**Louise  Seymour  Charity-  Sarisbury  Parish  Room.  Registered  charity  number 205807.** 

**Annual  report  for  year  ending  2021.** 

**This  charity  is  responsible  for  the  running  of  the  Sarisbury  Green  Parish Rooms.  Details  can  be  found  on  our  website  SGPR.org.uk. The  building  compromises  of  2  halls,  a  committee  room  &  a  large  kitchen. The  address  for  correspondence  is  217  Barnes  Lane,  Sarisbury  Green,  SO31 7BH.** 

**It’s  constituted  by  a  Trust  Deed  dated  5th  March  1892,  updated  on  28th November  1986.** 

**The  charitable  purpose  is  the  provision  and  maintenance  of  the  Parish  Rooms for  the  use  of  the  inhabitants  of  the  parishes  of  St  Paul’s  Sarisbury  (the  area  of benefit)  without  distinction  of  political  opinions,  including  the  use  for meetings,  pre  school,  lectures,  classes  &  for  other  forms  of  leisure  activities, with  the  object  of  improving  the  lives  &  conditions  of  the  said  inhabitants.** 

**The  public  benefit  is  that  the  rooms  are  available  to  the  public  at  very competitive  rates  &  lettings  are  nearly  always  at  full  capacity. The  Parish  Rooms  are  maintained  to  a  high  standard  using  income  received  by lets  &  they  continue  to  be  improved  &  maintained  by  regulation  &  changing needs.** 

**The  charity  is  administered  by  trustees,  5  of  whom  are  elected  annually. Other  committee  members  are  appointed  from  local  organisations  &  one  is  ex officio,  the  current  vicar  of  St  Paul’s  church  Sarisbury,  &  up  to  2  are  co  opted.** 

**The  committee  is  made  up  as  follows: Chair-  Paul  Bowler Secretary  &  Joint  Treasurer-  Dave  Meredith  (retiring  April  2022) Treasurer-  Amanda  Williams Other  members  include-  Sarah  Jane  Tarr,  Tony  Linford,  Mary  Farmer,  Steve Launey  &  Ian  Scrace.** 

**Contract  services  are  used  on  a  regular  basis  for  hall  cleaning  as  well  as gardening,  rubbish  collection,  window  cleaning  etc.** 

**Day  to  day  management  is  overseen  by  the  trustees  &  carried  out  in  the  main by  the  Secretary.** 

**All  roles  are  voluntary,  this  is  what  makes  the  halls  very  cheap  to  hire. A  modest  honorarium  is  paid  annually  to  the  treasurer  &  secretary  to  help  with incurred  expenses.** 

**The  committee  meets  generally  x4  a  year.** 



**Review  of  2021** 

**The  Covid  Pandemic  continued  to  wreak  havoc  with  the  operation  of  the Parish  Rooms.** 

**A  slow  &  steady  recovery  began  to  occur  after  the  summer  holidays  with bookings  beginning  to  improve.** 

**The  Pre  School  success  continued  with  many  more  children  joining. The  Dance  School,  King’s  Academy,  when  able  to,  went  from  strength  to strength.** 

**The  committee  decided  to  apply  considerable  discount  to  hire  costs  for  our main  users  to  help  them  recover  from  losses  incurred  by  the  pandemic. Party  bookings  were  made  &  cancelled  as  regulations  were  applied  &  sickness of  children  occured.** 

**Sarisbury  Infants  School  was  given  a  grant  from  our  funds  of  over  £500  so  the travelling  circus  pantomime  could  take  place  at  last.  The  school  were  very grateful  for  this  donation.** 

**The  local  council  gave  the  Parish  Rooms  a  grant  of  £1400  to  repair  the  wooden fence  that  surrounded  the  play  area  at  the  side  of  the  Parish  Rooms,  a  very useful  donation  indeed.** 

**Treasurer's  Report** 

**Income  received  from  short  &  long  term  hirers Income  received  £29,201  (2020)  (£15,842) Expenditure  £23,548  (2020)  (£17,171) Net  receipts  for  2021  £7,909** 

**Overall  financial  position  across  3  accounts  £36,507  monetary  assets  (2020) £28,567** 

**Our  accounts  this  year  have  been  seen  &  approved  by  the  Chair,  Secretary  & Joint  Treasurers.  Full  audited  accounts  are  available  on  request.** 

**2022  will  see  a  refurbishment  of  the  gents  toilets  which  will  have  a considerable  impact  on  our  finances.** 

**A  new  Secretary  will  be  elected  at  the  2022  AGM  as  Dave  Meredith  is  retiring from  the  role  &  leaves  the  committee.** 

**Michelle  Day  (2022  Secretary,  compiled  with  assistance  of  the  outgoing secretary.)**