2023-12-31-accounts - Topsham Market House Trust

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Our Constitution

&

Trustees’ Annual Report Year ended 31st August 2023 Old Town Hall 2 Fore Street Tywardreath Par Cornwall PL24 2QP Registered Charity No: 1029667

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Objectives and Activities

Summary of the objectives of the charity set out in its governing document

We provide a ‘traditional playgroup’ pre-school education, regulated by OFSTED, to any child and family who wish to attend our setting. This is regardless of individual/family circumstances.

While we have private fee charges for all children who do not yet qualify for the government funding scheme, we do assist any family applications for assistance in paying for pre-school fees. We will also accept childcare vouchers in payment for fees and therefore provide an education for any child in our local area who wishes to use our pre-school. We involve ourselves in activities in the local area such as Carnivals etc. to provide a setting very much with the local community at its heart.

The Trustees of the pre-school are aware of the requirement for the charity to provide its activities with public benefit in mind and provides the pre-School education as a much needed and long-standing setting in our local community.

Tywardreath Pre-school Constitution:

The aim of the pre-school is to enhance the development and education of children under the statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

Offering appropriate play facilities and training courses, together with the right of parents to take responsibilities for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area. Instigating and adhering to and furthering the aims of the Early Years Alliance.

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All committee members have the opportunity to look at a copy of the Committee Handbook produced by Early Years Alliance. This gives all relevant information on the roles and responsibilities of being an elected Committee member. Committee members are also provided an committee joining pack with information on their roles and responsibilities.

Structure, Governance and

Management

Tywardreath Pre-school Playgroup is a Committee run pre-school governed by the Early Years Alliance Constitution Version

Organisational Structure:

Chairperson: Sarah Mason

Secretary: Jo Harley

Committee Members

Not less than 2 or no more than 9 others elected Members and if the Committee decides it can co-opt up to 3 further Members on to the Committee at any one time

Staff Members

In addition to the Committee there is also a minimum of 5 pre-school staff and 1 administration staff.

According to our Constitution 2011 Version:

The overall management and control of the Pre-school will rest with the individual members of the management committee (“the committee”). As well as being responsible for the management of the Pre-school the committee members are also the charity trustees of the Pre-school. The Officers and

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Committee members shall be elected for one year at the Annual General Meeting. Retiring Officers and Committee members are eligible for re-election unless they have already served on the committee in any capacity for ten consecutive years.

Achievements and Performance:

Another very positive year for pre-school, we continue to incorporate some positive changes in the setting, which has really helped us begin to strengthen our setting and begin to plan for the future of the setting.

We also continue to offer strong support to children through the Early Years Foundation Stage, ensuring children are happy, thrive and achieve through the seven areas of learning and make good foundation and progress in preparation for their transition to primary school education. This was confirmed by a really positive OFSTED report where we again maintained our GOOD status. There were highlights in the report which we were very pleased with such us that the inspector found that:

‘Children arrive eager to share their stories with the warm and caring staff. They settle quickly, exploring the inviting range of toys and activities on offer. Children concentrate and are very involved in their play. For example, older children share a book and talk about what is happening in the pictures. Younger children construct using magnetic blocks. They are fascinated when the blocks pull together. Children make good progress across all areas of the curriculum, especially those with special educational needs and/or disabilities (SEND). Staff expertly observe and assess children. They use this knowledge to plan activities that offer challenge and support. For example, children learn about numbers. Older children cut out numbers one to 10 to make spikes for a dinosaur collage. Staff help them to sequence and think about the quantity for each number. Children feel safe and secure. Staff ensure the environment is free of hazards for the children. Children develop good self-help skills. They independently put on wellington boots and coats to explore the garden. Children enjoy the fresh air as

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they develop their physical skills. They show a can-do attitude as they climb, slide, cycle and dig. Children stay focused for long periods of time during activities. For example, two-year-old children explore play dough for a long period of time. They relish making patterns in it.’

Parent feedback continues to be overwhelmingly positive. Comments can be found on our website www.tywplaygroup.co.uk. The opinion of our children and families remains central to our practice. Our fundraising activities to be able to enhance the provision at the setting.

