2021-12-31-accounts - Lady Antrobus Trust

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Lady Antrobus Trust

Report of the Trustees and Unaudited Financial Statements

for the year ended 31 December 2021

Charity Number: 207511

Lady Antrobus Trust

Index to the Unaudited Financial Statements

for the year ended 31 December 2021 neena EN AOR

	Page
Legal and Administrative Details	1
Report of the Trustees	2-5
		AN
Independent Examiner's Report	6
Statement of Financial Activities	7
Statement of Financial Position	8
NotestotheFinancialStatements	9-12

Lady Antrobus Trust

	Legal and Administrative Details	Legal and Administrative Details
—.--$$	fortheyearended ane ta end	31 December 2021 si er 0
Status	The organisation is a charity administered under a scheme registered with the
Charity number	207511
es Principal Address	Antrobus House	\|
	39 Salisbury Road
	Amesbury
	Wiltshire
	SP4 7HH
Trustees	Mr V P Smith
	Mrs MH Aymes	(Chairman)
	Mrs BL Fisher
	Mr R C Crook
	Mrs A-M Tomblin
.	Mr P C Monk (Vice Chairman)
	Mr P T Jaycock
Bankers	Lloyds Bank PLC
	PO Box 1000
	Andover
	BX1 1LT
	Charities Official Investment Fund (COIF)
	CCLA Investment Management Ltd
	Senator House, 85 Queen	Victoria Street
	London
	EC4V 4ET
Independent examiner	M J Kerley
	Accountancy and Taxation Services
	9 Barnack Business Centre
	Blakey Road
	Salisbury
	Wiltshire
	SP12LP

Lady Antrobus Trust

Report of the Trustees

for the year ended 31 December 2021 $eent Se ecember202g Theoy Tare onal inin presentingor their : report and the financialf statements for the charity for the year ended ; sieiiiaad 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) sical and Reporting by Charities’ (FRS 102) in preparing the annual report and finanical statements of the charity. Legal and administrative information set out on page 1 forms part of this report

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, probate of the will of Lady Antrobus dated 14th April 1923 and Scheme of the 31st January 1974

The Trustees

The Trustees under charity law, who served during the year and up to the date of this report, were as follows:

Mr VP Smith ,

Mrs MH Aymes (Chairman) Mrs B L Fisher

Mr RC Crook

Mrs A-M Tomblin Mr P C Monk (Vice Chairman) Mr P T Jaycock

Organisational structure

The Lady Antrobus Trust is an unincorporated charity

As a result of a special meeting of the trustees on 29th June 2021 it was unanimously decided that, in light of the two councils which formerly chose four nominative trustees no longer being in existence, all seven trustees will be co-optative. This change of status was submitted to the Charity Commission and accepted on 6th July 2021.

Trustees are persons who through residence, occupation, employment, public service or otherwise have special knowledge of Amesbury and links will still be maintained with the town council.

RISK MANAGEMENT

The trustees have a duty to identify and review the risk to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error

OBJECTIVES AND ACTIVITIES

The object of the charity is to preserve Antrobus House, its contents and grounds for the benefit of the residents of Amesbury and any charitable purpose for the inhabitants of Amesbury for which provision Is not made out of the rates, taxes and other public funds.

The Trustees have considered the Charity Commission's guidance on public benefit, including the guidance ‘public benefit running a charity (PB2)'.

Continued on page 3

Lady Antrobus Trust

Report of the Trustees

for the year ended 31 December 2021 eee Continued from page 2

ACHIEVEMENTS AND PERFORMANCE The Covid-19 lockdowns and isolation had caused many problems for the Trustees. However, with the introduction of the UK Covid-19 Vaccination Scheme in December 2020, we began to feel that some sense of normality was within reach in 2021 and there was much to look forward to

We had missed our clients and were looking forward to their return. But, of course, we still had to follow the Government's "Roadmap" and things were far from straightforward.

At the beginning of 2021 meetings and gatherings were still banned. The only exception was for weddings and funerals/wakes. Restrictions on numbers attending these, and locations where they could be held, changed time and again leading to confusion and upset. It was essential that ail guidelines were followed and that everyone was kept safe. Our Business Manager dealt with it all with patience and understanding. Finally at the end of July all restrictions were lifted and everyone breathed a sigh of relief. However, Track and Trace self-isolation rules caused havoc when some essential attendees were required to self-isolate.

Between February and September 9 family parties were cancelled because of the restrictions.

Of the regular bookings the children's dance classes were able to start again in April, followed in May by adult fitness groups. All had to be socially distanced

Although all restrictions were lifted in July, some older aged groups were still fearful of infection and were reluctant to return immediately. They delayed until later in the year, meaning members had not met up with their friends for 2 years or more. Avery sad situation.

