Ch8imian8 R8POrt AGM 2025 AS many otyou wlll be 8w8re I w88 88ked to ac¢eptthe roie of Chalr olTru8tee8 after 8 period of disruption within thoTrust668 and Volunteers and I took on the task of revièwingthe structure and gov8rnanc8 of the Charity a$ 8 vknolo and in partiGular. the TNstee body as part ofthat. A8 P8rt of this proce88. we reminded our8elv88 of the function of 8 trustee body, that being a respon3ibilityforthe overall govemance and settingthe stratewc direction of the Charity. Trustees make key deGision5 but it does rt carry out tho day to day management of the Charity That dl¥tin¢tlon bet0n Trustee and m8nagamont is now in p¢8. One ¢hang6 that has been made 18 recogn18ing that Voluntsers are the members ofth8 Chairty whorgas in the pastfocus in this meeting h89 beon tho Client b08e. and the election of Trustees18 a mattor of opan pr0¢0$8 rather than 8 matter the oxl8ting h8ndllng the Issue behlnd c108ed door8. That Is wtyyou *re Invlted to nomln8te others to join the Trustee board. What I can report Is that th8Tru8t8a8 are Ing bett&rtOtsth6r and are planning for the future,18aving the very ¢8P8ble man8g8mant 188m to manage dayto day. I believ8 that is evidentto you a8 volunte8r8. Our Chlef Exocutlve. Phil will 8hortlygive a report on the dayto day funning of the Centre 8nd some insight into tho improvements lo the centre. Paulstafford Ch8lr
Annual Report- November %J25 What started as a very troubled year, proceeded to be on8 we are very proud of both for the stabilitythat h88 been achieved. 88 well as the achievements that been made. Some major personality differences Yre almostcatsstrophic: however. these ultim8t6ly resulted in the resignation of the Chainnan and the removal of several volunteers from the organisation. It should be noted that these instsnces revealed the weakn88S8S Within the existing Constltudon and the need forthe Charlty to be restructured. a matter that is an ag8nda Ftem at this AGM. to cOnrt th8 Ch8rltyto a Charity Limited by Guarantee. It was al80 atthi8 time that a long-standing 8ervant 8nd Trustee and cllent- ShlrteyJame8 - sadly pa88ed away. We h8ve since rebuilt the Trustee b880 to 6 with direct responsiblllty for Constltutlonal Matters, Day C8ntrè M8nag8menL Kltchen related are88 and Health & Safety. Safeguarding, Rnance and Charity Secretsrial issue& A much stronger Management Team of 5 18 now in place andtha over8llvolunteerleve18 are above previouslyseen levels. We continue to dwLOP our voluntser $kill$ with on-slte training for First Aid as well a8 Client Handts'ng. We have 8180 made several key appointments o*. Arthur Cook8 Ctient Repre8entatsve Jane Stafford Voluntser Representstive The last 12 months h88, 8adly seen 22 cuents p888 away as 88 tsvo ex-volunt88r8 (one only r8¢ently retlred). Her, client attendance dua to new clients jolnlng 13 at record levets on all day8 8nd our biggest i88ue 18 one of cap8city. Our reputatlon for provldlng a high-quatity servtce is proven through the referra18 we see from Social Services 8nd assoclated organisations. We implemented a scheme during the year to purchase and install Kty S8fes tor those clients who would b8n8fftt. and 10 Safes w8r8 instsllèd. Communty awarene88 of our Day Centr8 has been boo8t8d through 8 8trong 80¢181 media pre$en¢è. 8nd we continue to build strong links wÈth local schools. doctors. practi¢es, local shops and businesses. We hosted a preserrtation from Barclays on Scam Awareness as weu as several cllnics from Hearing H8lp Essex. We received over £10.000 In donations arKI the follcwtng grants: Hockiey SpirÉtuali8ts £5.200 Coop Community Fund £2702 Essex Communty Fund award of over £11ktowards energy costs Rotary Club of R8yiei8h Miu £500 Jones Pr8Ctic8 £750
