ABINGDON DRAMA CLUB FINANCIAL STATEMENTS 31 MARCH 2025 Charlty Number 206720 ABINGDON DRAMA CLUB FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 CONTENTS PAGE Trustees Annual Report Independent Examinerfs Report on the accounts Re￿iptS and Payments accounts ABINGDON DRAMA CLUB TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 ectives and activities Summary of the objects ofthe ¢harity set out In Its governlng document To further the advancement of the art of drama and the promotion of general education in relation lo all aspects of such art and the development of public appreciation therein. Summary of the main activities undertaken for the publlc benefit in relation to these objects (include within this sectlon the statutory declaration that trustees have had regard to the guSdance Issued by the Charlty Commission on public benefiti The club has taken note of. and had regard to, the guidance on public benefit issued by the Charity Commission. Benefits lo the public are real, and do not harm others. Access lo benefits is unreslricled within practical constraints relating to the premises used. Addltlonal detalls of obJe¢tlves and a¢tlvltles Ioptlonal Informatlonl You may Choose lo include further statements, where relevant, about.. policy on grantmaking., policy programme relaled investment., contribution made by volunleers. The club wished lo place on record ils thanks lo all members for the wide and varied contribution they have made lo the club as a whole over the last year. Achievements and performance Summary of the main achievements of the charfty during the year The club was able lo slage mulliple, successful productions over the peric*J covered. It was able to continue to engage the membership and retain numbers at a level whereby the club was able to thrive as an amateur drama group. There will be a nurnber of stage productions in 202512026 as the club Icx)ks to CLsntinue to grow its reach across all participant and audience age groups. ABINGDON DRAMA CLUB TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Financial review Brlef ststement of the charfty's policy on reseNes The reserves at 31 March 2025 sto)d at £15,660 {2024 - £13,596). The restricted funds amounted to £50012024 - £nil} and unrestricted funds amounted lo £15.169 {2024- £13,596) al 31 March 2025. The reslricled fund relates lo a grant received in the year for club house building improvements. which will be expended in the next financial year. The dub intends lo al least break even on each show staged and if possible make a small profil. but not lo the delrimenl of the quality of the production being staged. The dub dosely monitors the balances of the bank accounts held lo ensure Ihal sufficient funds are available as working capital for the staging of any individual show. The club also seeks to ensure sufficient funds are available lo cover one off costs that may arise with maintenance of the clubhouse. Detsils of any funds materlally In deflclt There are no reserves in deficit. Further flnanclal revlew detalls Ioptlonal Infomiatlon) You may choose lo include additional information, where relevant about.. The charity's principal sources of funds (including any fundraising). How expenditure has supported the key objeclives o the charity. Investment policy and objectives including any ethical investment F)olicy adopted. The club raises money in the main from the staging of shows for which a lickel price is charged and subscriptions from ils members. The club also raises smaller sums from opportunities such as private events as and when the opportunity arises. The expenditure on the whole is direclty related lo production costs, insurance, ulilrties, and maintenance of the clubhouse. There were no remuneration or expenses paid lo Iruslees in this year. There were no donations from Trustees in this or the prior year. Sponsorship from relaled parties amounted to £250 towards the calendar {2024 - £250). There were no outstanding balances al the year end date. No Iruslees were involved in any other transactions requiring disclosure within the accounts. ABINGDON DRAMA CLUB TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Structure, governance and management Descrfptlon of the charfty's trusts Type of governing documen Constrtulion adopted originalty in 26 November 1959 as amended on 19 January 1962, 23 May 2002 and 18 May 2017 and 18 May 2023. How the charity is constitute The Club is an unincorporated organisalion. Trustee selection method Nominated by existing Trustees having consideration of relevant experience, inleresls. skills and likely contribution following discussion with nominee. Addltlonal governance Issues (Optlonal Infomiallon) The charrty has a conslrtulion Ihal was last amended in 2023.Thé commrtlee of the charty consisls of up to 10 members.. Chair Vice Chair Treasurer Secretary Communications Officer Other committee members. You may Choose lo include additional information, where relevant, about.. Policies and procedures adopted for the inducticsn and training of trustees. The charity's organisational structure and any wider network with which the charity works. All commrttee members are asked lo stand for re-election al the AGM annually. Appointment of new Iruslees are discussed al meetings and then the person is invited lo join the board. if they are suitable. New trustees are given the Charity Commission guidance on being a trustee and supported by the Board through the recruitmenl process. Relationship with any related parties. Trustees, consideration of major risks