Five groups did not return, or no longer meet at Antrobus House, wholly or in part due to the pandemic, but 4 new groups now meet regularly at our premises, having joined us for the first time in 2021

Regular activities at Antrobus House include:

Children: dance classes; Brownies; Tae Kwon Do

Fitness groups: pilates; adult exercise; Tai Chi; 3 separate yoga groups Social groups : Amesbury Society; Amesbury W! and the Friendly Tuesday Club

Functions held in 2021:

Weddings / receptions : 14 Funerals / wakes / thanksgiving receptions : 5 Election: 1 Family parties / lunches : 10 School Prom: 1

Charity Fundraisers : 1 Meeting / concert : 2 Mayor’s picnic: 1

Continued on page 4

Lady Antrobus Trust

for the year ended 31 December 2021

Report of the Trustees

NN Continued from page 3 Aside from weddings and functions, we were pleased to hast bookings for Wessex Archaeology, NCT, Amesbury Bowls Club, Silver Salisbury Community events, Wiltshire Council, Esso, Amesbury Town Council and SPS Contractors. Although the number of bookings is down on previous years, the Antrobus House staff have been extremely busy. They all work tirelessly for the Trust, and our clients Special mention should be made of our Business Manager, Catherine Dunning, without whom Antrobus House would not have the fine reputation within the community thaNt now has. Her knowledge and understanding of social media, and how to use it to the best effect, has worked wonders for spreading the word about Antrobus House and encouraging the local community to make use of our superb facilities. It is unanimously agreed by our clients that Catherine's “ can do" attitude plus her attention to detail have made their events easy to organise, and all agree that we have a lovely venue for virtually any type of function. Five Year Plan During 2021 the Trust drew up a Five Year Plan which covered various aspects of building work, and some necessary purchases, which needed to be addressed in the near future Projects which were begun and completed in 2021 : Verey Room: the refurbishment was completed and this is now used by clients Flat roof over the old caretaker’s kitchen : a new surface was put in place to stop water ingress Ceiling of the old caretaker’s bathroom: this was repairec and re-decorated Remedial work to guttering : a new liner was applied to he!p prevent water ingress Safety rails : these were fitted to the flat roofs to improve safety for anyone working there Install 2 safety gates on either side of the front lawn : one has been installed, the second is ready to be fitted. This will make the front lawn much safer when used by families Re-lay the sloped area from the drive to the front lawn : this has made the slope much safer for everyone

Plans are already in place for other projects scheduled for 2022

Angel of Mons and the Bowmen of Agincourt Statues

From August to November 2021 we were very grateful to be loaned 3 superb statues which were displayed on the : front lawns. The life size statues were of the Angel of Mons and the Bowmen of Agincourt who were reputed to have protected soldiers fighting in the Battle of Mons in WWI. They linked in well with the history of Antrobus House, which was built as a memorial to Edmund Antrobus who was killed in early days of that war. The statues had been made in Dorset from old scrap metal, and tools. Members of the public were invited to have a close look at the statues and to learn their story. Interest came from far & wide, and everyone who viewed them was amazed.

Remembrance Day Parade

For the first time, the 200 members of Amesbury's Annual Remembrance Day Parade formed up at Antrobus House, before making their way through Amesbury to the war memorial. It was so successful that Antrobus House will be used as the starting point for all future parades. After the service, members of the public were invited to view the inside of the house, and the statues which were still on display.

Continued on page 5

Lady Antrobus Trust

Report of the Trustees

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for the year ended 31 December 2021

Continued from page 4

Change to Trustees status 6 July 2021

When ie Trust was set up in 1973 seven Trustees were identified. Three were to be Co-optative Trustees, and four Nominative Trustees. Of the four Nominative Trustees, three were to be appointed by the Parish Council of Amesbury and one nominated by the County Council of Wiltshire. These councils no longer exist and, following a Speciai Meeting of the Trustees on 29th June, a request was made to the Charity Commission to change the status of the four Nominative Trustees to Co-optative Trustees, thus making all seven Trustees of the same status.

On 6th July 2021 the Charity Commission agreed to the request.

2021 has been an eventful year for the Lady Antrobus Trust and Antrobus House. We have encountered confusion and frustration alongside enjoyment and a real sense of achievement. Throughout it all we have held the people of Amesbury, and the surrounding areas, in our minds and hearts as we strove to help them organise their events, so they could have the best experience when hiring Antrobus House. We are all proud of everything we have achieved during strange and challenging times.

FINANCIAL REVIEW

Reserves policy

The charity has no restricted funds.

