OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-12-31-accounts

Comasonic Benevolent Fund

Registered charity No: 205813

ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

Comasonic Benevolent Fund Hexagon House, 37-39 Surbiton Hill Road, Surbiton, Surrey, KT6 4TS www.freemasonryformenandwomen.co.uk E: benevfund@freemasonryformenandwomen.co.uk T: +44 (0)20 8339 9000

1

THE CO-MASONIC BENEVOLENT FUND FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

CONTENTS PAGE
Report of the Chairman 2
Legal & administrative information 3
Report of the Trustees 4
Independent examiners' report to the trustees 10
Statement of financial activities (SOFA) 11 & 12
Balance sheet 13
Notes to the financial statements 14 to 20
Appendix 1 - Organisational Structure 21
Appendix 2 - Objectives, actions and targets for 2018 22

2

FOR THE YEAR ENDING 31 DECEMBER 2020

THE CO-MASONIC BENEVOLENT FUND REPORT OF THE CHAIRMAN

As incoming chair-person and on behalf of the board I am pleased to present the annual report for the CMBF for the year ending 31st December 2020.

I would like to express my gratitude for the confidence entrusted in me, by the board and for their continued support.

In a difficult year with many restrictions and limitations that have affected both the organisation and running for Hexagon House, I would like to thank the Trustees, staff and volunteers who have aided and assisted the CMBF in its objectives.

The Trustees, as volunteers have given their time, their commitment and their energy as the vital glue allowing all the other critical parts of CMBF to operate. For this I offer my heartfelt thanks.

The CMBF continues to donate to worthwhile charities and causes, both nationally and internationally. We believe that the CMBF makes a tangible and significant difference to the lives of our beneficiaries during these very trying times for all.

Looking to the future, in such uncertain times, the CMBF is likely to be adversely affected by the challenging environment, but I feel confident that we will continue to be relevant and successfully deliver on our stated objectives.

Christine Hilcenko – Chair

16th June 2021

3

THE CO-MASONIC BENEVOLENT FUND LEGAL AND ADMINISTRATIVE INFORMATION

FOR THE YEAR ENDING 31 DECEMBER 2020

Trustees

Christine Hilcenko

Chair

Vacant Treasurer Pat Harris Brian Roberts Anne Hoblyn Fiaz Mir Nicole Vitzhum Denys Julian Rees The British Co-Masonic Trust Ltd (nominated representative - Colin Bleach)

The CMBF Chair person (Pat Harris) resignation, as chair, was accepted with deep regret.

Trustees resigned during year

Joseph Alawo

Trustees appointed during year

Denys Julian Rees - appointed: 19.10.2020

Secretary

Brian Roberts

Charity Address

Hexagon House 37 / 39 Surbiton Hill road Surbiton Surrey KT6 4TS

Bankers

Lloyds TSB Law Courts (300004) Branch 222 Strand London WC2R 1BB

Independent Examiner

Reza Samii Chartered Accountant 5 Calico Row Plantation Wharf London SW11 3YH

Solicitors

None appointed

4

THE CO-MASONIC BENEVOLENT FUND TRUSTEES ANNUAL REPORT

FOR THE YEAR ENDING 31 DECEMBER 2020

The trustees present their report with the independently examined accounts of the Comasonic Benevolent Fund for the year ended 31 December 2020. The accounts have been prepared in accordance with the accounting policies set out on page 14.

1. Constitution and Objectives

The Comasonic Benevolent Fund is a registered charity number 205813. The governing document is by Trust Deed dated 30 October 1933, with a supplemental deed dated 14 December 2004 relating exclusively to property known as Hexagon House, 37/39 Surbiton Hill Road, Surbiton, Surrey, KT6 4TS, (transferred to the Fund on 30 October 2004). This supplemental deed specifies the terms under which the property will be held and relates specifically to its use by the British Federation of the International Order of Freemasonry for Men and Women Le Droit Humain (formerly known as International Co-Freemasonry Le Droit Humain).

The Charity’s objects and purposes are:

Within these objects and purposes, trustees’ priorities are:-

2. Organisational Structure

Management of the Fund falls under three principal headings:

A copy of the organisational structure and associated responsibilities is at Appendix 1 on page 21.

3. Financial Review

All persons involved in the management and administration of the Fund, and in pursuing its objects, are volunteers, with the exception of a part-time book-keeper. CMBF also calls on external service providers for accountancy services, part-time admin person, building maintenance / gardening and cleaning services. Consequently, employment costs continued during the year, although these have been kept to a minimum.

