CHARITY COMMISSION FOR ENGLAND AND WALES NORTH HALL, LOXWOOD ANNUAL REPORT AND FINANCIAL STATEMENT OF THE TRUSTEES OF NORTH HALL FOR THE YEAR ENDED 5th April 2024 Bankers The Cowoperative Bank Independent Examiner Mr D Lugton Contents 1. Trustees, Annual Report - Page 2 2. Receipts and Payments Accounts - Page 10 3. Independent Examiner's Report on the Accounts - Page 12 NH Annual Report YE 5 Aprll 2024 vl.0 Page I 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the Period From 6 April 2023 to 5 April 2024 Charity name: North Hall Charity registration number. 207700 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its goveming document Para1.17 The object of the Charity is the provision and maintenance of a village hall for the use of the inhabttants of the Parish of Loxwood without distinction of political, religious or other opinions, with the object of improving the conditions of life for the said inhabitants. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or seNices identified in the accounts. statement confirming whether the trustees have had regard to the guidance issued by the Charity Comrnission on public benefit Para 1.17 and Hire of the hall and its grounds for meetings, lectures, classes and other forms of leisure time occupation. Activities include regular fundraising events including the annual village fete, Jazz Club, Movie Nights Para1.18 The hall's management committee have had regard to the guidance issued by the Charity Commission an public benefit. Additional information (optional) You may choose to include further statements where relevant about.. NH Annual Report YE 5 April 2024 vl.0 Page 2 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES Achievements and Performance SORP referenc8 The hall continued to provide a facility for the local population available for hire for a wide range of one off and regular meetings and events. During the course of the year the most significant projects undertaken for the maintenance and or improvement of the facilities provided by the hall were the installation of a second phase of Photovoltaic {PV) panels on the hall's roof and the overhaul of the vehicular a¢$$ to thè site to improve safety and efficient access which also provided some additional ar parking spaces. The projects were funded by a combination of funding from Loxwood Parish Council, from grantsldonations made to the hall and from the hall's reserv6S. Summary of the main achievements of the charity, identifying the differen the charity's work has made to the Gircumstances of its beneficiaries and any wider benefits to society as a whole. Pam 1.20 Plans for the forthcoming year are currently under review but include the implementation of an on line booking and invoicing system for the hall, an update to the hall's web site and email system, new signage at the new road entrance to the hall grounds, demolishing a redundant chimney stack and installation of a CCTV s stem. NH Annual Report YE 5 April 2024 vl.0 Page 3 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES Financial Revlew Review of the Gharity's financial position at the end of the period prepared on payments and receipts (cash> basis rather than accrual basis, were as follows.. Para 1.21 During the Gourse of the previous financial yèar ending in April 2023. the hall's income from hire charges for use of the hall and grounds along with income from fundraising activities maintained a steady increase wmpared to previous years. This coupled with grants and donations resulted in the hall ending the year in April 2023 with total monetary assets of £67,685. The year ending in April 2024 has seen a further increase of financial assets of £5,218, to £72,903, despite increased expenditure in a number of areas driven by increases in some service costs. This increase in assets resulted largely from a significant one off donation from a local individual and which also helped to part fund projects referred to above. In view of the much publicised increase in electricity costs, a new agreement with our electricity supplier ISSE) was enlered into with view to stabilizing charges. It is anticipated that electricity costs will however be reduced as a result of the installation of phase 2 of the Photovoltaic (PV) panels on the hall roof. At the end of the financial year the bottom line figures in the accounts, which have been prepared on a payments and receipts (¢ash) basis ratherthan accrual basis, were as follows.. Account 202312024 202212023 Current £2,654 £2,616 