## Hockley and Hawkwell Day Centre Trustee report for year ending 31[st] March 2021
For our charity, like many others, the year has been particularly challenging. For the whole of the year except for 3 days the Centre has been closed due to Covid lockdown. It is fair to say that in the few days we were open many of the users of the centre, mostly older people, were very nervous about coming back even though Covid secure measures were in place. Throughout the lockdown our team kept regular contact with our users via welfare phone calls. Financially, due to Government grants we are in a positive position despite the fixed costs attached to maintaining the Centre. Also, during the lockdown period we used the time to deliver plans to reduce recurrent costs when we finally re-open.
Ian Foster Chairman
## **HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE**
**FOR THE YEAR ENDED 31ST MARCH 2021**
**INDEPENDENT EXAMINERS REPORT TO THE HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE**
I am reporting on the accounts for the year ended 31st March 2021 which are set out on pages 3 to 8.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 43 of the 1993 Act.
- follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts represent a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of the 1993 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act, have not been met: or
- 2) which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Steve Castle FCCA
Castle & Co - Chartered Certified Accountants 16-18 West Street Rochford Essex Date: 15th June 2021 SS4 1AJ
2
## **HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **YEAR ENDED 31ST MARCH 2021**
## **RECEIPTS**
|Gifts, Donations and other
Grants - Lottery
Grants - Council
voluntary receipts
Fund Raising
Donations
Trading activities
Catering
Afternoon Activities
Sales
Hire of Hall
Interest received
**TOTAL RECEIPTS**
**PAYMENTS**
Payments direct for
Provisions
Charitable purposes
Entertainment
Payments for publicity and fund
Mini Bus expenses
raising and management
Transport
administration
Telephone
Electricity
Water
Council tax
Professional fees
Insurance
Maintenance
Wages
Miscellaneous
Refurbishments
Accountancy
Office Expenses
**CARRIED FORWARD**
Cleaning & kitchen materials|**2021**
12,964
20,194
2,222
5,193
663
-
6
-
7
516
-|40,573
669
7|**2020**
38,918
-
4,392
25,713
42,954
2,015
4,358
2,957
48
17,203
2,990|69,023
52,284
48|
|---|---|---|---|---|
|||**41,250**||**121,355**|
|||516
28,889||20,193
107,369|
||2,410
17
712
1,787
72
-
1,308
984
1,808
580
-
776
17,578
240
619||11,847
20
937
6,496
965
318
10,620
-
2,033
3,747
26,356
2,010
40,754
240
1,027||
||||||
|||29,405||127,562|
3
## **HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE**
## **RECEIPTS AND PAYMENTS ACCOUNT, CONTINUED YEAR ENDED 31ST MARCH 2021**
**2021 2020 BROUGHT FORWARD** 29,405 127,562 Purchase of assets 655 13,312 **30,060 140,874 NET (PAYMENTS)/RECEIPTS 11,189 (19,519)**
4
## **HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE**
## **ACCUMULATED FUND**
## **YEAR ENDED 31ST MARCH 2021**
|Opening Balance
Receipts and Payments Account:
(Deficit)/Surplus
Fixed asset movements
Purchase of Fixed Asset
Provision for depreciation|**2021**
214,308
11,189
655
(6,516)
219,636|**2020**
226,867
(19,519)
13,312.00
(6,352)|
|---|---|---|
|||214,308|
5
## **HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE**
## **BALANCE SHEET YEAR ENDED 31ST MARCH 2021**
|**TOTAL FIXED ASSETS**
**CURRENT ASSETS:**
Cash at bank
