harlty nUM￿r 206414 CLEAVES CHARITY AND OTHERS UNAUDITED ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 CLEAVES CHARITY AND OTHERS Contents For th• year ending 31 D￿eMber 2023 Page Administrativè detsils Trustees report Independanl examiners. report ststement of assets and Ilabilfties Receipts and payTnents account Motes to the accounts CLEAVES CHARITY ANO OTHERS Administratlv• Details For the year endlng 31 De¢omb8r 2023 Page 1 Trustees The Revd Dr Harri William5 MT John Sayer Downing Ms Gail Eagles Miss Eileen Head Mr lain Campbell MacBrayne Mrs Donna Maria Mallett Mr Timothy McDonald Mr Nicholas Richards Mr David Robert Simmons Mrs Ann Sonko Mr Keith David Tuck Ms Candid8 Turner Bridger Mr James Woodhouse Chairman appointgd 6 March 2024 resigned 12 December 2023 appointed 12th December 2023 Charity reg5storad number 206414 Charity contact addrèss New Vi¢arage Church Street Walsingham Norfolk NR22 6BL Independ•nt gxamingrs Laiklng Gowen 1 Floor Prospect House Rouèn Road Norwich NR1 1RE CLEAVES CHARITY AND OTHERS Trustees. Report For the year onding 31 De¢embei 2023 Page 2 The Trustees present their rgport and the audited financial slalem8nts for the year ended 31st December 2023. Trustees. respon$ibilltl•s The Trustees are reswnsible for preparing the Trustees, Annual Report and the financial stalernents in accordance wilh applicable law. The Trustees are reswnsSble for kgeping proper accounting recoriJ$ that disclose with reason- able accuracy at any lime the financial ￿Sition of tho Charity and enable them lo ensure that the financial statements Comply with the Charities Act 2011 and the provisions of the trust deed I scheme. They are a150 responsible for saf8guarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregukirllies Con$titution The Charity WAS established in 1861 as The Little Walsingham Charities, consisting of Laily Mary Townshend's Ch8rity William Clèave's Charity, Bond's Charity for the Poor. The Houghlon E51ate and Sick House Land's Charity and The Almshouses. The Charity is regulated by a scheme of the Charity Commissioners of 1st July 1861 as amended by the Scheme of the Commi5si¢)ngrs of 2nd February 1976. CLEAVES CHARITY AND OTHERS Trustees. Report For the year endlng 31 Dgcembgr 2023 Page 3 Trustegs The Trustees appointed to Cleaves Charity show a balance of skills in order to run this charity effedivoly. Al the year end. there are 11 trustees, 811 being local, prèdominantly residents of the village. Their expertise covers Property and Planning. Finance and Welfare. There are no oulside parties who can appoint Ifustees for the Cleaves Charity. New Trusteas are usually app(H'nled by iecommendation from cu￿ent Trustoes. Consideration Is glven to their experience, profession and availability. All new Trijstees are givèn a copy of the Residents, Handbook, fvll details on the running of the Charity and guidelines from the Charty Commission for this scheme. Any other opportunitigs for training are also considerèd. Structure of organlsation Th8 Trustees met four times during the year, all meetings being in person. To review the finances of the Charity. To consider on-going requiremenls for Ihe maintenance and upkeep of the individual housing units and for the estate in general. To determlne action required in rtslation lo future devèlc¥Jm8nts on the estaté. To receive reports from the Clerk on the health and well-being of residents and other matters relating lo the wnning of the Charity, including Housing Benefit. There woro sub-commiltee me8tings during the year as required. The day-to-day alministralive 8clivilies were carried out by the Clerk to the Trustees. stst•mgnt of rlsk manag•m•nt The Trustees have considered the risks lo which The Cleaves Charity is exposed. These risks are mitigated by: A Board of Trustees with the necessary 8xperienc8 and competence to ensure the successful running of the Charity., Regular Trustees. meetings with effectlve reporting to ensure proper review ol operations., Maintenance of a sufficient reserve to implement an effective relocation programme in the event of a disaster affecling the habitability ol the ac¢ommodation', Othgr finanaal risks have been addressed by insurance. CLEAVES CHARITY AND OTHERS Trustees, Report Forthe ygarendlng 31 D8c•mb•r2023 Page 4 Charity ¢)bjtttlv•$ and a¢tlvltlés The objective is the provision of Almshouses an¢J olhgr benefits for poor persons over sixty yeais of age who are resided in Liwg W?Isingham. The Charily also owns agricultural land which is rented out for farming as well as parking spaces In the village and shooting rights. The Trustees confirm that the Charity Commission's general guidance on publlc beneflt has been considered in relation to the objectives of the Charity. The report sets out those obleclives and describes how they have been met in the current year. The only volunteer5 are the Trusleos. The Charjty does not engage in fundraising 8Ctivilies. Achievements and perfomiance Eight properties were lully o¢cupied during 2023. There was a vacancy al number 8 for three months. June through August, new residen15 moving in during early September. The move was slraightlorward and they settled in well. One residenl had fallen into arrear5 during the year but lull repayment was made by 12th December. Two residents qualify for Housing Benèfit and liaison with the Council and ¢Ylrect payments of these benefits to the Charity's bank account ha8 been eff￿le￿I and straightforward. Pay7nents of land rents have been duly paid and provide additional Income to Ihe Chority. The earfy part of 2023 focussed on the recruilmenl and Bppointrnent of the new Clerk. The Clerk commènced employment on 1st May 2023 and had a three month handover with her predecessor and a fvrther three months to consult her where necessary, The transition has generally been smotsth and, although it look some lime, all banking mandates were in place by the end of the year. CLEAVES CHARITY AND OTHERS Trustees. Report For the year ending 31 Do¢¢mbor 2023 Page 5 Flnancial reviow The Trustees have considered reserves raquired as part of their assessment of risk and also taken Into account Ihe annual requirement to transfer fun