2022-12-31-accounts - Sidmouth Voluntary Services

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SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Contents
	Page
Legal and administrative information	1
Report of the Trustees	2-5
Independent Examiners Report	6
Statement of Financial Activities	7
Balance Sheet	8
Notes to the Financial Statements	9=15
		-

Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Legal and administrative information

Status

The Charity is registered with the Charity Commisson on the 1 May 1962. The Charity is governed by its Constitution dated 7" May 1998 as amended 8 May 2002 and further amended on 12 June 2012. The Constitution is currently undergoing a further review to better reflect the community we serve.

Trustees

Mr P Deegan (Chairman) Mr M Sycamore (Treasurer) Mr D Price Mrs F Newth Mr A Drodge Mr P Dove (Resigned 28 Sep 22) Mrs H Nelson

Following the resignation of Mr P Dove the Trustees are actively looking to recruit a further Trustee.

independent Examiner

lan Roper BA(Hons) FCA Chartered Accountant 37 Fore Street Sidmouth Devon EX10 8DR

Bankers

CAF Bank Limited 25 Kings Hill Avenue West Malling Kent ME19 4JQ

Page 1

Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Report of The Trustees

The trustees present their report and financial statements for the year ended 31st December 2022.

Objectives

The principal objectives of the charity are to provide services and friendship for the elderly and disabled in the Sid Valley area, supporting people in their daily lives by promoting independence and social inclusion.

Staff Structure

The Trustees have appointed a Manager to manage the day-to-day running of the Charity. Specific trustees and staff form a management team who meet regularly. The Charity is supported by the following paid part-time staff (weekly hours in brackets).

Office: Charity Manager (20hr), Secretary (6hr), Bookkeeper (12hr)

Transport Department: Transport Team Leader (8hr), Transport Co-ordinator (20hr) Lunch Club: Kitchen Manager (20hr), Cook (Shr), 3 x Kitchen assistant/Cleaner (15hr total) Lettings and Premises: 2 x Wardens/Bookings (25hr total).

Volunteers

Volunteers are crucial in delivering the services we provide, and we have over 100 volunteers regularly donating their time in many different roles, including car drivers, minibus drivers, lunch club helpers, office volunteers and trustees.

The management team and trustees would like to express their gratitude to all those who have given their time to keep our services alive.

Public Benefit

The charity acknowledges its requirement to demonstrate that it has charitable aims and purposes that are for the public benefit. The trustees believe that the work of the Charity in supporting and enabling elderly and disabled persons in line with its objectives clearly demonstrates that our charitable aims are indeed for the benefit of the public and that the trustees have complied with Section 4 of the Charities Act 2006. Further, the Review of Activities demonstrates exactly how the trustees are complying with the Charity Commissioners guidance regarding public benefit.

Our Activities

Sidmouth Voluntary Services undertakes a number of activities to meet its objectives and benefit the public:

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||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Lunch Club|-|Every|weekday|we|offer|a|3|course|freshly|prepared|meal|from|our|premises|at| |Twyford|House.| |Meal|Delivery|-|A|meal|delivery|service|has|been|established|providing|a|3|course|meal|delivered| |by our team|of volunteers.|

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022 Report of The Trustees (Cont)

Our Activities (Cont)

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|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Minibus Transport-|||Our 3|minibuses|provide|a|door-to-door accessible|service,|transporting|people|to| |our Lunch|Club,|the|supermarket|and|on|social|outings|that we|organise.| |Medical|Car Service|Our|team|of|volunteer|drivers|are|available|to|transport|people|to|and|from| |medical,|and|dental appointments donating their time and|using their own vehicles| |with|just fuel|expenses|being|reimbursed.| |Lettings|-|We|rent out|rooms to|other community groups.|

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By the end of the year and following the Coronavirus Pandemic the above services returned to prepandemic levels although we have continued to provide a meals delivery service to those unable to attend Twyford House in person.

Achievements and performance

In 2022 and despite the limitations imposed during the Coronavirus pandemic we:

e Prepared over 7,900 meals for delivery and in-house.
e Assisted over 180 clients getting to medical appointments (including vaccination centres). e Received grants to assist with the additional costs relating to PPE and changing the way we operate including the provision of a warm space.
e Continued with a program of building improvements and maintenance.

Our activities have made a difference to our beneficiaries and the wider society by:

e Improving health and wellbeing by providing nutritious meals.
e Helping people maintain their independence by providing meals and transport to supermarkets*. e Enabling people to get to their medical appointments, providing a vital service for the NHS. e Helping people to meet each other through all our activities.
e Providing an affordable venue for community groups to meet e Providing volunteer opportunities in a number of different roles.

