**RINGMER VILLAGE HALL CHARITY No 207885 Trustees’ Report 2024** The foul water flooding in February dominated much of 2024, with resources, time and energy turning a disaster into an opportunity. With Alan West project-managing the refurbishment programme and Martin Whitlock masterminding our outgoings and insurance claim, it meant that the Jack Hart Hall was completely refurbished; a new floor laid, new curtains and decoration throughout. The Symons Hall floor was also stripped and resealed as part of the ongoing maintenance programme. The new-look foyer and hall was unveiled in September 2024 to much acclaim. 2024 happened to be the 50[th] Anniversary of the opening of the Jack Hart Hall so we celebrated with a small local gathering in October. Use of the hall’s amenities is many and varied; from health and fitness to birthdays, wakes and cuppas and company. Standards are maintained thanks to our caretaker, Sharon Rose and the dedication of numerous volunteers. Bookings continue to be expertly managed by Bren Bonner who is the first port of call for queries for many. Thank you Bren! The Hall welcomed some new bookings in 2024 – Baby Ballet and Bounce being just an example. Weekly bookings from groups such as Tiddlers & Toddlers and the Evergreens are essential for our regular source of income as are our monthly groups such as WI and Spinners Weavers and Dyers. Weekend bookings have been variable, and we have tried to fill some gaps with our own fundraising events: A jigsaw puzzle competition and Bingo both proving popular. Instigated by the Trustees, defibrillator training was delivered over two sessions to approximately 100 people and we were pleased to welcome Richard Vincent, Professor of Cardiology for his illustrated talk "Matters of the Heart". Ringmer Library continues to go from strength to strength under the leadership of Liz Owen and her dedicated team of volunteers. Sociable Saturdays were launched to bring together people in the community for coffee, cake and chat, and they became increasingly popular as the year went on. These were followed in the autumn by our friendly Friday openings, giving people somewhere to come for a hot drink and company. There was an author event with local writer, Molly Green, and several fundraisers selling books and jigsaws, with coffee and cake. There were three craft sessions, two book-folding sessions for adults and one with a seaside theme for children. The first Kitchen Company course took place where local volunteers taught a small group of people some basic cookery skills in a friendly and relaxed setting. The Library enjoyed several class visits from Ringmer Primary School, and ran the Summer Reading Challenge once again. We owe thanks to everyone who has supported us with time and money, including Ringmer Parish Council and Lewes District Council. The Baptist Church continued to meet throughout the year and play an important role in decision-making and direction, not least the colour scheme in the Jack Hart Hall. Ringmer Dramatic Society put on two superb shows in 2024 and provided an excellent opportunity to refresh the fire / evacuation procedures. Having closed the year with a small deficit, the Trustees remain optimistic that despite everincreasing costs, the new structure of charges and careful management of resources will ensure our 10-year maintenance programme can get back on track. ## **RINGMER VILLAGE HALL** _(Registered Charity number 207885)_ **AUDITED ACCOUNTS** For the year ended 31st December 2024 INDEX Examiners reports Treasures Report Financial Report Balance Sheet Income v Expenditure Trading v Budget Petty Cash Assets Presented to the Annual General Meeting of Ringmer Village Hall Management Committee 31[st] March 2025 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE** (Registered Charity number 207885) ANNUAL GENERAL MEETING 31[st] March 2025 ## **Treasurer’s Annual Report.** ## **Financial Highlights of 2024** - Flood Damage Costs - Flood Damage Costs **£35,139.49** (not including insurance co. emergency costs) - • Insurance Payout **£33,050.43** (allows for excess/misc. costs) • Lettings **£50,868.78** (allows for refunds) • **£9722.88** - Caretaking/Payroll/PAYE - Electricity **£14394.72** (allowing for £1964.58 VAT recovery) **Examiners Report** - This is the examiners’ summary of the results for the year with a signed statement. **Finance Report** – This report shows the normal activities for operating the Hall. It shows balances brought forward from 2023 and total income & expenditure for the year 2024. - Our total cash balance at the yearend 2024 being **£134,539.98** **Balance Sheet** – Records the Accumulated Fund of the Village Hall Management Committee. - Current funds held on account in the bank(s) totaling **£134,539.98** - The freehold value of the Village Hall is **£375,000** . No change for 2024. - Current value of furniture and fixings revalued end 2024 from **£14,357.21 to £17437.84** (Less 10% cost of existing assets plus new curtains. Values of under £20 no longer recorded. - Total assets = **£526,997.82** **Income and Expenditure Report** – This is in the form of receipts and payments account and details the types of income and expenditure incurred and their amounts. `o` Total Income **£99,880.45** `o` Total Expenditure **£100,526.06 + 5038.17 depreciation = £105564.23** `o` Deficit **£5683.78 (inc. asset depreciation)** **Trading Budget** – This page shows how the Village Hall’s trading faired against the budget. **Assets –** Shows a list of assets not including the building. - I have shown a further 10% depreciation (from purchase price figures) for the year 2024. - `o` **NOTE:** In accordance with good accounting practices, I have not now included our library books as assets. They are now shown for accounting purposes as NIL value at year end. - `o` Assets with values less than £20 ignored. New curtains added to assets ## **Appreciation** - It’s been a very busy year for Ringmer Village Hall. Alan West our chairman at the beginning of the year stood down from that position at the 2024 AGM after many years. Thank you for all your support and help to me as treasurer over the last few years. Also, thank you for dealing with all the work and organisation that was needed because of the hall being flooded/damaged by the sewage overspill. - Our new Chairman, Marisa Hayes took up the Chairman’s role and was straight away thrown in at the deep end as they say! Marisa, thank you for stepping up at such a challenging time. - Bren Bonner, our administrator. A challenging year for you as well, cancelling and rearranging bookings because of the flood damage and subsequent major repairs to the hall. Many thanks for all your support. - Sharon Rose and Liam, our caretakers. Many thanks to you for all the extra work this year has caused you both. - Without all the