The CMBF owns and occupies the property and land known as Hexagon House in Surbiton, for which there is the usual expenditure on utilities, decoration and maintenance. These costs continue to be met from income received through the letting of office space, the top flat of the house and car parking.

5

THE CO-MASONIC BENEVOLENT FUND TRUSTEES ANNUAL REPORT (Continued…)

FOR THE YEAR ENDING 31 DECEMBER 2020

3. Financial Review - (Continued…)

Due to Covid-19, Kingston Council made a grant to the CMBF of £25,000 received and accounted for in Buildings Fund. Trustees decided that half of this sum will be used to off-set the loss of income from lodge rentals and will allocate the remaining half to support local charities within the Kingston area.

Ownership of Hexagon House, which was built in 1899, involves high maintenance costs and associated administration. Some of this is offset by rental income from the Lodges meetings but the CMBF has had a Covid19 dis-benefit, affecting income. With rentals at zero for the majority of the year, the CMBF’s charitable capability has been affected by this lack of income and donations from lodges.

The property is old and continued investment will be required in the coming years in order to maintain its fabric. Trustees have used the absence of Lodge meetings to make repairs where possible.

The Fund’s limited financial assets are invested in low-risk deposit accounts and investment bonds, re-invested on maturity.

Trustees regularly monitored income and expenditure to ensure compliance with budgetary aims.

4. Governance issues and Policy Review

Risk Management

The main risks to the Fund have not changed and are:

Reserve Policy

The Fund’s reserve policy is to:

Appointment of Trustees

The Board of Trustees consists of at least three and not more than nine individuals all of whom must be members of the British Federation of the International Order of Freemasonry for Men and Women, Le Droit Humain, formerly known as International Co-Freemasonry. It comprises:-

6

THE CO-MASONIC BENEVOLENT FUND TRUSTEES ANNUAL REPORT (Continued…)

FOR THE YEAR ENDING 31 DECEMBER 2020

4. Governance issues and Policy Review - (Continued…)

The British Co-Masonic Trust Ltd (a company limited by guarantee) has a representative on the board of trustees. Until recently this was Mrs Margaret Currie but, following her resignation, Mr. Colin Bleach has been nominated. His appointment should be confirmed in 2021.

Each Trustee has a portfolio of responsibilities (see Appendix 1).

Conflict of Interest Policy

Any conflict of interest must be declared at the commencement of each meeting.

Fraud Prevention Policy

A policy is in place.

GDPR Policy

A policy has been put in place to comply with the revised legislation related to the handling and storage of personal information held by the Comasonic Benevolent Fund. No personal details are retained other than names, addresses and other contact details for trustees, the independent examiner and contractors. Such information is retained solely for the purposes of communication, for inclusion in reports to the Charity Commission and for any other legislative requirement.

Safeguarding Policy

The Comasonic Benevolent Fund does not interact directly with children and vulnerable adults, but donates to charitable organisations that do. One of the principal beneficiaries is SPES Togo, a charity in Togo that provides a home for abandoned children and which clearly requires a safeguarding policy of its own, due to the number of vulnerable children in its care. Trustees of the Benevolent Fund studied their policy carefully and have received a report of its implementation. The implementation report included multiple levels of monitoring, the ability to report locally as well as anonymously. The CMBF, on the basis of these safeguards reported, has agreed to continue payments to SPES Togo.

Similar scrutiny is applied to other charities / organisations which have direct access to children and vulnerable adults and which seek donations.

5. Public benefit

The purpose of the Fund, as stated on page 4, is to relieve poverty and distress amongst members of the British Federation of the Order and others, as well as such other charitable purposes as may be from time to time prescribed in that behalf by the said constitutions laws regulations and rules.

The definition of “others” was amended in 2019 to include persons related to the members of the Order (immediate family) or immediate dependents (by non-marriage).

Assistance to the public is focused on deprived young people up to and including the age of 24 years in order to help them achieve their full potential and the elderly, who have limited capabilities.

7

THE CO-MASONIC BENEVOLENT FUND TRUSTEES ANNUAL REPORT (Continued…)

FOR THE YEAR ENDING 31 DECEMBER 2020

5. Public benefit - (Continued…)

All lodges contribute 25% of their charitable collections to the CMBF, but these and other donations remain at a very low rate and have minimal impact on the Fund’s income and even more so in the times of Covid-19.

