Registered Charity number 206143 Merton and Morden Guild of Social Service Trustees, Report and Annual Financial Statements 31 March 2021 Merton and Morden Guild of Social Service Report and accounts Contents Page Charity information TTuslees' Teport Independent examinerfs reFQrt Statement of financial activthes Balance sheet Notes to the accounts 7t013 Merton and Mordon Guild of Social Service Charity Inforniation Presidenl The Mayor of Merton Vlc&President Peter Steiner B.E.M. hair Andrew Butcher Vlce£halr Mrs Bridget Smrth Honorary Trnasur9r Mrs Jolanta Novak Genoral Secretary Hamish Duncan Offlco Secretary Mrs Anne Donaghy Elected Membern Cllr Philip Jones Cllr Gillian Lewis Lavender Cllr Peter Sovthgate Malcolm Neale Peter Re¢Jway Mr$ Jolanta Novak Reportlng ac¢ountsnt Kathleen Bhujwalla Bhujwalla & Co 1 Merton Park Parade Kingston Road Wmbledon London SW19 Bankers TSB Bank London Road Morden CAF Chanty Money Managemenl Kings Hill West Malling Kent Charity number 206143 Merton and Morden Guild of Social Service Trustees, Annual Report for the year ended 31 March 2021 Registered charfty number 2C6143 Charlty's address 34a Aberconway Road Morden Surrey Trustses who manage the charity Trustee name Office The Mayor of Merton President Peter Steiner B.E.M. Vice-President Andrew Butcher Chair Mrs Bndget Smith Vice-chair Mrs Jolants Novak Honorary Treasurer Cllr Philip Jones Cllr Gillian Lewis Lavender Cllr Peter Southgale Malcolm Neale Peter Redway Gov•mlng Instrument The chanty is govemed by a constitution adopted 2 October 1945, as amended 18 June 1953, 12 July 1947, 9 June 1967, 29 October 1977 and 14 Juty 1992. Objects of the ¢h•rlty •nd m•ln acllvltle8 The Merton and Morden Guild of Social Ser¥llce is an independent registered charity governed by a Board of Trustees, whith is elected at our Annual General Meetr"ng. Ils mission is to provide group activiknes for dder people which aim to encourage independence. social interaction and positwe well being. These activitses also aim lo defer the effects of isolab'on and ¢alls on more expensNe statutory services. We provide a wide variety of acb"vthes as described in our annual Handtx)ok, and thanks to the support from the London Borough of Merton. we are able to produce activitses which remain affordable. The Guild has paid emtAoyees and uses the services of sessional workers to deliver specialist acts"vits"es such as our exercise dasses. line dance. tap dance and Tai Chi. Ml these Sessional workers are qualrfied to appropriate standards and undertake regular professional development as laid down by their regulatory bodies. Merton and Morden Guild of Social Service Trustees. Annual Report for the year ended 31 March 2021 In addibon, we receive about 5,000 hours of help from volunteers which. rf paid at the National Minimum Wage of approximately £8.36 per hour. would be valued at £41,800. We are extremely grateful for all the help we receive from volunteers. indeed many acb"vits"es would not take plaGe vitthout their presence. Risk management AJI Guild a¢tivitie5 are risk assessed from time to tFme and are either held in appropriate premises that we regard as places of safety or, rf transport is involved, appropn'ate vehides are used. In financial terms the Guild aims for a broadty balanced budget It maintsins a cash reserve sufficient to deal with contsngencies, usually 6 months running costs. After building cash reserves to a record high over the last five yeats we anticipate that these wll be used oveT the next years lo ¢over a loss in funding for activities we intend to conts'nue. It is our policy to hold our reserves in a low risk deposit account at CAF (charit￿s Foundation} Bank. The Trustees dedare that they have approved the Tnjstees, Report above. Signed on behatf of the TnJstees'. Andrew Butcher Chalr 24 February 2022 Merton and Morden Gulld of Social SeNice Independent Examinerfs Report to the Members of Merton and Morden Guild On accounts for the year ended 31 March 2021 Charity number 206143 