above-mentioned and the rest of Ringmer Village Hall Trustees going the extra mile, we could have been in a far worse financial situation, with a far greater deficit. Thank you all. - It is my intention to stand down as treasurer at the end of this financial year. I am more than happy to help anyone wishing to take up the role. ## **Explanation of Funds** Accounts are kept on a computer system using Paxton charity bookkeeping software. I have set up distinct funds for RVHMC as follows: - **The General fund** for everyday village hall income and expenditure. Managed through our charity account with Barclays Bank and includes saver accounts at Barclays and CCLA. - **Library fund** . A separate fund for the Village Library so that the donations and fundraising, which is specifically for the library can be accounted for and only used for the library expenditure. - **Foodbank Fund** . Closed 2024 - **RVHMC financial policy** states we should hold £25000 in reserves away from our day-to-day running costs. I will be asking the trustees to further increase the reserves. A large part of our premises is flat roofed, and it is estimated that to replace all in one hit would be £75,000+. Martin Whitlock Hon. Treasurer Ringmer Village Hall Management Committee – Dated 9[th] February 2025 Ringmer Village Hall Charity Number 207885 Examinerfs Report For the Year ended 31 Decembei 2024 I have completed the examination of the accounts and supporting papers for Ringmer Village Hall for 2024 The Treasurer has highlighted all the relevant financial details and has identified the signtficant items of receipts and payments for the year in his comprehensive report. The Accumulated Fund details current asset and bank balances as at 31 December 2024 and the valuations are induded in the Balance Sheet. The books and records continue to be well kept and the explanations I required in support of the accounts were provided fully by the Treasurer Mr. M. Whitlod(. All the vouchers records provided lo me ￿re checked and, as a resuh, I consider that the accounts properly refiect the operats'ons of the Village Hall. Dave Fiman 0510312025 Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste members of Village Hall at Ringmer in the Pansh of East Sussex On accounts for the year ended 31° D￿mber 2024 Charity no Irf any) 207885 Set out on pages 1,2,3 Respective The charty's trustees are responsibFe for the preparation of the accounts. rnsponsibilities of The charty's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charrties Act 2011 (the Charities Act) and thal an independent examination is needed. It is my responsibilty to.. examine the accounts under section 145 of the Charities Act. to follow the prt)cedures laid down in the general Directions given by the Chanty Commission (under section 145(5)Ib} of the Charrties Act. and to state whether parbcular matters have come to my attention. Basis of independent My examination was carnied out in accordan￿ with general Directions given examinerfs statement by the Chanty Commission. An examination includes a review of the accounting records kept by the thanty and a comparison of the accounts presented with those records. It also indudes consideration of any unusual rtems or disdosures in the accounts. and seeking explanations from the trustees conceming any such matters. The prO￿dureS undertaken do not provide all the eviden￿ thal would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair, view and the report is limited to those matters set out in the statement below. Independent In Connection wrth my examinats'on. no matter has come to my attention examinerfs statement (other than that disclosed telow ") 1. which gives me reasonable cause to believe that in, any material respect. the requirements.. to keep accounting records in aCCordar￿ bmth section 130 of the Charities Act,. and to prepare accounts bvhich accord with the accounting records and comply wrth the accounting requirements of the Charities Act have not been met,. or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding ol the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: 5° March 2025 Name: D. A. Fiman Relevant professional qualification{s) or body C.l.P.F.A IER March 2012 (If any): Addms: 26 S￿ingett Avenue RirvJmer LevRs BN8 SHE Section B Disclosiire Only complete rf the examiner needs to h￿hlIght material problems. IER March 2012 RINGMER VILLAGE HALL MANAGEMENT COMMITTEE FINANCE REPORT YEAR END 2024 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM 31st March 2025** ## **FINANCIAL REPORT as at 31-Dec-24** ## **CASH / BANK Transactions** |Balances Brought Forward--
Current Acc.
CCLA a/c
Barclays Saver Acc
Total B/F
Income all accounts
**Sub-Total**
Less
Expenditure (Excl Depreciation)
**TOTAL**
**Balances;**
Current A/C
CCLA A/C
Scottish Water
Barclays saver
**TOTAL**|**50,329.21**
**35,138.83**
**49,717.55**
**135,185.59**
**99,880.45**
**Inc Scottish Water Grant for Flood**
**235,066.04**
**100,526.06**
**Assets Depreciation = £5038.17**
**134,539.98**
**41,596.35**
**Inc. Library**
**36,939.17**
**566.21**
**Grant for Flood Damage Y/E 2024**
**55,438.25**
**134,539.98**| |---|---| Ringmer Village Hall Management Committee Martin Whitlock **Hon. Treasurer** ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM 31st March 2025** ## **Balance Sheet for the year ended 31st December 2024** ||**2023**
**£**
**521,447.02**
**3,095.78**
**524,542.80**
**375,000.00**
**14,357.21**
**50,329.21**
**49,717.55**
**35,138.83**
**524,542.80**|**ACCUMULATED FUND**
**Additions to Assets**
**Surplus**
**Total**
**Freehold Property**
**Furniture and fixings**
**Current Assets Financial**
**Current A/C**
**Barclays Savings**
**CCLA Acc.**
**Scottish Water**
**TOTAL NET ASSETS**
**Balance bfwd**||**2024**
**£**
**524,542.80**
**8,118.80**
**5,683.78**
**-**| |---|---|---|---|---| |||||**526,977.82**| |||||**375,000.00**
**17,437.84**
**41,596.35**
**55,438.25**
**36,939.17**
**566.21**| |||||**526,977.82**| RINGMER VILLAGE HALL MANAGEMENT COMMITTEE INCOME v EXPENDITURE 2023 v 2024 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM April 2025** ## **INCOME and EXPENDITURE REPORT to 31-Dec-24** |**Year 2023**||**Year 2024**|**NOTES**| |---|---|---|---| |**£**|**INCOME**||| |45,701.08|Lettings|53,688.86|Inc. Letting refunds| |570.36|Donations|1,705.46|| |60.00|Meters|683.81|Elec Sub Stn + Flood Allowance 593.81| |1,827.62|Interest|2,521.04|| |500.00|Storage|740.00|| |239.30|Fundraising|500.15|| |5,510.47|Library|5,940.70|Inc. 554.75 Gift Aid HMRC| |1,037.57|Sundries/ Insurance Claim|33,100.43|Flood Insurance Claim £33050.43| |15,000.00|Funding Grants|-|| |559.31|Grants for goods & Services|1,000.00|| |**71,005.71**||**99,880.45**|| |**EXPENDITURE**
1,707.55
Cleaning/Materials
8,538.94
Caretaker
2,902.34
Insurance
573.76
Water and Sewage
9,480.57
Electricity
29,080.52
Repairs/Maint.
