ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
Charity number 207870 _______________
REPORTS AND FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
| Contact Address | Jutogh |
|---|---|
| Whitenap Lane | |
| ROMSEY | |
| SO51 5RS | |
| Clerk to the Trustees and Administrator | Mrs C A Finch |
| Treasurer | T M Rogerson FCA |
| Bankers | CAF Bank Limited |
| 25 Kings Hill Avenue | |
| Kings Hill | |
| WEST MALLING | |
| Kent | |
| ME19 4JQ | |
| Independent Examiner | TJA Jones FCA |
| Burridge | |
| Hampshire | |
| Investment Managers | CCLA |
| Senator House | |
| 85 Queen Victoria Street | |
| LONDON | |
| EC4V 4ET | |
| IFSL Fund Services | |
| Marlborough House | |
| 59 Chorley New Road | |
| BOLTON | |
| BL1 4QP |
CONTENTS
| Trustees’ Report | 1 - 2 |
|---|---|
| Independent Examiner’s Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 - 8 |
ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
The Trustees present their report together with the financial statements of the Romsey Municipal Charities - Kents Almshouses for the year ended 31 December 2021. The information on the previous page forms part of this report.
REFERENCE AND ADMINISTRATIVE DETAILS
In addition to the information shown on the previous page, the Trustees who served during the year were:
Mrs K A Allen (Chairman from 19 May 2021) Councillor K Dunleavy (from 19 May 2021) Mrs F E Marks Councillor J Burnage Mrs M C Dovey Councillor C Wise (from 19 May 2021) S George (from 20 January 2021) J Philbin (from 20 January 2021)
All of the Trustees listed above served from 1 January 2021 until the date of this report except as shown above. In addition, P D M Kirkland served until 20 January 2021, Councillor M G Cooper served (as Chairman) until 19 May 2021 and G Alldred served until 15 September 2021.
OBJECTIVES AND ACTIVITIES
The objects of the Charity are to provide accommodation to ladies of the town of Romsey in need at the time of assessment. In order to achieve this, the Charity owns, maintains and lets nine units of accommodation for which weekly maintenance and service charges are made which amount to significantly less than the rents charged by private landlords in the area. Trustees visit the residents regularly to ensure that they are not experiencing any problems.
Public Benefit
The Trustees confirm that they have had regard to the guidance on public benefit issued by the Charity Commission and consider that by supplying accommodation in the way explained above they are providing a public benefit.
ACHIEVEMENTS AND PERFORMANCE
The Trustees and Administrator have continued to deal with reactive maintenance as required, including replacing the windows and boilers the in five older flats. The Trustees have also continued to make regular contact with the residents, by telephone when direct contact was not possible and to address any issues raised by them. The Annual Lunch could not take place due to Covid-19 Restrictions, but it was possible to arrange a combined Summer Tea Party in the gardens of the almshouses with a presentation to the retiring Chairman, Mark Cooper, to thank him for his 35 years of service as a Trustee.
There were no accommodation vacancies during the year.
FINANCIAL REVIEW
The Statement of Financial Activities is set out on page 4 and shows a deficit for the year before revaluation of investments of £29,445 (2020: a surplus of £11,508). The main reason for deficit was some planned refurbishment works to the charity’s properties amounting to £35,562 (2020: £nil). The Charity's investments increased in value by £69,712 (2020: £339), giving total funds at 31 December of £905,273 (2020: £865,006).
Reserves Policy
At 31 December 2021, the Charity had free reserves (as defined by the Charity Commission) of £165,710 (2020: £177,342), but as noted in the accounts, the Trustees are repaying a loan from the permanent endowment fund and at 31 December 2021, £29,799 was outstanding leaving free reserves of £135,911 (2020: £147,543). The Trustees consider this to be appropriate given the age and condition of the Charity’s properties.
Investment Policy and Returns
Investments continue to be held with CCLA Investment Management and IFSL (on behalf of CAF Investments). The Trustees are satisfied with the performance of these investments during the year.