The purpose of the Fund is achieved through:

●the making of financial gifts to members of the British Federation of the International Order Freemasonry for Men and Women Le Droit Humain (formerly known as International Co-Freemasonry) who are poor or distressed and through the provision of welfare support services such as home visits.

●making donations to other organisations and (non-masonic) charities whose aims and objects also relate to helping those who are in poverty or distress, particularly amongst children.

When setting annual objectives, trustees ensured they include actions that realistically will help achieve the overall purpose.

There are six important points, which remain the same each year:

the Charity does not raise money from the public. All income derives from donations by members of the British Federation of the International Order of Freemasonry for Men and Women, donations from lodges and chapters of the British Federation, legacies from deceased members and rent from the property. A large proportion of this rental income is devoted to external donations and could not be sustained from internal fund raising alone.

the Charity does not charge any fees for any of its services.

there are no membership fees, contributions or subscriptions payable.

all members of the British Federation of the International Order of Freemasonry for Men and Women qualify for financial assistance, provided they meet the aid criteria or who need welfare support.

Management and administration of the Charity, is in the majority provided by volunteers who provide their services free of charge. Administrative costs therefore are kept to an absolute minimum.

Donations to external bodies or charities are made only to those whose aims are similar to ours in respect of the relief of poverty and distress.

Identifiable benefit or benefits

The benefits arise from the provision of financial aid to members of the British Federation and to other organisations and charities, and the provision of welfare support, interest in and contact with sick or elderly members. These benefits are directly related to the Fund’s purpose and trustees ensure that they set annual objectives most likely to achieve them. These objectives are monitored and reviewed throughout the year. It is the view of trustees that no harm or detriment arises from these benefits.

8

THE CO-MASONIC BENEVOLENT FUND TRUSTEES ANNUAL REPORT (Continued…)

FOR THE YEAR ENDING 31 DECEMBER 2020

5. Public benefit - (Continued…)

Benefit to the public, or section of the public

In making grants to members, trustees have set criteria that must be met before financial assistance is given. These criteria are used to measure the extent of poverty or distress. They are quite strict which, coupled with the fact that only a tiny proportion of our members live at or below the poverty line, means that very few need or qualify for aid. However, a greater number who are sick or elderly do require welfare support, but this is usually of a temporary nature and costs little. For the purpose of alleviating temporary circumstances, loans to cover extraneous circumstances are provided, with a repayment period. Generally no interest is applied.

In making donations to other bodies or charities, trustees assess the degree to which their aims are similar to ours in respect of the relief of poverty and distress. Donations are made only to those that clearly demonstrate that relief.

Benefits are spread across a very small number of members of the International Order of Freemasonry for Men and Women, for whom the Fund originally was set up in 1933. The number of members to receive financial support in 2020 was nil.

Membership of the Order is open to all sections of the public who are 18 years old or more and who are of good character. Members pay a small subscription to the British Federation of the Order, but not to the Comasonic Benevolent Fund, which is open to all members without cost.

Non-masonic charities with aims similar to ours:

● Financial support towards a bursary for a gifted pupil in the Reigate area.

●Abandoned children in Togo, through sponsorship and support for two orphanages, in Lomé and Kpalime. The Fund sponsors four children.

●Other than for the abandoned children in Togo, there are no geographical restrictions for beneficiaries. No fees are charged and the financial benefits are restricted to those who are in poverty or distress.

6. Year under Review

The business plan for 2020 was implemented. A synthesis of this is at Appendix 2 on page 22, with a summary of the results, showing the extent to which our annual objectives were achieved.

2020 saw a drastic decrease in receipts from Lodge rentals, the 25% dues and donations from lodges, down to a total of £308 (a drop of over 75% due to the pandemic striking at the end of the 1st quarter, from £1,267).

Income from fund raising activities remained nil for the fourth year running as no such activities were arranged.

The top flat of Hexagon House remained let for the period.

Extensive repairs to Hexagon House were enacted.

It is noticeable that the interest on investments and savings accounts, although small in absolute terms, has increased in the period.

As in previous years, without the income derived from the property, the Fund could not meet its commitments and would be regarded as a very small charity.

9

THE CO-MASONIC BENEVOLENT FUND TRUSTEES ANNUAL REPORT (Continued…)

FOR THE YEAR ENDING 31 DECEMBER 2020

6. Year under Review - (Continued…)

There were no grants to members of the British Federation as none were brought to notice as being in need of help. Gifts and cards at Christmas amounted to £69.

