SIDMOUTH
VOLUNTARY
SERVICES
Annual Report and Financial Statements
For the year ended 31st December 2023
Registered Charity Number.. 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Contents
Page
Legal and administrative information
Report of the Trustees
Independent Examiners Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements
9-15
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Legal and administrative information
ststus
The Charity was registered with the Charity Commission on the I" May 1962. The Charity is governed by
its Constitution dated 7, May 1998 35 amended 8 May 2002 and further amended on 12 June 2012. The
Con5titutlOn Is currently undergoing a further review to better reflect the community we serve.
Trustees
Mr P Deegan
Mr M Sycamore
MrD Price
Mrs F Newth
MrA Drodge
Mrs H Nelsori
Mr Malcolm Williams (Appointed 24 Jan 231
(Appointed Vice-chair Aug 231
(Appointed 23 Feb 231
IResigned 23 lan 241
(Chairman (resigned as Chairjun 2311
(Treasurer)
IAppointed Chaim)an AUE 231
(Resigned 20 Jun 231
Mr David Lloyd
Independent Examlner
lan Roper BAIHonsl FCA
Chartered Accountant
37 Fore Street
Sidmouth
Devon
EXIO 8DR
Bankers
CAF Bank Limited
25 Kings Hill Avenue
West Malling
Kent
ME19 4JQ
Page I
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Report of The Trustees
The trustees present their report and financial statements for the year ended 31st December 2023.
Objectives
The principal objectives of the charity are to provide services and friendship for the elderly and disabled in
the Sid Valley area, sUPPOrting people in their daily lives by promoting independence and social inclusion.
stsff Structure
The Trustee5 have appointed 3 Manager to manage the day-to-day running of the Charity. Specific trustees
and staff form a management team who meet regularly.
The Charity is supported by the following paid part-time staff Iweekly hours in brackets).
Office.. Charity Manager120hrl, Secretary16hrl, Bookkeeper112hrl, Volunteer Coordinator15hrl
Transport Oepartment: Transport ManaEer120hrl. Transport Coordinator12.75hrl
Lunch Club: Kitchen Manager120hrl, Cook15hrl, 3 x Kitchen assistant/Cleaner115hr total
Lettings and Premises: 2 x Wardens/Bookings125hr totall, Maintenance13hrsl.
Volunteer5
Volunteers are crucial in delivering the services we provide. and we have over IQK) volunteers regularly
donating their time in many different roles, including car drivèrs, minibus drivers, lunch club helpers, office
volunteers and trustees.
The management team and trustees would like to express their gratitude to all those who have given their
time to keep our service5 alive.
Public Beneflt
The charity acknowledges its requirement to demonstrate that it has charitable aims and purposes that are
for the public benefit. The trustees believe that the work of the Charity in supporting and enabling elderly
and disabled persons in line with its objectives clearly demonstrates that our charitable aims are indeed for
the benefit of the public and that the trustees have tomplied with Section 4 of the Charities Act 2006.
Further. the Review of Activities demonstrates exactly how the trustees are complying wlth the Charity
Commissioners guidance regarding public benefit.
Our Activities
Sidmouth Voluntary Services undertakes a numberof activities to meet its objectives and benefit the public:
Lunch aub-
Every weekday we offer a 3 course freshly prepared meal from our premises at
Twyford House.
A meal delivery setvice has been established providing a 3 course meal deliVe￿d
by our team of volunteers.
Meal Delivery-
Page 2
Re8lStered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Report of The Trustees (Cont)
Our Artlvltles (Cont}
Minibus TransPOrt-
Our 3 minibuses provide a door-to-door accessible service, transporting people to
our Lunch Club, the supermarket and on social outings that we organise.
Our team of volunteer drivers are available to transport people to and from
medical, and dental appointments donating their time and using their own vehicles
with jLJSt fuel expenses being reimbursed.
We rent out rooms to other community groups.
Medical Car SeThice
Lettlngs-
By the end of the year and following the Coronavirus Pandemic the above services returned to pre-
pandemic levels although we have continued to provide a meal delivery service to those unable to attend
Twyford HoLJse in person.
Achlevements and performance
In 2023 and despf(e the limitations imposed during the Coronavirus pandemic we..
Prepared over 8.000 meals for delivery and in-house.
Assisted over 160 clients getting to medical appointments lincluding vatcination centresl.
Continued with a program of building improvements and maintenance.
Our activities have made a difference to our beneficiaries and the wider society by..
Improving health and wellbeing by providing nutritious meals.
Helping people maintain their independence by providing meals and transport to 5upermarkets'
Enabling people to get to their medical appointments, providing a vital service for the NHS.
