Sarisbury Green Parish Rooms
sgpr.org.uk
The Louisa Seymour Charity No. 205807
217 Barnes Lane, Sarisbury Green, Hampshire SO31 7 ~~BH~~
Annual Report for January to December 2023
This charity is responsible for the running of the Sarisbury Green Parish Rooms. Details can be found on our website SGPR.org.uk. The building comprises of two halls, a committee room and a large kitchen. The address for correspondence is 217 Barnes Lane, Sarisbury Green, Hampshire SO31 7BH. It is constituted by a Trust Deed dated 5th March 1892, updated on 28th November 1986.
The charitable purpose is the provision and maintenance of the Parish Rooms for the use of the inhabitants of the parish of St Paul’s, Sarisbury Green (the area of benefit) without distinction of political opinions, including the use for meetings, Pre School, lectures, classes and for other forms of leisure activities, with the object of improving the lives and conditions of the said inhabitants.
The public benefit is that the rooms are available to the public at very competitive rates. The Parish Rooms are maintained to a high standard using income received by lets, and they continue to be improved and maintained by regulation and changing needs.
The Charity is administered by Trustees, five of whom are elected annually. Other committee members are appointed from local organisations (Hampshire County Council) and up to two are co-opted. The committee is made up as follows:
Chairman Paul Bowler Secretary Michelle Day Treasurer Amanda Williams Trustee members Tony Linford, Mary Farmer, Sarah-Jane Tarr, Steve Launey, Joanne Bull, Jessica Axtell Invited Committee members Bob Edney
Day to day management is overseen by the trustees and carried out in the main by the secretary. All roles are voluntary which contributes to halls very competitive rates. The committee meets generally four times a year. The Charity has no employees. Contract services are used on a regular basis for hall cleaning and window cleaning.
Secretary’s Report
The Dance School have continued to thrive for Primary children to adult and have taken up additional hours in the afternoon and evenings. We have been unable to engage another Pre-School since the former Preschool closed in 2022. However, the Dance College (run by the Dance School) for young Adults 18 years plus is now established and booking 3 days a week, morning/afternoons. The other regular hirer is a Big Band group who hire one evening a week. Weekend party bookings have increased significantly. These are mainly children’s parties.
A refundable deposit for party bookings to cover extra cleaning/energy costs was introduced to ensure that hirers left the building in a ‘reasonable manner’.
Amanda Williams Treasurer amandawill@hotmail.co.uk
Review of 2023
Maintenance and major projects this year included:
Complete redecoration of the Main Hall which included hire of indoor scaffold to reach high ceilings. Installation of a new boiler.
Damp proofing and decorating the 2 front Entrances/Porches, plus replacing door frames and draft excluders. Sanding and resealing the wooden floor in the main hall.
All work was completed to a high standard to ensure the building is safe and fit for purpose.
Treasurers Report
| Treasurers Report | |
|---|---|
| Income received |
2023 £36,476 2022 £32,959 |
| Expenditure | 2023 £34,600 2022 £32,250 |
| Total Monetary Assets year end | 2023 £39,727 2022 £37,856 |
Income has steadily increased due to the increased regular hours of the Dance College and Dance School and weekend family party bookings. It is a concern that we were unable to replace the Preschool which means we are reliant on one main Hirer which is 79% of the income. However, weekend party bookings have increased by 68%. Energy costs have continued to rise this year by 68%.
The Accounts for 2023 were presented and discussed with the Trustees at the committee meeting on 17/9/24. Copies of the accounts 2023 have been sent and approved by the Chairman, Secretary and Trustees. An audited Summary of our accounts by Jenny Hammer is attached to this report. Full audited accounts are available on request.
Chairman’s Report
With the continuation of rising energy costs this year we focused on making the building more energy efficient which is reflected in some of our major projects and maintenance work.
We have recognised that we should focus attention on encouraging other new groups and hirers to use the building when available.
