**The Office of the Clerk to the Andover Charities Trustees**
The Andover Charities c/o Citizens Advice Bureau Chantry House, Chantry Way Andover, SP10 1LZ
Hysons Accountants LLP 14 London Street Andover, SP10 2PA
## Dear Sirs
We confirm to the best of our knowledge and belief, and having made appropriate enquiries of other Trustees and staff of the Charity, the following representations given to you in connection with your audit of the Charity’s financial statements for the year ended 31 December 2021.
1. We confirm that all accounting records for the Charity have been made available to you for the purposes of your audit, in accordance with your terms of engagement and that all transactions undertaken by the company have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and Trustees’ meetings, have been made available to you. We have given you unrestricted access to persons within the Charity in order to obtain audit evidence and have provided any additional information that you have requested for the purposes of your audit.
2. We confirm that all assets have been included in the balance sheet; the housing properties being:Nos: 1 – 15 Borsberry Close Nos: 64, 66, 68 and 70 Adelaide Road
We confirm we are unaware of any possible litigation and claims whose effects should be considered when preparing the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (“UK GAAP”).
4. We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
5. We confirm that there were no related party transactions in the year ended 31 December 2021 which require disclosure under UK GAAP except for those disclosed in the financial statements.
6. We can confirm that we are aware that a related party of the Charity is a person or organisation which either (directly or indirectly) controls, has joint control of, or significantly influences the Charity or vice versa and, as a result, will include Trustees, other key management, close family and other business interests of the aforementioned.
7. We confirm that the Charity has had at no time during the year any arrangement, transaction or agreement to provide credit facilities (including loans, quasi-loans or credit transactions) for Trustees and other key management, nor to guarantee or provide security for such matters.
**Registered charity number 206587**
## **The Office of the Clerk to the Andover Charities Trustees**
8. We confirm that the Charity has not contracted for any capital expenditure other than as disclosed in the financial statements.
9. We confirm that we are not aware of any possible or actual instance of noncompliance with those laws and regulations which provide a legal framework within which the Charity operates.
10. We acknowledge our responsibility for the design and implementation of controls to prevent and detect fraud. We confirm that we have disclosed to you the results of our assessment of the risk of fraud in the business.
11. We confirm that there have been no actual or suspected instances of fraud involving management or employees. We also confirm that we are not aware of any allegations of fraud by former employees, regulators or others.
12. We confirm that the Charity has no income that can be construed by H M Revenue and Customs as being a trading income for tax purposes.
13. We acknowledge our legal responsibilities regarding disclosure of information to you as auditors and confirm that:
- so far as each Trustee is aware, there is no relevant audit information of which you, as auditors, are unaware; and
- each Trustee has taken all the steps that they ought to have taken as a Trustee to make themselves aware of any relevant audit information and to establish that you are aware of that information.
We confirm that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and expertise (and, where appropriate of supporting documentation) sufficient to satisfy ourselves that we can properly make these representations to you and that to the best of our knowledge and belief they accurately reflect the representations made to you by the Trustees during the course of your audit.
Yours faithfully
……………………………… Date …17[th] October 2022…. Councillor N Lodge - Trustee
……………………………… Date …17[th] October 2022…. Mrs P Woolgrove - Trustee
**Registered charity number 206587**
**REGISTERED CHARITY NUMBER: 206587**
## **REPORT OF THE TRUSTEES AND**
## **FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **FOR**
## **THE ANDOVER CHARITIES**
Hysons Accountants LLP, Statutory Auditor
14 London Street Andover Hampshire SP10 2PA
**THE ANDOVER CHARITIES**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 3|
|**Statement of Trustees' Responsibilities**|4|
|**Report of the Independent Auditors**|5 to 8|
|**Statement of Financial Activities**|9|
|**Balance Sheet**|10 to 11|
|**Notes to the Financial Statements**|12 to 22|
|**Detailed Statement of Financial Activities**|23 to 24|
Type text here
**THE ANDOVER CHARITIES**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees have also prepared the financial statements to comply with applicable law regulations of the Housing Corporation SORP 'Accounting by Registered Social Landlords 2006'.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The Scheme defines two branches of the Charity:
## a) The Almshouse Branch
To provide accommodation and benefit to alms people, as shown by the Property Fund.
b) The Poor's Branch
To provide benefit to the poor in the Parishes of Andover, Knights Enham and Smannell as shown by the Charity Fund.
