**REGISTERED CHARITY NUMBER: 206084**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **FOR**
**SUFFOLK NATURALISTS' SOCIETY**
van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP
**SUFFOLK NATURALISTS' SOCIETY**
## **CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2022**
|||**Page**|
|---|---|---|
|**Report of the Trustees**|1|to 3|
|**Independent Examiner's Report**||4|
|**Statement of Financial Activities**||5|
|**Statement of Financial Position**||6|
|**Notes to the Financial Statements**|7|to 11|
|**Detailed Statement of Financial Activities**|12|to 13|
**SUFFOLK NATURALISTS' SOCIETY**
## **REPORT OF THE TRUSTEES for the Year Ended 31 December 2022**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objectives of the Charity are to study and record the fauna, flora and geology of the county: to publish Suffolk Natural History, Suffolk Birds and the newsletter White Admiral; to liase with other natural history societies and conservation bodies in the county; to promote interest in natural history and the activities of the Society; and to apply the net income of the Society at the Trustees' discretion in such manner as they think fit in the furtherance of the Society.
The Society continues to look at ways in which it can raise its profile locally and attract new members. Looking to the future, it is anticipated that the Society will continue with its annual publications, members' meetings, and conferences when appropriate. The Society will continue to re-establish and build strong links with other scientific, environmental and conversation bodies. Grant funding will be made available for approved natural history projects and commissioned natural history work. The Society also plans to identify, finance and carry out its own projects within Suffolk, and to attempt to recruit additional Council members in order to push ahead with these initiatives.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake in respect of public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
The Society's membership increased from 605 to 607 with over half of members having joint membership with the Suffolk Bird Group, but he Society is conscious it must continue to actively promote membership as there has been a steady decline over the years.
The COIF Charities Ethical Investment fund decreased significantly in value from £495,520 to £437,022, but a concomitant rise in interest rates meant investment income was maintained at £13,662.
Expenditure on publications was slightly less than the previous year (£20,027 in 2022 compared to £22,839 in 2021). The Society will continue to produce its publications on Suffolk natural history as well as seeking to assist in the publications of the work of others.
A Cranbrook Bursary of £150 was awarded for the study of Nathusius' Pipistrelle and Yellow-browed Warbler migration, and another £500 went to Norwich Bat group for a Nathusius' Pipistrelle migration study. A bursary of £500 was awarded to Patrick Barker for purchase of moth traps used to monitor farmland wildlife. A grant of £432 was paid to cover 50% of the costs of a Flora survey at Shingle Street and a grant of £36 was paid for a Mapmate licence for a new Bird Recorder. The Society will continue to promote its bursaries and grants for research and other projects.
The Society expects to resume its programme of biennial conferences in 2023. The Society is very grateful for a legacy of £15,000 from our late member Alan Hubbard (See obituary TSNS 57:126).
Page 1
## **SUFFOLK NATURALISTS' SOCIETY**
## **REPORT OF THE TRUSTEES**
## **for the Year Ended 31 December 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity was founded in 1929 by Claude Morley, as an unincorporated charity. It is registered with the Charity Commission under reference 206084.
The charity is governed by a written constitution, and is managed by its Council, whose members are the trustees of the charity. These comprise the Society's officers, together with a maximum of eight elected members. Major decisions are taken at the Annual General Meeting. The Council meets approximately every two months to attend to routine and operational matters.
The Society's officers and other Trustees are elected at the Society's Annual General Meeting, and hold office for four years, with two of the elected trustees retiring each year in turn. Ex officio officers are appointed as required. The Trustees set out above have held office during the whole of 2021 and up to the date of this report unless otherwise stated.
The Trustees have identified and reviewed the major risks to which the charity is exposed, both operational and financial, and have established appropriate systems designed to mitigate those risks. The Society is satisfied that systems are in place to mitigate their exposure to the major risks which have been identified and reviewed see Risk Register (https://sns.org.uk/wp-content/uploads/2021/02/sns-Risk-Register-revised-Mar 2019.pdf) and Risk Management Policy (https://sns.org.uk/wp-content/uploads/2021/02/sns-Risk-Management-Policy-Jan 2019.pdf)
The Trustees took steps to implement the General Data Protection Regulations May 2018 and are satisfied that the Society is compliant with the Regulations.