Due to the safeguarding issue (reported in the 2019 Annual Report) payment for the year was withheld until the safeguarding and monitoring was confirmed as implemented. SPES has now received £3,127 for 2020.

In 2020 £1,600 was donated to UK charities. The sponsorship to SPES (for TOGO) for 2020 was £3,127.

In line with our desire to support deprived young children and help them to fulfill their potential, £1,600 was again donated to Reigate Grammar School towards the sponsorship of a boy’s education.

In addition to the financial support given to our members, welfare visits were made to members who are housebound or resident in care homes and no longer able to travel. This is an important aspect of welfare for the sick and elderly who might not need financial assistance but who do need someone to show an interest in their wellbeing. The Fund paid for the cost of these visits.

The receipt of donations and the allocation of assistance to Federation members is dealt with by the Federation Almoner, who chairs a Board of Benevolence comprising five members, not including herself, drawn from the Federation. This Board is responsible for all welfare issues at Federation level, whereas individual lodge almoners have responsibility at the local level.

Donations to external bodies and charities are decided separately by the board of trustees.

The Fund is a member of the UK Debt Management Office’s Approved Group, which enables it to buy and sell British Government Stocks.

7. Statement of Trustees' Responsibilities:

The Charities Act 2011 requires the Trustees to prepare Financial Statements for each Financial Year which give a true and fair view of the state of affairs of the Fund and the income and expenditure of the Fund for that year.

In preparing those Financial Statements, the Trustees are required to :

The Trustees are responsible for keeping proper Accounting Records which disclose with reasonable accuracy at any time the Financial Position of the Fund and to enable them to ensure that the Financial Statements comply with Charities Act 2011. They are also responsible for safeguarding the assets of the Fund and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees on 16 June 2021 and signed on their behalf by:

Christine Hilcenko - Chair

10

THE CO-MASONIC BENEVOLENT FUND INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

FOR THE YEAR ENDING 31 DECEMBER 2020

I report to the trustees on my examination of the accounts of the above charity for the year ended 31[st] December 2020.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Reza Samii Date: 16 September 2021 Chartered Accountant and Registered Auditor

5 Calico Row Plantation Wharf Battersea London, SW11 3YH

11

THE CO-MASONIC BENEVOLENT FUND STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDING 31 DECEMBER 2020

Income and endowments from:
Other trading activities
Investments
Expenditure on:
Charitable activities - direct
Charitable activities -
- establishment costs
Other expenditure
Net Income / (Expenditure)
before transfers
- C/f to next page
Charitable Activities
Total
Total
Donations & legacies		 2020
2019
£
£
308
1,267
0
0
0
0
682
115
990
1,382
0
(384)
0
0
(249)
(206)
(249)
(590)
ALMONERS FUNDS
Funds
Unrestricted
Note 2		 2020
2019
£
£
0
0
0
0
68,921
45,724
1,403
573
BUILDINGS FUNDS
Unrestricted
Funds
Note 3		 2020
2019
£
£
30
674
0
0
0
0
0
0
30
674
0
0
0
0
0
0
0
0
Restricted
Funds
BUILDINGS FUNDS
Note 4
(SPES FUND)		 2020
2019
£
£
30
674
0
0
0
0
0
0
30
674
0
0
0
0
0
0
0
0
Restricted
Funds
BUILDINGS FUNDS
Note 4
(SPES FUND)		 TOTAL
2020
2019
£
£
338
1,941
0
0
68,921
45,724
2,085
688
70,324
46,297		 30 71,344
48,353
(4,727)
(23,420)
(24,473)
(29,159)
0
0		 0
0
0		 (4,727)
(23,804)
(24,473)
(29,159)
(249)
(206)
(29,200)
(52,578)		 0 (29,448)
(53,168)
741
791		 41,124
(6,281)		 30 674 41,896
(4,815)