Helping people to meet each other through all our activities.
Providing an affordable venue for community groups to meet
Providing volunteer opportunities in a number of diffe￿nt roles.
Chairman's Report- 2023
Dear Friends of Twyford, colleagues and users of our buildin& 2023 has been a reasonable year for SVS and
I have recorded some of the points of note below..
Trustee nev￿. Phil Deegan who had been our Chair retired to Poole in Dorset with his wife Francis. Phil will
be missed and he will be a hard act to follow. I took over as Chairman in August 2023 and Malcolm Williams
as Vice Chairman. David Lloyd joined our Trustees Board in 2023 but has since resi8ned.
Tony Drodge retired from the SVS Board after supporting the charity for over 20 years. Tony was a
volunteer minibus driver and helper as well as a Trustee. He provided advice and 8uidance on all matters
relating to transw>rt and we will miss his enthusiasm and experience.
Staff changes.. Our Manager, Carol Drover-Taylor, took exteniled time off for a number of months to care
for her daughter and our part-time cook who worked on Fridays left. These roles were covered by existing
team members and we also recruited two new kitchen helpers.
Page 3
Re8lStered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Report of The Trustees Icont)
Ch3irman's Report- 2023 {Cont)
We have continued with our building maintenance programme and at long last we have replaced the old
hot air system, by installing new hot water filled radiators. The gentleman's toilets were ￿MOVed and this
not only resolved an ongoing leak in the downstair5 cloakroom but enabled us to create a new storage area.
General Information.. Over 5QX) clients have used SVS within the last 2 years and we have 160 Friends of
Twyford. Becoming a Friend of Twyford enables clients to use our minibus service and receive an annual
newsletter. There were 496 medical car journeys during 2023 and 247 Lunch buses to Twyford leach bus
carrying approximately 8 clients). We served approximately 7(KJ meals/month and ran 192 shopping buses.
Our Transport teèm arran8es regular social outings and hope5 to organize 2 per month in 2024. visiting
places such as Bridport. Cadhay House and garden centres.
The charity continues to recruit volunteers and has over 90 registered, some helping with one lunchtime
shift every 6 weeks whilst others drive the minibus twite per week. Volunteer roles include medical car
drivers, minibu5 drivers and helpers. lunch delivery drivers and kitchen helpers. An annual 'turry night, took
place in 2023 to thank our volunteers for their Continued support.
We received a generous legacy from Kathleen Sheldon's estate which greatly helped with the finances of
managing SVS. Legacies are much appreciated as our overhead costs are considerab
We plan to continue with our fundraising efforts in 2024.
Derek Price
Chalrman of Trustees
ReseNes Pollcy
The trustees have forecast the level of unrestricted reserve5 needed to sustain the charity's operations over
period when its anticipated income generated from attivities may be temporarily curtailed. The trustees
consider the most appropriate level of these reserves at 31st December 2023 would be £35.500. This
represent5 sufficient reserves to meet the costs of the Charity for three months and would provide sufficient
time to allow for an organised approach to the ongoing business of the Charity. At the 31st of December
2023 the Charity had rèserve5 of £1,236,85412022 £1,132,318).
Flnanclal and Admlnlstratlve Rlsk Management
The trustees seek to maintain a broad base of funding sources, includlng from servlces, donations and
income from investments. By implementing effective cost control measures and ensuring the regular
provision of management information an(J reportin& they aim to minimise financial risk to the charity in
relation to its activities.
Page 4
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Report of The Trustees {Cont)
Responsibilities of the Board of Trustees
The Trustees are responsible for preparing the Trustees Annual Report and the financial statements in
accordan￿ with applicable law and regulations and United Kingdom Generally Accepted Accounting
Practice.
The law applicable to charities in England and Wales requires the trustees to prepare financial statements
for each financial year. The financial statements are required by law to give a true and fair view of the
charity's financial position at the end of the year and of the incoming resources and application of resources
of the charity for that year. In preparing these financial statements the trustees are required to=
select sultable accounting policies and then apply them consistently,.
observe the methods and principles in the Charities SORP,.
make judgements and estimates that are reasonable and prudent,.
state whether applicable UK Accounting Standards have been followed, subject to any material
departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it 15 inappropriate to presume
that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with ￿8$Onable ateuracy
at any time the financial position of the charity and enable them to ensure that the financial statements
comply with the Charities Act 2011.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps
for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the charity and financial information
included in the charity's website in accordance with legislation in the United Kingdom governing the
preparation and dissemination of financial statements.
