2023-03-31-accounts - Hockley and Hawkwell Day Centre

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

HOCKLEY & HAWKWELL DAY CENTRE

Charity No: 207022

FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual report and financial statements for the year ended 31 March 2023, the Hockley & Hawkwell Day Centre (HHDC)

The financial statements have been prepared on a cash accounting basis and comply with the charity's constitution, and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities”.

Objectives and activities

The objectives are:

To promote the relief of elderly people by the provision of services and support as determined by the trustees in consultation with our clients.

The aims of the charity are:

To provide a welcoming, warm, safe space to:

Enable the provision of a regular high-quality meal, Transportation to and from the day centre Provide appropriate entertainment and activities for our clients. Provide opportunities to access periodic health reviews and advise. Provide access to facilities for the low-level maintenance to mobility aids.

To be forward thinking in the provision of services and support for the elderly of our community.

To raise adequate funds for the achievement of the foregoing objectives and to invite and receive grants, contributions, donations, and subscriptions.

To act always in conformity with the laws governing charities and with the Charity Commission.

The trustees are aware of their duty under S.17 of the Charities Act 2011 to have due regard to the Public Benefit Guidance published by the Charity Commission. As such, the trustees ensure that the activities of the charity are for the public benefit.

Achievements and performance

Following the uncertainty of the previous two years with the pandemic causing major disruption to the day centres provision we are now able to provide a fully functioning centre that is a base at which we are able to provide a twocourse hot meal for up to 60 clients four days a week.

Twice a week we provide entertainment in the form of a local singers or musicians for after dining entertainment of our clients. Other activities include Whist, Scrabble, Bingo as well as hosting a Knitting Club.

We have partnered with local health care services to provide onsite health assessments and reviews for those clients who feel the need for medical support.

We have been able to provide mechanical repair support to enable to running repairs of various types of mobility aids.

We have been able to run a 11-seat minibus to enable the collection and return for those clients who require transport to and from the centre.

All the above is provided by a number of volunteers, whether they cook, wait on tables, drive a minibus or provide a plethora of other support services for the benefit of our clients.

1 | P a g e

HOCKLEY & HAWKWELL DAY CENTRE

Charity No: 207022

FOR THE YEAR ENDED 31 MARCH 2023

Plans for the coming year.

We have identified that that kitchen facilities need a major upgrade, so plans are underway to design, and plan for the implementation of new units, flooring and, in some cases, replacement appliances. The cost of this project is estimated at £45k. Funds are designated to part fund the project, but match funding is to be sought to make the project viable.

We are in the preparation of installing solar panels to reduce our exposure to energy cost fluctuations and our carbon footprint. The cost of this project is estimated at £30k.

Financial Review

The centre generated a surplus of £18097 for the year on a payments and receipts basis.

As part of the funding for the plans for the coming year the management committee have designated £30k of the reserves towards the projects and will seek funding for the balance by way of fund raising and grants.

The management committee have considered the level of reserves that it needs to hold to ensure the provision of services to the local community during times of financial difficulty, the level has been determined at one years budgeted cost of £45,000 . Current cash reserves are slightly above this level.

Risk Management:

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance, and management

The charity is an unincorporated entity governed by a memorandum and articles of association.

The trustees, who served during the year and up to the date of signature of the accounts were:

E Gadsdon (Appointed 15 December 2022)

A Hossack

P Smith

R Jarrard

I Foster

The board of trustees has the power to appoint and remove trustees on a majority basis.

The trustees' report was approved by the Board of Trustees.

……………………………………………..

Eileen Gadsdon Chair of Trustees

2 | P a g e

THE HOCKLEY AND HAWKWELL DAY CENTRE FOR THE YEAR ENDED 31ST MARCH 2023

INDEPENDENT EXAMINERS REPORT TO THE HOCKLEY AND HAWKWELL DAY CENTRE

I am reporting on the accounts for the year ended 31st March 2023 which are set out on pages 3 to 8.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 43 of the 1993 Act.
follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts represent a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of the 1993 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act, have not been met: or

2) which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Steve Castle FCCA Castle & Co - Chartered Certified Accountants 16-18 West Street Rochford Essex Date: SS4 1AJ

THE HOCKLEY AND HAWKWELL DAY CENTRE RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31ST MARCH 2023

RECEIPTS

Gifts, Donations and other Grants - Lottery Grants - Council Grants-other voluntary receipts Fund Raising Donations Trading activities Catering Afternoon Activities Sales Hire of Hall Interest received TOTAL RECEIPTS PAYMENTS Payments direct for Provisions Charitable purposes Entertainment Payments for publicity and fund Mini Bus expenses raising and management Telephone administration Electricity Water Cleaning & kitchen materials Professional fees Insurance Maintenance Miscellaneous Accountancy Office Expenses Credit card charges CARRIED FORWARD	2023 - 400 3,790 6,452 11,125 66,637 5,097 - - 143 23,498 4,325 12,247 471 7,666 947 11,333 373 2,028 5,430 4,214 240 854 180	21,766 71,735 143 93,644 27,823 45,984 73,807	2022 - 25,858 - 4,351 7,334 29,868 1,152 352 - 4 10,719 1,900 4,689 315 5,167 227 6,956 301 2,144 2,681 1,866 240 285 -	37,543 31,371 4 68,918 12,619 24,872 37,490