and the system and procedures to manage them. The major risks of injury lo a group member or audience member are insured against and a healthy bank balance is maintained in case of loss of show income. The club has no loans or long term debts currently outstanding. There was no Iruslee remuneration or expenses requiring disclosed in this or the previous year. The charity is a going COn￿M. The charity expects lo undertake significant building works in the next financial year. However, this will be funded out of grants and public fundraising. Reference and administration details Registered charity numbe 206720 Charity's principal addres 6 Marcham Road Abingdon-on-Thames. Oxfordshire OX14 1AA ABINGDON DRAMA CLUB TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Names of the charlty trustees who manage the charlty njstee name ¢e111 any) ates acted rfnot forwholg ear ame of pernon lor body) ntltled to apwlnt trustee Ilf Terry Alkinson Lin Crowley John Hawkins Chair Vice Chair Treasurer to 15.5.25 Lee Orchard Secretsry to 15.5.25 Resigned 15.5.25 Tony Green Susi Dalton Maria Crocker Appointment 16.5.24 Richard Wilson Mike Ward Alexandra Jenkins hrislian Bedford Secretsry from 15.5.25 Appointed 15.5.25 Appointed 16 May 2024 Appointed 15.5.25 Communicabons Officer rea$urer from 15.5.25 Names and addresses of advlsers Ioptlonal Infomiatlon) of advisor Name Address Independent ineyard Accountants The Chambers. Vineyard, Abingdon-On-Thames, Examiners X14 3PX Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Slgnature(s Full namels Richard Wilson John Hawkins Posltlon {eg se¢retsry, chalr etc Secretary Trustee Dat 29 January 2026 ABINGDON DRAMA CLUB INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Report to the trusteesl members of Abingdon Drama Club On accounts for the year ended 31 March 2025 Charity number 206720 Set out on pages 6and7 Respective The char￿Y'S trustees are responsible for the preparation of the accounts. responsibilities of The charty's trustees consider that an audit is not required for this year trustees and examiner under section 144121 of the Charrties Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act.. follow the procedures laid down in the general Directions given by the Charity Commission under section 145{5llbl of the 2011 Act,. and slate whether particular matters have come lo my altenlion. Basis of independent My examination was carried out in accordance with the general Directions examiner's statement given by the Charty Commission. An examination includes a review of th8 accounting records kepl by the charty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do nol provide all the eviden￿ that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view. and the report is limited lo those matters sel out in the statement below. Independent In connection with my examination. no matter has come to my attention.. examinerfs statement 1 which gives me reasonable cause to believe that, in any material respecl, Ihe requiremenls.. to keep accounting reQ￿d5 in accordance with section 130 of the 2011 Act., and to prepare accounts which accord wrth the accounting records and comply wrth Ihe accounting reqvirements of Ihe 2011 Acl have not been met.. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Signed: Date: 29 January 2026 Name: Relevant professional qualification{s) or body (If any): Address: Ashle Po on FCCA Vine ard Accountants Ltd Chartered Certified Accounlants 5 The Chambers Vineyard Abingdon4)n-Thames OX14 3PX ABINGDON DRAMA CLUB RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 MARCH 2025 Receipts and payments Unrestricted funds Restricted lunds Endowment funds Total funds Last yoar Receipts Production incorne 17.070 2.(￿9 7.445 373 17,070 2,069 7,445 373 15,112 1,929 19,989 236 Subscnplion inCLKDe Juniors subscription in¢LYne Bank Interest Sale$ of old costumes 20 Anniversary dinner alendar Inco 1,000 100 External events 1,148 Don81ions and sponsorship Grants 1,024 500 Sub totsllGross incc¥ne I￿AR) 28,125 28.625 40,45B A¥8•t and Inv•$tm•nt Sal￿ proc••ds Sub tot•1 28,125 28.025 40,458 P4ym¢nts Production expenditure Junior$ expondilure, including tutors fees Insurance Ekancity an(J water rates External events Internal evenl$ Clutyhouse Supplies anol maintenanc¢ Aeeounlancy fees Adminislralion c08ts and sundry expenses Bank Charges Anniversary dinnerl BBQ Publicity 12.466 12,466 7,S60 I,S73 784 10,177 20,047 1,459 1,308 277 1.573 184 1.456 1.842 450 1,456 1,842 450 2,687 420 186 309 60 978 Sub total 26,S61 26,$61 38.126 Assei and Investment pur¢hases EQUIp￿nI purcha$e$ Sub toial Totalpayrnents 26,561 26,561 38,126 Pletof receIpt￿{payMents) Transfeys between funds Cash funds last year end Cash funds this year end 2.064 2,332 13,596 15,160 13.596 15,660 11,264 13,596 500 ABINGDON DRAMA CLUB RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 MARCH 2025 Statement of assets and liabilities at the end of the period Unrestricted fu￿1$ Restricted funds Endowfflent furKIs Cash funds Goby Account 14,912 100 500 Junior Account CUr￿n1 Account Cash in Hand Total cash funds 15.160 500 Unr8Strlct•d fut)ds Restrlcted funds Endowment futKIs Other monetary assets No olher rn0￿￿￿ a$sets Coat Curr8nt valu• lonal In￿sIMOnt a$••ts C08t Curr•nt valu• lonal Asset$ r¢lolnod for th? ¢horlty'• own uso Equil￿1 Prertyses un￿SIncted Unreslncted iowhkh Amount dug When duo lonal Llablllllos Indeper**nt Examinab"on fees Unreslncted 450 Slgned on behaN of the charftles Trustees Trustee Narne Signatura Date Richard Wilson 29 Jan 2026 John Hawkins 29 Jan 2026