**CURRENT LIABILITIES**
Loan: M Anderson
Capital and Reserves
Accumulated Fund
Sinking Fund|**2021**
193,429
54,388
(80)
247,737
219,634
28,103
247,737|**2020**
199,290
43,186
(80)|
|---|---|---|
|||242,396|
|||214,306
28,090|
|||242,396|
6
## **HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE**
## **NOTES TO THE BALANCE SHEET**
## **YEAR ENDED 31ST MARCH 2021**
|**FIXED ASSETS**
**COST**
AT 01.04.2020
Additions in Year
Disposals in Year
AT 31.03.2021
**DEPRECIATION**
AT 01.04.2020
Write Off On Disposals
Charge for Year
AT 31.03.2021
**NET BOOK VALUE**
As at 31st March 2021
As at 31st March 2020||**BUILDINGS**
£
156,659
-|**EQUIPMENT**
£
50,414
655|**MOTOR**
**VEHICLES**
£
44,434
-
44,434
11,849
2,962
14,811
29,622.69
32,584.95||**TOTAL**
£
251,507
655.00
-|
|---|---|---|---|---|---|---|
|||156,659|51,069|||252,162|
|||-|40,368
3,554|||52,217
6,516|
|||-|43,922|||58,733|
||||||||
|||156,659|7,147|||193,429|
||||||||
|||156,659|10,046|||199,290|
7
**HOCKLEY & HAWKWELL OLD PEOPLE'S WELFARE COMMITTEE AND DAY CENTRE SINKING FUND**
## **YEAR ENDED 31ST MARCH 2021**
## **RECEIPTS**
|Transfer from Day Centre Account
Bank Interest
**PAYMENTS**
Transfer to Day Centre Account
Net of Receipts/(Payments)
Balance Brought Forward
Balance Carried Forward|-
13
-
13
28,090
28,103|-
52|
|---|---|---|
|||-|
|||52
28,038|
|||28,090|
8
INDEPENDENT EXAMINERS REPORT TO THE HOCKLEY & HAWKWELL
OLD PEOPLE'S WELFARE COMMIThEE AND DAY CENTRE
l atn r8POrting on th9 aC(X)unts for th8 y8ar end8d 31st Mardb 2021 which ar9 $8t out on pages 3 to 8.
Respectlve responslbllttles of trustees and examlb)er
The charity's trustees are responsible lor the preparation of the acKounts_ The charilvs Iwslees consKler
that an audit is not required lor this year under secb'on 43121 of the Chanties Act 1993 (the 1993 Actl and
that an ind8P8ndent examination 15 nee(Jed.
11 Is my SponSIbility to..
- examine the accounts under section 43 of Ihe 1993 Act.
- follow the procedures laid down in the general Directions given by the Charty Commission
under section 4317llbl of the 1993 Act., and to slate whether party'¢ular matters have corne lo my
attention.
Bas18 of Ind8p•nd•nt •xamln•r'8 r•port
My exarninalion was carried out in accordance wlh the gen8ral Directions given by the Charty
Commission. An exarnination includes a review of Ihe accounting records kept by the charity and
a comparison of the accounts presenled wlh Ihose records. It also includes consKleration of
any unusual iterns or disclosure$ in thg accounls, and seeking explanations frorn you as
Iwslèès ¢on¢èrning any such mailèrs. Thè pro¢odur&s uNlartakèn (*) noi provKlè all thè
8videne8 that would bè raquir8d in an audil and eons*quenlly no opinion Is givan as to whethèr
the accounts represent a "true and lair Vie aThJ Ihe report is limited lo those matters set out
in the statement below.
Indopond¥nl txaffllner'$ $t•i•rn¢ni
In ¢onn8clion bmth my 8xamination, no mattgr has cm to my anènhon..
11 which gives me reasonable cause to believe that. in any rnaterial peCt. the requirements
lo keep accounting records in accordance wlh seth'on 41 01 the 1993 Acl and lo prepare
accounts which accord wlh the accounling records and CoMY wlh the accounling
requirements ol the 1993 Act, have nol been met.. or
21 which, in rny opinion, allention shoukl be drawn in ordor to enablo a prwor und¥rstanding of
the aciount5 to be roaehe(l.
Sleve Castle FCCA
Castle & Co- Chart8r8d C8rhfied Ac(x)untants
16-18 West Street
Rochlord
Essex
SS4 1AJ
Dale.. 15th June 2021