1,519.94
Additions & Decorations
800.00
Gardening
200.00
Audit fee
1,190.00
Honorarium Bren
1,521.12
Admin
804.24
Broadband
5,193.28
Library
466.80
Payroll Admin
594.73
PAYE
1,000.00
Foodbank
486.87
Banking Adjustment
185.00
Defib Exps
1,664.27
Depreciation on Assets
**67,909.93**
**TOTAL**
**3,095.78**
**Surplus/(Deficit)**|2,126.13
7,765.08
3,771.57
677.06
Note: Southern Water holding £566.21
14,394.72
Note: £1964.58 recovered re VAT
53,400.84
Flood damage included
2,091.27
800.00
200.00
1,200.00
1,638.74
766.14
4,065.54
514.80
1,443.00
2,316.29
Account Closed now 0 balance
2,820.08
Letting Refunds
534.80
5,038.17
**105,564.23**
**5,683.78**
**-**
**645.61**
**-**
without depreciation of assets| |---|---| Budget v Actual 2024 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM April 2025** ## **Trading v Budget** |**RECEIPTS**
Lettings
Donation
Meters/sub stn rent
Interest
Storage
Fundraising
Library
Sundries
Grants,Goods & Services
Funding Grants
**TOTAL**
**PAYMENTS**
Cleaning
Caretaker Payroll + PAYE
Insurance
Water and Sewerage
Electricity
Repairs/Maint.
Additions & Decorations
Gardening
Audit fee
Bren Honorerium admin
Telephone
Depreciation on Assets
Foodbank
Error Payments
Library
Letting Refunds
Defib Exps
**TOTAL**
**Surplus/(Deficit)**|**31st Dec 24**
**Actual**
**£**
53,688.86
1,705.46
683.81
2,521.04
740.00
500.15
5,940.70
33,100.43
1,000.00
-|**31st Dec 24**
**Actual**
**£**
53,688.86
1,705.46
683.81
2,521.04
740.00
500.15
5,940.70
33,100.43
1,000.00
-|**Budget**
**£**
**%**
57,370.00
93.6%
530.00
321.8%
60.00
1139.7% Flood Grant Scottish Water
950.00
265.4%
720.00
102.8%
250.00
200.1%
5,150.00
115.4%
0.00
Ins Claim
0.00
0.00
**65,030.00**
**£**
**%**
2,590.00
82.1%
10,280.00
94.6%
3,130.00
120.5%
850.00
79.7%
13,650.00
105.5% VAT Relief £1964.58
15,750.00
339.1% Flood Damage
2,250.00
92.9%
900.00
88.9%
200.00
100.0%
2,720.00
104.4%
880.00
87.1%
9,020.00
45.1%
2,200.00
**64,420.00**
**610.00**
**Budget Forecast 2024**| |---|---|---|---| |||**99,880.45**|| |||£
2,126.13
9,722.88
3,771.57
677.06
14,394.72
53,400.84
2,091.27
800.00
200.00
2,838.74
766.14
2,316.29
0.00
4,065.54
2,820.08
534.80|| ||**100,526.06**||| ||**-645.61**||| 2024 Annual Accounts.xlsx ||A|B|C|D|E|I|J|K|L|M|N|O|P|Q|R| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |2|**Item**|**Description**|**Category**|**Date Acc**|**Purchase Price**|**2015 Value **|**2016 Value **|**2017 Value**|**2018 Value**|**2019 Value**|**2020 Value **|**2121 Value**|**2022 Value **|**2023 Value **|**2024 Value**| |3|Curtains andBlinds|2002Curtains|Furnishings|01/09/02|4000|||||||-|-||Destroyed| |4|Water Boiler New Kitchen|Couner TopWater Heater|Appliance|16/12/09|418.6|202.93|161.07|119.21|87.71|78.94|71.05|63.94|57.55|51.79|| |5|Crockery|100 place settings|Crockery|01/03/02|1200|349.68|229.68|109.68|44.88|176.00|158.40|142.56|128.30|115.47|| |6|Microwave||Appliance|01/04/04|120|27.60|15.60|3.60|0|-|-|-|-|-|| |7|Cooker|Purchased as demonstaror|Appliance|16/12/09|3600|2,115.00|1,755.00|1,395.00|1080|972.00|874.80|787.32|708.59|637.73|277.73| |8|Warming Cabinet1000mm||(1) Category|01/08/02|800|204.50|124.50|44.50|4|3.60|3.24|2.92|2.62|-|| |9|Fridge||Appliance|01/08/02|150|26.70|11.70|-|0|-|-|-|-|-|| |10|Chairsx 26|Blue Chairswitharms|Furnishings|01/12/02|2000|693.50|493.50|293.50|172|154.80|139.32|125.39|112.85|101.56|| |11|4 x FoldingTables||Furnishings|11/01/11|738|419.40|345.60|271.80|208.8|187.92|169.13|152.22|136.99|123.29|| |12|1 x Elm WoodTable||Furnishings|01/04/03|250|112.00|87.00|62.00|44|39.60|35.64|32.08|28.87|25.98|| |13|2 x Local PicturesDonated||Furnishings|01/04/02|0|162.00|162.00|162.00|144|129.60|116.64|104.98|94.48|85.03|85.03| |14|2xScreens||Furnishings||200|73.40|53.40|33.40|20.8|18.72|16.85|15.16|13.65|-|| |15|1 x FireBlanket||Safety|01/04/02|50|30.50|25.50|20.50|16|14.40|12.96|11.66|10.50|-|| |16|1 x FireBlanket|Replaced under Yearly Service Contract a|Safety|01/04/02|50|30.50|25.50|20.50|16|14.40|12.96|11.66|10.50|-|| |17|6x fire extinguishers|Yearly Contractfor