The Trustees have considered the activities of The Andover Charities and its achievements in 2021 and its plans for 2022 against the public benefit guidance issued by the Charity Commission. They agreed that the public who benefit from the Charity's work are those who are beneficiaries of the Charity's various objectives and aims as noted above.
## **Grantmaking**
Grants are made from the Charity Fund to qualifying individuals whom the Trustees consider merit assistance and within the terms of the Charity.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The Charity continued to raise funds and maintain the objectives as set out above. They intend to continue to refurbish properties as required, provide housing and make grants to appropriate beneficiaries.
## **Investment performance**
The listed investments, which were held by the M&G Charity Multi Asset Fund, the Black Rock Charities UK Bond Fund and the COIF Charity Fund, showed an unrealised gain in the year of £37,182 (2020 - loss £4,131).
## **FINANCIAL REVIEW**
## **Investment policy and objectives**
Investments continued to be held in the M&G Charity Multi Asset Fund (formerly the National Association of Almshouses Common Investment Fund), the Black Rock Charities UK Bond Fund (formerly the Charinco Common Investment Fund) and the COIF Charity Fund for the purpose of generating income that can be granted to the appropriate beneficiaries.
Page 1
**THE ANDOVER CHARITIES**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021**
## **FINANCIAL REVIEW**
## **Reserves policy**
Reserves are held in order to provide adequate funds to maintain the housing stock in good repair and in order to fund future development. At the balance sheet date, the amount held in the unrestricted reserves was £270,317 (2020 - £278,111).
## **Financial performance**
The Charity had a total surplus for the year of £31,177 (2020 - £23,415 deficit).
The surplus included unrealised gains on investments for the year of £37,182 (2020 - £4,131 loss).
## **FUTURE PLANS**
The Charity intends to continue with the two main activities as described above.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The Charity is an unincorporated Charity, constituted under a scheme dated 9 March 1962 and is a registered Charity, number 206587.
The Trust Scheme provides for a minimum of eleven Trustees, with six appointed by Test Valley Borough Council and four Co-optative Trustees who either reside or carry on business in or near the area of the Parish of Andover. The Ex-officio Trustee is the Vicar for the time being of Andover.
The Nominative Trustees may be, but not necessarily, a member of the Council and are appointed for a term of four years.
The Co-optative Trustees are appointed by the Board of Trustees and serve for five years, after which period they may put themselves forward for re-appointment.
At quarterly Trustees' meetings, the Trustees discuss the activities of the Charity, including investments, reserves and risk management policies and performance. The day to day administration of processing and handling of applications for housing before interview with the sub-committee of Trustees, is delegated to the Clerk and her Assistant. The full Trust body must confirm all house allocations.
The Clerk and her Assistant process grant applications before passing applications for over £75 to the Chairman or one other Trustee for approval. The Clerk and her Assistant are authorised by the Trustees to handle applications for grants up to £75.
## **Risk management**
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
206587
Page 2
**THE ANDOVER CHARITIES**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021**
## **Principal address**
c/o Citizens Advice Bureau Chantry House Chantry Way Andover Hampshire SP10 1LZ
## **Trustees**
Mr M Lloyd (resigned 21.1.21) Councillor J Budzynski Mrs P Woolgrove Mr J Nulty Mrs J Turner Mr J T Barlow Reverend C Bradish Councillor T Burley Councillor D Coole Councillor N Lodge
**Clerks to the Trustees** Mrs K Bird
## **Auditors**
Hysons Accountants LLP, Statutory Auditor 14 London Street Andover Hampshire SP10 2PA
## **Bankers**
Lloyds Bank plc 22 High Street Andover Hampshire SP10 1NW
## **Housing Corporation Number**
A0648
17th October 2022 Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................... Councillor N Lodge - Trustee
Page 3
**THE ANDOVER CHARITIES**
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2021**
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 4
**REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF THE ANDOVER CHARITIES**
## **Opinion**
We have audited the financial statements of The Andover Charities (the 'charity') for the year ended 31 December 2021 which comprise the Statement of Financial Activities, the Balance Sheet and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
## In our opinion the financial statements:
- give a true and fair view of the state of the Charity's affairs as at 31 December 2021 and of its incoming resources and application of resources for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Charities Act 2011, schedule 1 to the Housing Act 1996 and The Accounting Requirements for Registered Social Landlords General Determination 2006.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
## **Other information**
The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Page 5
**REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF THE ANDOVER CHARITIES**
## **Matters on which we are required to report by exception**
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
- the information given in the Report of the Trustees is inconsistent in any material respect with the financial statements; or
- sufficient accounting records have not been kept; or
- the financial statements are not in agreement with the accounting records and returns; or
- we have not received all the information and explanations we require for our audit.