I report on the accounts of the Guild for the year endÈAI 31 March 2021, wthich are set oui on pages 5t013. R98￿CtIve responsibilFties of trustee and examiner and basis of report The charity's trustees are reSponsi￿e for the preparation of the accounts in accordance with section 144 of the Charibes Act 2011 (the Chariknes Act). I report in respect of my examination of the Guild's acctsJnts Carried out under section 145 of the 2011 Act and in carying out my examinab"on, I have fL4lowed all the applicable directions given by the Charity Commission under section 145(51{bl of the Aci Indop•nd•nt oxamln•Vs 8tatom•nt I have completed my examination. I confirm that no malenal matters have conie lo my attents.on in connection with the examinats'on Yknich cause me to believe that, in any material respect.. - the accovnts'ng records were not kept in a¢wdanc2 with section 130 of the Act,. or - the accounts did not accord wth the accounts.ng rec(￿d8,. or - the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities IAccwnts and Reports) Regulabons 2008 other than any requirement that the accounts give a 'lrue and fair view which is not considered as part of an independent examination. I have no ¢on¢ems and have ￿rne aeross no other matters in connection with the examination lo which attention should be dTrwn in this report in order to enable a proper understanding of the accounts to be reached. Kathleen Bhuiwalla Chartered Certified Accountant 1 Merton Park Parade Ksngston Road Wimbledon London SW19 24 FebnJary 2022 Merton and Morden Guild of Social Service Charity no: 206143 Balance Sheet as at 31 March 2021 Unrestricted Unrestricted designated Restricted Notes funds nds fund5 Total 2021 Total 2020 Fixed assets Tangible assets 834 1,112 Current assets Debtors and prepayments Short term deposits Cash al bank and in hand 629 469 629 3,916 14,040 3,447 3,447 22.2C6 3,216 25,422 29,967 5.510 22.997 Credltor8: amounts falling du8 wtthln one year 12.9201 (2,920) 14.3781 Net currnnt a8•ets 20.384 6,663 27,047 18.619 Net a88èt8 20,384 7,497 27.881 19,731 Funds Unrestrscted funds Reslricled funds 20,384 20,384 7.497 11,956 7,775 7.497 Total funds 20,384 7.497 27.881 19,731 Signed on behalf of the trustees.. Andrew Butcher Approved by the commtitee on 24 February 2022 Merton and Morden Guild of Social SeNice Notes to the Accounts for the year ended 31 March 2021 Basis of preparatlon Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless othervlise stsled in the relevant note to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance y￿th the Financial Reporting Standard apklicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014, and with the Financial Reporting Standard applicable in the UK and Republic of ITeland IFRS 1021. and with the Fin8ncFal Re￿)￿ng Stsndard applicable in the UK and Republic of Ireland IFRS 1021. and with the Charitses Act 2011. Chongg of accountlng polky The accounts presenl a true and fair view and the accounting kM)licies adopted are those 0￿￿1ned in note 2. There has been no change to the accounting policies Since last year. Changes to accountlng ostlmatos No changes to accounting estsmates have occurred in the rep￿.n9 period. Matertalprtoryear erro No material pnor year errors have been Identif￿ in the reporting penc*J. 2 Accountlng pollcles Roconclliatlon wlth prevlous genernlly accepted accountlng practlce There have been no changes in fund balances or net incomel{expendrturel reported as a result of the adoption of FRS 102. Income This sland8rd Ikst of accounting poli￿S has been applied by Ihe chaiity. Whern a diff&r8nt or additional polKy has been adop18d this ts det8il8d below. Recognftlon of Income These are induded in the Statement of Finanua Activities ISOFA) when.. - the charity tecomes entitled to the resi)urces", - the trustees are virtually certain they wll receive the resources; and - the monetary value can te measured with sufficient reliability. Offsèttlnp There has been no offsetting of assels and liabilities, or income