Fundraising efforts duringthe lastyaar raised £5.5kfrom: Quiz Nights Charity Dinner R8Cg Nht Christmas Markot VE Celebration Lunch Several Strawberry Teas sponsored by the Rayleigh Llon8 (which 8ttr8¢ted local press attention). Ev8nt Raffles As in prewous years. our focu8 was to make a major Improvemant to the Centre and in the past year we removed our 8wng heating 8yStem. Installed air conditioning {which doubles as heating) throughout the Centre. Wa have 8180 refurbished to 8 high standard where radiators We removed. We have 8180 instsiied ster80 Bluetooth spe8ker8 8nd an MP3 player to repEac8 8Ong hi-fl 8yStem. signiflcant effort Was mad8 to ensure our Environmental Health Inspection (the firstfor 5 yearsl went smoothly and although Several Improvements were highlighted to reflect our aging cllgntele, We were however, awarded 8 5 Star status. Our plans to Improve the Centr8 over tha comlng two y98r8 are to Initlate a fundral3ing progrsmme toward8 the purchase 018 new minibus lour exi8ting bus will be 9 y88r8 old next year), replace facia boards and guttering and to explore th8 pos6lble refurbl8hment of our re8r car parkto make better use of the space. A8 wa mentloned atthe beginningof tht Rèport. we arn tremgndou8ly proud of the stOP8 that have been taken and th8 work carried out In the last year. The Day Centm ¢ontinu8S to improve thry sear wthich is a testament to the hard WO of every Individual that donates thelr tlme. Phillip Smith Vice Chairman
THE HOCKLEY AND HAWKWELL DAY CENTRE FOR THE YEAR ENDED 31ST MARCH 2025
INDEPENDENT EXAMINERS REPORTTO THEH CKLEY AND HAWKWELL DAY CENTRE l am reporting on the accounts for the year ended 315t March 2025 which are sel OLrt on pages 3 to 8. Respective pOnsIbIlitieS of trusiees and examiner The charity's trustee8 are responsible for the preparation of the accounts. The chariws tru81ees consider thai an audit IS not required for this year under section 43121 of the Charitie5 Act 1993 (the 1993 Act) and that an independent examination 18 needed. It is Tny ie5ponsibility to-. examine the accounts under se¢lion 43 of the 1993 Act follow the procedures laid down in the general Directions given by the Charity Commission under section 4317llbl of the 1993 Act.. and to 81ale whether particular matter8 have come to my attention. Ba$1$ of Independent examlner'$ port My examination was eArried out in aecordance with the general Directions given by the Charity Commission. An examination includes a review of the a¢¢ounting COrdS kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual item8 or disc108ures In the actounls, and seèking explanations from you as trustees concerning any such matter5. The procedures undertaken do not provide all the evid8nc8 that would required in an 8udit and consequently no opinion 18 given as to whether the a¢¢ounls represent a.twe and fair view, and the report is limited to those matters set out in the ststemenl below. Independent examinerfs stsiement In connection with my examination. no matter has come lo my attention.. 11 whith gives me r8880nable cause to believe thal in any material resp8cC the requirements to keep ac¢ounling records In a¢tordan¢e with section 41 of the 1993 Act and to ppare accounts which accord with the accounting records and cornply with the accounting requirem&nt8 of the 1993 Act, have not be&n met.. or 21 which, in my opinion. attention should be drawn in or¢Jer to enable a proper un¢Jerstanding of the accounts to be reached. Sleve knaslle FknA Casle & Co- Chartered certled Accountants 16-18 West Street Rochford Es8ex SS4 1AJ Date.. 202S
THE HOCKLEY AND HAWKWELL DAY CENTRE RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31ST MARCH 2025 RECEIPTS Gifts, Donations and other Gr8nt8- Lottery Grants- Coun¢il Grants- Other Fundraising Donations 3,300 9,000 13.020 29,641 9,000 8.829 27.332 Voluntary receipts 45.160 54,g61 Catering Income from Charitable actwites Afternoon Activities Sales HI of Hall 75.305 3.881 276 905 81,174 9,494 217 1,801 80.367 92,685 Interest received 3.039 1,618 3.039 1.618 TOTAL RECEIPTS 128,565 149,263 PAYMENTS Payments dir8Ct for Charrtable purposes Provision8 32,146 31,659 Entertainment 4,592 5,012 36.738 36.671 Paytnents for publicity, fund raising and management Mini Bus expenses Telephone Electricity Water Cleaning & kitchen materials Kitchen Refurbishment Insurance M8inlenanc8 Miscellaneous Accountancy Office Expenses Credrt card Charges 8.197 510 6.632 1.023 12.966 54,723 1,364 7,948 2.771 720 2,341 587 7,797 405 5,600 991 11,587 1,221 6,773 2,983 240 2,378 533 99.781 136.519 40,508 Tl.179 CARRIED FORWARD