Approved by the Trustee5 on
2024 and slgned on thelr behalf by:
Derèk Price
' Mlchael Sycamore
Page 5
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Independent Examiner's Report
to The Trustees of Sidmouth Voluntary Services
This report on the accounts of Sidmouth Voluntary Services for the year ended 31st December 2023, which
are set out on pages 7 to 15.
Respettive responslbllltles of the Trustses and Examlner and b3515 of report.
I report to the trustees on my examination of the accounts of the above charity for the year ended 31st
December 2023.
As the tharity'5 trustees, you are responsible for the preparation of the accounts in accordance with the
requirements of the Charities Act 2011 I'the Act"). The Charity's trustees consider that an audit 15 not
quired for this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent
examination is needed. it is my responsibility to..
examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity
Commission under Section 14515llbl of the 2011 Act.. and
to state whether particular matters have come to my attention.
Basis of Examination
My examination was carried out in accordance with General Directions given by the Charity Commission.
An examination includes a review of the accounting record5 kept by the charity and comparison of the
accounts presented with those records. It also includes consideration of any unusual items or disc105ures
in the accountsand seeking explanationsfrom you as trustees concerning any such matters. The procedures
ndertaken do not provide all the evidence that would be required in an audit, and consequently no opinion
is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters
set out in the statement below.
Independent Examinerfs Statement
In the course of my examination, no matter has come to my attention..
l. Which gives me reasonable cause to believe that, in any material respect, the requirements..
to keep accounting records with Section 130 of the 2011 Act,. and
to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the 2011 Act have not been met. Or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the
counts to be reached.
lan Roper BAIH
nsl FCA
lan Roper & Company Ltd
Chartered Accountant
37 Fore Street
Sidmouth
Devon
EXIO 8QA
Dated
/y
Page 6
Registered Charity 2(￿078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
statement of Financial Actlvities
Unrestricted
funds
Restricted Total this
funds
Total last
year
year
Income and endowments from
Donations and legacies
Charitable activities
Investment income
Income from other tradin8 activities
Other
178,235
90,527
18,714
1,078
178,235
90,527
18,714
1,078
92,818
86,006
12,387
1,857
Totsl
288,554
288,554
193,068
Expenditure on:
Charitable activities
Raising Funds
Other
225,046
102
10,834
225,046
102
10,914
236,062
219,820
80
10,292
Totol resources expended
235,982
80
230,120
Net Income/{Expenditure) before
gains/lLossesl on Investments
52,572
-80
52,492
-37,052
Other recognised galnslllossesl
Gains and losses on investments
52,044
52,044
-63.586
Net movement Infvnds
104,616
-80
104,536
-l(J),638
Total funds brought forward
Total funds carried forward
1,132,011
307
1.132,318
1,232,956
1.236.627
227
1.236.854
1,132,318
The statement of financial activities includes all gains and losses in the year.
All income and expenditure derive from continuing activities.
Page 7
Registered Charity 2C6078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31 st December 2023
Balance Sheet as at 31 December 2023
2023
2022
Fixed assets
Tangible assets
Investments
239,271
883,809
1,123,080
251,348
823.623
1,074.971
Current assets
Stock
Debtors
Cash at bank and in hand
376
17,791
102,654
376
11,184
56,470
Totclrurrent a￿ets
120,821
68,030
Creditors: amounts falllng due
within one year
io
6,917
10.683
Net tur￿nt osset5/(liabilities)
113.904
57,347
Net assets
1,236,984
1,132,318
Funds of the Charity
Unrestricted funds
Restricted funds
12
12
1,236,627
227
1,132,011
307
Totalfvnds
1,236,854
1,132,318
These flnanclal statements were approved by the Trustees on (5 - 2024.
and signed on Its behalf by
Derek Price
Michael Sycamore
Page 8
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Notes to the Accounts
Accounting Policies
The principal accounting policies adopted. judgements and key sources of estimation uncertainty in
the preparation of the financial statements are as follows:
1.1 Basis of Preparation
The financial Statements have been prepared on the basis of the historic c05t convention at cost or
transaction value. except investments which show at fair value in accordance with:
statement of Recommended Practice.. Accounting and Reporting by Charities IFR51021 and Update
Bulletin I;
And with the Financial Reporting Standard applicable in the United Kingdom and Republic of Irel3nd
IFR51021
And with the Charities Act 2011
And with Accounting Standards IUK Generally Accepted Practi￿) as applied from l January 2016
Sidmouth Voluntary Services meets the definition of a public benefit entity under FRSIO2.
Assets and liabilities are initially recognised at historical cost or transaction value unless Otherwise
stated in the relevant accounting policy notelsl.
