2021-12-31-accounts - Suffolk Naturalists' Society

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REGISTERED CHARITY NUMBER: 206084

`REPORT OF THE TRUSTEES AND`

UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021

FOR

SUFFOLK NATURALISTS' SOCIETY

van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP

SUFFOLK NATURALISTS' SOCIETY

`CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2021`

	`Page`
`Report of the Trustees`	`1 to 3`
`Independent Examiner's Report`	`4`
`Statement of Financial Activities`	`5`
`Statement of Financial Position`	`6`
`Notes to the Financial Statements`	`7 to 11`
`Detailed Statement of Financial Activities`	`12 to 13`

SUFFOLK NATURALISTS' SOCIETY

`REPORT OF THE TRUSTEES`

`for the Year Ended 31 December 2021`

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyearended31December 2021.
ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingbyCharities:Statementof Recommended
PracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReporting Standard
applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

`OBJECTIVES AND ACTIVITIES`

`Objectives and aims`

TheobjectivesoftheCharityaretostudyandrecordthefauna,floraandgeologyofthecounty:topublish Suffolk
NaturalHistory,SuffolkBirdsandthenewsletterWhiteAdmiral;toliasewithothernaturalhistorysocieties and
conservationbodies in the county;to promoteinterestin naturalhistoryand the activitiesof the Society;and to apply
thenetincomeoftheSocietyattheTrustees'discretioninsuchmannerastheythinkfitinthefurtheranceof the
Society.

The Societycontinuesto lookat ways in whichit can raiseits profilelocallyandattractnew members.Lookingto the
future,itisanticipatedthattheSocietywillcontinuewithitsannualpublications,members'meetings, and
conferenceswhenappropriate.TheSocietywillcontinuetore-establishandbuildstronglinkswithother scientific,
environmentalandconversationbodies.Grantfundingwillbemadeavailableforapprovednaturalhistory projects
andcommissionednaturalhistorywork.TheSocietyalsoplanstoidentify,financeandcarryoutitsown projects
within Suffolk, and to attempt to recruit additional Council members in order to push ahead with these initiatives.

The trustees have paid due regard to guidanceissued by the CharityCommissionin decidingwhat activitiesthe charity
should undertake in respect of public benefit.

`ACHIEVEMENT AND PERFORMANCE`

In spite of the impact of the Covid pandemic, the financial situation and activities of the Society generally improved.

TheSociety'smembershipincreasedfrom560to605withoverhalfofmembershavingjointmembershipwith the
SuffolkBird Group,but the Societyis consciousit must continueto activelypromotemembershipas there has been a
steady decline over the years.

The COIF CharitiesEthicalInvestmentfund performedwell resultingin an increase in value from £456,607to  £517,907
i.e. £61,300 giving an increase in investment income to £13,356.

Expenditureon publicationswas lower than the previousyear (£22,839in 2021 comparedto £40,211 in 2020) but this
was dueto the timingof payments.The Societywillcontinueto produceits publicationson Suffolknaturalhistory as
well as seeking to assist in the publications of the work of others.

AMorleyBursaryof£215wasawardedforthestudyofOrthopteraandbumblebeesforarewildingprojectand a
grantof£500fortheproductionofwildlifevideosaimedatyoungpeople.TheSocietywillcontinuetopromote its
bursaries and grants for research and other projects.

The Society expects to resume its programme of biennial conferences in 2023.

Page 1

SUFFOLK NATURALISTS' SOCIETY

`REPORT OF THE TRUSTEES`

`for the Year Ended 31 December 2021`

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

Thecharitywasfoundedin1929byClaudeMorley,asanunincorporatedcharity.Itisregisteredwiththe Charity
Commission under reference 206084.

Thecharityis governedbya writtenconstitution,andismanagedbyitsCouncil,whosemembersarethetrustees of
thecharity.ThesecomprisetheSociety'sofficers,togetherwithamaximumofeightelectedmembers. Major
decisionsaretakenattheAnnualGeneralMeeting.TheCouncilmeetsapproximatelyeverytwomonthstoattend to
routine and operational matters.

The Society'sofficersandotherTrusteesare electedat the Society'sAnnualGeneralMeeting,andholdofficefor four
years,withtwooftheelectedtrusteesretiringeachyearinturn.Exofficioofficersareappointedasrequired. The
Trusteessetoutabovehaveheldofficeduringthewholeof2021anduptothedateofthisreportunless otherwise
stated.

