## **Trustees’ Annual Report for the period** **From 01 January 2023 to 31 December 2023** ## **Charity name: Stoke Poges Hastings Community Fund** ## **Charity registration number: 206915** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To help “those in need” in the Parish of**
**Stoke Poges, Buckinghamshire**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Paying for items, services or facilities**
**for those in need in Stoke Poges**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity has helped people in need**
**within the Stoke Poges Parish**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**£2,170,647.78 in various accounts**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**None**| |Amount of reserves held|Para 1.22|**As above**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**02 July 1962 Standard Registration**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**New Trustees are appointed by existing**
**Trustees as and when appropriate.**
**Appointment is effective upon**
**completion of the relevant Companies**
**House and Charity Commission**
**paperwork**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Stoke Poges Hastings Community Fund| |---|---| |Other name the charity uses|| |Registered charity number|206915| |Charity’s principal address|Stoke Poges Village Centre
129 Rogers Lane
Stoke Poges
SL2 4LP| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Susan Margaret
Lynch|Chair||| ||Anne Juliet Milne|||| ||Catherine Jane
Smith||17 April 2024|| ||Andrew Martin
Parry||14 November 2023|| ||Saera Meryl Carter||14 November 2023|| ||Natasha Brady|||| ||Pamela Lawrence|||| ||Mary Christina
Crocker|||| ||Katherine Joanna
Relf|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Mary Christina Crocker|| ||
Chief Administrator|| ||30 October 2024|| ||30 October 2024|| **Stoke Poges Hastings Community Fund - - Finance Report 31 December 2023** ## **Summary** |**Income and Expenditure**|**Income and Expenditure**|**2021**|**2022**|**2023**| |---|---|---|---|---| |Income (net of transfers)||||| ||Current Account|22,730.28|23,958.28|26,415.86| ||Deposit Account|-|-|-| ||**Total**|**22,730.28**|**23,958.28**|**26,415.86**| |Expenditure (net of transfers)||||| ||Current Account|(7,927.11)|(6,725.88)|(23,626.88)| ||Deposit Account|-|-|-| ||**Total**|**(7,927.11)**|**(6,725.88)**|**(23,626.88)**| |||||| ||**Net cash flow**|**14,803.17**|**17,232.40**|**2,788.98**| |**Balances of accounts**||**2021**|**2022**|**2023**| ||Current Account|53,258.27|20,490.67|23,279.65| ||Petty cash|-|-|| ||Deposit Account|11,698.50|11,698.50|11,698.50| ||Accumulation Fund|1,427,169.73|1,298,745.20|1,459,404.89| ||Income Fund|409,808.55|387,366.01|422,961.25| ||Property Fund|24,013.60|40,883.30|38,331.54| ||Permanent Endowment Fund|222,786.56|196,880.51|214,971.95| ||**Total**|**2,148,735.21**|**1,956,064.19**|**2,170,647.78**| ||_y-o-y change_|_307,742.79_|_(192,671.02)_|_214,583.59_| ||_y-o-y change_|_0.17_|_(8.97)_|_10.97_| |**toke Poges Hastings Community**||**Fund**||| |**inance Report- 31-December 2023**||||| |**Current Account**||||| |**Income**||**2021**|**2022**|**2023**| ||Hastings Meadow rental income|3,750.00|3,125.00|3,750.00| ||Interest from Property Fund|1,042.99|1,542.28|2,056.11| ||Interest from Income Fund|10,536.94|11,191.62|11,611.46| ||Income - Permanent Endowmen|5,728.25|5,878.82|5,901.57| ||DEFRA RPA|1,670.71|1,406.91|1,143.12| ## **Stoke Poges Hastings Community Fund - - Finance Report 31 December 2023** |Interest from Deposit Account
1.39
113.65
502.72
Transfer from Deposit Account
-
-
Other income
700.00
1,450.88
**Total income**
**22,730.28**
**23,958.28**
**26,415.86**
**Outgoings**
Case 55
_(159.88)_
Case 76
_(840.00)_
Case 77
_-_
Case 78
_(350.00)_
Case 79
_(100.00)_
Case 80
_(3,917.00)_
Case 81
Case 82
_(1,930.50)_
Case 83
_(99.00)_
Case 84
_(746.00)_
Case 85
_(15,100.65)_
Case 86
_(2,576.37)_
Case 87
_-_
Case 88
_(104.00)_
Case 89
_(150.00)_
Case 90
_(1,564.23)_
**Total donations/ grants**
**_(5,725.55)_**
**_(5,366.88)_**
**_(22,270.75)_**
Transfer to Deposit Account
_-_
_-_
Purchase of Fund Units
_-_
_(50,000.00)_
Gift
_(26.00)_
_-_
PJSA
_(450.00)_
_(375.00)_
_(450.00)_
Other payments
_(1,725.56)_
_(984.00)_
_(906.13)_
**Totalpayments**
**_(7,927.11)_**
**_(56,725.88)_**
**_(23,626.88)_**|Interest from Deposit Account
1.39
113.65
502.72
Transfer from Deposit Account
-
-
Other income
700.00
1,450.88| |---|---| ||**Total income**
**22,730.28**
**23,958.28**
**26,415.86**| ||| ||**Total donations/ grants**
**_(5,725.55)_**
**_(5,366.88)_**
**_(22,270.75)_**| ||Transfer to Deposit Account
_-_
_-_
Purchase of Fund Units
_-_
_(50,000.00)_
Gift
_(26.00)_
_-_
PJSA
_(450.00)_
_(375.00)_
_(450.00)_
Other payments
_(1,725.56)_
_(984.00)_
_(906.13)_| ||**Totalpayments**