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ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 (continued)
PLANS FOR THE FUTURE
The Trustees plan to continue to fulfil the objectives for which the Charity was created by maintaining its stock of properties in good condition and offering them to potential residents when they become available.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Romsey Municipal Charities – Kents Almshouses was established in 1899. The Charity’s governing document is its constitution (Trust Deed) which was sealed in 1981, replacing earlier schemes from 1923 and 1970. It was registered with the Charity Commission in 1962.
The Charity is governed by its Trustees, whose names are given on the previous page. The constitution provides for eight Trustees, three of whom are nominative (appointed by Romsey Town Council) and the remaining five are co-optative (appointed by the existing Trustees to bring particular expertise to the Board). Nominative Trustees serve for a term of four years, whilst co-optative Trustees serve a term of five years. In both cases Trustees can be reappointed. Newly appointed Trustees are given appropriate information about the Charity and their responsibilities as a Trustee and all Trustees are offered training as required. During 2021, the Trustees met three times.
The constitution also provides for the appointment of a Clerk to the Trustees to whom an honorarium is paid and who is responsible for day-to-day administration of the Charity. The Trustees have also appointed a Treasurer, who also receives an honorarium. Neither the Clerk nor the Treasurer are Trustees.
The Trustees continue to review the major risks to which the Charity is exposed and implement policies and procedures to manage those risks. The Trustees are committed to maintaining the Charity’s properties in good condition so that the risks to residents are minimised.
REMUNERATION OF KEY MANAGEMENT PERSONNEL
The only remuneration paid by the Charity are the Honoraria paid to the two officers noted above.
This report and the financial statements have been prepared in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”.
APPROVAL
This report was approved by the Trustees on 25[th] May 2022 and is signed on their behalf by:
Mrs K A Allen (Chairman)
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2021, which are set out on pages 4 to 8.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
An independent examination does not involve gathering all the evidence that would be required for an audit of the accounts in accordance with Auditing Standards. Consequently, I express no opinion on whether the accounts give a ‘true and fair view’ and my report, which is for the benefit of the trustees, is limited to those specific matters set out in the independent examiner’s statement below.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect:
-
(1) accounting records were not kept in accordance with section 130 of the Act; or
-
(2) the accounts did not accord with the accounting records; or
-
(3) the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Tim Jones FCA
11 Caigers Green, Burridge, SO31 1EE Date: 3[rd] September 2022
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ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| Unrestricted | Restricted | Endowment | Total |
Total | ||
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | Funds | ||
| Notes | 2021 |
2021 | 2021 | 2021 | 2020 | |
| £ | £ | £ | £ | £ | ||
| Income from: | ||||||
| Donations and legacies | - | - | - | - | 1,252 | |
| Charitable activities | 2 | 25,771 |
- | - | 25,771 | 25,204 |
| Investments | 3 | 2,819 |
- | 1,934 | 4,753 | 5,469 |
| ______ | ______ | ______ | ______ | ______ | ||
| Total income | 28,590 | - | 1,934 | 30,524 | 31,925 | |
| ______ | ______ | ______ |
______ | ______ | ||
| Expenditure on: | ||||||
| Charitable activities | 4 | 59,969 |
- | - |
59,969 | 20,417 |
| ______ | ______ |
______ | ______ | ______ | ||
| Total expenditure | 59,969 | - | - | 59,969 | 20,417 | |
| ______ | ______ | ______ | ______ | ______ | ||
| Net (expenditure)/income before movements | (31,379) | - |
1,934 | (29,445) | 11,508 | |
| in investments | ||||||
| Net gains/(losses) on investment assets | 8 | 19,747 |
35,576 | 14,389 | 69,712 | 339 |
| ______ | ______ | ______ | ______ | ______ | ||
| Net income/(expenditure) | (11,632) | 35,576 |
16,323 | 40,267 | 11,847 | |
| Transfers between funds | 10 | - |
- | - | - | - |
| ______ | ______ |
______ | ______ | ______ | ||
| Net movement in funds | (11,632) | 35,576 |
16,323 | 40,267 | 11,847 | |
| ______ | ______ | ______ | ______ | ______ | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 552,342 | 203,888 | 108,776 | 865,006 | 853,159 | |
| ______ | ______ | ______ | ______ | ______ | ||
| Total funds carried forward | 10 | £540,710 |
£239,464 | £125,099 | £905,273 | £865,006 |
| ______ | ______ | ______ | ______ | ______ |
The notes on pages 6 to 8 form part of these financial statements.