Savings £69,610 £64.839 Cash £640 £230 Total £72,903 £67,685 Statement explaining the policy for holding reserves stating why they are held Para 1.22 The contingency reseNes policy, which was originally developed for the hall by the current Chairman, was approved and agreed by the Trustees in August 2022. It was reviewed and updated in August 2023 and again reviewed and approved by the Trustees. An overview of the reserves allocation as set out in the current reserves olic document is NH Annual Report YE 5 April 2024 vl.0 Pa8e 4 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES as follows.. Item £Amount Contingency Reserves 26,937 Capital Reserves (Failed Assets) Capital ReseNes INH Development Plan 31,100 5,000 Total Reserves Required 63,037 In order to better fit in with the annual reporting and budgeting cycle, the reserves policy and allocation of reserves will be reviewed and updated as required in May 2024. The specified amount of total reserves required by the current document is adequately covered by the monies held within the Hall's bank accounts. Amount of r8serves héld Para 1.22 See above Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin cOnM Para 1.22 NA Para 1.24 NA Para 1.23 NA Structure, Governance and Management Description of charity's trusts.. Type of governing document (trust deed, royal Gharterj Para 1.25 The trust deed 'Governing Document. was approved by the Charity Commission for the administration of the North Hall Charity in 1967. Loxwood Parish Council is the Custodian Trustee of North Hall and the day-to-day management is the responsibility of the Management Trustees. How is the charity constituted? (e.g Ljnincorporated associats'on. CIO) Para 1.25 Trustee selection methods includin details of an Para 1.25 As indicated in last ear's re ort. Peter 02/0512024 NH Annual Report YE 5 April 2024vl.O Page 5
CHARITY COMMISSION FOR ENGLAND AND WALES constitutional provisions e.g. election to post or name of any person or b¢)dy entitled to appoint one or more trustees Winney, the then Chairman of the Management Committee, along with Mrs Pat Winney retired as Trustees and members of the Management Committee at the AGM in June 2023. Mr Denis Gook was elected as the new Chaimian from that date. During the course of the year, and in view of other wmmitments, Graharn and Charlotte Smith retired as Trustees. At last year's AGM, Mr Tony Colling, an ex- member of the LoXWo¢ Parish Council ILPC) was elected as a member ofthe Hall Management Committee. During the year, Mr Rick Kelsey, the current Chairman, of the LPC, was co-opted onto the Hall Management Committee as an LPC representative. These appointments have brought invaluable local knowledge and experience to Ihe Hall's Management Committee and strengthened the link between the LPC, (the Hall's Custodian Trustee) and the Hall's Management Committee. It is envisaged that Mr Colling will be elected as a Trustee al the next AGM, provisionally to be held in June 2024. Additional infomiatlon (optlonal) You ma Ghoose to include further statements where relevant about.. Reference and Administrative detsils Charit name Other name the chari uses islered charit number Charity's principal address North Hall 207700 North Hall Guildford Road Loxwood West Sussex RH14 OSF NH Annual ReportYE 5 April 2024vl.O Page 6 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES Names of the charity trustees who manag8 the chartty Date$ acted rf not for whole ear Trustse name Offlco Ilf any) Name of person lor body) entitled oint trustee ifan Denis Cook Liz Lancaster Chairman Secretary Treasurer The method of appointment of Management trustees 18 set out in the rules and byelaws adopted in 1938 and revised in 1967. Trustees are appointed at the AGM. Additional members of the management committee may be co-opted during the year by agreement ofthe management committeè John Seymour Colin Robinson Graham Moore Simon Bates Kathy Cook Graham Smith Resigned as a trustee and mernber of the management committee in 2023. Charlotte Smith Resigned as a trustee and member of the management committee in February 2024 10 Deborah Speirs Member of the NH management ommiltee Member of the NH management committee From June 2023 Tony Colling 12 Rick Kelsey From January 2024 Cor orate Irustees - names of the dirertors at the date the re Director namè rtwasa roved Name of trustees holding title to property belonging to the charity Trusts• name Dates acted if not for wholg NH Annual Report YE 5 April 2024 vl.0 Page 7 0210512024