repair/replacement|Safety|01/02/03|600|307.40|247.40|187.40|138.8|124.92|112.43|101.19|91.07|81.96|21.96| |18|24 x FoldingTables||Furnishings||2640|1,011.00|747.00|483.00|312|280.80|252.72|227.45|204.70|184.23|| |19|Sound System inc4 xspeakers|Repaired andmaintainedAug2009|Entertainment|01/04/03|6700|2,710.00|2,040.00|1,370.00|920|828.00|745.20|670.68|603.61|543.25|| |20|NoticeBoardsx6|Purchased over last 5 years|Furnishings||480|232.05|184.05|136.05|99.6|89.64|80.68|72.61|65.35|58.81|| |21|10xsquare tables||Furnishings|01/04/02|500|175.40|125.40|75.40|44.8|40.32|36.29|32.66|29.39|26.45|| |22|18 Chairs||Furnishings|01/04/02|1080|440.10|332.10|224.10|151.2|136.08|122.47|110.22|99.20|89.28|| |23|DataProjector|DataProjector Epsom replaced2022|Entertainment|16/03/11|796.01|485.57|405.97|326.37|254.724|229.25|206.33|185.69|167.12|150.41|70.81| |24|Upholsery Cleaner|George Upholstery Cleaner|CleaningEq|02/08/11|257.52|157.09|131.34|105.59|82.408|74.17|66.75|60.08|54.07|48.66|22.91| |25|150folding Chairs|20 upholsteryrenewed2019|Furnishings|01/04/03|9000|2,250.00|1,350.00|450.00|0|882.00|793.80|714.42|662.39|596.15|| |26|2 x NoticeBoards||Furnishings|01/08/09|100|52.90|42.90|32.90|24.8|22.32|20.09|18.08|16.27|-|| |27|FirstAidKitsx 2||Safety||0|48.60|48.60|48.60|43.2|38.88|34.99|31.49|28.34|25.51|25.51| |28|Kettle||Appliance||20|8.15|6.15|4.15|2.8|2.52|2.27|2.04|1.84|-|| |29|Water Boiler||Appliance||230|99.80|76.80|53.80|37.6|33.84|30.46|27.41|24.67|22.20|| |30|Fridge|Donated|Appliance|01/12/09|0|72.90|72.90|72.90|64.8|58.32|52.49|47.24|42.52|38.26|38.26| |31|Cooker||Appliance||1000|456.10|356.10|256.10|183.2|164.88|148.39|133.55|120.20|108.18|| |32|WaterUrn Large||Appliance||110|50.90|39.90|28.90|20.8|18.72|16.85|15.16|13.65|-|| |33|CrockeryAndPans||Furnishings||0|58.32|58.32|58.32|51.84|46.66|41.99|37.79|34.01|30.61|30.61| |34|CardTablesx 20||Furnishings||0|1,134.00|1,134.00|1,134.00|1008|907.20|816.48|734.83|661.35|595.21|595.21| |35|Portable Staging Ststem||Furnishings|01/04/02|9100|4,012.00|3,102.00|2,192.00|1544|1,389.60|1,250.64|1,125.58|1,013.02|911.72|| |36|Chair TransportRacksx3||Furnishings|01/04/02|750|360.30|285.30|210.30|153.6|138.24|124.42|111.97|100.78|90.70|| |37|ElectricFloor Polisher||Appliance|01/04/05|450|92.25|47.25|2.25|0|-|-|-|-|-|| |38|CleaningEquipment||CleaningEq|01/05/08|0|180.00|180.00|180.00|157.5|141.75|127.58|114.82|103.34|93.00|93.00| |39|Four Drawer Filing Cabinet||Furnishings||0|64.80|64.80|64.80|56.7|51.03|45.93|41.33|37.20|33.48|33.48| |40|Grill||Appliance|01/07/11|268|148.90|122.10|95.30|72.8|65.52|58.97|53.07|47.76|42.99|| |41|Defibrillator|From Donations and Grant|Appliance|21/10/12|1313|919.10|787.80|656.50|525.2|472.68|425.41|382.87|344.58|310.13|178.83| |42|Table StMarysRoom|New|Furnishings|01/01/17|73.9|||73.90|66.51|59.86|53.87|48.49|43.64|39.27|31.88| |43|Stacking Chairs|New|Furnishings|29/03/17|282|||282.00|253.80|228.42|205.58|185.02|166.52|149.87|121.67| |44|HearingLoop StMarys|New|Appliance|19/04/17|863.35|||863.65|777.29|699.56|629.60|566.64|509.98|458.98|372.64| |45|Store Cupboards|New|Furnishings|13/09/17|569.95|||569.95|512.96|461.66|415.49|373.94|336.55|302.89|245.90| |46|LibraryEquipment|Used|Furn/IT|01/05/18|8500||||8500|9,000.00|8,100.00|7,290.00|6,561.00|5,904.90|5,054.90| |47|ButchersBlock new 2022|New 2022|Furn/IT||||||||-||180.00|162.00|162.00| |48|Stanless Steel Kitchen Trolley|New 2022|Furn/IT||||||||-||280.00|252.00|252.00| |49|Kitchen Water Heater -Symons|New 2022|Furn/IT||||||||||340.00|306.00|306.00| |50|Microwave-Symons|New 2022|Furn/IT||||||||||250.00|225.00|225.00| |51|Sotorage Cabints|New 2022|Furn/IT||||||||||393.00|353.70|353.70| |52|CookerandHob-Symons|New 2022|Furn/IT||||||||||800.00|720.00|720.00| |53|Curtains andBlinds|New 2024|Furn/IT||||||||||||8,118.80| |54|**TOTAL**||||**59260.33**|**19,975.34**|**15,478.22**|**12,773.91**|**17,899.11**|**18,476.81**|**16,629.13**|**14,966.22**|**15,732.01**|**14,096.69**|**17,437.84**
**£**| |55||||||||||||||Minus 10%.
No additions.