STATEMENT OF TRUSTEES RESPONSIBILITIES

The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the Trustees are required to

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Approved by the Trustees On ... fi.16k, eecpfurene.Tate 2022 and signed on their, behalf by
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Mrs MH Aymes Chairman
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LF
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Independent Examiner's Report To the members of

Lady Antrobus Trust ne | eS FUSE report on the accounts of the charity for the year ended 31 December 2021 which are set out on pages 7 to 12.

Respective responsibilities of the Trustees and examiner

As explained more fully in the Statement of Trustees Responsibilities, the Trustees are responsible for the preparation of these accounts and for being satisfied that they give a true and fair view. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 201. Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

. examine the accounts under section 145 of the 2011 Act: ‘ follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and ; state whether particular matters have come to my attention

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. An éxamination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1 which gives me reasonable cause to believe that, in any material respect, the requirements: : to keep accounting records in accordance with section 130 of the 2011 Act; and . to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

2 to which, in my opinion, attention should be drawn in order te enable a proper understanding of the accounts to be reached.

M J Kerley Accountancy & Taxation Services 9 Barnack Business Centre Blakey Road Salisbury SP1 2LP Dated: a = A gabe 2222

Lady Antrobus Trust

;

Statement of Financial Activities

(including summary income and expenditure account)

for t he year ended 31 December 2021 s vearentlet oe Becember 20210

			2021	2020
		Note	£	ff
					\%
Incoming resources:
Activities for generating funds
Room hire		5	29,600	25,823
Sale of assets		5		1,126
Investment income
Dividend income		6	41,789	41,270
Interest income		6	5	46
-Grants and donations
Local grants for specific events		7	700	1,300
Coronavirus grants		¥	16,731	11,801
Donations		7	350
Total incoming resources			89,175	81,366
Expenditure on:
Costs ofgenerating funds:
Direct costs		9	96,662	82,744
Governance costs		10	910	860
Total expenditure		8	97,572	83,604
Net income/(expenditure)			(8,397)	(2,238)
Gains/(losses) on investments	- realised and unrealised		188,017	63,630
Net income/(expenditure)/net	movement in funds		179,620	61,392
Reconciliation of funds:
Total funds at 1 January 2021			1,890,126	1,828,734
Totalfundsat31December2021			2,069,746	1,890,126

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above

Registered Number: 207511

Lady Antrobus Trust

Statement of Financial Position

_ meas at 31 December ee 2021

		Note
Fixed assets
Land and Property		11	559,764	947,597
Investments		12	1,507,74€	1,319,729	Se
Current assets
Debtors		13	1,904	16.428
Cash at bank			45,412	45,942
Creditors: amounts due within one year
Accruals & Deferred income		14	18,030	13,962
Other creditors		14	11,075	4,918
Taxation and Social Security		14	1,034	2,690
Bounce Back Loan		14	3,600	18,000
Net current assets			16,637	22,800
Less: Creditors: amounts due after one year
Bounce Back Loan			14,400
Total net assets			2 069.747	1,890,126
Funds of the charity
Unrestricted funds:
Revenue fund			841,443	849,239
Revaluation reserve			1,228,304	1,040,287
Total funds			2,069,747	1,890,126
The financialstatementswereapproved on 25 theTrusteesandsignedonitsbehalfby:	Jul4	,	2022 andauthorised	tor issueby

Mr P C Monk Vice Chairman

Lady Antrobus Trust

Notes to the Financial Statements

for the year ended 31 December 2021
Teeeeeeee 1. Accounting policies a) The financial statements have been prepared under the historica cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of lreland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (ERS 102), and the Charities Act 2011. Lady Antrobus Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless atherwise stated in the relevant accounting policy note(s),
b) All incoming resources are included in the statement of financial activities when the charity is entitled te the income and the amount can be quantified with reasonable ac curacy.
c) Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activites on a basis consistent with the use of resources.
d) Expenditure on fixed assets is capitalised except for expenditure incurred on the replacement of assets of low value with a short life. Repair, renovation and replacement expenditure is written off as expenditure in the statement of financial activities. The cost of fixed assets is their purchase cost. together with any incidental costs of acquisition, with the exception of fixed asset investments which are stated at market value.
e) Governance costs include all expenditure which is not directly related to the charitable activity. This includes accountants’ and solicitors’ fees.
1. Net outgoing resources for the year This is stated after charging: 2021 2020 £ £
Independent examiner's fees oo EO __860_
; 3. Staff and Trustee costs No Trustees, nor persons connected with them, received any emoluments during the year
1. Taxation The charity is exempt from tax as all its income is charitabie and is applied for charitable purposes.
1. Incoming resources from generated funds 2021 2020 £ £
Activities for generating funds Room hire 29,600 25,823 Sale of assets - 1,126