Our school risers participated in a full range of cultural activity trips, which included trips to Cardinham woods to follow the Gruffalo trail, A train ride to Lostwithiel to visit Guy at the fire station, who inspired lots of the children. A trip to the beach to do a beach clean and a trip to the Eden project in both glorious sunshine and pouring rain. We were also able to take the school risers up to Tywardreath Primary School to use their forest school, which all helps to prepare them for their transition to school.

We also had a visit from the Hugs charity who bought along one of their ponies for all the children to see and pet, they spoke about the charity work they do to rescue and rehome ponies, horses and other animals.

We held some fantastic fundraising activities which were well attended by all of our families.

We had a fantastic Christmas crafter noon , the children had a fantastic time and really got into the festive spirit. Our pre-schoolers made Christmas card designs for parents to purchase. They are a fantastic example of their time at pre-school and there was also the option to have the design on mugs and other items as a lovely keepsake for families to remember their child’s time at pre-school

We were also very lucky and were gifted a Christmas book per child from a local company Morvah Consulting and were supplied by Shrew books in Fowey. Father Christmas made time in his busy schedule to attend and hand out all the books to the children, there were a selection of books including What the Ladybird heard at Christmas, the Christmas Postman and That’s not my Reindeer.

We held a quiz night fundraiser with a raffle, which lots of local companies donated some fabulous prizes towards, we were able to provide some great prizes for winning the quiz a lot of fun was had with all the teams who attended.

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We were very lucky to have one of our pre-schoolers Grandparents who built the children a beautiful new climbing frame which the children have adored, we also had a family contribute a weekly box of fruit for the children to share.

We held a fundraiser at Easter at our local pub which was amazing, we had an Easter egg hunt, facepainting, craft table, tombola, Easter bonnet competition and raffle. It was well attended by all the village and the children had an amazing time, this was facilitated by our local pub The New Inn and they we superb providing tea, coffee and bacon sandwiches.

We also held Coronation celebration with the children creating their own Tie-dye Red, White and Blue T-shirts, we had a lovely cream tea party, with lots of beautiful, donated cakes which the children enjoyed, we had flags and bunting to celebrate the Coronation of King Charles.

Through our fundraising¸ we were able to completely overhaul the heating in the building and this has made a huge difference in the setting, we also created a brilliant garden space where the children were able to grow some vegetables, which we were able to sell at the door. The children helped to prepare the vegetable plot and enjoyed seeing their progress each week. We had lots of plants donated and plan to expand in this again as it was so well loved.

Our landlords from the brewery completed some upgrades at the setting this year and replaced the main front door, the fencing in the garden and repainted all the woodwork around the building which has really brightened up and made the setting look really lovely.

We also held our annual sports day and leavers ceremony at the end of term. We had several running races and games and all the children were brilliant at getting involved and encouraging their friends to do their best. Each child receives a medal and stickers for participating. Each pre-school leaver was presented with a frame of photographs from their time at pre-school as a keep sake. The ceremony and sports day was held at our local running track who generously allowed us to use the track and even opened the cafe early for us so that parents could get refreshments.

Our local village carnival was cancelled due to the weather, so we participated in the Lostwithiel Carnival, We went as ‘the Pirates of Parbados’ Our local agriculture supplies Walter Baileys kindly donated their trailer and we decorated this with some wonderful artwork by the children and parents. Everyone looked

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amazing and we were thrilled to be awarded third place. We were lucky enough to welcome back some of the Pre-school leavers who joined in and it was a lovely end to their time at Pre-school.

Financial Review

The pre-school operates and holds a contingency fund, which was originally calculated to include a Half Terms Outgoings, plus Redundancy Fund for qualifying staff, however this has been much depleted in recent years. It has remained untouched for the past year and future budgeting will mean that we start to rebuild this fund.

The current contingency stands at £6191.75 (up £ 1,026.56 from previous year) and is reviewed on a yearly basis. This kept in a separate account to the general funds and was used to bridge periods when cash flow becomes difficult. It is primarily kept in case of financial difficulty for the setting. The setting has a deficit of -£836.33 as of the 31st August, we continue to work very hard to recover from the period during COVID-19, and the hard work that had been done by the staff and committee members has really be incredible to have achieved another small deficit after the previous year.