With our finances back on track after COVID and loosing one of our major Hirers we were happy to continue our program of supporting the local Community with a donation of £100 to the local Volunteer Gardening group. They have done some great work in the local area including at the front of our building.
The Sarisbury Parish Rooms continue to be a thriving and popular local asset used and enjoyed by the community. Our Trustees meet regularly and are aware of their responsibilities in ensuring continuing professional management.
Michelle Day Secretary Amanda Williams Treasurer Paul Bowler Chairman
Louisa Seymour's Charity - Sarisbury Green Parish Rooms
Accounts for the Year 2023 Jan - Dec
| Receipts and Payments | 2023 | 2022 | |||
|---|---|---|---|---|---|
| Income Receipts | £ | £ | |||
| Grants and | |||||
| Donations | Refunds | 809 | 558 | ||
| sub total | |||||
| Trading Activities | |||||
| Hire charges for use of building | 35457 | 32959 | |||
| Investment Income | |||||
| Bank account current interest | 0 | 0 | |||
| Bank deposit account interest | 53 | 3 | |||
| Hampshire Trust account interest | 157 | 69 | |||
| sub total | 210 | 72 | |||
| Total | Receipts | 36476 | 33031 | ||
| Direct Charitable Expenditure | |||||
| Routine Maintenance | 6022 | 795 | |||
| Projects and major purchases | 4715 | 9910 | |||
| Refuse Disposal and water | 993 | 904 | |||
| Cleaning | 11678 | 10605 | |||
| Trustee Expenses | 271 | 1045 | |||
| Insurance | 1320 | 1264 | |||
| Heating and Lighting | 7759 | 5783 | |||
| Telephone | 88 | 551 | |||
| Gardener and plants | 0 | 48 | |||
| sub total | 32846 | 30905 |
| Other Expenditure | |||
|---|---|---|---|
| Fees PRS /Website | 418 | 365 | |
| Admin /minor purchases (post, stationery etc.) | 86 | 0 | |
| Refunds(deposit refunds) Bounced Cheques etc. | 1150 | 980 | |
| Miscellaneous | 0 | 0 | |
| Charitable Donation | 100 | 0 | |
| sub total | 1754 | 1345 | |
| Total | |||
| Payments | 34600 | 32250 | |
| Net Receipts for Year | 1666 | 1267 | |
| Total Monetary Assets at start of the year | 23732 | 22465 | |
| Total Monetary Assets at end of the year | 25398 | 23732 |
Louisa Seymour's Charity - Sarisbury Green Parish Rooms
| Statement of Assets and Liabilities at December 31st 2023 | 2023 | 2022 |
|---|---|---|
| Bank and Cash Balance | 25398 | 23732 |
| Bank Deposit Account | 6402 | 6346 |
| Cash | 0 | 8 |
| Sub total | 31800 | 30086 |
| Other Monetary Assets | ||
| Reserve Fund - Hampshire Trust Investment Account(note 2) | 7927 | 7770 |
| Debtors | 0 | 0 |
| Total Monetary Assets | 39727 | 37856 |
| Liabilities |
| Non Monetary Assets | |||
|---|---|---|---|
| Land and Buildings owned by | |||
| Charity | |||
| Sarisbury Parish Rooms (see | 1,167,32 | ||
| note*) | 1,202,339 | 0 | |
| Held for functional Use by the | |||
| Charity | |||
| Furniture and Equipment in | (see | ||
| Hall | note*) | 42,229 | 42229 |
Note* figure taken from Insured Building / Contents on 29th November 2023
Attn: Charity Commission Reference: Louisa Seymour Charity 205807 Parish Rooms Sarisbury Green I have examined the books, records and bank statements of the Louisa Seymour Charity 205807 and I confirm that these are an accurate record of the transactions for the year 2023 Signed Jennifer Hamer 24 Brigantine Road Warsash Southampton Hampshire S0319AE