Notes 1 to 9 form part of these accounts

12

THE CO-MASONIC BENEVOLENT FUND STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDING 31 DECEMBER 2020

Balances B/F from previous
page
Transfers between funds
Notes 2 & 3
Net movements in funds
Brought Forward :
Income Funds
Reserves on Transfer of Assets
Total funds carried forward		 2020
2019
£
£
Note 2
Funds
Unrestricted
ALMONERS FUNDS		 2020
2019
£
£
Note 3
Funds
BUILDINGS FUNDS
Unrestricted		 2020
2019
£
£
Funds
(SPES FUND)
Restricted
BUILDINGS FUNDS
Note 4		 2020
2019
£
£
Funds
(SPES FUND)
Restricted
BUILDINGS FUNDS
Note 4		 TOTAL
2020
2019
£
£
741
791		 41,124
(6,281)		 30 674 41,896
(4,815)
0
0		 0 0
0
0
0
41,124
(6,281)		 30 41,896
(4,815)
41,896
(4,815)
1,729,985 1,734,800
1,003,403 1,003,403
2,775,285 2,733,389

Notes 1 to 9 form part of these accounts

13

THE CO-MASONIC BENEVOLENT FUND BALANCE SHEET

AS AT 31 DECEMBER 2020

Notes
FIXED ASSETS
Tangible Assets
5.
Investments
6.
CURRENT ASSETS
Debtors
7.
Cash at bank and in hand :
- Almoners Funds :
Lloyds TSB - Business
- Buildings Funds :
Lloyds TSB - Treasurers
Lloyds TSB - Instant access
Treasury money market A/C
SPES Account - restricted
Cash in hand
CREDITORS : Amounts falling due
within one year
8.
NET CURRENT ASSETS / (LIABILITIES)
TOTAL NET ASSETS / (LIABILITIES)
THE FUNDS OF THE CHARITY:
Unrestricted income funds
- Building Funds - unrestricted
9.
- Building Funds - restricted(SPES)
4.
- Almoners Funds - unrestricted
8.
- Reserve on transfer of assets -
Building Funds
9.		 £
£
£
£
2,501,044
2,501,391
84,166
83,069
2,585,209
2,584,460
4,965
6,206
5,969
5,858
71,593
27,522
27,556
27,546
87,075
86,208
1,932
1,902
61
27
188,215
143,203
(9,075)
(6,339)
190,074
148,929
2,775,283
2,733,388
1,715,584
1,674,460
1,932
1,902
54,362
53,622
1,003,403
1,003,403
2,775,283
2,733,388
31-Dec-19
31-Dec-20		 £
£
£
£
2,501,044
2,501,391
84,166
83,069
2,585,209
2,584,460
4,965
6,206
5,969
5,858
71,593
27,522
27,556
27,546
87,075
86,208
1,932
1,902
61
27
188,215
143,203
(9,075)
(6,339)
190,074
148,929
2,775,283
2,733,388
1,715,584
1,674,460
1,932
1,902
54,362
53,622
1,003,403
1,003,403
2,775,283
2,733,388
31-Dec-19
31-Dec-20		 £
£
£
£
2,501,044
2,501,391
84,166
83,069
2,585,209
2,584,460
4,965
6,206
5,969
5,858
71,593
27,522
27,556
27,546
87,075
86,208
1,932
1,902
61
27
188,215
143,203
(9,075)
(6,339)
190,074
148,929
2,775,283
2,733,388
1,715,584
1,674,460
1,932
1,902
54,362
53,622
1,003,403
1,003,403
2,775,283
2,733,388
31-Dec-19
31-Dec-20
2,584,460
6,206
5,858
143,203
(6,339)
148,929
2,733,388
1,715,584
1,932
54,362
1,003,403
2,775,283
1,674,460
1,902
53,622
1,003,403
2,733,388

The financial statements were approved by the Trustees on 16 June 2021 and signed on their behalf by:

Ms. Christine Hilcenko……………………………...…………… Chair

Mr. Brian Roberts…...………..…….……………………………..Trustee

Notes 1 to 9 form part of these accounts

14

THE CO-MASONIC BENEVOLENT FUND NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

1. ACCOUNTING POLICIES:

a) ACCOUNTING BASIS AND STANDARDS:

The financial statements have been prepared under the historical cost convention as modified to include the revaluation of the freehold property and in accordance with Accounting Standards in the UK, the Financial Reporting Standard FRS 102, the Charities SORP FRS 102 and the Charities Act 2011.