We have made some more progress with implementing a budget and this is now monitored closely, and this should enable us to start to drive towards reducing this deficit further and ensuring we work towards profit making for future years.

We have several fundraisers planned for this next financial year, to try and pay for new resources and to free up any surplus from income to return to the contingency account. We will continue to apply for several grants to assist with improvements and resources for the setting and this will hopefully also free up income to be moved back to the contingency fund to build this back up.

We have had several Maintenance issues repaired using fundraising and the maintenance list is smaller and means that we should be able to continue to replenish the contingency fund.

Declaration

The Trustees declare that they have approved the Trustees Report above:

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Signed on behalf of the Charity’s’ Trustees

Signature(s)

Full Name(s)

Sarah Ellen Mason

Position (e.g. Secretary)

Chair

Date

23/03/2024

Independent Examlner's Report to the Trustees of Topsham Market House Trust I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023 which are set out on pages l and 2. Responsibilities and basis of report As the chariws trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the ACVI. I report in respect of my examination of the charitws accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all the applicable Dirertions given by the Charity Commission under section 145{5}Ib) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matter5 have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respett of the charity as required by section 130 of the Act,. or the accounts do not accord with those records," or the accounts do not comply with the applicable requirements COnrning the form and content of accounts set out in the Charities (Accounts and Rew)rtsl Regulations 2CM)8 other than any requirement that the accounts give a 'tThe and fair which 15 not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Benjamin de Cruz FCA Haines Watts Accountants (Exeterl Limited 3 Southernhay West Exeter Devon EXI IJG Date: 23)1)i+

TOPSHAM MARK HOUSE TRUST Charity number 21)6696 RECEIPTS AND PAYMETrifs Accoumr Year ended 31 December 2023 General account 2023 2022 Recelpts Rent 69a. 70. 70a Fore Street Central Garage Sale of Investments Income from Investments Miscellaneous Total receipts 20.034.41 15.999.96 140,284.84 10,071.97 20,310.00 15,999.96 64.147.30 7.896.81 186,391.18 108.354.07 Paymènts Postage, printing and 5tstionery Insurances Property costs Grants Secrelary and treasurerfs alloWanS Miscellaneous Portfolio Management fee Professional fees Investment purchases 45.44 3,731A2 18.214.83 2.1.{X) 2,IXX).O) 6,140.12 5,285.95 6.700.(K) 2.000.¢J) 168.(K) 3.520.04 752.tX) 152,711.40 3,623.69 662. 64.979.81 Total payments 183.117.07 89,605.01 Net Ipaymentsllrecelpts 3,274.11 18,749.06 Cash funds at ai December 2022 Net receipts 87,463.10 3.274.11 68,714.04 18.749.06 Cath funds at 31 December 2023 90.737.21 87,463.10

TOPSHAM MARKET HOUSE TRUST Charity number 206696 STATEMENT OFASSET5 & LIABIUTIES Year ended >1 December Z023 2023 2022 Monètary a5Srt5 Cash at bank Uoyds Bankireasurer5 accwnt Brewln Dolphin dekK)51t acc¢)unt 81.269.69 9.467.52 9).737.21 72.120.95 15.342.15 87.463.10 Total Othermonetary assets.. Brewin Dolphin In¥esiments- Market alue 108.30 £364 074.00 Rent due (Exeter Crty Couwll Rem due170b FO Streetl Totsl Non-monetary assets Freehold of No& 69a. 70 and 70a Fore StreeL Topsham. Devon Liabilityes Securr£y dep05its Independenl eyaminerfs fee G Edds legary 930.(KI 930.OD 300.OD 15.(XM).00 1S,OTrJ.00 Totsl 16230.(M) 16,230.00 DEaARATION The receipts and payments account set out on page I for the financial yearended on 31 Decernber 2023 ènd the stateFnent of assets and liabilitie5 a5 atthat date set out on page 2 are approved bythe Trustee5. Trustee authorised to %8n on behatsf all trustees