THE HOCKLEY AND HAWKWELL DAY CENTRE RECEIPTS AND PAYMENTS ACCOUNT, CONTINUED YEAR ENDED 31ST MARCH 2023

----- Start of picture text -----
2023 2022
BROUGHT FORWARD 73,807 37,490
Purchase of assets 1,740 -
75,547 37,490
NET (PAYMENTS)/RECEIPTS 18,097 31,428
----- End of picture text -----

THE HOCKLEY AND HAWKWELL DAY CENTRE ACCUMULATED FUND

YEAR ENDED 31ST MARCH 2023

Opening Balance Receipts and Payments Account: (Deficit)/Surplus Fixed asset movements Purchase of Fixed Asset Provision for depreciation		2023 244,610 18,097 1,740 (6,889) 257,558	2022 219,636 31,428 - (6,454) 244,610

THE HOCKLEY AND HAWKWELL DAY CENTRE

BALANCE SHEET YEAR ENDED 31ST MARCH 2023

TOTAL FIXED ASSETS CURRENT ASSETS: Cash at bank and in hand CAPITAL AND RESERVES Accumulated Fund Sinking Fund	2023 181,826 103,896 285,722 257,555 28,167 285,722	2022 186,975 85,739 272,714 244,608 28,106 272,714

THE HOCKLEY AND HAWKWELL DAY CENTRE

NOTES TO THE BALANCE SHEET YEAR ENDED 31ST MARCH 2023

FIXED ASSETS

COST AT 01.04.2022 Additions in Year Disposals in Year AT 31.03.2023 DEPRECIATION AT 01.04.2022 Write Off On Disposals Charge for Year AT 31.03.2023 NET BOOK VALUE As at 31st March 2023 As at 31st March 2022		BUILDINGS £ 156,659 - - 156,659 - - - - 156,659 156,659	EQUIPMENT £ 51,069 1,740 - 52,809 47,413 - 3,927 51,340 1,469 3,656	MOTOR VEHICLES £ 44,434 - - 44,434 17,774 - 2,962 20,736 23,698 26,660		TOTAL £ 252,162 1,740 - 253,902 65,187 - 6,889 72,076 181,826 186,975

THE HOCKLEY AND HAWKWELL DAY CENTRE

SINKING FUND

YEAR ENDED 31ST MARCH 2023

RECEIPTS Transfer from Day Centre Account Bank Interest PAYMENTS Transfer to Day Centre Account Net of Receipts/(Payments) Balance Brought Forward Balance Carried Forward	- 61 - 61 28,106 28,167	- 3 - 3 28,103 28,106

INDEPENDENT EXAMINERS REPORTTO THE HOCKLEY AND HAWKWELL DAY CEp¥fRE l am reporting on the accounts frrlhe barey 31st March 2023 are set out on pages 3 to 8. Respectlve responslbllM•s of tvuste•s and •xaminer The charivs trusiees are responsie for the preparab)n of the awyjnts. charivs trustees cJ)nsider thai an audit Is noi required this ytar und8r Sedv)n 4312lel Chanties Ac1 19931thè 1993 Acii and that an indepEndenl examInalK i5 nee1. It is my responsibility lo.. . examine Ihe ac(AxJnts ur¥Jer Section 43 of the 1993 Ad. - follow the procedures 18hl do in lh8 general Direcbons gNen by Ihe Charity Ctrmmissir under 4317Xbl ofthe 1993 Aci.. and Ykthr par)L9r matters hav? come io my 8a•l• ol IndepoThdwrt oxwnlnef report My gxarnh01i ¢•rnd tyjt in acG¢xdarK• th• yn•ral th'r•¢btylSgIV bylhfy Charity Crrnmiswon, An examinaliw indu(les a re¥ of the accounbrMJ records kepl by Ihe charity and 8 eomp8nson of th8 aecwnts pr888nt60 %%ith I)$6 rewds. 118180 indLh$8s consid8r8tion of any unusual items or di$ckJsures in lh& ac¢x)uni$, and $8eking eN4)18n81K)s from you as trustee5 concoming any 5wh maller5. Tho ede5 undertaken dD nol provKle all the 8¥ence that Id be required In an audrt and unsequenity Th) opnicffi Is given as lo whether lh8 accounts represent a 8ThJ 18ir and th8 rerth L8 liftlled to trThe matters 881 out In the staiemeni bdow. Indeperent oxamlnof• •t•teff¥Jnt In ¢ntiOn ¥%ilh my •xaminaith. no mott¢r h8$ ¢4Yn• to my 8it¢ntiw'. 11 gives me reasona6 cause 10 t*lwe that. in any Maleri res. th? requir8monl8 to ke8P 8cccwnliNJ records In 8ccord8nce wilh secith 41 el 1993 Aa and 10 prepare 8¢counts accord lh Ihe o¢r/xJntiNJ rettyd$ and ¢4)nY th Ihe Nting requirements of 1993 Acl. have nol been me¢.. 21 kn¢b, In my opinion. attethon shtyJkJ be crfer anable a understandlng of Iha accounts bè re8cW. Steve Casle FCCA Casiie & Co- Chartered Certthed Accujnlants 1&18 West sirè81 Rochford E55ex SS4 1AJ Da¢e.' 314t 20&9