The charity meets the definition of a public benefit entity under FRS 102.

b) INCOMING RESOURCES:

Recognition of incoming resources

These are included in the Statement of Financial Activities (SOFA) when:

c) EXPENDITURE AND LIABILITIES:

Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

d) TANGIBLE FIXED ASSETS AND DEPRECIATION:

Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Fixtures & fittings - 25% reducing balance Office Equipment - 25% reducing balance

e) PROPERTY REVALUATION:

The freehold property is revalued by the Trustees after obtaining professional assistance.

f) RESERVES POLICY:

The charity starts each year with one year’s estimated expenditure in the bank excluding potential income and invested funds and in addition;-

The charity retains a reserve of £30,000 to cover annual maintenance, repairs and decorations to Hexagon House and the land in Surbiton Hill Road, including Cranhurst Lodge and an additional £10,000 for annual grants plus £11,000 for routine running costs.

15

THE CO-MASONIC BENEVOLENT FUND NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

2.
£
£
INCOME:
25% Dues from Lodges
272
Donations from Lodges
36
308
Charitable activities - fund raising
0
Interest on Investments & savings accounts
682
990
EXPENDITURE: Unrestricted
Direct Charitable Expenditure
Grants to Brethren & Gifts
0
0
OTHER EXPENDITURE:
Printing, postage & stationery
69
Travelling & subsistence costs
0
Sundries
180
(249)
(249)
Net incoming / (outgoing) resources
741
before transfers
Transfer between funds - from Building Funds
0
Net Incoming / (outgoing) resources
741
ALMONERS FUNDS - Unrestricted
2020
TOTAL RESOURCES EXPENDED		 £
£
661
606
1,267
0
115
1,382
2019		 £
£
661
606
1,267
0
115
1,382
2019
1,382
384 (384)
(206)
26
0
180
(590)
791
0
791

16

THE CO-MASONIC BENEVOLENT FUND

NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

3.
£
£
INCOME:
Rent from lodges and chapters
3,161
Outside Obediences
990
British Federation
4,000
8,151
Rent : Cranhurst Lodge
13,750
: Top floor flat
14,100
Car Park
7,920
43,921
Grant - Kingston Council
25,000
68,921
Interest on Investments & savings accounts
1,403
70,324
EXPENDITURE: Unrestricted
Direct Charitable Expenditure & Donations
(4,727)
BUILDINGS FUNDS - Unrestricted
2020
TOTAL INCOME		 £
£
12,498
3,626
4,000
20,124
13,750
7,050
4,800
45,724
0
45,724
573
46,297
(23,420)
2019		 £
£
12,498
3,626
4,000
20,124
13,750
7,050
4,800
45,724
0
45,724
573
46,297
(23,420)
2019
20,124
13,750
7,050
4,800
45,724
573
46,297
(23,420)

EXPENDITURES: Establishment Expenses :

EXPENDITURES:
Establishment Expenses :
General Rates incl. water rates
1,088
Light & Heat
4,537
- less contributions (Cranhurst)
(1,530)
- less contributions (1st Floor)
(209)
Gardening expenses
1,600
- less contributions
(560)
Cleaning & refuse collection
expenses -includes wages & tax
2,077
- less contributions
(321)
Insurance costs
2,995
- less contributions
(686)
Repairs, renewals & maintenance
- repairs & renewals
10,311
Carried forward to page 17		 1,088 1,088
2,798
1,040
1,756
2,309
10,311
(19,302)
(24,029)		 4,557 4,557
3,931
1,280
3,836
2,467
4,537
(1,530)
(209)		 4,908
(710)
(268)
1,600
(560)		 1,440
(160)
2,077
(321)		 4,007
(171)
2,995
(686)		 3,153
(686)
4,365
4,365
(20,436)
(24,029) (43,856)

17

THE CO-MASONIC BENEVOLENT FUND NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

£
£
3.
(24,029)
Administration Expenses :
Communication costs
563
Printing, postage & stationary
0
Accountancy fees
2,400
- under / (over) provision in respect of
(84)
prior year
Book keeping costs
880
Administrator fees
1,000
Legal & professional - estate agents
0
Candle Purchases
0
Staff welfare
64
Depreciation on fixtures & fittings
296
Depreciation on office equipment
51
(5,171)
(29,200)
Net incoming / (outgoing) resources
41,124
before transfers
Transfer between funds
0
Net Incoming resources / (outgoings)
41,124
2020
Building
Funds
4.
RESTRICTED FUNDS - SPES FUND
Income
(Restricted)
£
Balance as at 1.1.2020
1,902
Income for the year - Donations from lodges
30
Expenditure :
0
Balance as at 31.12.2020
1,932
- represented by the bank balance
BUILDINGS FUNDS - Unrestricted (continued…)
Brought forward from page 16
TOTAL RESOURCES EXPENDED
2020		 £
£
(43,856)
605
0
2,484
84
1,478
2,000
1,175
93
340
395
68
(8,722)
(52,578)
(6,281)
0
(6,281)
2019		 £
£
(43,856)
605
0
2,484
84
1,478
2,000
1,175
93
340
395
68
(8,722)
(52,578)
(6,281)
0
(6,281)
2019		 £
£
(43,856)
605
0
2,484
84
1,478
2,000
1,175
93
340
395
68
(8,722)
(52,578)
(6,281)
0
(6,281)
2019
(52,578)
(6,281)
0
(6,281)
2019
Building
Funds
Income
(Restricted)
£
1,228
674
0
1,902