TheTrusteeshaveidentifiedandreviewedthemajorriskstowhichthecharityisexposed,bothoperational and
financial,andhaveestablishedappropriatesystemsdesignedtomitigatethoserisks.TheSocietyissatisfied that
systemsareinplacetomitigatetheirexposuretothemajorriskswhichhavebeenidentifiedandreviewedsee Risk
Register(https://sns.org.uk/wp-content/uploads/2021/02/sns-Risk-Register-revised-Mar2019.pdf)and Risk
Management Policy (https://sns.org.uk/wp-content/uploads/2021/02/sns-Risk-Management-Policy-Jan 2019.pdf)

TheTrusteestookstepstoimplementtheGeneralDataProtectionRegulationsMay2018andaresatisfiedthat the
Society is compliantwith the Regulations.

SeeDataManagementPolicy(https://sns.org.uk/wp-content/uploads/2021/02/sns-Data-Protection-Policy-14 Mar
18.pdf)

`REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number`

`Principal address`

The Hold
131 Fore Street
Ipswich
Suffolk
IP4 1LR

`Trustees`

J Hardingham
Ms G Broad
M Sanford
J Hawkins
N Mason
A C Chalkley
C J Hawes
B Heather
H Mottram
P J Vincent
E Jackson
D Tansley
D Casey
M Deans (appointed 1.4.21)

Lloyds Bank Plc
13 Cornhill
Ipswich
IP1 1DG

Page 2

SUFFOLK NATURALISTS' SOCIETY

`REPORT OF THE TRUSTEES`

`for the Year Ended 31 December 2021`

`REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner`

van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP

`Investment advisors`

CCLA Investment Management Limited Client Service Team COIF Charity Deposit Funds 80 Cheapside London EC2V 6DZ

Approved by order of the board of trustees on 11 October 2022 and signed on its behalf by:

M Sanford - Trustee

Page 3

`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF`

`SUFFOLK NATURALISTS' SOCIETY`

`Independent examiner's report to the trustees of Suffolk Naturalists' Society`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofSuffolkNaturalists'Society(theTrust)for the
year ended 31 December 2021.

`Responsibilities and basis of report`

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').

I reportin respectof my examinationof the Trust'saccountscarriedoutundersection145 of the Act andin carrying
out my examinationI have followedall applicableDirectionsgiven by the CharityCommissionundersection 145(5)(b)
of the Act.

`Independent examiner's statement`

I havecompletedmyexamination.I confirmthatnomaterialmattershavecometomyattentioninconnection with
the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

P N van Dijk FMAAT
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP

11 October 2022

Page 4

SUFFOLK NATURALISTS' SOCIETY

`STATEMENT OF FINANCIAL ACTIVITIES`

`for the Year Ended 31 December 2021`

`Unrestricted` `Endowment` `fund` `funds` `Notes` `£` `£` `INCOME AND ENDOWMENTS FROM` `Donations and legacies` `10,081` `-` `General income` `2` `14,986` `85` `Total` `25,067` `85` `EXPENDITURE ON` `Costs` `22,839` `-` `Other` `-` `-` `Total` `22,839` `-` `Net gains on investments` `16,811` `42,176` `NET INCOME` `19,039` `42,261` `RECONCILIATION OF FUNDS` `Total funds brought forward` `143,962` `312,645` `TOTAL FUNDS CARRIED FORWARD` `163,001` `354,906`	`31.12.21` `31.12.20` `Total` `Total` `funds` `funds` `£` `£` `10,081` `9,286` `15,071` `19,106` `25,152` `28,392` `22,839` `39,973` `-` `238` `22,839` `40,211` `58,987` `25,964` `61,300` `14,145` `456,607` `442,462` `517,907` `456,607`	`31.12.21` `31.12.20` `Total` `Total` `funds` `funds` `£` `£` `10,081` `9,286` `15,071` `19,106` `25,152` `28,392` `22,839` `39,973` `-` `238` `22,839` `40,211` `58,987` `25,964` `61,300` `14,145` `456,607` `442,462` `517,907` `456,607`
		`28,392`
		`39,973` `238`
		`40,211`
		`25,964`
		`14,145` `442,462`
		`456,607`