1.2 Fund Accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity.
Designated funds are unrestricted funds of the charity which the Tru5tee5 have decided at their
discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor
has specified are to be solely used for particular areas of the Charities work for specific projects
undertaken by the charily.
1.3 Income
Recognition of income
These are included in the Statement of Financial Activities ISOFAI when:
the charity becomes entitled to the resources,.
the trustees are virtually certain they will receive the resources- and
the monetèry value can be measured with suffitient reliability.
Where incoming resources have related expenditure las with fundraising or
contract income) the incoming rewurces an(1 related expenditure are
reported gross in the SOFA.
Grants and donations are only included in the SOFA when the charity has
unconditional entltlement to the resources.
Incoming resourtes trom tax reclaims are included in the SOFA at the same
time as the gift to which they relate.
This is only included in the SOFA once the related goo(Is or services have
been delivered.
Gifts in kind are accounted for at a reasonable estimate of their value to the
tharity or the amount actually realised.
Gifts in kind for sale or distrrbution are included in the accounts as gifts only
when sold or distributed by the charity.
Gifts in kind for use by the charity are included in the SOFA as incoming
resources when reteivable.
Incoming resources Wlth
related expenditure
Grants ond donotions
Tax reclaims on donations
and gifts
Contractual income ond
performonce reloted grunts
Gifv in kind
Page 9
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Notes to the Accounts (Cont}
Accounting Policles {Contl
Income (Contl
Don(Jted seNices ondfocilitie5
These are only included in incoming resources Iwith an equivalent amount
in resources expendedl where the benefit to the charity is reasonably
quantifiable, measurable and material. The value placed on these
resource5 15 the estimated value to the charity of the service or facility
received.
The value of any voluntary help received is not included in the accounts
but Is described in the trustees, annual report.
This is included in the accounts when receivable.
This includes any gain or loss on the sale of investments and any gain or
loss resulting from revaluing investments to market value at the end of
the year.
Volunteer help
Investment income
Investment gains Gnd losses
Expendlture
Liobility recognition
Liabilities are recognised as soon as there is a legal or constructive
obligation committing the charity to pay out resources.
Include costs of the preparation and examination of statutory accounts,
the costs of trustee meetings and c05t of any legal advice to trustees on
governance or constitutional matters.
Where the charity gives a grant with conditions for its payment being
specific level of service or output to be provided, such grants are only
recognised in the SOFA once the recipient of the grant has provided the
specified service or output.
These are only recognised in the accounts when a commitment has been
made and there are no conditions to be met relatlng to the grant which
remain in the control of the charity.
Governonce costs
Grants
wlth performance
condition5
Gronts
puyoble
without
performance condition5
1.5 Tangible Fixed Assets
Tangible fixed assets are stated at cost le55 accumulated depreciation. Depreciation is provided at
rates calculated to write off the cost less residual value of each asset over its expected usefijl lrfe as
follows..
Office Equipment
Fixtures and fittings
Minibuses
Freehold property
200h straight line
15./0 Straight line
25°/ts reducing balance
over 50 years
No purchases under £250 are capitalised.
Page 10
ReBistered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Notes to the Accounts (Cont)
Accountlng Pollcles {Cont)
1.6 Tangible Fixed Assets
Investments held as fixed asset5 are revalued at the balante sheet date and the gain or loss taken to
the statement of financial activities.
The funds with Wealthtime Trustees are valued as follows:
Quoted investments are valued on a market value price basis
Unit Trusts, Investment Bonds and Pension Bonds are valued on a bid price basis.
1.7 Stock
Stock is valued at the lower of c05t of net realisable value.
1.8 Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognilh)n atsettlemenl
amount after any trade discounts or amount advanced by the charity. Subsequently. they are
ffleasured at the cash or other consideration expected lo be received.
1.9 Cash at Bank and In Hand
Cash al bank and c8sh in hand includes cash and short term hyhly liquid investments with a short
maturity of three months OT less from the dale of acquisition or opening of the deposit or similar account.
1.10 Credrtors and Provlsions
Creditors and provisions are recL)gnised where the charty has a present obligation resulting from a
past event that will probably result in the transfer of funds lo a third paty and the amount due lo settle
the obligation can be measured oreslimated reliably. Creditors and provisions are nomially recognised
at their settlement amount after allowing ft)r any trade discounts due.
1.11 Value Added Tax IVATI
The chaiity is not registered for VAT. Accordingly, all expenditure incIL￿eS the relevant VAT.
1.12 Taxatlon
As a charity Sidmouth Voluntary servI￿s is not liable lo tsxalion on its investment Income or any
surplus arising from tts charitsble activit￿$ and so no provision is required in the financial statements.