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Lady Antrobus Trust

Notes to the Financial Statements

ttfor the year ended 31 Decemberhl2021

6.	Investment income
					424	P,	dy
	Dividends				41,789		41,276
	Bank deposit interest				5		46
					41,794		41,316
					SSS	SEE
7.	Grants and donations
	Wiltshire Council and Amesbury Town Council grants for		Angel of Mons	statue exh bition
	(2020: VE Day and	VJ Day anniversary events}			700		1,300
	Wiltshire Council coronavirus grants				16,731		11,801
	Donation for Angel of Mons statue exhibition				300		-
	Donation - general				SO		-
					17,781		13,101
8.	Analysis of total resources	expended
				Support
~	Direct costs of charitable activities
	Wages& Salaries	2)		$7,425	57.425		54,476
	Management costs			39/237	39,237		28,268
	Governance costs	10		910	910		860
9.	Direct costs of charitable activities
					2021	2020
	Event costs				1,349		2,386
	Angel of Mons statue exhibition costs, net of sales of prints		and booklets		778
	Staff costs - wages & salaries				57,425	54,476
	Water charges and business	rates			356		1,648
	Insurance				4,604		3,760
	Central! heating oil				2,057		1,590
	Electricity				2,275		1,728
	House maintenance/repairs				19,982		7,665
	Grounds maintenance				BAITS		2075
	Administration & office costs				2,126		2,351
	Professional fees				1,064		3,427
	Bookkeeping	;			1,533		1,638
					96,662	82,744
10.	Governance costs
					2021	2020
					£	£
	Independent examiner's fees				91¢		860
					910		860

Lady Antrobus Trust

Notes to the Financial Statements

for the year ended 31 December 2021 a0 000 Ee eee

11.	Fixed assets
					Land and	Total
					Buildings
					£	se
	Cost
	At 01January 2021 Additions				547,597 12,167	547,597 12,467
	At 31 December 2021				559,764	559,764
	Provision for depreciation and impairment
	At 31 December 2021
	Net book value
	At 31 December 2021				559,764	559,764
	At 31 December 2020				547,597	547,597
	Antrobus House, designed in the Queen Anne style, was constructed in 1924.
	Cost is stated at a nominal value of £1 in respect	of the freehold	property plus capital improvements carried
	out since 2018 at cost. For insurance purposes it is valued at £3,670,987			(2020: £3,599,007); consequently no
	depreciation is provided,
12.	Fixed asset investments
		Investment			Property
		fund			fund	Total
					£	E
	Valuation
	At 01 January 2021		1,178,359		141,370	1,319,729
	Revaluations		167,888		20,129	188,017
	Disposals At 31 December 2021		: 1,346,247		s 161,499	de 1,507,746
	Provision fordepreciation and impairment At 31 December 2021			‘	;	itten 2
	Net book value
	At 31 December 2021		1,346,247		161,499	1,507,746
	At31December2020		1,178,359		141,370	1,319,729

Fixed asset investments

Investments are held by CCLA Investment Management Ltd who manage funds on behalf of COIF. The historic cost of investment was: COIF Investment fund: £222,610 (2020: £222,610) COIF Property fund: £56,832 (2020: £56,832)

Lady Antrobus Trust

Notes to the Financial Statements

—.——$$sfor the rtyear en cd ed 31on Deceece m pb er 2021c0eg

13. Debtors

		2021	2020
		f	£
	Other debtors and prepayments	4,904	16,428
				NN
		4,904	16,428
14.	Creditors: amounts due within one year
		2021	2020
		£	£
	Other creditors	11,015	4,918
	Taxation and Social Security	1,034	2,690
	Bounce Back Loan	3,600	18,000
	Accruals & Deferred income	18,030	13,962
		33,679	39,570
15.	Creditors: amounts due after one year
		2021	2020
		£	£
	Bounce Back Loan	14,400	-
	.	14,400
	Thisloanisrepayableoverfiveyearsandinterestwillbechargedatarateof2.5%perannum

16. Movement in funds

			movement in	movement in
		At 01.01.21		funds	At 33.12.24
:		£		£	£
	Unrestricted funds	1,890,126		179,620	2,069,746
		1,890,126		179,620	2,069,746
	Net movement in funds, included in the above are as follows
		Incoming	Resources		Movement in
		resources	expended		funds
	Unrestricted Funds
	Revenue fund	89,175		97,572	(8,397)
	Revaulation reserve - Gain/(loss) on investment		is	eet	188,017
	Totalfunds	89,175		97,572.	___—:179,620_