**_(7,927.11)_**
**_(56,725.88)_**
**_(23,626.88)_**| Certifi¢atlon Report on the Accounts of the Stoke Po8es Hastings Community Fund for the Year Ended 3151 December 2023 Charlty Number: 206915 Registered Office: Village Hall, 129 Rogers Lane, Stoke Poges, Bucks. SL2 4LP l. Introdurtion I have examined the accounts of the Stoke Poges Hasknngs Community Fund for the year ended 31" December 2023. A copy of these are included as an Appendix to this report. These accounts have been prepared in accordance with the provisions of the Charities Act and in accordance with the applicable financi31 reporting standards for charities with annual income of less than £250,000. Z. Responsiblllties of the Tru5tee5 The trustees are responsible for preparing the accounts in accordance with the Charities Act which requires that they give a true and fair view of the charity's financlal activities during the year and its position at the end of the year. In preparing these accounts, the trustees are responsible for selectinB suitable accounting policies and applying them consistently. The trustees are also responsible for maintaining proper accounting records, safeguarding the charity's assets. and ensuring that the charity's activities comply with the relevant legislation. 3. MY Responslbilitles It is my responsibility to confirm that the charity is eligible to have an independent examination rather than a full audit and. if so, examine the account5 of the charity and to report to the trustees whether, in my opinion, the accounts give a true and fair view of the charity's financial position and activities. The charity is eligible to have an independent examination and. as a result. this examination is not an audit. and I do not express an audit opinion on the financial statements. The examination has been carried out in accordance with the Charities (Accounts and Reports) Regulations. which require the examiner to: take reasonable steps to ensure that the accounts are free from material misstatement, whether due to fraud or error onsider the consistency of the accounting records with the financial statements 4. Basis of Opinion I have carried out the examination in accordance with the applicable guidance provided by the Charity Commission. In the course of our work. I have checked that the accounts agree with the underlying accounting records and verified key year end balances with external documentation. 5. Opinion Based on my examination. l am satisfied that the charity's accounts give a true and fair view of its financial position as at 31" De￿mber 2023 and of its financial activities in that year. 6. Conclusion5 In my opinion, the accounts of the Stoke Poges Hastings Community Fund for the year ended 31st December 2023 have been properly prepared in accordance with the Charities Act and the Charity Commission's accounting and reportlng requirement5 for Small charities with income of less than £250,000. Signed.. Robert Harris ACMA Stoke View Advlsory Ltd 2 Park View Stoke Green Stoke Poges Bucks SL2 4NW Date of Certification: 5 February 2025 A D V O P Y APPENDIX Stoke Po es Ha5tln s Communi Fund Finance Re 0rt- 3I-De￿Mber 2023 Year Ended 31st December 2022 2023 Income and Ex enditure 2021 Income net of transfers Current Account Deposit Account Total 22,730.28 23,958.28 26,415.86 22,730.28 23,958.28 26N15.86 enditure net of transfers Current Account Deposit Account Total 123,626.881 {7.927.111 16,725.881 (23,626.881 {7.927.111 16,725.881 Net tash flow 14,803.17 17,232.40 2,788.98 YeaT Ended 31st DecembeT 2022 2023 Balances of accounts 2021 Current Account Petty cash Deposit Account Accumulation Fund Income Fund Property Fund Permanent Endowment Fund Total y-o-y change y-o-y change 53,258.27 20,490.67 23,279.65 11,698.50 1,298,745.20 387,366.01 40,883.30 196,880.51 1,956,064.19 1192,671.021 -9.0% 11,698.50 1.459,404.89 422,961.25 38,331.54 214.971.95 2,170,647.78 214,583.59 li.o% 11,698.50 1,427,169.73 409,808.55 24,013.60 222.786.56 2,148.735.21 307,742.79 16.7% Note.. 19 acres lapproxl - Hastings Meadow and Barn not valued Stoke Po es Hastin s Communi Fund Finance Re 0rt- 31-De￿fflber 2023 Current Account Year Ended 315t December 2021 2022 2023 In¢ome Hastin85 Meadow rental income Interest from Property Fund Interest from Income Fund Income- Permanent Endowment Fund DEFRA RPA Interest from Deposit Account Transfer from Deposit Account Other income Tirtal income 3,750.00 1,042.99 10,536.94 5,728.25 1,670.71 1.39 3.125.00 1,542.28 11,191.62 5,878.82 1,406.91 113.65 3,750.00 2,056.11 11,611.46 5,901.57 1,143.12 502.72 700.00 23,958.28 1,450.88 26,415.86 22,730.28 oln Case 55 Case 76 Case 77 Case 78 Case 79 Case 80 Case 81 Case 82 Case 83 Case 84 Case 85 Case 86 Case 87 Case 88 Case 89 C3se 90 Total donatlons / grants {159.881 1840.(MJI 1350.001 iioo.001 13,917.001 11,930.501 199.001 1746.CKII 115,IIXI.651 12,576.371 1104.001 1150.001 11,564.231 (5,725.55) 15,366.881 122,270.751 Transfer to Deposlt Account Purchase of Fund Units Gift PJSA Other payments Total payrnents 150,000.(KJI 126.001 14SO.001 1375.001 (450.001 11.725.561 1984.001 1906.131 17.927.11) (56,725.881 {23,626A8)