Page11
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31 st December 2023
Notes to the Accounts for the Year Ended 31 December 2023 (Cont)
2023
2022
Analysis of income
Donations and
Legacies
Donations
Legaties
Grants
7,096
169,673
1,465
178,235
2,552
88,903
1.363
92,818
Charitable
Activities
Day Centre
Transport Services
67,670
22,857
90,527
71,655
14,351
86,006
Investment
income
Wealthtime Trustees
16,517
2,197
12,322
65
Deposit Interest
Bank Interest
18,714
12,387
Income from
Other Trading
Activities
Fundraising
Sponsorship
Friends of Twyford
118
529
960
1,328
1,857
1,078
Other Income
Other Income
Analysis of expenditure
Charitable
Day Centre Activities
activities
Tran5POrt Services
168.751
56,295
225,IY16
167.835
51,171
219,006
Raising Funds
Honoraria
General administration
102
102
Other Expenditure Banking and investment
Bad debts and interest
Accountancy Fees
Independent examination fees
8,871
583
480
9,129
263
900
10,834
10,292
Page 12
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31st December 2023
Notes to the Accounts for the Year Ended 31 December 2023 (Cont)
2023
2022
Employees
Employment Costs
Day Centre Activities
Transport SeNices
93,995
16,968
110.963
96,048
13,773
109,821
No employee received emoluments of more than £60,00012022.'Nonel
Numberofemployees
The average monthly number of employees during the year, was as follows:
Part time staff
Relief staff
13
13
13
13
Trustees and administrators, emoluments
No trustees were in receipt of fees during the year or to any person known to be connected with
them. Mileage allowances are claimed in line with HMRC guidelines.
Tangible F5Med assets
Freehold-
Land &
Buildings
Furniture
Equipt
Day Centre
Office
Equipt
Ambulances
Total
Cost / Revaluation
As at 1st January 2023
Additions
Sale of Assets
224,509
4,440
76,422
11,518
799
124,476
6,070
436,925
11,309
At 31 December 2023
228,949
76,422
12,317
130,546
448,234
DepreciatlDn
As at 1st january 2023
Released on Disposal
Charge for year
At 310ecember 2023
57,894
51,159
10,580
65,943
185.576
4,470
62,364
2,237
53,396
529
16,151
82,094
23.387
11,109
208.963
Net Book value
At 31 December 2023
166.585
23.026
1.208
48,452
239,271
At 31 December 2022
166,615
25,263
939
58,533
251,348
The original cost of the building and land is not depreciated, only the additions. The original cost
was £66607 and is deducted from the cost of £228949 before depreciation of 2% is calculated.
Page 13
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31 st December 2022
Notes to the Accounts for the Year Ended 31 December 20231Cont)
Flxed Asset Investments
Llsted Investments
Cash held
as part of
Wealthtime Investment
Trustees
portfolio
Total
Valuatlon
at l January 2023
Additions/Withdrawls
Net profit/-loss on
revaluation at year end
At 31 December 2023
811,383
5,117
12,239
3,026
823,622
8,143
52.044
52.044
868,544
15,265
883.809
Other unlisted investment5 comprises COIF Charities Investment Fund
All fixed asset investments are held within the United Kingdom
Oebtors
Debtors
Prepayments
Other Debtors
Accrued Income
2023
2,961
10,554
2022
1,928
4,694
4,276
4,562
17,791
11,184
10. Creditors . amounts falling due wlthln one year
Trade Creditors
Other Creditors
Accruals
Other Taxes and Social Security
2023
2022
414
1,800
1,899
2,804
6,917
1.788
3,600
1,922
3,373
10,683
11. Analysis of net assets
Fund balances at 31st December 2023 as represented by..
Tangible Fixed Assets
Investment Assets
Current Assets
Current Liabilities
Total Funds
2023
239,271
883,809
120,821
-6,917
1,236,984
2022
251,348
823,623
68,030
-10.683
1,132,318
At 31st December 2023
Page 14
Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES
For the Year Ended 31 st December 2023
Notes to the Accounts for the Year Ended 31 December 2023 (Cont)
12. Movements of majorfunds
Fund
balances
brought
forward
Fund
balances
carried
fonyard
Gains and
Losses
Fund names
Income
Expendlture Transfers
Restrirted Funds
307
227
Unrestrlrted Funds
General Reserve
1,132,011
288,554
-235,982
52,044 1,236,627
Total Funds
1.132.318
288,554
-236,062
52,044 1,236,854
13. Other Flnancial Commitments
Capital Commitments
At 31st December 2023 the charity no outstanding capital commitments.12022.. £ nill.
Page 15
Registered Charity 206078