## **Responsibilities of trustees**
As explained more fully in the Statement of Trustees' Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.
Page 6
**REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF THE ANDOVER CHARITIES**
## **Our responsibilities for the audit of the financial statements**
We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:
- the Senior Statutory Auditor ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;
- we identified the laws and regulations applicable to the company through discussions with directors and other management, and from our commercial knowledge and experience of the charity sector;
- we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the charity, including the Charities Act 2011, Charities SORP (FRS 102) and Financial Reporting Standard 102;
- we assessed the extent of compliance with the laws and regulations identified above through making enquiries of management and inspecting legal correspondence; and
- identified laws and regulations were communicated within the audit team regularly and the team remained alert to instances of non-compliance throughout the audit.
We assessed the susceptibility of the charity’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:
- making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; and
- considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations.
To address the risk of fraud through management bias and override of controls, we:
- performed analytical procedures to identify any unusual or unexpected relationships;
- tested journal entries to identify unusual transactions;
- assessed whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias; and
- investigated the rationale behind significant or unusual transactions.
In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:
- agreeing financial statement disclosures to underlying supporting documentation;
- reading the minutes of meetings of those charged with governance;
- enquiring of management as to actual and potential litigation and claims; and
- reviewing correspondence with HMRC, relevant regulators and the charity’s legal advisors.
Page 7
**REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF THE ANDOVER CHARITIES**
There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.
Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.
## **Use of our report**
This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Hysons Accountants LLP, Statutory Auditor 14 London Street Andover Hampshire SP10 2PA
6th October 2022 Date: .............................................
Page 8
**THE ANDOVER CHARITIES**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021**
|Unrestricted
fund
Notes
£
**INCOME AND**
**ENDOWMENTS FROM**
Donations and legacies
2
-
**Charitable activities**
Property Fund
65,589
Investment income
3
302
**Total**
65,891
**EXPENDITURE ON**
**Charitable activities**
5
Property Fund
69,083
Charity Fund
13,513
**Total**
82,596
Net gains/(losses) on
investments
555
**NET**
**INCOME/(EXPENDITURE)**
(16,150)
**Transfers between funds** 19
8,356
**Net movement in funds**
(7,794)
**RECONCILIATION OF**
**FUNDS**
**Total funds brought**
**forward**
278,111
**TOTAL FUNDS CARRIED**
**FORWARD**
270,317|Restricted
funds
£
-
-
1,142
1,142
-
75
75
5,466
6,533
-
6,533
67,780
74,313|Endowment
funds
£
-
-
9,633
9,633
-
-
-
31,161
40,794
(8,356)
32,438
278,419
310,857|2021
Total
funds
£
-
65,589
11,077
76,666
69,083
13,588
82,671
37,182
31,177
-
31,177
624,310
655,487|2020
Total
funds
£
3,000
66,511
11,828
81,339
85,852
14,771
100,623
(4,131)
(23,415)
-
(23,415)
647,725
624,310|
|---|---|---|---|---|
The notes form part of these financial statements
Page 9
**THE ANDOVER CHARITIES**
## **BALANCE SHEET 31 DECEMBER 2021**
|2021
Unrestricted
Restricted
Endowment
Total
fund
funds
funds
funds
Notes
£
£
£
£
**FIXED ASSETS**
Tangible assets
11
72,598
-
-
72,598
Investments
12
-
68,157
266,986
335,143
72,598
68,157
266,986
407,741
**CURRENT ASSETS**
Debtors
13
913
-
-
913
Investments
14
32,437
3,110
43,871
79,418
Cash at bank
236,560
3,046
-
239,606
269,910
6,156
43,871
319,937
**CREDITORS**
Amounts falling due within
one year
15
(15,120)
-
-
(15,120)
**NET CURRENT ASSETS**
254,790
6,156
43,871
304,817
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
327,388
74,313
310,857
712,558
**CREDITORS**
Amounts falling due after
more than one year
16
(57,071)
-
-
(57,071)
**NET ASSETS**
270,317
74,313
310,857
655,487|2020
Total
funds
£
75,191
302,344
377,535
679
77,753
237,913
316,345
(11,805)
304,540
682,075
(57,765)
624,310|
|---|---|
The notes form part of these financial statements
Page 10
continued...