and expenses. unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are onty induded in the SOFA when the general income recognition criteria are met. In the case of perf0mlan￿ related grants. income rnust onty be recognised lo the extent that the charity has provided the specified goods or services as enty"dement to the grant onty occurs when the perf0M)an￿ related COnd￿.0nS are met Legacles Legacies are included in the SOFA when reeeipt is probable. that ts. ￿en there has been gTrnt of probate, the executOTS have established that there are 5Lrfficient assets in the estste and any conditions attached to the legacy are either within the control of the charity or have t￿en meL Merton and Morden Guild of Social Service Notes to the Accounts for the year ended 31 March 2021 Government grnnts The charity has received govemment grants in the reporting pericKI. Tax reelalms on donatlons and glfts Gift Aid receivable is inctuded in income when there is a valid declaTatson from the donor. Any Gift Aid amount recovered on a donab.on is considered to be part of thal gift and is treated as an addition to the same fund as the illttial donation unless the donor or the tems of the appeal have specified otherwise. Contrnctual income andperfomianee related grants This is only included in the SOFA once the charity has provided the related gocrtls or services or met the preformance related conditions. Donated goods Donated goods are measured at fair value {the amount for which the asset Could be exchangedl unless impracts'cal to do so. The cost of any stock of goods donated for distribution lo beneficiaries is deemed to be the fair value of those gifts al the ts'me of their reeeipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks al distn'bution. Donated goods for resale are measured at fair value on inttial recognibon. which is the expected proceeds from sale less the expected costs of sale, and recognised in 'lncome from other trading activities. and the prcKeeds from sale are also recognised as 'lncome from other trading activib"es'. Goods donated ft)r on-gThng use by the tharty are recognised as tangible fixed assets and included in the SOFA as incoming rex)urces when receNable. Gifts in kind for use by the chanty are induded in the SOFA as in¢oming resourceg when receivable. Donated servl¢es and fa¢llftles Donated services and facilities are induded in the SOFA when recerved at the value of the gift lo the charity provided the value of the g¢ft can be measured reliably. Oonaled services and facilities that are consumed Immediately are recognised as income wth an equivalent amount recognised as an expense under the appropriate heading in the SOFA. Support costs The charity has incurred expenditure on support costs. Volunteer help The value of any voluntary help received is not induded in the accounts but is described in the trustees, annual report Income from Interes¢ royaftles and dividends This is included in the accounts vthen receipt is probable and the amount receivable can measured reliablv. Expendlture and Ilabllltles ability recognition Liabilities are recognised where rt is more likety than not that there is a legal or constnjctive obligation committing the charity to pay out resources and the amount of the obligabon can be measured wth reasonable certainty. Merton and Morden Guild of Social SeNice Notes to the Accounts for the year ended 31 March 2021 Governance arjd support costs Support costs have been allocated be￿￿en governance costs and other sUPPOrt Govemance costs comprise all costs involving public accountabilty of the chanty and its compliance wth regulation and good practiee. Support costs include central hjnctions and have been allocated to actsvity cost categories on a basis consistent wth the use of resources. Grants with perforn?ance condittons Where the charity gives a grant wrth conditM)ns for its payment being a specific level of service or output to be provided, such grants are onty recognised in the SOFA once the recipient of the