1,850
186
1,986|
|---|---|---|
|||49,046|
|||22,770
8,103
13,200
1,290
1,546|
|||46,909|
7
|(18,539)
(29)
111,205
(7,352)
85,285
65,785
72,742
226,415
31,069
(500)
395,511
85,285
300,226
10,000
395,511|Income greater (less) than Expenditure
Income from investments retained within Investment Fund
General Fund brought forward
Fixed assets purchased
General Fund carried forward
**Statement of Assets and Liabilities**
**Monetary assets**
Cash at bank
Charities Official Investment Fund deposit account
**Other non-monetary assets held for own use**
Fellowship House premises, at cost less depreciation
Fellowship House furnishings and equipment, at cost less depreciation
Total assets held
Less creditors
**Total net assets**
**Representing**
General Fund
Investment Fund
Building Sinking Fund
**Total unrestricted funds**|67,094
72,928|2,137
(186)
85,285
(1,693)|
|---|---|---|---|
||||85,543|
||||
140,022
247,598|
|||221,766
25,832||
|||85,543
290,526
10,000||
||||387,620
(1,551)|
||||386,069|
||||
386,069|
|||||
||||386,069|
8
## **Declaration**
The Trustees declare that they have approved the foregoing Trustees’ Annual Report & Accounts
Signed on behalf of the Charity’s trustees
Andrew Botterill
Position: Chair
Date: 30[th] November 2022
9