Nothing
under £20
shown
Depreciation
=£1664.27|~~Minus 10%~~| |56|||||-10%|minus 10%
cost|minus 10%
cost|minus 10%
cost|minus 10%
cost|Minus 10%
cost +
Additions
2019|Minus 10%
cost +
Additions
2020|Minus 10%
cost +
Additions 2021|Minus 10%
cost +
Additions
2022
Depreciation
=£1509.37||
Purchase
price (
nothing under
"20) +
addition new
Curtains| ## **RINGMER VILLAGE HALL** _(Registered Charity number 207885)_ **AUDITED ACCOUNTS** For the year ended 31st December 2024 INDEX Examiners reports Treasures Report Financial Report Balance Sheet Income v Expenditure Trading v Budget Petty Cash Assets Presented to the Annual General Meeting of Ringmer Village Hall Management Committee 31[st] March 2025 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE** (Registered Charity number 207885) ANNUAL GENERAL MEETING 31[st] March 2025 ## **Treasurer’s Annual Report.** ## **Financial Highlights of 2024** - Flood Damage Costs - Flood Damage Costs **£35,139.49** (not including insurance co. emergency costs) - • Insurance Payout **£33,050.43** (allows for excess/misc. costs) • Lettings **£50,868.78** (allows for refunds) • **£9722.88** - Caretaking/Payroll/PAYE - Electricity **£14394.72** (allowing for £1964.58 VAT recovery) **Examiners Report** - This is the examiners’ summary of the results for the year with a signed statement. **Finance Report** – This report shows the normal activities for operating the Hall. It shows balances brought forward from 2023 and total income & expenditure for the year 2024. - Our total cash balance at the yearend 2024 being **£134,539.98** **Balance Sheet** – Records the Accumulated Fund of the Village Hall Management Committee. - Current funds held on account in the bank(s) totaling **£134,539.98** - The freehold value of the Village Hall is **£375,000** . No change for 2024. - Current value of furniture and fixings revalued end 2024 from **£14,357.21 to £17437.84** (Less 10% cost of existing assets plus new curtains. Values of under £20 no longer recorded. - Total assets = **£526,997.82** **Income and Expenditure Report** – This is in the form of receipts and payments account and details the types of income and expenditure incurred and their amounts. `o` Total Income **£99,880.45** `o` Total Expenditure **£100,526.06 + 5038.17 depreciation = £105564.23** `o` Deficit **£5683.78 (inc. asset depreciation)** **Trading Budget** – This page shows how the Village Hall’s trading faired against the budget. **Assets –** Shows a list of assets not including the building. - I have shown a further 10% depreciation (from purchase price figures) for the year 2024. - `o` **NOTE:** In accordance with good accounting practices, I have not now included our library books as assets. They are now shown for accounting purposes as NIL value at year end. - `o` Assets with values less than £20 ignored. New curtains added to assets ## **Appreciation** - It’s been a very busy year for Ringmer Village Hall. Alan West our chairman at the beginning of the year stood down from that position at the 2024 AGM after many years. Thank you for all your support and help to me as treasurer over the last few years. Also, thank you for dealing with all the work and organisation that was needed because of the hall being flooded/damaged by the sewage overspill. - Our new Chairman, Marisa Hayes took up the Chairman’s role and was straight away thrown in at the deep end as they say! Marisa, thank you for stepping up at such a challenging time. - Bren Bonner, our administrator. A challenging year for you as well, cancelling and rearranging bookings because of the flood damage and subsequent major repairs to the hall. Many thanks for all your support. - Sharon Rose and Liam, our caretakers. Many thanks to you for all the extra work this year has caused you both. - Without all the above-mentioned and the rest of Ringmer Village Hall Trustees going the extra mile, we could have been in a far worse financial situation, with a far greater deficit. Thank you all. - It is my intention to stand down as treasurer at the end of this financial year. I am more than happy to help anyone wishing to take up the role. ## **Explanation of Funds** Accounts are kept on a computer system using Paxton charity bookkeeping software. I have set up distinct funds for RVHMC as follows: - **The General fund** for everyday village hall income and expenditure. Managed through our charity account with Barclays Bank and includes saver accounts at Barclays and CCLA. - **Library fund** . A separate fund for the Village Library so that the donations and fundraising, which is specifically for the library can be accounted for and only used for the library expenditure. - **Foodbank Fund** . Closed 2024 - **RVHMC financial policy** states we should hold £25000 in reserves away from our day-to-day running costs. I will be asking the trustees to further increase the reserves. A large part of our premises is flat roofed, and it is estimated that to replace all in one hit would be £75,000+. Martin Whitlock Hon. Treasurer Ringmer Village Hall Management Committee – Dated 9[th] February 2025 Ringmer Village Hall Charity Number 207885 Examinerfs Report For the Year ended 31 Decembei 2024 I have completed the examination of the accounts and supporting papers for Ringmer Village Hall for 2024 The Treasurer has highlighted all the