grant has provided the spevfied service or output Grants payable wlthout performan¢• conditions Where there are no conditsons attathing to the grant that enables the donor charty to realistical avoid the commitment, a liability for Ihe full funding obligakn'on must be recognised. R•dund•n¢y ¢08t The charity made no redundancy payments during the reporb.ng period. Deferred Income No material item of deferred income h8s been included in the accounts. Creditors The chanty has creditor5 which are measured at seltlement amounts less any trade discounts. Pmvision for liabiliTties A liability is measured on recognilion at its historical cost and then subsequentfy measu￿￿ at the best esbmate of the amounl required to setue the obligabon at the repo￿.ng date. Baslc flnanclal Instrnments The charity accounts for basic financi4 instruments on initial recognitM)n as per paragraph 10.7 FRS 102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS 102 SORP. V81ue added tax Value added tax is not recoverable by the charity. and as such is included in the ￿levant costs in the SOFA. Assèts Tangible flxed assets for use by the charty and deprnclatlon These are capilalised if they can be used for more than one year. Fixed assets are valued al ¢ost and depreciated at the following rates.. Motor vehicles 25% reducing balan Merton and Morden Guild of Social Service Notes to the Accounts for the year ended 31 MarGh 2021 2 An•lysi5 of income Unrestrlcted funds Restricted funds Total 2021 Total 2020 Charitsble actlvltles Grants receive(I 64,650 64.650 61.950 Donatlons and legacies Donabons and grfts 3.602 3.602 3.079 Othv tradlng actfvltles Fit for Lrfe Lunch Club Fundraising activities Outsngs and activities Minibus income Covid 19 activits'es Other ackn'vrties 22,143 4,078 1,285 4,871 2,474 533 55 533 55 5,202 5.202 12,604 5.790 5.790 47,455 Other Income CJRS sranls Other income 7,036 13,903 7,036 13.903 2.913 Total Income 94,981 94.981 115,397 Merton and Morden Guild of Social Service Notes to the Accounts for the year ended 31 March 2021 3 Anatysls of expendlture Unrestricted funds Re5tri¢ted funds Tolal 2021 Total 2020 Charit8bl8 actlvlties Staff costs Fit for Life NHS Communty Sei¥ Lunch club Outings and activrb'es Grants paid Volunteer expenses Telephones Covid 19 Supplies Equipment Minibus costs Minibus depreciats'on 40.089 521 40.089 521 50.303 11,454 336 8,168 5,424 28 1.200 8.310 28 1,200 8.310 577 93 649 2.923 2,923 278 278 371 53,071 278 53,349 Ralslng funds Fundrai￿ng events 24 24 4 Management and admlnlstratlon olthe charity Stsff costs 10.400 Printing, postage and stats'onery 1,236 Telephones 1.043 Office expenses 6,387 Insurances 596 Minibus costs 1.000 Equipment Rent Accountancy Publicity Office refurbishment 10.400 1,236 1,043 6,387 596 1.000 7,500 620 2.262 6,793 547 1,000 4,950 560 4,950 560 4,950 720 329 27.057 27,057 24,721 Totsl expendlture 80.152 278 80,430 109,542 Detslls of certaln items of expendlture Independent examin&s fees 560 560 720 Merton and Morden Guild of Social Service Notes to the Accounts for the year ended 31 March 2021 S Staff costs Staff costs comprised". 2021 2020 Wages and salaries 50,489 57.803 Average head count in the year- chantable activibes Merton and Morden Guild of Social SeNice Notes to the Accounts for the year ended 31 March 2021 S Tanglble flxed assels for use by the charity Motor vehicles At 1 April 2020 At 31 March 2021 26,500 26,500 Depreciation Al l April 2020 Charge for the year At 31 March 2021 25,388 278 25,666 Ngt book value At 31 March 2021 834 At 31 March 2020 1,112 6 Doblors 2021 2020 Trade debtors Other debtors and prepayments 473 156 629 13,888 152 7 Credltord: amounts lalllng due wlthln one year 2021 2020 Other creditors and accrued expenses 2,920 4,378 8 Movement of major fund8 Unreslrl¢ted De8lgnated Restrfcted 2021 Al 1 April Incoming resour Outgoing resources Transfer betsveen funds Gains and losses 11,956 94,981 (80,1521 7.775 19,731 94,981 (80,4301 (2781 (6,401) 16.401) Al 31 March 20,384 7.497 27,881