RINGMER VILLAGE HALL CHARITY No 207885 Lewes Road, Ringmer East Sussex BN8 5QH Trustees’ Report 2025
Thankfully a less challenging year than 2024 and one where the hall continues to be used by regular groups and one-off bookings.
Standards are maintained thanks to our caretaker, Sharon Rose and the dedication of numerous volunteers. Our bookings administrator Bren Bonner continues to be the first port of call for queries for many. Thank you, Bren!
The Hall welcomed some new bookings in 2025 including Judo, Taekwondo and Dog First Aid. Weekly bookings from groups such as Badminton, Tiddlers & Toddlers and the Evergreens are essential for our regular source of income as are our monthly groups such as WI and Spinners Weavers and Dyers. Weekend bookings have been variable, and we have tried to fill some gaps with our own fundraising events: A jigsaw puzzle competition and Bingo both proving popular. We also hosted the popular Ringmer Hub offering clubs and societies to promote themselves and attract new members.
From 3916 bookings, 1965 (50%) provided fitness /health; 815 (20%) provided a social /special interest and at least 183 (5%) provided entertainment.
Instigated by the Trustees, health talks continued and a very successful day took place with Foundry Healthcare. First Aid / Defibrillator training has continued with the support of St Johns Ambulance and financial support from Lewes District Council.
Ringmer Library continues to go from strength to strength under the leadership of Liz Owen and her dedicated team of volunteers. Sociable Saturdays and Friendly Fridays bring together the community for coffee, cake and chat and have been funded by Lewes District Council.
A further Kitchen Company course took place where local volunteers taught a small group of people some basic cookery skills in a friendly and relaxed setting. Popular local author Elly Griffiths gave a fantastic talk, and several fundraising events were held during the year to support the Library and Hall. The history of Ringmer Swimming Pool display was presented in the library for a few weeks to celebrate the re-opening of the pool after a lengthy closure.
The Baptist Church continued to meet throughout the year and play an important role in decision-making and direction. Ringmer Dramatic Society put on two superb shows in 2025 – almost sell out audiences at both.
The trustees dealt with 2 main issues in the year: A diesel spillage on the car park was put through our insurers and led to part of the car park being resurfaced. Further vandalism of the public toilet led to a temporary closure and a review of the charity’s options. With the toilet reopened and in regular use, these options are being evaluated subject to external funding support.
We closed the year with a surplus, as some of our planned exterior work did not take place due to weather conditions. Careful management of resources will ensure our 10-year maintenance programme can get back on track from 2026. Our reserves continue to be healthy as we look at the prospect of renewal of the flat roof in the near future.
TRUSTEES
(There were no changes during the year)
Revd David BOUSKILL (Ex-Officio member as Vicar of Ringmer)
Mark CROASDALE
Malcolm HART
Marisa HAYES
Robert MORRISON
Elisabeth OWEN
Keith PHILLIPS
Teresa SUTTON
Neil THORNICROFT
John WHITLOCK (Parish Council representative)
Alan WEST
Martin WHITLOCK
Trustees are recruited from user groups and those with an interest and skills in supporting this vibrant village amenity.
RINGMER VILLAGE HALL (Registered Charity number 207885) AUDITED ACCOUNTS For the year ended 31 st December 2025 Presented to the Annual General Meeting of Ringmer Village Hall Management Committee 20th April 2026
Independent examinerfs report to the trustees of Rlngmer Vlllage Hall I report to the trustees on my examination of the accounts of Ringmer Village Hall Ithe Trust) for the year ended 31 December 2025. Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the account5 in accoidance with the requirements of the Charities Act 20111'the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examlnerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signe Name.. Joh Ashcroft IIPFAI Address- 64 Leicester Road, Lewes, BN7 ISX Date..