**THE ANDOVER CHARITIES**
## **BALANCE SHEET - continued 31 DECEMBER 2021**
|**FUNDS**|19|
|---|---|
|Unrestricted funds||
|Restricted funds||
|Endowment funds||
## **TOTAL FUNDS**
|270,317
74,313
310,857
655,487|278,111
67,780
278,419|
|---|---|
||624,310|
The financial statements were approved by the Board of Trustees and authorised for issue on 17th October 2022 ............................................. and were signed on its behalf by:
............................................. Councillor N Lodge - Trustee
............................................. Mrs P Woolgrove - Trustee
The notes form part of these financial statements
Page 11
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
The financial statements have been prepared on a going concern basis.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
## **Allocation and apportionment of costs**
Costs are allocated specifically to the activity to which they relate wherever possible. Staff costs are apportioned between the two activities based on an estimation of the time spent on each activity. Auditors remuneration is apportioned 67% to the Property Fund and 33% to the Charity Fund.
## **Tangible fixed assets**
The book cost is calculated as the net figure of the original costs less the social housing grant received at the time.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 2% on cost
## **Social investments**
The freehold properties are accounted for at cost less depreciation within tangible fixed assets as they are programme related investments because these assets are held specifically to contribute to the charity's charitable purpose.
Page 12
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **1. ACCOUNTING POLICIES - continued**
## **Taxation**
The Charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Investments**
Investments are stated at market value as at the balance sheet date.
All gains and losses are taken to the statement of financial activities as they arise.
## **2. DONATIONS AND LEGACIES**
|Grants
Grants received, included in the above, are as follows:
Henry Smith's Charity
**3.**
**INVESTMENT INCOME**
Fixed asset investment income
Deposit account interest
Current asset investment income||
|---|---|
Page 13
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **4. INCOME FROM CHARITABLE ACTIVITIES**
|Maintenance contributions
Laundry contributions
Internet contributions
**5.**
**CHARITABLE ACTIVITIES COSTS**
Property Fund
Charity Fund
**6.**
**GRANTS PAYABLE**
Charity Fund
The total grants paid to institutions during
follows:
Andover Baptist Church
St. Mary's Church
The Valley Church
St. Michael's Knights Enham|2021
Property
Fund
£
65,182
50
357
65,589
Grant
funding of
activities
Support
Direct
(see note
costs (see
Costs
6)
note 7)
£
£
£
64,944
-
4,139
4,836
7,190
1,562
69,780
7,190
5,701
2021
£
7,190
the year was as
2021
£
-
540
-
-
540|2020
Total
activities
£
66,204
165
142
66,511
Totals
£
69,083
13,588
82,671
2020
£
9,900
2020
£
250
250
250
250
1,000|
|---|---|---|
||||
Page 14
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **7. SUPPORT COSTS**
|**SUPPORT COSTS**||
|---|---|
||Governance|
||costs|
||£|
|Property Fund|4,139|
|Charity Fund|1,562|
||5,701|
Support costs, included in the above, are as follows:
## **Governance costs**
||**Governance costs**||||||
|---|---|---|---|---|---|---|
||||||2021|2020|
|||Property|Charity||Total|Total|
|||Fund|Fund||activities|activities|
|||£|£||£|£|
||Clerks' fees|1,080||532|1,612|997|
||Auditor's remuneration|2,090|1,030||3,120|2,880|
||Legal and professional fees|969||-|969|1,154|
|||4,139|1,562||5,701|5,031|
|**8.**|**AUDITORS' REMUNERATION**||||||
||||||2021|2020|
||||||£|£|
||Fees payable to the charity's auditors for the audit of the||||||
||charity's financial statements||||3,120|2,880|
## **9. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020.
Page 15
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **10. STAFF COSTS**
||2021|2020|
|---|---|---|
||£|£|
|Clerks' fees|16,120|9,970|
||||
The Clerk is contracted on a part-time self employed basis and represent the whole of the Charity's staff.
No person included in staff costs received emoluments in excess of £60,000.
## **11. TANGIBLE FIXED ASSETS**
|**COST**
At 1 January 2021 and
31 December 2021
**DEPRECIATION**
At 1 January 2021
Charge for year
At 31 December 2021
**NET BOOK VALUE**
At 31 December 2021
At 31 December 2020|Freehold
property
£
129,644
54,453
2,593
57,046
72,598
75,191|
|---|---|
|**12.**
**FIXED ASSET INVESTMENTS**
Shares
COIF Deposits/Other|2021
£
311,200
23,943
335,143|2020
£
278,403
23,941|
|---|---|---|
|||302,344|
Page 16
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **12. FIXED ASSET INVESTMENTS - continued**
Additional information as follows:
|**MARKET VALUE**
At 1 January 2021
Revaluations
At 31 December 2021
**NET BOOK VALUE**
At 31 December 2021
At 31 December 2020|Listed
investments
£
278,403
32,797
311,200
311,200
278,403|
|---|---|
There were no investment assets outside the UK.
Investments (neither listed nor unlisted) were as follows:
|Valuation brought forward
Additions
**13.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Debtors
Prepayments|2021
£
23,941
2
23,943
2021
£
421
492
913|2020
£
23,561
380|2020
£
23,561
380|
|---|---|---|---|
|||23,941||
||||2020
£
-
679|
||||679|
Page 17
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **14. CURRENT ASSET INVESTMENTS**
|**CURRENT ASSET INVESTMENTS**|||
|---|---|---|
|Listed investments
Other|2021
£
48,318
31,100
79,418|2020
£
42,656
35,097|
|||77,753|
Additional information as follows:
|Listed|Listed|
|---|---|
|investments||
||£|
|**MARKET VALUE**||
|At 1 January 2021|42,656|
|Additions|1,277|
|Revaluations|4,385|
|||
|At 31 December 2021|48,318|
|||
|||
|||
|||
|||
|**NET BOOK VALUE**||
|At 31 December 2021|48,318|
|||
|At 31 December 2021|42,656|
|||
There were no investment assets outside the UK.
Investments (neither listed nor unlisted) were as follows:
|Investments (neither listed nor unlisted) were as follows:|||
|---|---|---|
||2021|2020|
||£|£|
|Valuation brought forward|35,097|33,009|
|Additions|3|3,088|
|Withdrawals|(4,000)|(1,000)|
||||
||31,100|35,097|
||||
Page 18
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
|**15.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2021
£
Bank loans and overdrafts (see note 17)
6,491
Trade creditors
5,214
Accrued expenses
3,415
15,120
**16.**
**CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR**
2021
£
Bank loans (see note 17)
57,071
**17.**
**LOANS**
An analysis of the maturity of loans is given below:
2021
£
Amounts falling due within one year on demand:
Mortgages
6,491
Amounts falling between one and two years:
Mortgages - 1-2 years
6,491
Amounts falling due between two and five years:
Mortgages - 2-5 years
19,473
Amounts falling due in more than five years:
Repayable by instalments:
Mortgages - >5yrs
31,107
**18.**
**SECURED DEBTS**
The following secured debts are included within creditors:
2021
£
Bank loans
63,562|2020