See Data Management Policy (https://sns.org.uk/wp-content/uploads/2021/02/sns-Data-Protection-Policy-14 Mar 18.pdf)
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
206084
## **Principal address**
The Hold 131 Fore Street Ipswich Suffolk IP4 1LR
Page 2
**SUFFOLK NATURALISTS' SOCIETY**
## **REPORT OF THE TRUSTEES**
## **for the Year Ended 31 December 2022**
## **Trustees**
J Hardingham Ms G Broad M Sanford J Hawkins N Mason A C Chalkley (resigned 1.4.22) C J Hawes B Heather H Mottram P J Vincent E Jackson (resigned 1.7.22) D Tansley D Casey M Deans H Honey (appointed 1.4.22) Lloyds Bank Plc 13 Cornhill Ipswich IP1 1DG
## **Independent Examiner**
van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP
## **Investment advisors**
CCLA Investment Management Limited Client Service Team COIF Charity Deposit Funds 80 Cheapside London EC2V 6DZ
Approved by order of the board of trustees on 22 August 2023 and signed on its behalf by:
M Sanford - Trustee
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUFFOLK NATURALISTS' SOCIETY**
## **Independent examiner's report to the trustees of Suffolk Naturalists' Society**
I report to the charity trustees on my examination of the accounts of Suffolk Naturalists' Society (the Trust) for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P N van Dijk FMAAT
van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP
22 August 2023
Page 4
## **SUFFOLK NATURALISTS' SOCIETY**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **for the Year Ended 31 December 2022**
|Unrestricted
Endowment
fund
funds
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
24,284
-
General income
2
15,210
86
**Total**
39,494
86
**EXPENDITURE ON**
Costs
26,616
-
Net gains/(losses) on investments
(17,539)
(44,000)
**NET INCOME/(EXPENDITURE)**
(4,661)
(43,914)
**RECONCILIATION OF FUNDS**
Total funds brought forward
163,001
354,906
**TOTAL FUNDS CARRIED FORWARD**
158,340
310,992|31.12.22
31.12.21
Total
Total
funds
funds
£
£
24,284
10,081
15,296
15,071
39,580
25,152
26,616
22,839
(61,539)
58,987
(48,575)
61,300
517,907
456,607
469,332
517,907|
|---|---|
The notes form part of these financial statements
Page 5
## **SUFFOLK NATURALISTS' SOCIETY**
## **STATEMENT OF FINANCIAL POSITION**
## **31 December 2022**
|Unrestricted
Endowment
fund
funds
Notes
£
£
**CURRENT ASSETS**
Investments
6
126,663
310,359
Cash at bank
35,080
633
161,743
310,992
**CREDITORS**
Amounts falling due within one year
7
(3,403)
-
**NET CURRENT ASSETS**
158,340
310,992
**TOTAL ASSETS LESS CURRENT LIABILITIES**
158,340
310,992
**NET ASSETS**
158,340
310,992
**FUNDS**
8
Unrestricted funds
Endowment funds
**TOTAL FUNDS**|31.12.22
Total
funds
£
437,022
35,713
472,735
(3,403)
469,332
469,332
469,332
158,340
310,992
469,332|31.12.21
Total
funds
£
495,520
23,287
518,807
(900)
517,907
517,907
517,907
163,001
354,906
517,907|
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 22 August 2023 and were signed on its behalf by:
M Sanford - Trustee
G Broad - Trustee
The notes form part of these financial statements
Page 6
**SUFFOLK NATURALISTS' SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 December 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures, fittings and equipment-3 years straight line
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. GENERAL INCOME**
|**GENERAL INCOME**|||
|---|---|---|
||31.12.22|31.12.21|
||£|£|
|Investment income|13,662|13,356|
|Publication sales|1,634|1,715|
||15,296|15,071|
||||
continued...
Page 7
**SUFFOLK NATURALISTS' SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2022**
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.
## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
Endowment
fund
funds
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
10,081
-
General income
14,986
85
**Total**
25,067
85
**EXPENDITURE ON**
Costs
22,839
-
Net gains on investments
16,811
42,176
**NET INCOME**
19,039
42,261
**RECONCILIATION OF FUNDS**
Total funds brought forward
143,962
312,645
**TOTAL FUNDS CARRIED FORWARD**
163,001
354,906
**5.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2022 and 31 December 2022
**DEPRECIATION**
At 1 January 2022 and 31 December 2022
**NET BOOK VALUE**
At 31 December 2022
At 31 December 2021|Total
funds
£
10,081
15,071
25,152
22,839
58,987
61,300
456,607
517,907
Fixtures
and
fittings
£
1,264
1,264
-
-|
|---|---|
continued...
