Sarisbury Green Parish Rooms
sgpr.org.uk
The Louisa Seymour Charity No. 205807
217 Barnes Lane, Sarisbury Green, Hampshire SO31 7BH
Annual Report for January to December 2022
This charity is responsible for the running of the Sarisbury Green Parish Rooms. Details can be found on our website SGPR.org.uk. The building comprises of two halls, a committee room and a large kitchen. The address for correspondence is 217 Barnes Lane, Sarisbury Green, Hampshire SO31 7BH. It is constituted by a Trust Deed dated 5th March 1892, updated on 28th November 1986.
The charitable purpose is the provision and maintenance of the Parish Rooms for the use of the inhabitants of the parish of St Paul’s, Sarisbury ( the area of benefit) without distinction of political opinions, including the use for meetings, Pre School, lectures, classes and for other forms of leisure activities, with the object of improving the lives and conditions of the said inhabitants.
The public benefit is that the rooms are available to the public at very competitive rates. The Parish Rooms are maintained to a high standard using income received by lets, and they continue to be improved and maintained by regulation and changing needs.
The Charity is administered by Trustees, five of whom are elected annually. Other committee members are appointed from local organisations (Hampshire County Council) and up to two are co-opted. The committee is made up as follows:
| Chairman | Paul Bowler |
|---|---|
| Secretary | Michelle Day |
| Treasurer | Amanda Williams |
| Trustee members | Tony Linford, Mary Farmer, Sarah-Jane Tarr, Steve Launey and Ian Scrace, Joanne Bull |
Day to day management is overseen by the trustees and carried out in the main by the secretary. All roles are voluntary which contributes to halls very competitive rates. A modest honorarium is paid annually to the treasurer and secretary to help with incurred expenses. The committee meets generally four times a year. The Charity has no employees. Contract services are used on a regular basis for hall cleaning and window cleaning.
Secretary’s Report
One of our main regular daily Hirers a Preschool closed at the beginning of the year and unfortunately the majority of those hours were not re-booked. However the other main Hirer a Dance School immediately started to extend their hours, mostly in the afternoons and evenings. Towards the end of the year they extended and develop their offer to the local community with the introduction of a Dance College for over 18 year olds, plus a Mother and Baby Music Group. This group have also future plans to include a wider section of the community by providing activities such as Yoga and ‘Tea Dancing’.
Review of 2022
Due to old plumbing leading to issues with ‘damp’ and ‘flooding’ the Men’s Toilet block became a ‘major project’ to up date and refurbish. This work was completed to a very high standard.
Treasurers Report Income received 2022 £32,959 (2021 £29167) Expenditure 2022 £32,250 (2021 £23548) Total Monetary Assets year end 2022 £37,856 (2021 £36509)
Expenditure was up due to a major project to refurbish the Men’s Toilets. Although income has been maintained, it is a concern as one of our main sources of income the Preschool closed unexpectedly in April 2022 and a replacement preschool was not found. Rising costs especially energy prices significantly increased running costs.
Our accounts this year have been seen and approved by the Chairman, Secretary and the Trustees. An audited breakdown of our accounts by Jenny Hammer is attached to this report. Full audited accounts are available on request.
Chairman’s Report
Hire charges had not been increased for many years however facing significant issues with the maintenance of the building, and large energy cost rises hire charges increased in January 2022.
We had planned to continue to assist local organisations and people this year, however as a precaution we have put donations on hold until we are more confident of the financial future.
The Parish Rooms continue to be a thriving and popular local asset- the Trustees are well aware of their responsibilities in ensuring continuing professional management.
Michelle Day Secretary Paul Bowler Chairman
Louisa Seymour's Charity - Sarisbury Green Parish Rooms
| Accounts for the Year 2022 Jan - Dec | Accounts for the Year 2022 Jan - Dec | SUMMARY | |||
|---|---|---|---|---|---|
| Receipts and Payments | 2022 | 2021 | |||
| Income Receipts | £ | £ | |||
| Grants and | |||||
| Donations | Refunds | 558 | 2292 | ||
| sub total | |||||
| Trading Activities | |||||
| Hire charges for use of building | 32959 | 29167 | |||
| Investment Income | |||||
| Bank account current interest | 0 | 0 | |||
| Bank deposit account interest | 3 | 1 | |||
| Hampshire Trust account interest | 69 | 33 | |||
| sub total | 72 | 34 | |||
| Total | Receipts | 33031 | 29201 | ||
| Direct Charitable Expenditure | |||||
| Routine Maintenance | 795 | 1731 | |||
| Projects and major purchases | 9910 | 1421 | |||
| Refuse Disposal and water | 904 | 845 | |||
| Cleaning | 10605 | 9528 | |||
| Trustee Expenses | 1045 | 890 | |||
| Insurance | 1264 | 2304 | |||
| Heating and Lighting | 5783 | 3659 | |||
| Telephone | 551 | 198 | |||
| Gardener and plants | 48 | 162 | |||
| sub total | 30905 | 20738 | |||
| Other Expenditure | |||||
| Fees PRS /Website | 365 | 1161 | |||
| Admin Expenses (post, stationery etc.) | 0 | 538 | |||
| Refunds(deposit refunds) | Bounced Cheques | etc. | 980 | 35 | |
| Miscellaneous | 0 | 0 | |||
| Charitable Donation | 0 | 1076 | |||
| sub total | 1345 | 2810 | |||
| Total | |||||
| Payments | 32250 | 23548 | |||
| Net Receipts for Year | 1267 | 7909 | |||
| Total Monetary Assets at start of the year | 22465 | 14556 | |||
| Total Monetary Assets at end of the year | 23732 | 22465 |
| Statement of Assets and Liabilities at December 31st 2022 | Statement of Assets and Liabilities at December 31st 2022 | 2022 | 2021 |
|---|---|---|---|
| Bank and Cash Balance | 23732 | 22465 | |
| Bank Deposit Account | 6346 | 6343 | |
| Cash | 8 | ||
| Sub total | 30086 | 28808 | |
| Other Monetary Assets | |||
| Reserve Fund - Hampshire Trust Investment Account(note 2) | 7770 | 7701 | |
| Debtors | 0 | ||
| Total Monetary Assets | 37856 | 36509 | |
| Liabilities | |||
| Non Monetary Assets | |||
| Land and Buildings owned by | |||
| Charity | |||
| Sarisbury Parish Rooms (see | |||
| note*) | 1,167,320 | 1,022,180 | |
| Held for functional Use by the | |||
| Charity | |||
| Furniture and Equipment in | (see | ||
| Hall | note*) | 42229 | 35190 |
Note* figure taken from Insured Building / Contents on 9th November 2022
Attn: Charity Commission Reference.. Louisa Seymour Charity 205807 Sarisbury Green Parish Rooms I have examined the books, records and bank statements of the Louisa Seymour Charity 205807 and I confirm that these are an accurate record of the transactions for the year 2022 Signed Jennifer Hamer 24 Brigantine Road Warsash Southampton Hampshire S0319AE