Ringmer Village Hall Management Committee AGM 20th April 2026 Statement of receipts and payments for year ended 3111212025 Recel Unrestrirted Restricted Total 2025 Totol 2024 Donations - general Youth group donation Library Income Grant from Almond Trust Lettings Storage Meters Interest Fundraising Insurance Claimlsundries Error Reciepts Total before transfers Transfers between funds Total 501 501 1,705 1,107 1,107 9,935 43,776 55,626 780 9,935 42,139 5,941 1,637 55,626 780 53,689 740 60 2,353 570 8,188 50 60 2,353 570 8,188 50 684 2,521 500 33,100 I,(100 99,880 3,250 103,130 70,873 3,250 74,123 52,074 122,947 3,250 126,197 52,074 ments Unrestrirted Restrlcted Total 2025 Total 2024 Cleaninglmaterials Caretakgr Insurance Water and Sewage Electricity Repairslmaint. Additions & Decorations Gardening Audit fee Honorarlum Bren Admln Broadband Library Exp9ndituro Grants to schools Payroll Admin PAYE Foodbank Letting cancellation refunds Defib Exps Error Payments Fund Raising Costs Total before transfers Transfers between funds Total 1,961 8,323 4,457 663 13,429 22,386 2,515 800 200 1,200 1,551 847 1,961 8,323 4,457 663 13,429 22,386 2,515 800 2,126 7,765 3,772 677 14,395 53,401 2,091 800 200 1,200 1,551 847 200 1,200 1,639 766 5,067 40,000 5,067 40,000 475 1,560 4,066 475 1,560 515 1,443 2,316 2,820 535 3,088 3,088 30 50 63,535 30 50 108,602 3,250 111.852 45,067 3,250 48,317 100,526 3,250 103, 776 63,535 Surplus {defi¢it) of receipts over payments 10,588 3,757 14,345 646
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RINGMER VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity number 2078851 ANNUAL GENERAL MEETING 20" April 2026 Treasurer's Annual Re ort. Financial Hi htslEx lanations 2025 Lettings Donations £52,538 - allowing for deposit and cancellation refunds A bequest from the Almond estate of £43274.62 was paid into RVH library fund for distribulion lo three local secondary schools. This is to be used to encourage teenage reading totaling £40,000. The remaining £3275, to be split between Ihe Village Library and RVH. £22386- Includes £10,271.26 as 50 % paid for healing upgrade in Symons Hall. IRVH will receive £13,000 CIL money from LDC in 2026.} Most of the remaining amount was for repairs for diesel spill in car park, most of which was covered by insurance claim. Interest £2353.48 on all accounls Caretaking £10358 including PAYE and Payroll services. WIE caretaking increased in line with minimum wage. £134290 Repairs Electrlclty Examiners Re ort- This is the examiners, summary of the results for the year with a signed statement. Recei ts and Pa ments 2025- This is in the fomi of receipts and payments account and details the types of income and expenditure incurred and their amounts. Unrestricted Receipts £74,123 Restricted Receipts £52,074 (Almond Bequest) Total Receipts £126,197 Unrestricted Payments £63,535 Restricted Payments £48,317 o Total Payments £111,852 Surplus £14,345 Statement of Balances o Unrestricted £117,697 Restricted £30,621 Total 2025 £148318 o Village Hall Valuation £375,000 Fixtures and Fittings £16,661 Debtors Scottish Water £510 and Lettings outstanding £2089 reciation My thanks go to all Truslees. Our Caretaking team, Sharon and Liam. Our Administrator, Bren and all others who are involved in Ihe running of Ringmer Village Hall. Thank you all for your support over many years as this will be my last annual report.
lanation of Funds Up to end 2025 accounts are kept on a computer system using Paxton charity bookkeeping software. I have set up distinct funds for RVHMC as follows.. The General fund for everyday village hall income and expenditure. Managed through our charity account with Barclays Bank and includes saver accounts at Barclays and CCLA. Library fund. A separate fund for the Village Library so that the donations and fundraising, which is specifically for Ihe library can be accounted for and only used for the library expenditure. For banking purposes Ihis shows within the general fund RVHMC financial policy states we should hold £25000 in reserves away from our day-to-day running costs. I believe this should be increased to at least £50,000 Martin Whitlock Hon. Treasurer Ringmer Village Hall Management Committee- Dated 20 February 2026
Independent examinees report to the trustees of Rlngmer Village Hall I report to the trustees on my examinatlon of the accounts of Ringmer Village Hall (the Trust) for the year ended 31 December 2025. Responsibllities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examinerf5 Statement I have Completed my examination. I conflrm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of account5 set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn In this report in order to enable a proper understanding of the accounts to be reached. Signe Name: Joh Ashcroft IIPFAI Address.. 64 Leicester Road. Lewes. BN7 ISX Date..