Page 8
**SUFFOLK NATURALISTS' SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2022**
## **6. CURRENT ASSET INVESTMENTS**
|COIF income units
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
**8.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Endowment funds**
Endowment
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
39,494
**Endowment funds**
Endowment
86
**TOTAL FUNDS**
39,580|At 1.1.22
£
163,001
354,906
517,907
Resources
expended
£
(26,616)
-
(26,616)||31.12.22
£
437,022
31.12.22
£
3,403
Net
movement
in funds
£
(4,661)
(43,914)
(48,575)
Gains and
losses
£
(17,539)
(44,000)
(61,539)|31.12.21
£
495,520
31.12.21
£
900
At
31.12.22
£
158,340
310,992
469,332
Movement
in funds
£
(4,661)
(43,914)
(48,575)|
|---|---|---|---|---|
continued...
Page 9
**SUFFOLK NATURALISTS' SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2022**
## **8. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|At 1.1.21
£
**Unrestricted funds**
General fund
143,962
**Endowment funds**
Endowment
312,645
**TOTAL FUNDS**
456,607
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
25,067
(22,839)
**Endowment funds**
Endowment
85
-
**TOTAL FUNDS**
25,152
(22,839)|Net
movement
At
in funds
31.12.21
£
£
19,039
163,001
42,261
354,906
61,300
517,907
Gains and
Movement
losses
in funds
£
£
16,811
19,039
42,176
42,261
58,987
61,300|
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Endowment funds**
Endowment
**TOTAL FUNDS**|At 1.1.21
£
143,962
312,645
456,607|Net
movement
in funds
£
14,378
(1,653)
12,725|At
31.12.22
£
158,340
310,992
469,332|
|---|---|---|---|
continued...
Page 10
**SUFFOLK NATURALISTS' SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued**
## **for the Year Ended 31 December 2022**
## **8. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Gains and|Movement|
|---|---|---|---|---|
||resources|expended|losses|in funds|
||£|£|£|£|
|**Unrestricted funds**|||||
|General fund|64,561|(49,455)|(728)|14,378|
|**Endowment funds**|||||
|Endowment|171|-|(1,824)|(1,653)|
|**TOTAL FUNDS**|64,732|(49,455)|(2,552)|12,725|
||||||
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2022.
Page 11
**SUFFOLK NATURALISTS' SOCIETY**
|**DETAILED STATEMENT OF FINANCIAL ACTIVITIES**|||
|---|---|---|
|**for the Year Ended 31 December 2022**|||
||31.12.22|31.12.21|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations and gifts|50|1,025|
|Legacies|15,007|-|
|Subscriptions|9,227|9,056|
|**General income**|24,284|10,081|
|Investment income|13,662|13,356|
|Publication sales|1,634|1,715|
||15,296|15,071|
|**Total incoming resources**|39,580|25,152|
|**EXPENDITURE**|||
|**Costs**|||
|Insurance|631|639|
|Webhosting and internet|2,209|508|
|Suffolk Bird Report|7,825|6,525|
|Suffolk Natural History|5,426|8,573|
|SNS Newsletter|3,630|1,953|
|General expenses|248|-|
|Paypal fees|94|74|
|Distribution costs|3,146|2,131|
|Direct Debit processing|630|-|
|Bursaries and grants|1,618|985|
|Honorarium|250|300|
|Conference|-|187|
|Accountancy|900|900|
|Bank charges|9|-|
|**Support costs**|26,616|22,775|
|**Other**|||
|Depreciation of plant and machinery|-|64|
|Total resources expended|26,616|22,839|
|**Net income before gains and losses**|12,964|2,313|
|**Unrealised recognised gains and losses**|||
|Carried forward|12,964|2,249|
This page does not form part of the statutory financial statements
Page 12
**SUFFOLK NATURALISTS' SOCIETY**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
## **for the Year Ended 31 December 2022**
||31.12.22|31.12.21|
|---|---|---|
||£|£|
|**Unrealised recognised gains and losses**|||
|Brought forward|12,964|2,249|
|Unrealised gain/loss on investments|(61,539)|58,987|
|**Net (expenditure)/income**|(48,575)|61,300|
||||
This page does not form part of the statutory financial statements
Page 13