relevant financial details and has identified the signtficant items of receipts and payments for the year in his comprehensive report. The Accumulated Fund details current asset and bank balances as at 31 December 2024 and the valuations are induded in the Balance Sheet. The books and records continue to be well kept and the explanations I required in support of the accounts were provided fully by the Treasurer Mr. M. Whitlod(. All the vouchers records provided lo me ￿re checked and, as a resuh, I consider that the accounts properly refiect the operats'ons of the Village Hall. Dave Fiman 0510312025 Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste members of Village Hall at Ringmer in the Pansh of East Sussex On accounts for the year ended 31° D￿mber 2024 Charity no Irf any) 207885 Set out on pages 1,2,3 Respective The charty's trustees are responsibFe for the preparation of the accounts. rnsponsibilities of The charty's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charrties Act 2011 (the Charities Act) and thal an independent examination is needed. It is my responsibilty to.. examine the accounts under section 145 of the Charities Act. to follow the prt)cedures laid down in the general Directions given by the Chanty Commission (under section 145(5)Ib} of the Charrties Act. and to state whether parbcular matters have come to my attention. Basis of independent My examination was carnied out in accordan￿ with general Directions given examinerfs statement by the Chanty Commission. An examination includes a review of the accounting records kept by the thanty and a comparison of the accounts presented with those records. It also indudes consideration of any unusual rtems or disdosures in the accounts. and seeking explanations from the trustees conceming any such matters. The prO￿dureS undertaken do not provide all the eviden￿ thal would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair, view and the report is limited to those matters set out in the statement below. Independent In Connection wrth my examinats'on. no matter has come to my attention examinerfs statement (other than that disclosed telow ") 1. which gives me reasonable cause to believe that in, any material respect. the requirements.. to keep accounting records in aCCordar￿ bmth section 130 of the Charities Act,. and to prepare accounts bvhich accord with the accounting records and comply wrth the accounting requirements of the Charities Act have not been met,. or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding ol the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: 5° March 2025 Name: D. A. Fiman Relevant professional qualification{s) or body C.l.P.F.A IER March 2012 (If any): Addms: 26 S￿ingett Avenue RirvJmer LevRs BN8 SHE Section B Disclosiire Only complete rf the examiner needs to h￿hlIght material problems. IER March 2012 RINGMER VILLAGE HALL MANAGEMENT COMMITTEE FINANCE REPORT YEAR END 2024 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM 31st March 2025** ## **FINANCIAL REPORT as at 31-Dec-24** ## **CASH / BANK Transactions** |Balances Brought Forward--
Current Acc.
CCLA a/c
Barclays Saver Acc
Total B/F
Income all accounts
**Sub-Total**
Less
Expenditure (Excl Depreciation)
**TOTAL**
**Balances;**
Current A/C
CCLA A/C
Scottish Water
Barclays saver
**TOTAL**|**50,329.21**
**35,138.83**
**49,717.55**
**135,185.59**
**99,880.45**
**Inc Scottish Water Grant for Flood**
**235,066.04**
**100,526.06**
**Assets Depreciation = £5038.17**
**134,539.98**
**41,596.35**
**Inc. Library**
**36,939.17**
**566.21**
**Grant for Flood Damage Y/E 2024**
**55,438.25**
**134,539.98**| |---|---| Ringmer Village Hall Management Committee Martin Whitlock **Hon. Treasurer** ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM 31st March 2025** ## **Balance Sheet for the year ended 31st December 2024** ||**2023**
**£**
**521,447.02**
**3,095.78**
**524,542.80**
**375,000.00**
**14,357.21**
**50,329.21**
**49,717.55**
**35,138.83**
**524,542.80**|**ACCUMULATED FUND**
**Additions to Assets**
**Surplus**
**Total**
**Freehold Property**
**Furniture and fixings**
**Current Assets Financial**
**Current A/C**
**Barclays Savings**
**CCLA Acc.**
**Scottish Water**
**TOTAL NET ASSETS**
**Balance bfwd**||**2024**
**£**
**524,542.80**
**8,118.80**
**5,683.78**
**-**| |---|---|---|---|---| |||||**526,977.82**| |||||**375,000.00**
**17,437.84**
**41,596.35**
**55,438.25**
**36,939.17**
**566.21**| |||||**526,977.82**| RINGMER VILLAGE HALL MANAGEMENT COMMITTEE INCOME v EXPENDITURE 2023 v 2024 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM April 2025** ## **INCOME and EXPENDITURE REPORT to 31-Dec-24** |**Year 2023**||**Year 2024**|**NOTES**| |---|---|---|---| |**£**|**INCOME**||| |45,701.08|Lettings|53,688.86|Inc. Letting refunds| |570.36|Donations|1,705.46|| |60.00|Meters|683.81|Elec Sub Stn + Flood Allowance 593.81| |1,827.62|Interest|2,521.04|| |500.00|Storage|740.00|| |239.30|Fundraising|500.15|| |5,510.47|Library|5,940.70|Inc. 554.75 Gift Aid HMRC| |1,037.57|Sundries/ Insurance Claim|33,100.43|Flood Insurance Claim £33050.43| |15,000.00|Funding Grants|-|| |559.31|Grants for goods & Services|1,000.00|| |**71,005.71**||**99,880.45**|| |**EXPENDITURE**
1,707.55
Cleaning/Materials
8,538.94
Caretaker
2,902.34
Insurance
573.76
Water and Sewage
9,480.57
Electricity
29,080.52
Repairs/Maint.