Chairman’s Report - 2022 Our 60™ Anniversary year

Dear Friends of Twyford, colleagues and users of our building, 2022 has been a good year for SVS with our anniversary celebrations.

The report this year reflects the fact that we have just kept going coping with the everyday running as most things get back to normal, but some things have got worse. All praise to the staff and volunteers who have kept things ticking over as usual.

The year started with a bright outlook with restrictions ending as the year progressed. This helped with the continuation of our services to our community. We were able to produce meals for delivery for those Friends who did not feel able to return, and in house for those Friends who did. The medical cars and busses kept up with demand although we still need more volunteer drivers. Thanks also to the support of the local community we were able to keep prices down for this year and hope to for 2023.

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Report of The Trustees (Cont)

Chairman’s Report - 2022 Our 60" Anniversary year (Cont)

As everyone knows in February the Ukrainian War started and we had trouble with supplies as did everyone else. As Sidmouth opened its doors to refugees, we were able to help by allowing them to meet weekly together on Saturdays. This has continued throughout the year, and we are happy to be of help.

Maintenance of the building continues as always, but we hope to be more efficient Energy wise next year as we look to change our heating system.

Unfortunately, at the beginning of July | was taken to hospital with Pancreatitis and spent over 3 weeks there, and later in the year, | had two operations. This meant | was not available to attend some meetings but with Zoom| was able to keep in touch. | can’t thank the staff and trustees enough as they kept everything going as usual. They are a great team and | know we all appreciate their good work.

We produced a booklet about the history of SVS and Twyford House in time for the beginning of the year. This was done to preserve the information for posterity before it was lost in the mists of time.

| have been Chair of Trustees for the last 8 years since December 2014. It has been my honour and pleasure because of the support of the Trustees, the Staff, and Volunteers whose dedication has shone through. | am sure that in the next 10 years until our 80" anniversary or however long SVS continues the standard of service to the community will be kept high by teams equally as dedicated in the future.

So, we are all looking forward to a better year in 2023.

Philip Deegan Chairman of Trustees

Reserves Policy

The trustees have forecast the level of unrestricted reserves needed to sustain the charity's operations over a period when its anticipated income generated from activities may be temporarily curtailed. The trustees consider the most appropriate level of these reserves at 31st December 2022 would be £35,500. This represents sufficient reserves to meet the costs ofthe Charity for three months and would provide sufficient time to allow for an organised approach to the ongoing business of the Charity. At the 31st of December 2022 the Charity had reserves of £1,132,318 (2021 £1,232,956).

Financial and Administrative Risk Management

The trustees seek to maintain a broad base of funding sources, including from services, donations and income from investments. By implementing effective cost control measures and ensuring the regular provision of management information and reporting, they aim to minimise financial risk to the charity in relation to its activities.

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Report of The Trustees (Cont)

Responsibilities of the Board of Trustees

The Trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations and United Kingdom Generally Accepted Accounting Practice.

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year. The financial statements are required by law to give a true and fair view of the charity's financial position at the end of the year and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:

e select suitable accounting policies and then apply them consistently; e observe the methods and principles in the Charities SORP;
e make judgements and estimates that are reasonable and prudent;
e state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
© prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the charity and financial information included in the charity's website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

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Approved by the Trustee$ on of \ 2023 and signed on their behalf by:
| Vf)
j /
p Deegan / Michael Sycamore
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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Independent Examiner’s Report to The Trustees of Sidmouth Voluntary Services

This report on the accounts of Sidmouth Voluntary Services for the year ended 31st December 2022, which are set out on pages 7 to 15.

Respective responsibilities of the Trustees and Examiner and basis of report.

| report to the trustees on my examination of the accounts of the above charity for the year ended 31st December 2022.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. it is my responsibility to:

e examine the accounts under section 145 of the 2011 Act;
e to follow the procedures laid down in the General Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act; and
e to state whether particular matters have come to my attention.

Basis of Examination

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In the course of my examination, no matter has come to my attention:

Which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records with Section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; Or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |[BA(ions)][ FCA] Dated 2o ‘a hune Zs 23 alan[Khe] Roper &jheCompany Ltd A Chartered Accountant 37 Fore Street Sidmouth Devon EX10 8QA

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Statement of Financial Activities

