LAMBEAGE HALL TREASURER'S REPORT Accounts l February 2023 - 31 January 2024 Opening balance at 1 Feb '23 £46,486.62 Add surplus to date £35.537.07 Calculated closing balance at 31 Jan ?4 £82.023.69 202￿2024 202212023 RECEIPTS Hall events Battery events Coverack Arts WeekerKI Fete £2.465.20 £378.72 £0.00 £786.42 £1.786.41 £99,801.25 £3.293.08 £392.88 £1,469.73 £3.748.10 £305.97 £1.426.40 £226.00 £2.631.81 £376.38 £119.088.35 f2.067 00 £21000 £2.232 14 £141? 30 £1434 00 £17 361 00 £3 486 QQ r452 40 9728 £4 500.00 £33 39 £1-.5886 £230 00 £1 192 27 £000 £36.857.58 Grants Lottery tickets Lottery winners. donati0rn8 Donations Hall Booking Fee Bank interest Bar takings Electricty meter Zettle M￿C Total Receipts PAYmE￿rS PROJECT: garden PROJECT: Buildiry p￿p fees Hall refurbishment & equipment Ltcenses & annual fees utiltties Consultancies Insurance Film rentals Performance fees Refunds Hall cleaning Coverack Arts Weekend Battery: mowing & strimming Bar purchas8S Play equipment & safety Publiaty Communications Mis¢ Totsl Payments £9.847.95 £19,095.78 £33,474.95 £481.60 £2.303.64 £7.2￿).00 £1.062.26 £1.429.30 £1.183.20 £540.00 £2.333.62 £0. £1.16100 £1.042.59 £1.171.25 £135.65 £997.49 £0.00 £83,551.28 f8.544 25 r/0? 72 f_R50 50 £833 00 £1.016 59 £1 143 38 £1.28880 £13000 £540 00 £893 70 £1 036 00 £1 308 58 f84 00 £152 50 £1.030 91 £2517 £19,586.10 Surplu5 £35,$37.07 £17,271.48 Closing bank batances131101120241 Current atrount Buildings grant accourrt Savings account Closlng bank balances £2,453.80 £49,230.00 £30,339.89 £82,023.69 Reconcile Calculated closing balance £82,023.69 Actual dosing balance £82,023.69 {from bank statements) Independent Ex￿)[ner* statement I have examined the financial records of Lambeage Hall for the 12 month period ended 31 January 2024 and found the at>ove income and expenditure statement to be a true and accurate report of the chanty's finantial posiiion. David A Field ACIB rJc* 2o1q Treasurer's statemont Accounts prepared by Caroline Davies. Lambeage Hall Trth￿urer Caroline Davles Date 9 ftts6n<* aoL4L ## **2023/2024 TRUSTEES’ REPORT TO THE CHARITY COMMISSION** ## **GENERAL** The community was welcomed to the 2024 Annual General Meeting of the Lambeage Hall Committee and some 20 attended and two members of the community joined the committee. It has been a very busy, challenging and exciting year and I have recorded some of the many events we have seen over the past year. Firstly, huge thanks to all the members of the committee and volunteers who have given their time and talents to making the hall function so successfully. We are very sorry that Sue Martin is no longer able to carry on as Secretary and has resigned. We will miss her valuable input but are very grateful to other committee members who have taken on her duties. **BUILDING PROJECT** By far the most significant event is the receipt of sufficient funds to commence work on the extension and redevelopment project as a result of five years of grant applications. Principal funders are the ‘good growth’ programme, the Platinum Fund, the Duchy Health Charity and generous donations from the community. Our Architect, Susan Kinver of CSA Architects and her professional team have expertly led the project from feasibility and design stages to the present and we were very pleased to welcome her to update the committee on the project. Inevitably we have had to close much of the hall while works are in progress with a significant loss of income. ## **EVENTS AND ACTIVITIES** **Community Events Hirings** Fete and Dog Show Horticulture Show Villages in action Coverack Art Society Social Art Courses Community and Christmas lunches Weddings St Patrick coffee morning Menage Archaeological Group Apple Day Seamus Carey Play area and improvements. **Carn to Cove Partnership** Bar Chapel Street ensemble (classical quintet) Julian Gaskell and his ragged trousered philanthropists **Lambeage promoted. Developments** Richard Trethewey and Molly Biscoe Downstairs refurbishments – two rooms Rob Barratt - poet completely refurbished and furnished. Falmouth Community Gospel Choir New Toilets constructed (one accessible). The Sea show – family show Clearing and planting to walled garden. Creation of Coverack Community Garden. Plans for an updated kitchen partly funded from the Georgia Roskilly legacy. ## **Management and Financial administration** Management and budgeting Website and Facebook maintenance Promotion **Coverack Films** -full annual programme of selected films Fund raising through various programmes. One Lottery. The Committee is required to review its policies at each AGM and amend as necessary. newsletters **Catering/Hospitality** Catering team for all events ## **Volunteer teams.** Support to many of our events and programmes and garden developments ## **Rod Pierce** **Trustee** Lambeage Hall Annual General Meeting, 23 May 2024 Treasurer's Report This financial report is in two parts: The Annual Accounts for our previousff nancialyear, 1 February 2023- 31 January 2024. signed off by our Independent Examiner. David Field Current financial arrangements and issues Ba￿lay9 Bank accounts as of 19 May2024 Community Day-tO-d8y current account Communitydeposit Day-to-(Jay deposit account Buildings Current accountfor building grant payments Buildings deposit Deposlt account for grant monies TOTAL £4,105 £30,453 £20,411 £177,000 £231.969 Qrants: In order to keep grant monies separatefrom our day-to-day receipts 8nd spending, we have opened two new bank accounts with 8arciays-a current account wtth an associated deposit 8ccount-to receNe grants and to make payments for grant-funded projects. These new bank accounts have been invaluable and they make grant reporting and evaluation much easier. It is importantto note that allthe funds in the two Buildings accounts, plus £SK from the Communlty (Jeposit accourrt. are eamiarked for specrfic purposes. i.e. spending on them is'restrlcted.. Duringthe closure of the Hell and Battery most of our reguL81 Income will be lost or reduced: this includes income from hau bookings. film shows, hall entertainment events. bar takings. In 2023 we received an average of around £800 per month from these sources. Since March 2024, these sources of income have disappeared as the buildingwork started. Fortunately. there are Expens￿ associated with each ofthe above are88 of income which we will not have to pay whilst the Hall is closed in 2024. Namely: film hire, performance fees and bar purchases. In 2023 this spending amounted to an average of £305 a month. There are also other expenses that we V￿11 not be payingYthiLst the Hall is closed. They include phone and WIFI (which has been cancelle(J forthe duration of the closure). hall cleanin& and mowing & strimming. These expense8 totalled £374 a month in 2023. However there are other areas of expenditurethat we rem8in committed to lin full or in part) even v4hen the Hall is close(l= for example utility bills. insurance. fees and licences. l am in the proce88 of looking into whether any of these 8rea5 of spending can be reduced bec8use our usage will likely be much Lov￿r. In summary, it is clear that there will be a si8nificant shortfall in our dayto day (un-restrictedl in¢ome duringthe period ofthe closure and probably beyond. The Committee is aware that we now need to be generating new income streams- and improving existing streams such as our Lottery- to help us through the closure. An example of 8 recent fund-raising initiative is Easyfundraising. this has just been set up and it generates income for charlties from on-line shopping. A group of committee members will be looking atways in which to further develop our existing fundraising initiatives and to identify and promote additional strategies. Caroline Davies. L8mbe8ge HallTreasurer. 19 May 2024