£
6,491
-
5,314|
|---|---|
||11,805|
||2020
£
57,765|
||2020
£
6,491|
||6,491|
||19,473|
||31,801
2020
£
64,256|
Page 19
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **19. MOVEMENT IN FUNDS**
|Net
movement
At 1.1.21
in funds
£
£
**Unrestricted funds**
General fund
278,111
(16,150)
**Restricted funds**
Knights Enham and Smannell
Charities
43,839
6,531
Mrs Allderidge Legacy
3,876
-
Borsberry repairs and maintenence
20,065
2
67,780
6,533
**Endowment funds**
Designated reserve
254,251
37,664
T W Redman Legacy
24,168
3,130
278,419
40,794
**TOTAL FUNDS**
624,310
31,177
Net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
65,891
(82,596)
**Restricted funds**
Knights Enham and Smannell
Charities
1,140
(75)
Borsberry repairs and maintenence
2
-
1,142
(75)
**Endowment funds**
Designated reserve
8,679
-
T W Redman Legacy
954
-
9,633
-
**TOTAL FUNDS**
76,666
(82,671)|Transfers
between
funds
£
8,356
-
-
-
-
(7,402)
(954)
(8,356)
-
Gains and
losses
£
555
5,466
-
5,466
28,985
2,176
31,161
37,182|At
31.12.21
£
270,317
50,370
3,876
20,067
74,313
284,513
26,344
310,857
655,487
Movement
in funds
£
(16,150)
6,531
2
6,533
37,664
3,130
40,794
31,177|
|---|---|---|
Page 20
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **19. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
**Restricted funds**
Knights Enham and Smannell
Charities
Mrs Allderidge Legacy
Borsberry repairs and maintenence
**Endowment funds**
Designated reserve
T W Redman Legacy
**TOTAL FUNDS**|At 1.1.20
£
300,223
40,377
3,866
19,695
63,938
257,445
26,119
283,564
647,725|Net
movement
in funds
£
(30,398)
3,462
10
52
3,524
4,398
(939)
3,459
(23,415)|Transfers
between
funds
£
8,286
-
-
318
318
(7,592)
(1,012)
(8,604)
-|At
31.12.20
£
278,111
43,839
3,876
20,065
67,780
254,251
24,168
278,419
624,310|
|---|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Knights Enham and Smannell
Charities
Mrs Allderidge Legacy
Borsberry repairs and maintenence
**Endowment funds**
Designated reserve
T W Redman Legacy
**TOTAL FUNDS**|Incoming
resources
£
69,990
1,126
10
52
1,188
9,149
1,012
10,161
81,339|Resources
expended
£
(100,623)
-
-
-
-
-
-
-
(100,623)|Gains and
losses
£
235
2,336
-
-
2,336
(4,751)
(1,951)
(6,702)
(4,131)|Movement
in funds
£
(30,398)
3,462
10
52
3,524
4,398
(939)
3,459
(23,415)|
|---|---|---|---|---|
Page 21
continued...
**THE ANDOVER CHARITIES**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021**
## **19. MOVEMENT IN FUNDS - continued**
## **Transfers between funds**
A transfer of £7,402 was made from the Designated reserve to the General fund which represents the income received on the designated reserve investments.
A transfer of £954 was made from T W Redman Legacy to the General Fund which represents income received on the T W Redman Legacy investment.
## **20. RELATED PARTY DISCLOSURES**
During the year, a grant of £540 (2020: £250) was made to St. Mary's Church, which is related to one of the Trustees.
## **21. RESTRICTED FUNDS**
## Knights Enham and Smannell Charities
The property of this Charity, made up of investments and a bank account, were taken over on 20 July 2006.
The Investments are a combination of permanent and expendable endowment funds for the purposes as outlined in the scheme dated 5 August 1960.
The bank account is an expendable endowment fund, the income from which is to be applied for the benefit of the poor in the Knights Enham and Smannell Parishes.
## Mrs Allderidge Legacy
This is an expendable endowment fund arising from a legacy received from the late Mrs C A Allderidge in 1995.
## Borsberry repairs and maintenance
This fund consists of the income received from the T W Redman Legacy and is restricted to be used for the repair and maintenance of the properties at Borsberry Close.