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ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
BALANCE SHEET AS AT 31 DECEMBER 2021
| 2021 | 2021 | 2020 | 2020 | ||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS: | |||||
| Freehold property | 6 | 375,000 | 375,000 | ||
| Investments | 8 | 521,417 | 469,771 | ||
| _ | _ | ||||
| Total Fixed Assets | 896,417 | 844,771 | |||
| CURRENT ASSETS: | |||||
| Debtors | 1,353 | 1,397 | |||
| Cash at bank | 10,237 | 21,268 | |||
| ______ | ______ | ||||
| 11,590 | 22,665 | ||||
| CREDITORS: amounts falling | |||||
| due within one year | (2,734) | (2,430) | |||
| ______ | ______ | ||||
| NET CURRENT ASSETS | 8,856 | 20,235 | |||
| _ | _ | ||||
| NET ASSETS | £905,273 | £865,006 | |||
| _ | _ | ||||
| FUNDS | |||||
| Endowment Fund | 9 | 125,099 | 108,776 | ||
| Restricted Fund | 239,464 | 203,888 | |||
| Unrestricted Funds | 540,710 | 552,342 | |||
| _ | _ | ||||
| Total Charity Funds | 10 | £905,273 _ |
£865,006 _ |
Approved by the Trustees on 25[th] May 2022 and signed on its behalf:
Mrs K A Allen (Chairman)
The notes on pages 6 to 8 form part of these financial statements.
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ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES :
Basis of accounting
The financial statements are prepared under the historical cost convention, with the exception of investments, which are included at market value. The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019 “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”, applicable accounting standards and the Charities Act 2011.
The Charity is a public benefit entity as defined by FRS 102.
Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably. Investment income is included when receivable and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. As the charity has only one activity any support costs are allocated to charitable expenditure. Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
Investments
Investments are initially recognised at their transaction value and subsequently measured at their market value as at the balance sheet date using the closing quoted market price. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year.
Realised gains and losses
All gains and losses are taken to the statement of financial activities as they arise. Realised gains and losses on investments are calculated as the difference between sales proceeds and their opening carrying value or their purchase value if acquired subsequent to the first day of the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrying value. Realised and unrealised investment gains and losses are combined in the Statement of Financial Activities.
Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity. Endowment funds are capital funds which cannot be spent, but the income generated forms part of the charity’s unrestricted funds. Restricted funds are subject to restrictions on their expenditure imposed by the charity’s constitution, a donor or the terms of an appeal.
Accounting framework
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Going concern
The Trustees consider it appropriate to prepare these financial statements on the basis that the charity is a going concern because it has sufficient assets to cover its liabilities for the foreseeable future and there are no material uncertainties about the charity’s ability to continue as a going concern.
Fixed assets
Fixed assets (excluding investments) are stated at cost less accumulated depreciation. The costs of minor additions and property improvements are not capitalized. Depreciation is not provided on Freehold Property as, in the opinion of the Trustees, any such charge would be immaterial and the realisable value of the current properties far exceeds their book value.
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ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 (continued)
| 2 | INCOME FROM CHARITABLE ACTIVITIES | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ |
||
| Weekly maintenance contributions | 20,034 | 19,656 | |
| Service charges | 4,590 | 4,536 | |
| Heat and light recharged | 1,147 | 1,012 | |
| ______ | ______ | ||
| £25,771 ______ |
£25,204 ______ |
||
| 3 | INVESTMENT INCOME | ||
| 2021 | 2020 | ||
| £ | £ |
||
| Bank interest | 1 | 8 | |
| Dividends (of which £1,934 (2020: £2,148) related to the Endowment Fund) | 4,604 | 5,298 | |
| Investment interest | 148 | 163 | |
| ______ | ______ | ||
| £4,753 ______ |
£5,469 ______ |
||
| 4 | EXPENDITURE ON CHARITABLE ACTIVITIES | ||
| 2021 | 2020 | ||
| £ | £ |
||
| Heat, light and water | 5,771 | 6,365 | |
| Insurance | 1,159 | 1,196 | |
| Repairs, maintenance and service contracts | 7,543 | 6,712 | |
| Property refurbishment | 35,562 | - | |
| Subscriptions & TV licences | 190 | 194 | |
| Bequests | 91 | 91 | |
| Sundries | 1,853 | 795 | |
| Honoraria | 7,700 | 4,964 | |
| Independent Examination | 100 | 100 | |
| ______ | ______ | ||
| £59,969 ______ |
£20,417 ______ |
5 TRUSTEES’ EMOLUMENTS AND RELATED PARTY TRANSACTIONS
None of the Trustees received emoluments or claimed expenses in respect of their services to the Charity. The Trustees consider the key management personnel to comprise the Trustees, the Clerk and the Treasurer. The total employment benefits (Honoraria) paid to the Clerk and Treasurer are disclosed in note 4.