18

THE CO-MASONIC BENEVOLENT FUND NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

5. TANGIBLE FIXED ASSETS
(Building Funds)
- Unrestricted Funds
Cost or Valuation
At 1st January 2020
Additions during year
At 31 December 2020
Depreciation
At 1st January 2020
Charge for the year
At 31 December 2020
Net Book values
At 31.12.2020
At 31.12.2019		 Freehold
Property
(Investment
Fixtures,
Office
Property)
Fittings
Equipment
Total
£
£
£
£
2,500,000
37,625
3,824
2,541,449
0
0
0
0
2,500,000
37,625
3,824
2,541,449
0
36,440
3,618
40,058
0
296
51
347
0
36,736
3,669
40,405
2,500,000
889
155
2,501,044
2,500,000
1,185
206
2,501,391

The trustees, after obtaining professional assistance, are of the opinion that the above carrying values fairly represent the property's market value as at 31st December 2019 and 2020.

On a historical cost basis, freehold land and buildings would have been included as follows;-

Cost 2020
£
975,000		 2019
£
975,000

19

THE CO-MASONIC BENEVOLENT FUND NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

6.
Bank of Ireland: 1 year fixed term bond: b/f
National Savings Income Bonds: b/f
Interest earned during year
Represented by:
Bank of Ireland 1.60 % Bond
National Savings Income Bonds
As above
INVESTMENTS		 2020
2020
£
£
Almoners
Building
Funds
Funds
(unrestricted)
(unrestricted)
37,948
35,121
10,000
0		 2019
2019
£
£
Almoners
Building
Funds
Funds
(unrestricted)
(unrestricted)
37,948
35,121
10,000
0
47,948
35,121
570
526		 47,948
35,121
0
0
48,518
35,647		 47,948
35,121
2020
2020
£
£
38,518
35,647
10,000
0		 2020
£
TOTAL
74,166
10,000
84,166
48,518
35,647

7. DEBTORS

Trade debtors - rent receivable

Prepayments and accrued income - - general rates incl. water - insurance

2020
2020
£
£
Almoners
Building
Funds
Funds
(unrestricted)
(unrestricted)
0
2,694
0
0
0
2,271		 2019
2019
£
£
Almoners
Building
Funds
Funds
(unrestricted)
(unrestricted)
0
3,486
0
580
0
2,140
0
4,965		 0
6,206

20

THE CO-MASONIC BENEVOLENT FUND

NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

8.
CREDITORS-amounts falling due within
one year:-
Trade creditors
Other Creditors- tenant's deposit
Other Creditors- tenant's rent paid in advance
Accruals		 2020
2020
£
£
Almoners
Building
Funds
Funds
(Restricted /
(unrestricted)
unrestricted)
0
613
0
2,625
0
3,438
0
2,400		 2019
2019
£
£
Almoners
Building
Funds
Funds
(Restricted /
(unrestricted)
unrestricted)
0
1,230
0
2,625
0
0
0
2,484
0
9,075		 0
6,339
9.
UNRESTRICTED FUNDS
Balance as at 1.1.2020
Surplus / (deficit) for year
- Buildings Funds
- Almoners Funds
Balance as at 31.12.2020		 ( Building
Funds
Income
R
unrestricted)

£
149,460

41,124
0		 Building
Funds
eval'tion
(unrestricted)
£
1,525,000
0
0		 Almoners
Funds
Income
(unrestricted)
£
53,621
0
741		 Reserves on
transfer of
assets
Total
(unrestricted)
£
£
1,003,403
2,731,486
0
41,124
0
741		 Reserves on
transfer of
assets
Total
(unrestricted)
£
£
1,003,403
2,731,486
0
41,124
0
741
190,584
 1,525,000 54,362 1,003,403
2,773,352
RESTRICTED FUNDS - SPES FUND
Balance as at 1.1.2020
Surplus / (deficit) for year
Balance as at 31.12.2020
- represented by the bank balance		 2020
Building
Funds
Income
(Restricted)
£
1,902
30
1,932