1,519.94
Additions & Decorations
800.00
Gardening
200.00
Audit fee
1,190.00
Honorarium Bren
1,521.12
Admin
804.24
Broadband
5,193.28
Library
466.80
Payroll Admin
594.73
PAYE
1,000.00
Foodbank
486.87
Banking Adjustment
185.00
Defib Exps
1,664.27
Depreciation on Assets
**67,909.93**
**TOTAL**
**3,095.78**
**Surplus/(Deficit)**|2,126.13
7,765.08
3,771.57
677.06
Note: Southern Water holding £566.21
14,394.72
Note: £1964.58 recovered re VAT
53,400.84
Flood damage included
2,091.27
800.00
200.00
1,200.00
1,638.74
766.14
4,065.54
514.80
1,443.00
2,316.29
Account Closed now 0 balance
2,820.08
Letting Refunds
534.80
5,038.17
**105,564.23**
**5,683.78**
**-**
**645.61**
**-**
without depreciation of assets| |---|---| Budget v Actual 2024 ## **RINGMER VILLAGE HALL MANAGEMENT COMMITTEE - AGM April 2025** ## **Trading v Budget** |**RECEIPTS**
Lettings
Donation
Meters/sub stn rent
Interest
Storage
Fundraising
Library
Sundries
Grants,Goods & Services
Funding Grants
**TOTAL**
**PAYMENTS**
Cleaning
Caretaker Payroll + PAYE
Insurance
Water and Sewerage
Electricity
Repairs/Maint.
Additions & Decorations
Gardening
Audit fee
Bren Honorerium admin
Telephone
Depreciation on Assets
Foodbank
Error Payments
Library
Letting Refunds
Defib Exps
**TOTAL**
**Surplus/(Deficit)**|**31st Dec 24**
**Actual**
**£**
53,688.86
1,705.46
683.81
2,521.04
740.00
500.15
5,940.70
33,100.43
1,000.00
-|**31st Dec 24**
**Actual**
**£**
53,688.86
1,705.46
683.81
2,521.04
740.00
500.15
5,940.70
33,100.43
1,000.00
-|**Budget**
**£**
**%**
57,370.00
93.6%
530.00
321.8%
60.00
1139.7% Flood Grant Scottish Water
950.00
265.4%
720.00
102.8%
250.00
200.1%
5,150.00
115.4%
0.00
Ins Claim
0.00
0.00
**65,030.00**
**£**
**%**
2,590.00
82.1%
10,280.00
94.6%
3,130.00
120.5%
850.00
79.7%
13,650.00
105.5% VAT Relief £1964.58
15,750.00
339.1% Flood Damage
2,250.00
92.9%
900.00
88.9%
200.00
100.0%
2,720.00
104.4%
880.00
87.1%
9,020.00
45.1%
2,200.00
**64,420.00**
**610.00**
**Budget Forecast 2024**| |---|---|---|---| |||**99,880.45**|| |||£
2,126.13
9,722.88
3,771.57
677.06
14,394.72
53,400.84
2,091.27
800.00
200.00
2,838.74
766.14
2,316.29
0.00
4,065.54
2,820.08
534.80|| ||**100,526.06**||| ||**-645.61**||| 2024 Annual Accounts.xlsx ||A|B|C|D|E|I|J|K|L|M|N|O|P|Q|R| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |2|**Item**|**Description**|**Category**|**Date Acc**|**Purchase Price**|**2015 Value **|**2016 Value **|**2017 Value**|**2018 Value**|**2019 Value**|**2020 Value **|**2121 Value**|**2022 Value **|**2023 Value **|**2024 Value**| |3|Curtains andBlinds|2002Curtains|Furnishings|01/09/02|4000|||||||-|-||Destroyed| |4|Water Boiler New Kitchen|Couner TopWater Heater|Appliance|16/12/09|418.6|202.93|161.07|119.21|87.71|78.94|71.05|63.94|57.55|51.79|| |5|Crockery|100 place settings|Crockery|01/03/02|1200|349.68|229.68|109.68|44.88|176.00|158.40|142.56|128.30|115.47|| |6|Microwave||Appliance|01/04/04|120|27.60|15.60|3.60|0|-|-|-|-|-|| |7|Cooker|Purchased as demonstaror|Appliance|16/12/09|3600|2,115.00|1,755.00|1,395.00|1080|972.00|874.80|787.32|708.59|637.73|277.73| |8|Warming Cabinet1000mm||(1) Category|01/08/02|800|204.50|124.50|44.50|4|3.60|3.24|2.92|2.62|-|| |9|Fridge||Appliance|01/08/02|150|26.70|11.70|-|0|-|-|-|-|-|| |10|Chairsx 26|Blue Chairswitharms|Furnishings|01/12/02|2000|693.50|493.50|293.50|172|154.80|139.32|125.39|112.85|101.56|| |11|4 x FoldingTables||Furnishings|11/01/11|738|419.40|345.60|271.80|208.8|187.92|169.13|152.22|136.99|123.29|| |12|1 x Elm WoodTable||Furnishings|01/04/03|250|112.00|87.00|62.00|44|39.60|35.64|32.08|28.87|25.98|| |13|2 x Local PicturesDonated||Furnishings|01/04/02|0|162.00|162.00|162.00|144|129.60|116.64|104.98|94.48|85.03|85.03| |14|2xScreens||Furnishings||200|73.40|53.40|33.40|20.8|18.72|16.85|15.16|13.65|-|| |15|1 x FireBlanket||Safety|01/04/02|50|30.50|25.50|20.50|16|14.40|12.96|11.66|10.50|-|| |16|1 x FireBlanket|Replaced under Yearly Service Contract a|Safety|01/04/02|50|30.50|25.50|20.50|16|14.40|12.96|11.66|10.50|-|| |17|6x fire extinguishers|Yearly Contractfor repair/replacement|Safety|01/02/03|600|307.40|247.40|187.40|138.8|124.92|112.43|101.19|91.07|81.96|21.96| |18|24 x FoldingTables||Furnishings||2640|1,011.00|747.00|483.00|312|280.80|252.72|227.45|204.70|184.23|| |19|Sound