## **22. ENDOWMENT FUNDS**
## Designated Reserve
This is a permanent endowment fund for the purposes as outlined in the Scheme dated 9 March 1962.
## T W Redman Legacy
This is a permanent endowment fund for the purpose of generating income to be transferred to the Borsberry repairs and maintenance fund.
Page 22
**THE ANDOVER CHARITIES**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Grants
**Investment income**
Fixed asset investment income
Deposit account interest
Current asset investment income
**Charitable activities**
Maintenance contributions
Laundry contributions
Internet contributions
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Clerks' fees
Caretaker
Insurance
Water rates
Council tax
Electricity
Telephone
Maintenance expenditure
Garden expenses
Rentals
Room hire
Office costs
Travel expenses
IT costs
Subscriptions
Residents' pastimes
Gifts and donations
Bank charges
Depreciation of tangible fixed assets
Carried forward|2021
£
-
9,498
185
1,394
11,077
65,182
50
357
65,589
76,666
14,508
10,474
1,999
2,103
10,221
366
916
19,372
267
5
-
35
215
265
294
150
140
60
2,593
63,983|2020
£
3,000
9,784
286
1,758|
|---|---|---|
|||11,828
66,204
165
142|
|||66,511|
|||81,339
8,973
9,416
1,934
3,623
7,326
1,013
986
43,218
210
5
33
265
-
-
210
-
-
45
2,593
79,850|
This page does not form part of the statutory financial statements
Page 23
**THE ANDOVER CHARITIES**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021**
|**Charitable activities**
Brought forward
Mortgage interest
Grants to institutions
Grants to individuals
**Support costs**
**Governance costs**
Clerks' fees
Auditor's remuneration
Legal and professional fees
Total resources expended
**Net expenditure**|2021
£
63,983
5,797
540
6,650
76,970
1,612
3,120
969
5,701
82,671
(6,005)|2020
£
79,850
5,842
1,000
8,900
95,592
997
2,880
1,154
5,031
100,623
(19,284)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 24
HYSONS
14 London Street
Andover
Harnpshlre
SP10 2PA
CHARTERED ACCOUNTANTS
Tel..
01264 323791
Email.. 1nfo@hysons.co.uk
The Trustees
The Andover Charities
clo Citizens Advice Bureau
Chantry House
Chantry Way
Andover
SP10 1LZ
Our ref=
CJIAJM
6 October 2022
Ladies and Gendemen
THE ANDOVER CHARITIES
In accordanGe with our normal practi we are writing to draw your attention to various
matters which arose during the course of our audit ofthe accounts for The Andover Charilies
for the year ended 31 December 2021.
The quality of the Charity's accounting practices and financlal reporting.
We have no comments to make conceming the quality Ihe accounting practices and
financial reporting for The Andover Charities.
Letter of representation
A draft of our proposed letter of representation is attached. This is a routine
procedure. Please will you arrange for this to be r8produced on The Andover Charities,
letterhead and then signed and returned to us.
Expected modifications to the auditor's report
There are no expected modifications to the audilorfs report.
Material weaknesses in the accounting and internal control systems
As you are aware from our letter of engagement, our audit procedures were directed
towards lesting the accounting systems in operation upon which we have based our
assessmenl of the accounts.
There were no material weaknesses identified during the audit. although it is not meant
lo be a full and accurale reflection of all of the accounting and internal control systems
of The Andover Charities.
HYSONS
other matters required by Auditing Standards to be communicated
Long Association.-
We have been auditors for over ten years and confirm that, in order to maintain our
objectivity and independence, we arrange for periodic external cold file reviews of our
papers by an independent rirm of examiners and intemal hot file reviews by suitably
qualified and experienced individuals.
We would like to take this opportunity of expressing our thanks to the Trustees and the Clerk
to the Trustees for their assistance during the course of our audit.
Please note that this report has been prepared for the sole use of The Andover Charities. It
must not be disdosed to third parties. quoted or referred to, without our prior written consent.
No responsibility is assumed by us to any other person.
If we can be of any further assistance, please do not hesitate to contact either Chris Joyce or
Mark Hyson.
Yours faithfully
Christopher Joyce FCCA
Senior Ststutory Auditor