THE HOCKLEY AND HAWKWELL DAY CENTRE RECEIPTS AND PAYMENTS ACCOUNT CONTINUED YEAR ENDED 31ST MARCH 2025 2025 2024 BROUGHT FORWARD 136,519 77,179 Purchase of assets 554 31,128 137,073 108,307 NET PAYMENTS RECEIPTS 8,507 40,956
THEH CKLEY AND HAWKWELL DAY CENTRE ACCUMULATED FUND YEAR ENDED 31ST MARCH 2025 2025 2024 OnIng Balanc? 234,799 257,558 Reip1S and Payments Account". IDeficitySurplu8 18.5071 40,958 Fixed asset movements Purchase of Fixed Asset 554 31,128 Provi$ion for depreciation 13.8181 13,8431 Transfer Designated Funds 48,000 191,0001 271,028 234.799
THEH CKLEY AND HAWKWELL DAY CENTRE BALANCE SHEET YUR ENDED 31ST MARCH 2025 2025 2024 TAL FIXED A ET 205,847 209,111 CURRENT ASSETS.. Cash at bank and in hand 137,526 145,103 CURRENT LIABILITIES A¢¢ruals 17201 342,653 354,213 CAPITAL AND RE ERVE Accumulated Fund 271.028 234,799 Sinking Fund 28,626 28,414 Designated Funds 43.000 91,000 342,653 354,213
THE HOCKLEY AND HAWKWELL DAY CENTRE NOTES TO THE BALANCE SHEET YEAR ENDED 31ST MARCH 2025 FIXED ASSETS BUILDINGS UIPMENT MOTOR VEHICLES TOTAL COST AT 0110412024 186.659 53,937 44,434 285,030 Additions in Year 554 554 Disposals In Year AT 3110312025 186.659 54,491 44,434 285,584 DEPRECIATION AT 0110412024 52,221 23,698 75,919 Write Off On Disposals Charge for Year 855 2.962 3.818 AT 3110312025 53,076 26,660 79,737 As at 31st March 2025 186,659 1,414 17,774 205,847 As at 31st March 2024 186.659 1,716 20,736 209,111
THEH CKLEY AND HAWKWELL DAY CENTRE SINKING FUND YUR ENDED 31ST MARCH 2025 2025 2024 RECEIPTS Transfer from D8y Centre Account Bank Interest 211 247 PAYMENTS Transfer to Day Centre Account N81 of ReceiplsllPayrnentsl 211 247 Balance Brought Forward 28,414 28.167 Balance Carri8d Forward 28,625 28,414 THE HOCKLEY AND HAWKWELL DAY CENTRE DESIGNATED FUNDS YEAR ENDED 31ST MARCH 2025 2025 2024 KITCHEN FUND Transfer from Accutnulaied Fund 45.000 MINIB Transfer from Accumulated Fund 28,000 28,000 CAR PARK FUND Transfer from Accutnulaied Fund 10.000 10.000 HEATER F ND Transfer from Accumulated Fund 5,000 3,000 OVEN FUND Transfer from Accutnulaied Fund 5.000 43,000 91,000
THE HOCKLEY AND HAWKWELL OAY CENTRE l am reportsng on the accounts for the year ended 31st March 2025 are set out on page5 3 to 8. R88P8Ctfvo respons111188 of Iru8t88s aThJ •xamln8r The Ghanty'5 Iru5tees are re5wn5k for the preparatn of the accounts. T1 thaniys ttU5tee5 U>n51der that an audit Is not required for Ihks year underse¢bon 43121 of the Chanbes N£t 1993 Ithe 1993 Act) and that an Indepandenl examinabon ks n8eded. It Is my re5POn5ibilrty to". - exami Ihe accolS under 8ectson 43 01 1993 A - folk)w the PrCedUreS1s1 do In the general Threctn8 given by the Charity Commi$$kJn Under se(1ll 4317llbl of the 1993 kt. ar to $tsle %thether parbcular rnailers have ¢xme lo my attention. Ba•ls of Indop•nd•nt •xamlMts r•port My ex8min•tTh was cam8d out in aCcanCe Iwth th• 9Bner31 Th'recbons giwn by ¢he Chanty Cornmkssion. An examinthn indths a re¥Nw of the accounliry record$ kept by the cbarty and 8 companson of Ihe accout)ts pSented ¥wlh Imse records. 11 aL80 Indudes consideratson Qf 8ny unusual ilem$ or disd05uies in the accounts. #rKI 5e2kin9 explanatior I>M you as Irustees conurning any Such mailors. The procedure5 unOBrten Oo not prov all the evidence that wruk1 be required In an 8LwJil and cwwuenity no opinwjn given 8$ 10 wh?Ih8r Iha accounts r6pf8seffl a ar 11 VW and Ih• rap)rt B Iimrfed to those mattets set out In the $iatem¢ni below. Indep8Thd8Tht examlrs 8tat8m8nt In conne#ion with my examination. no m&tter hos ¢4n¢ to my 8neniKJn 11 whKh gives rne reascffj8ble cause to t4kve th81. any material Spe th8 requiremnts to keep accounting records In aCCordanh secbon 41 eflhe 1993 Act and to prepare accounts which accord Vlilh the tUnv ar ¢fy)wtywilh the a¢¢ow)ting requiremen15 of the 1993 Act. have not boon rn. or 21 whth. In my epinion. attentson shouly be in cffjder b) enable a prcyer understandlng of tha aceounts 10 be rnached. Steve caSe FCCA Casue & Co- Chartgre(J Certfvj A£counlanlS 1&18 West Street Rechfwd Essex SS4 1AJ 20