During the year ended 31 December 2020, the charity engaged South Coast Gardeners for gardening services at a cost of £505 on normal trading terms. South Coast Gardeners is a business owned by the grandson of Mrs M C Dovey, a Trustee. There were no other related party transactions during the year.
6 TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | ||
|---|---|---|
| 2021 | 2020 | |
| Freehold property (nine units of accommodation) | £ | £ |
| Cost at 31 December and 1 January | £375,000 ______ |
£375,000 ______ |
7 CONTROLLING PARTY
The Charity is controlled by its Trustees.
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ROMSEY MUNICIPAL CHARITIES - KENTS ALMSHOUSES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 (continued)
8 FIXED ASSET INVESTMENTS
| FIXED ASSET INVESTMENTS | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Market value at 1 January | 469,771 | 467,286 |
| Additions at cost | 1,934 | 2,146 |
| Disposals at carrying value | (20,000) | (-) |
| Unrealised gains in the year | 69,712 | 339 |
| _ | _ | |
| Market value at 31 December | £521,417 | £469,771 |
| _ | __ ____ | |
| Cost of investments at 31 December | £170,237 | £177,822 |
| _ | _ | |
| Unrealised gains | £351,180 _ |
£291,610 _ |
All investments are held in Charity Investment Funds managed either by CCLA or IFSL (for Charities Aid Foundation). At 31 December 2021, the following investments formed more than 5% of the total:
| £ COIF Charities Investment Fund (Extraordinary Repairs Fund) 239,464 CAF Investment Fund (Unrestricted) 156,854 CAF Investment Fund (Permanent Endowment) 125,099 _ £521,417 _____ _ |
% 45.9% 30.0% 24.1% __ 100.0% ____ |
|---|---|
9 RECOUPMENT OF PERMANENT ENDOWMENT FUND
On 29[th] September 1995, the Charity Commission authorized expenditure of £105,000 of the permanent endowment fund to be repaid over 60 years together with all investment income generated. At 31 December 2021 and 2020 £75,201 had been repaid leaving £29,799 outstanding.
10 ANALYSIS OF FUNDS
| ANALYSIS OF FUNDS | ||||
|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | Total | |
| Funds | Fund | Fund | Funds | |
| £ | £ |
£ | £ |
|
| 2021 | ||||
| Fixed assets | 531,854 | 239,464 | 125,099 | 896,417 |
| Bank and cash | 10,237 | - | - | 10,237 |
| Current Assets | 1,353 | - | - | 1,353 |
| Current Liabilities | (2,734) | - | - | (2,734) |
| ______ | ______ | ______ | ______ | |
| £540,710 ______ |
£239,464 ______ |
£125,099 ______ |
£905,273 ______ |
|
| 2020 | ||||
| Fixed assets | 532,107 | 203,888 | 108,776 | 844,771 |
| Bank and cash | 21,268 | - | - | 21,268 |
| Current Assets | 1,397 | - | - | 1,397 |
| Current Liabilities | (2,430) | - | - | (2,430) |
| ______ | ______ | ______ | ______ | |
| £552,342 ______ |
£203,888 ______ |
£108,776 ______ |
£865,006 ______ |
The Restricted Fund comprises an Extraordinary Repairs Fund as required by the Charity’s constitution. A transfer of £210 was made to the fund during the year, matched by a withdrawal for £210 to cover repair work carried out.
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