The notes form part of these financial statements

Page 5

SUFFOLK NATURALISTS' SOCIETY

`STATEMENT OF FINANCIAL POSITION`

`31 December 2021`

				31.12.21	31.12.20
		Unrestricted	Endowment	Total	Total
		fund	funds	funds	funds
	Notes	£	£	£	£
FIXED ASSETS
Tangible assets	5	-	-	-	64
CURRENT ASSETS
Investments	6	141,161	354,359	495,520	436,618
Cash at bank		22,740	547	23,287	21,282
		163,901	354,906	518,807	457,900
CREDITORS
Amounts falling due within one year	7	(900)	-	(900)	(1,357)
NET CURRENT ASSETS		163,001	354,906	517,907	456,543
TOTAL ASSETS LESS CURRENT LIABILITIES		163,001	354,906	517,907	456,607
NET ASSETS		163,001	354,906	517,907	456,607
FUNDS	8
Unrestricted funds				163,001	143,962
Endowment funds				354,906	312,645
TOTAL FUNDS				517,907	456,607

The financial statements were approved by the Board of Trustees and authorised for issue on 11 October 2022 and were signed on its behalf by:

M Sanford - Trustee

G Broad - Trustee

The notes form part of these financial statements

Page 6

SUFFOLK NATURALISTS' SOCIETY

`NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 December 2021`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsof thecharity,whichis a publicbenefitentityunderFRS 102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Charities Act 2011. The financial statements have been prepared under the historical cost convention.

`Income`

All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.

`Tangible fixed assets`

Depreciationis providedat the followingannualrates in orderto write off each asset over its estimated useful
life.

Fixtures, fittings and equipment-3 years straight line

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

`2. GENERAL INCOME`

`GENERAL INCOME`
	`31.12.21`	`31.12.20`
	`£`	`£`
`Conference`	`-`	`1,947`
`Investment income`	`13,356`	`13,053`
`Other income`	`-`	`320`
`Publication sales`	`1,715`	`3,786`
	`15,071`	`19,106`

continued...

Page 7

SUFFOLK NATURALISTS' SOCIETY

`NOTES TO THE FINANCIAL STATEMENTS - continued`

`for the Year Ended 31 December 2021`

`3. TRUSTEES' REMUNERATION AND BENEFITS`

There were no trustees'remunerationor other benefitsfor the year ended 31 December 2021 nor for the year
ended 31 December 2020.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31December2021norfortheyear ended
31 December 2020.

`4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

`Unrestricted` `Endowment` `fund` `funds` `£` `£` `INCOME AND ENDOWMENTS FROM` `Donations and legacies` `9,286` `-` `General income` `19,022` `84` `Total` `28,308` `84` `EXPENDITURE ON` `Costs` `39,973` `-` `Other` `238` `-` `Total` `40,211` `-` `Net gains on investments` `7,400` `18,564` `NET INCOME/(EXPENDITURE)` `(4,503)` `18,648` `RECONCILIATION OF FUNDS` `Total funds brought forward` `148,465` `293,997` `TOTAL FUNDS CARRIED FORWARD` `143,962` `312,645`	`Total` `funds` `£` `9,286` `19,106`
	`28,392`
	`39,973` `238`
	`40,211`
	`25,964`
	`14,145` `442,462`
	`456,607`

continued...

Page 8

SUFFOLK NATURALISTS' SOCIETY

`NOTES TO THE FINANCIAL STATEMENTS - continued`

`for the Year Ended 31 December 2021`

`5. TANGIBLE FIXED ASSETS`

`COST` `At 1 January 2021 and 31 December 2021` `DEPRECIATION` `At 1 January 2021` `Charge for year` `At 31 December 2021` `NET BOOK VALUE` `At 31 December 2021` `At 31 December 2020` `6.` `CURRENT ASSET INVESTMENTS` `COIF income units` `7.` `CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Trade creditors` `8.` `MOVEMENT IN FUNDS` `Unrestricted funds` `General fund` `Endowment funds` `Endowment` `TOTAL FUNDS`	`At 1.1.21` `£` `143,962` `312,645` `456,607`		`31.12.21` `£` `495,520` `31.12.21` `£` `900` `Net` `movement` `in funds` `£` `19,039` `42,261` `61,300`		`Fixtures` `and` `fittings` `£` `1,264` `1,200` `64` `1,264` `-` `64` `31.12.20` `£` `436,618`
					`31.12.20` `£` `1,357` `At` `31.12.21` `£` `163,001` `354,906`
					`517,907`

continued...