	@	Unrestricted	Restricted	_Total this	Total last
	3	funds	funds	year	year
		£	£	£	£
Income and endowmentsfrom	2
Donationsand legacies		92,818		92,818	7,945
Charitable activities		86,006		86,006	68,361
Investment income		12,387		12,387	9,821
Income from other trading activities		1,857		1,857	741
Other		0		0	10
Total		193,068	fs)	193,068	86,878
Expenditure on:	3
Charitable activities		219,006	814	219,820	184,844
Raising Funds		8		8	0
Other		10,292		10,292	11,844
Totalresourcesexpended		229,306	814	230,120	196,688
Net Income/(Expenditure) before
gains/(Losses) on investments		-36,238	-814	-37,052	-109,810
Other recognised gains/(losses)
Gainsand losses on investments	8	-63,586		-63,586	106,162
Netmovementinfunds		-99,824	-814	-100,638	-3,648
Totalfunds brought forward		1,231,835	1,121	1,232,956	1,236,604
Total funds carried forward		1,132,011 SS	307 ————————_——=	1,132,318 ———__—___—4	1,232,956 eee

The statement of financial activities includes all gains and losses in the year.

All income and expenditure derive from continuing activities.

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Balance Sheet as at 31 December 2022

	2
	S	2022		2021
		£	£	£
Fixed assets
Tangible assets	7		251,348	267,991
Investments	8		823,623	943,648
			1,074,971	1,211,639
Current assets
Stock		376		376
Debtors	9	11,184		10,690
Cash at bank and in hand		56,470		24,026
Total currentassets		68,030		35,091
Creditors:amountsfallingdue
within oneyear	10	10,683		13,774
Netcurrentassets/(liabilities)			57,347	21,317
Netassets			1,132,318	1,232,956
Funds ofthe Charity
Unrestricted funds	12		1,132,011	1,231,835
Restricted funds	12		307	1,121
Totalfunds			1,132,318	1,232,956

These financial statements were approved by the Trustees on and signed on its behalf by

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JA& 2023.
approved by the Trustees on by the Trustees on the Trustees on Trustees on on 0- af
) 7
Philip Deegan Michagf Sycamore i
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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Notes to the Accounts

il Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

1.1. Basis of Preparation

The financial statements have been prepared on the basis of the historic cost convention at cost or transaction value, except investments which show at fair value in accordance with:

e Statement of Recommended Practice: Accounting and Reporting by Charities (FRS102) and Update Bulletin 1;
e And with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102)
e And with the Charities Act 2011
e And with Accounting Standards (UK Generally Accepted Practice) as applied from 1 January 2016

Sidmouth Voluntary Services meets the definition of a public benefit entity under FRS102.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2. Fund Accounting Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Charities work for specific projects undertaken by the charity.
1.3. Income

Recognition of income These are included in the Statement of Financial Activities (SoFA) when: the charity becomes entitled to the resources;

the trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability. , Where incoming resources have related expenditure (as with fundraising or Incoming resources with ; ; : : reloted expenditure contract income) the incoming resources and related expenditure are reported gross in the SoFA. Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations | Incoming resources from tax reclaims are included in the SoFA at the same and gifts time as the gift to which they relate. Contractual income and| This is only included in the SoFA once the related goods or services have performance related grants | been delivered. Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Notes to the Accounts (Cont)

Accounting Policies (Cont)

13 Income (Cont)

Donated services and facilities | These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Investment income This is included in the accounts when receivable. Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

1.4 Expenditure

Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Grants with performance | Where the charity gives a grant with conditions for its payment being a conditions specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without | These are only recognised in the accounts when a commitment has been performance conditions made and there are no conditions to be met relating to the grant which remain in the control of the charity.

1.5 Tangible Fixed Assets

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows:

Office Equipment 20% straight line Fixtures and fittings 15% straight line Ambulances 25% reducing balance Freehold property over 50 years

No purchases under £250 are capitalised.

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Notes to the Accounts (Cont)

Accounting Policies (Cont)

1.6 Tangible Fixed Assets

Investments held as fixed assets are revalued at the balance sheet date and the gain or loss taken to the statement of financial activities.

The funds with Wealthtime Trustees are valued as follows:

Quoted investments are valued on a market value price basis
Unit Trusts, Investment Bonds and Pension Bonds are valued ona bid price basis.

1.7 Stock

Stock is valued at the lower of cost of net realisable value.

1.8 Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

1.9 Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.10 Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.11 Value Added Tax (VAT) The charity is not registered for VAT. Accordingly, all expenditure includes the relevant VAT.

1.12 Taxation

As a charity Sidmouth Voluntary Services is not liable to taxation on its investment income or any surplus arising from its charitable activities and so no provision is required in the financial statements.