CHARITY COMMISSION FOR ENGIAND AND WALES Funds held as custodian trustees on behalf of others Description of the assets held in this capacity none Name and objects of the charity on whose behalf the assets are held and how this falls within the Gustodian Charity's objects NA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NA Additional infomiation loptional Names and addresses of advisers (Optional infomiatlon Type of Name Address adviser Name of chief executive or names of senior staff members Ioptional information) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details other o tional information NH Annual Report YE 5 April 2024 vl.0 Page 8 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES Declarations The trustees declare that they have approved the trustee6' report above. Signed on behalf of the charity'8 trustees Signature(s) Full namels Positlon lèg Secretary, Chair. etc) John Devon Seymour Treasurer Date 2c)If NH Annual Report YE 5 April 2024vl.O Pa8e 9 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES CHARITY COMMISSION FOR ENGLAND AND WALES Norlh Hall F&J lif tyryl Receipts and payments accounts CC16a Frythe perbjd IJL.-y.1J... Q510412W24 Section A Receipts and payments Restrkted funds Endowment fvnds d8 tot1 noarti Totalfund8 Last ar tothg neare£ nearFste toth• n•4rngt£ trlh• noar•#te A1 Rec*ts Hire of hall D(mations Bank intererst Gts Sundries Fund raising 17a46 26,7SO 17W6 26,75 1,164 328 47 16M71 16,471 Sub totsl(Gross Income for ARJ .731 2,000 81731 44203 see lablè Sub to ,731 62.731 46,203 Consumables Building ¢))sts Fund raising e>penses Repairs and renewals Heating and lighting Rates and water Refuse collection Cleaning and rrIalS Insurance Telecomms Grass and hedge cutting Relumed deposts Perfomiing rtghts and IrcEnces Printing and stalM)nery Ilaneous 710 716 279 IOOD 392 lo34 8J42 133B1 11261 12 495 I14 2M39 2372 272 I2 1,932 1.101 1,10f $7,513 Sub total 55.513 20 31.937 A4Asset aNI imve6trM rchas•8. See tab $5,513 2.000 57,513 31.937. Plet of rncwpW{paym8nts) 4218 5,218 14266 A6 CA8h funds laStarend Cash funds this year end 67,68S 72,903 67.685 72.gJ3
CHARITY COMMISSION FOR ENGLAND AND WALES Section B Statement of assets and liabilities at the end of the period Unrestricted funds nèarost£ Restricted fund5 nèarest£ Endowment funds to n•afyst£ cats90e$ Detai B1 Cash funds Current count Savings account Cash 6510 Total cash funds 72,>)3 accrArfsii Unrestrfcted fund8 to n•arn#£ Restr¢ted ftjnils to n••r•¥t£ EndowmBnt nds to n•ai•Gt£ Detalb B2 Olh¢r mon¢tary assets none FuTrdtowhKh eurr•rtvue D•tal B3 Investment as$•ts none FurKIlOWh a559t be Currèrt¥l DetaiL8 All assets Instsllsd •t the hall and operatedllmanaged by tho Trustees are for the usè of mmbeTr of the publlcluse of the hall and not for the harity'8 own usa. B4 Assets rgtalnod forthe charity's own use Fund towhlch AmouTrtdu* When du• ¢lnal BS Llabllstias Slgn8¢J by one or two truslees on bahaEf of all the SwJnalure Date of roval Print Nane John Seyrnour Denis Cook 3010511 NH Annual Report YE 5 April 2024 vl.0 Page 11 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of North Hall On accounts for the year onded 05 April 2024 Charity no Ilf any) 207700 Sot ¢)ut on pages Iw¥t(¥nbL¥ fts it0 nuiTb%¥ I rep)rt to the trustees on ry examination of the a¢¢ounts of the at charity (the Trusf) for the year ended _ Responsibilities and As the charity trustee8 of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charittes Act 2011 ('the Acr). I rewrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. I have completed my exarrunation. I ca)nfim that no material matters have come to my attentron (other than that disclosed below.) in connection with the examinalion which gives me cause to believe that in. any material Indep8ndent examinerfs statement accounting records were not kept in accordan wth secbon 130 of the Ad or the accounts do not accLYd with the accountirtg record8 I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding ofthe accounts to be reathed. ' Please delete words in Ihe brackets rfthey do not 8ppIy. Slgned: Name". David Lugto Rolevant wofo88ional qualificationls) or body (If any): Address: NH Annual ReportYE 5 April 2024vl.O Pa8e 12 0210512024
CHARITY COMMISSION FOR ENGLAND AND WALES Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of chanty accounts". directions and guidance for examiners). Glve her¥ brlef details of any items that the examinerwi8ho¥ to di$Glose. NONE NH Annual Report YE 5 April 2024vl.O Page 13 0210512024