System inc4 xspeakers|Repaired andmaintainedAug2009|Entertainment|01/04/03|6700|2,710.00|2,040.00|1,370.00|920|828.00|745.20|670.68|603.61|543.25|| |20|NoticeBoardsx6|Purchased over last 5 years|Furnishings||480|232.05|184.05|136.05|99.6|89.64|80.68|72.61|65.35|58.81|| |21|10xsquare tables||Furnishings|01/04/02|500|175.40|125.40|75.40|44.8|40.32|36.29|32.66|29.39|26.45|| |22|18 Chairs||Furnishings|01/04/02|1080|440.10|332.10|224.10|151.2|136.08|122.47|110.22|99.20|89.28|| |23|DataProjector|DataProjector Epsom replaced2022|Entertainment|16/03/11|796.01|485.57|405.97|326.37|254.724|229.25|206.33|185.69|167.12|150.41|70.81| |24|Upholsery Cleaner|George Upholstery Cleaner|CleaningEq|02/08/11|257.52|157.09|131.34|105.59|82.408|74.17|66.75|60.08|54.07|48.66|22.91| |25|150folding Chairs|20 upholsteryrenewed2019|Furnishings|01/04/03|9000|2,250.00|1,350.00|450.00|0|882.00|793.80|714.42|662.39|596.15|| |26|2 x NoticeBoards||Furnishings|01/08/09|100|52.90|42.90|32.90|24.8|22.32|20.09|18.08|16.27|-|| |27|FirstAidKitsx 2||Safety||0|48.60|48.60|48.60|43.2|38.88|34.99|31.49|28.34|25.51|25.51| |28|Kettle||Appliance||20|8.15|6.15|4.15|2.8|2.52|2.27|2.04|1.84|-|| |29|Water Boiler||Appliance||230|99.80|76.80|53.80|37.6|33.84|30.46|27.41|24.67|22.20|| |30|Fridge|Donated|Appliance|01/12/09|0|72.90|72.90|72.90|64.8|58.32|52.49|47.24|42.52|38.26|38.26| |31|Cooker||Appliance||1000|456.10|356.10|256.10|183.2|164.88|148.39|133.55|120.20|108.18|| |32|WaterUrn Large||Appliance||110|50.90|39.90|28.90|20.8|18.72|16.85|15.16|13.65|-|| |33|CrockeryAndPans||Furnishings||0|58.32|58.32|58.32|51.84|46.66|41.99|37.79|34.01|30.61|30.61| |34|CardTablesx 20||Furnishings||0|1,134.00|1,134.00|1,134.00|1008|907.20|816.48|734.83|661.35|595.21|595.21| |35|Portable Staging Ststem||Furnishings|01/04/02|9100|4,012.00|3,102.00|2,192.00|1544|1,389.60|1,250.64|1,125.58|1,013.02|911.72|| |36|Chair TransportRacksx3||Furnishings|01/04/02|750|360.30|285.30|210.30|153.6|138.24|124.42|111.97|100.78|90.70|| |37|ElectricFloor Polisher||Appliance|01/04/05|450|92.25|47.25|2.25|0|-|-|-|-|-|| |38|CleaningEquipment||CleaningEq|01/05/08|0|180.00|180.00|180.00|157.5|141.75|127.58|114.82|103.34|93.00|93.00| |39|Four Drawer Filing Cabinet||Furnishings||0|64.80|64.80|64.80|56.7|51.03|45.93|41.33|37.20|33.48|33.48| |40|Grill||Appliance|01/07/11|268|148.90|122.10|95.30|72.8|65.52|58.97|53.07|47.76|42.99|| |41|Defibrillator|From Donations and Grant|Appliance|21/10/12|1313|919.10|787.80|656.50|525.2|472.68|425.41|382.87|344.58|310.13|178.83| |42|Table StMarysRoom|New|Furnishings|01/01/17|73.9|||73.90|66.51|59.86|53.87|48.49|43.64|39.27|31.88| |43|Stacking Chairs|New|Furnishings|29/03/17|282|||282.00|253.80|228.42|205.58|185.02|166.52|149.87|121.67| |44|HearingLoop StMarys|New|Appliance|19/04/17|863.35|||863.65|777.29|699.56|629.60|566.64|509.98|458.98|372.64| |45|Store Cupboards|New|Furnishings|13/09/17|569.95|||569.95|512.96|461.66|415.49|373.94|336.55|302.89|245.90| |46|LibraryEquipment|Used|Furn/IT|01/05/18|8500||||8500|9,000.00|8,100.00|7,290.00|6,561.00|5,904.90|5,054.90| |47|ButchersBlock new 2022|New 2022|Furn/IT||||||||-||180.00|162.00|162.00| |48|Stanless Steel Kitchen Trolley|New 2022|Furn/IT||||||||-||280.00|252.00|252.00| |49|Kitchen Water Heater -Symons|New 2022|Furn/IT||||||||||340.00|306.00|306.00| |50|Microwave-Symons|New 2022|Furn/IT||||||||||250.00|225.00|225.00| |51|Sotorage Cabints|New 2022|Furn/IT||||||||||393.00|353.70|353.70| |52|CookerandHob-Symons|New 2022|Furn/IT||||||||||800.00|720.00|720.00| |53|Curtains andBlinds|New 2024|Furn/IT||||||||||||8,118.80| |54|**TOTAL**||||**59260.33**|**19,975.34**|**15,478.22**|**12,773.91**|**17,899.11**|**18,476.81**|**16,629.13**|**14,966.22**|**15,732.01**|**14,096.69**|**17,437.84**
**£**| |55||||||||||||||Minus 10%.
No additions.
Nothing
under £20
shown
Depreciation
=£1664.27|~~Minus 10%~~| |56|||||-10%|minus 10%
cost|minus 10%
cost|minus 10%
cost|minus 10%
cost|Minus 10%
cost +
Additions
2019|Minus 10%
cost +
Additions
2020|Minus 10%
cost +
Additions 2021|Minus 10%
cost +
Additions
2022
Depreciation
=£1509.37||
Purchase
price (
nothing under
"20) +
addition new
Curtains|