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SUFFOLK NATURALISTS' SOCIETY

`NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2021`

`8. MOVEMENT IN FUNDS - continued`

Net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Gains and`	`Movement`
	`resources`	`expended`	`losses`	`in funds`
	`£`	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`25,067`	`(22,839)`	`16,811`	`19,039`
`Endowment funds`
`Endowment`	`85`	`-`	`42,176`	`42,261`
`TOTAL FUNDS`	`25,152`	`(22,839)`	`58,987`	`61,300`

`Comparatives for movement in funds`

`Unrestricted funds` `General fund` `Endowment funds` `Endowment` `TOTAL FUNDS`	`At 1.1.20` `£` `148,465` `293,997` `442,462`	`Net` `movement` `in funds` `£` `(4,503)` `18,648` `14,145`	`At` `31.12.20` `£` `143,962` `312,645`
			`456,607`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Gains and`	`Movement`
	`resources`	`expended`	`losses`	`in funds`
	`£`	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`28,308`	`(40,211)`	`7,400`	`(4,503)`
`Endowment funds`
`Endowment`	`84`	`-`	`18,564`	`18,648`
`TOTAL FUNDS`	`28,392`	`(40,211)`	`25,964`	`14,145`

continued...

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SUFFOLK NATURALISTS' SOCIETY

`NOTES TO THE FINANCIAL STATEMENTS - continued`

`for the Year Ended 31 December 2021`

`8. MOVEMENT IN FUNDS - continued`

A current year 12 months and prior year 12 months combined position is as follows:

`Unrestricted funds` `General fund` `Endowment funds` `Endowment` `TOTAL FUNDS`	`At 1.1.20` `£` `148,465` `293,997` `442,462`	`Net` `movement` `in funds` `£` `14,536` `60,909` `75,445`	`At` `31.12.21` `£` `163,001` `354,906`
			`517,907`

A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:

	`Incoming`	`Resources`	`Gains and`	`Movement`
	`resources`	`expended`	`losses`	`in funds`
	`£`	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`53,375`	`(63,050)`	`24,211`	`14,536`
`Endowment funds`
`Endowment`	`169`	`-`	`60,740`	`60,909`
`TOTAL FUNDS`	`53,544`	`(63,050)`	`84,951`	`75,445`

`9. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 December 2021.

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SUFFOLK NATURALISTS' SOCIETY

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES`
`for the Year Ended 31 December 2021`
	`31.12.21`	`31.12.20`
	`£`	`£`
`INCOME AND ENDOWMENTS`
`Donations and legacies`
`Donations and gifts`	`1,025`	`184`
`Subscriptions`	`9,056`	`9,102`
	`10,081`	`9,286`
`General income`
`Conference`	`-`	`1,947`
`Investment income`	`13,356`	`13,053`
`Other income`	`-`	`320`
`Publication sales`	`1,715`	`3,786`
	`15,071`	`19,106`
`Total incoming resources`	`25,152`	`28,392`
`EXPENDITURE`
`Costs`
`Insurance`	`639`	`579`
`Webhosting and internet`	`508`	`527`
`A Flora of Suffolk`	`-`	`270`
`Suffolk Bird Report`	`6,525`	`12,801`
`Suffolk Natural History`	`8,573`	`4,648`
`Stock write off`	`-`	`6,335`
`SNS newsletter and cost of publications sold`	`1,953`	`3,252`
`Staff costs`	`-`	`464`
`Paypal fees`	`74`	`98`
`Distribution costs`	`2,131`	`4,343`
`Bursary`	`985`	`859`
`Honorarium`	`300`	`-`
`Conference`	`187`	`4,441`
`Accountancy`	`900`	`1,356`
	`22,775`	`39,973`
`Support costs`
`Other`
`Depreciation of plant and machinery`	`64`	`238`
`Total resources expended`	`22,839`	`40,211`
`Net income/(expenditure) before gains and`
`losses`	`2,313`	`(11,819)`

This page does not form part of the statutory financial statements

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SUFFOLK NATURALISTS' SOCIETY

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES`

`for the Year Ended 31 December 2021`

	`31.12.21`	`31.12.20`
	`£`	`£`
`Unrealised recognised gains and losses`
`Unrealised gain on investments`	`58,987`	`25,964`
`Net income`	`61,300`	`14,145`

This page does not form part of the statutory financial statements

Page 13