Trustees’ Report, (Virtual) Annual General Meeting 11[th] May 2021
Welcome
The Chairman was pleased to welcome Committee members and members of the public to the 2021 Annal General meeting. There will be an opportunity to raise any questions or concerns about the Lambeage Hall and Battery
The past year has been extremely difficult for the Hall and the community in general during these unprecedented times. All public and private events in the Hall have been cancelled or postponed. However, the Committee has continued its work on as many aspects as has been possible and will be described in more detail in the other member’s reports. We have also benefitted from Business Support grants,
Play equipment.
We are pleased to report that we have implemented a programme of inspection and repair through the Property team and the St Keverne Parish Council. We also have an annual in-depth inspection by RoSPA
Constitution
The Constitution of the Hall has been updated, accepted and registered with the Charity Commission.
Business Plan
The Business Plan is regularly updated as the various projects are completed, and new suggestions brought forward.
Redevelopment Project , Phase 1
Planning and design
Much of the design and planning work, including the preparation of a number of consultants’ reports, have proceeded to completion, albeit at a slower pace. Thanks to those committee members who kindly assisted in preparing some the reports. The planning application is now complete and submitted and open for public comment on the Cornwall Council website Approval should be received the next two months depending on the Planning Department workload. This represents another major milestone in the progress of the project.
We are looking at ways of improving our staging and welcome any thought or ideas.
Drainage work
The Hall’s drainage system has been renewed within budget.
Fundraising
An Awards for All for grant was approved for just under £10,000 which paid for the drainage work and the feasibility study.
We have had helpful discussions with the National Lottery who seem to be keen to support the project. We have adequate funding to complete payment of the design work up to planning stage but
now need support to undertake detailed design, prepare Building Regulations application and obtain a structural design for the retaining walls. We have submitted two previous bids to cover this work which were unsuccessful, and we have one outstanding grant application for this work. Our fundraiser s preparing a first Reaching Communities bid to support this preliminary work to be followed by a major application for the whole of Phase1.
We have been successful with a bid for improvements to the hall and its equipment and Helen will describe this in more detail.
Helen has also instigated a village Lottery and a strategy for accessing grant support which will be developed with Susie, our fundraiser.
We have approached the Parish Council and received an unrestricted grant of £2,000.
Teams
We have found that developing teams to manage different aspects of the Hall and the project has been very effective and we are pleased that we now have a new team in place (3 committee members and 1 volunteer so far) to look at the possibilities for the Battery and walled garden.
Land Registry
It is a condition that of the National Lottery and other funders that the Hall and Battery are registered with the Land Registry. An application has been made for First Time Registration, but it is understood that there is a huge backlog of work in the Land Registry, and it is of concern that this might delay the grant process.
Events
We have an interesting and varied programme of events for the year which started with an online interactive performance of ’Murder on ice’ by Sharp Teeth . See Helen’s report of all events planned. We have assessed the capacity of the Hall taking account of social distancing as 50. Because of the we would encourage audience members to always get tickets in advance.
Website
Many thanks to Sue for developing a brilliant website with the assistance of Rob Beadle. Thanks also to Amanda for leading on the development of an extremely interesting new page describing the history of the Hall and Battery.
Treasurer
We are delighted to welcome Caroline Davies as our Treasurer. Caroline has already initiated new banking arrangements, updated our gift aidsystem and taken over the day-to-day management of our finances from Norman.
Thanks
We are most grateful to Norman for managing the Treasures role for so long and my grateful thanks to all members of the committee, the professional team, volunteers and friends for such an amazing input to the hall and its users.
The future
We believe that the life of the Hall is at an exciting point when we see the end of the pandemic in sight, we have the opportunity to make new plans and uses for the hall and to meet the considerable challenge of raising the funds to make our development plans materialise.
Rod Pierce, Chairman on behalf of the Trustees
Lambeage Hall Accounts 2020-2021 RECEIPTS AND PAYMENTS FOR YEAR ENDED 31ST JANUARY 2021 01.02.20 TO 31.01.21 01.02.19 TO 31.01.20 Opening Balances Bardays Community Account less late cheque Adjusted community account Barclays Business Saving Acccount Petty Cash £7,263.60 £2,971.85 £87.50 £2,884.35 £11,053.69 £8,326.99 £15,590.59 £13,938.04 Add receipts £29,071.56 £44,662.15 £47,698.86 £61,636.90 Subtract Payments £22,455.72 £22,206.43 £46,046.31 £15,590.59 Closing Balance £22.206.43 £15,590.59 31.01.2021 £13,341.86 31.01.2020 £7,263.60 Bardays Community Account Barclays Business Account £8,864.57 £8,326.99 £22,206.43 £15,590.59 Accounts prepared by Nonnan Reed Lambeage Hall Treasurer12020-20211 I have examined the report and accounts for Lambeage H811 for the year ending 31st January 2021 and from the documents and infonnation supplied, I can confirni that the incom8, expenditure, andb lances are as slated. David Fie Honorary Auditor