21

THE CO-MASONIC BENEVOLENT FUND ORGANISATIONAL STRUCTURE

FOR THE YEAR ENDING 31 DECEMBER 2020

APPENDIX 1

Board of Trustees Chair + 8 other Trustees (inc. The British Co-Masonic Trust Ltd)

Trustees' Responsibilities

1st Trustee - Chair - Control and coordination inc. donations to outside bodies, SPES and other charities 2nd Trustee - Treasurer - Finances and budgets. (Investments; fundraising; book-keeping (with employed assistant); insurance cover) 3rd Trustee (Secretary) - Legal issues & responsibilities and compliance with law; policy drafting; trustee liability; leases / rentals; car park and grounds 4th Trustee - Business planning; performance monitoring; evaluation and review 5th Trustee - Charity Commission liaison 6th Trustee - Fed Almoner - see below 7th Trustee - Property Management - maintenance of house & contents, stock control, but not maintenance of grounds and equipment; emergencies ; health & safety; Gift Aid; Website 8th Trustee - British Co-Masonic Trust Ltd 9th Trustee - (Vacancy) Annual Report Board of Benevolence Federation Almoner + 5 members Responsibilities * Management of Almoner's A/c * Welfare of members * Visits to aged and infirm * Grants to sick, elderly and in need * Liaison with lodges * Support & guidance to lodge almoners

22

THE CO-MASONIC BENEVOLENT FUND ASSESSMENT OF TARGETS IN BUSINESS PLAN FOR 2020

FOR THE YEAR ENDING 31 DECEMBER 2020

APPENDIX 2

Objectives Actions and targets Achievements
Provide financial assistance to
all members who are known to
need it
 Supplement the income to a maximum of
£140 for single Brethren and £150 per couple
per month for all members in-capable of self
care due to age or infirmity, according to agreed
criteria.
 Donate up to 15% of annual surplus to the
Almoner's Fund (when required)
 Provide emergency funds up to a maximum of
£2,000 to members suffering genuine financial
hardship as a one off - through no fault of their
own, according to agreed criteria
 A provision to grant an interest free loan
facility to Brethren who are in financial need; a
figure of up to £1,000 to be repaid within a
timescale individually agreed; but within 12
months. Brethren to meet the usual conditions
applied regarding eligibility.

A total of £0 was given to Brethren in need in the
period.
No cases identified.
.
No cases identified.
Provide pastoral care to all
members who are known to
need such care		  Provide occasional visits or gifts to elderly
and/or infirm members not in need of regular
assistance to benefit their general well - being or
to meet a specific need.
 Liaise and communicate with elderly and
infirm members who are not able to attend
lodges due to age or infirmity.
 Regular communication by email, phone or
post and other forms of digital media
 Promote greater interest and better
pastoral support through the Board of
Benevolence visits to lodges.		 The Almoner has made visits to homes, care
homes, and has also been in contact with
people in need by phone calls, letters, Emails
and text messages.
1. Support national and local
charities, whose aims are to
relieve poverty and distress, in
areas local to lodges in the
British Federation.
2. Support worthy causes
anywhere in the world.
3.Support national and local
charities and or causes whose
aims are related to the
achievement of potential.
1.  Identify suitable national and local charities
 To make a donation of up to 30% of the
annual surplus in 2020 (as a guideline)
.
2.  Identify worthy causes and allocate
appropriate funds in addition to Lodge
contributions.
 Sponsor four children in Lomé, Togo,until self-
sufficient.
 Monitor world catastrophes and donate funds
accordingly..
.
3. Identify suitable national and local charities
or causes
 Make donations up to 25% (as a guideline) of
the annual surplus in 2020.
.
.
2.  Our sponsorship of four children in Togo via
SPES. £3,127 paid for 2020.
.
.
.
.
3.  A talented but disadvantaged boy has been
selected for education at Reigate Grammar
School and the Fund pays £1,600 per year for 7
years towards his fees (Commencing September
2015). ; £1,600 was donated to Kingston
University Care Leavers Scheme.