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES

For the Year Ended 31st December 2022

Notes to the Accounts for the Year Ended 31 December 2022 (Cont)

			2022	2021
2.	Analysis ofincome
	Donations and	Donations	2,552	2917
	Legacies	Legacies	88,903	0
		Grants	1,363	4,078
			92,818	6,995
	Charitable	Day Centre	71,655	58,445
	Activities	Transport Services	14,351	9,916
			86,006	68,361
	Investment	James Brearley Managed Fund	0	137
	income	Wealthtime Trustees	12,322	9,683
		Deposit Interest	65	1
		Bank Interest	0	0
			12,387	9,821
	Income from	Fundraising	529	115
	OtherTrading	Sponsorship	0	0
	Activities	Friends ofTwyford	1,328	626
			1,857	741
	Other Income	Other Income	0	10
			0	10
3.	Analysis ofexpenditure
	Charitable	DayCentre Activities	167,835	136,739
	activities	Transport Services	51,171	48,105
			219,006	184,844
	Raising Funds	Honoraria	0	0
		General administration	8	0
			ee
	Other Expenditure	Banking and investment	9,129	10,544
		Bad debts and interest	263	400
		Accountancy Fees	0	0
		Independentexamination fees	900	900
			10,292	11,844

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Notes to the Accounts for the Year Ended 31 December 2022 (Cont)

		2022	2021
4.	Employees	£	£
	Employment Costs
	Day Centre Activities	96,048	79,391
	Transport Services	13,773	11,079
		109,821	90,471

No employee received emoluments of more than £60,000 (2021:None)

|5.||Number ofemployees||| |---|---|---|---| ||The average monthly number ofemployees during the year, was as follows:||| ||Part time staff|13|12| ||Reliefstaff|0|0| |||13|12|

6. Trustees and administrators' emoluments

No trustees were in receipt of fees during the year or to any person known to be connected with them. Mileage allowances are claimed in line with HMRC guidelines.

Tangible Fixed assets	Freehold -	Furniture
	Land&	Equipt	Office
	Buildings	DayCentre	Equipt	Ambulances	Total
Cost/Revaluation
As at 1stJanuary 2022	218,199	73,497	10,570	124,476	426,742
Additions	6,310	2,925	948	0	10,183
Sale ofAssets					0
At 31 December 2022	224,509	76,422	11,518	124,476	436,925
Depreciation
As at 1st January 2022	53,334	48,910	10,074	46,432	158,751
Released on Disposal					0)
Charge foryear	4,561	2,249	506	19,511	26,826
At 31 December 2022	57,894	51,159	10,580	65,943	185,577
Net Book value
At 31 December 2022	166,615	25,263	939	58,533	251,348
At31December2021	164,865	24,587	496	78,044	267,991

The original cost of the building and land is not depreciated, only the additions. The original cost was £66,607 and this was deducted from the cost of £224509 before depreciation of 2% was calculated.

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Notes to the Accounts for the Year Ended 31 December 2022 (Cont)

8. Fixed Asset Investments

Fixed Asset Investments
	Listed Investments	Cash held
		as part of
	Wealthtime	investment
	Trustees	portfolio	Total
Valuation	£	£	£
at 1January 2022	927,712	15,935	943,648
Additions/Withdrawls	-52,743	-7,257	-60,000
Net profit/-loss on
revaluation atyearend	-63,586	3,561	-60,025
At31December2022	811,383	12,239	823,623

Other unlisted investments comprises COIF Charities Investment Fund

All fixed asset investments are held within the United Kingdom

9.	Debtors	2022	2021
	Debtors	1,928	2,606
	Prepayments	4,694	3,720
	Other Debtors	0	0
	Accrued Income	4,562	4,364
		11,184	10,690
10.	Creditors :amounts fallingdue within oneyear	2022	2021
	Trade Creditors	1,788	6,603
	Other Creditors	3,600	2,700
	Accruals	1,922	2,234
	OtherTaxesand Social Security	3,373	2,237
		10,683	13,774
11.	Analysis ofnetassets	Total	Funds
	Fund balances at 31st December2022 as represented by:	2022	2021
	Tangible Fixed Assets	251,348	267,991
	Investment Assets	823,623	943,648
	Current Assets	68,030	35,091
	Current Liabilities	-10,683	-13,774
	At31stDecember2022	1,132,318	1,232,956

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Registered Charity 206078

SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2022

Notes to the Accounts for the Year Ended 31 December 2022 (Cont)

12. Movements of major funds

	Fund					Fund
	balances					balances
	brought				Gainsand	carried
Fund names	forward	Income	Expenditure	Transfers	Losses	forward
	£	£	£	£	£	£
Restricted Funds	1,121	0	-814	0	0	307
Unrestricted Funds
General Reserve	1,231,835	193,068	-229,306	0	-63,586	1,132,011
TotalFunds	1,232,956	193,068	-230,120	0	-63,586	1,132,318

13. Other Financial Commitments

Capital Commitments

At 31st December 2022 the charity no outstanding capital commitments. (2021: £ nil).

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Registered Charity 206078