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2020-12-31-accounts

Charity Registration No. 205769

MICHAEL YOAKLEY'S CHARITY

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

MICHAEL YOAKLEY'S CHARITY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees
Charity number
Principal office
Key Management personnel
Independent auditors
Bankers
Solicitors
Investment Advisors
Property advisors		 Yoakley Care Share Limited
Yoakley Care Trustee Limited
Directors of the corporate bodies above:

Peter Hermitage
Beverley Aitken
David Astley
Michael Baker
Gillian Durrant
Blair Gulland
Faye Hames
Mark Hames
205769
Yoakley House
Drapers Close
Margate
Kent
CT9 4AH
Julie Wickenden, Executive Manager
Tracey Huntley, Care Manager
Azets Audit Services
Statutory Auditors
Delandale House
37 Old Dover Road
Canterbury
Kent
CT1 3JF
CAF Bank Ltd
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME19 4JQ
Boys & Maughan
11-13 Hawley Street
Margate
Kent
CT9 1PU
Charles Stanley & Co Ltd
43 Dudley Road
Tunbridge Wells
Kent
TN1 1LE
Smith Woolley
15 Tufton Street
Ashford
Kent
TN23 1EE

MICHAEL YOAKLEY'S CHARITY

CONTENTS

Page Page Page
Trustees' report 1 - 11
Independent auditor's report 12 - 14
Statement of financial activities 15 - 16
Balance sheet 17
Statement of Cash Flows 18
Notes to the financial statements 19 - 31

MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

The directors of the two trustee companies (Yoakley Care Share Limited and Yoakley Care Trustee Limited) who are set out on page 1 will be referred to as "Trustees" for the purposes of this report and the financial statements.

The Trustees present their annual report together with the audited financial statements of the charity for the year 1 January 2020 to 31 December 2020.

OBJECTIVES AND ACTIVITIES

The original objects of the charity were the provision and maintenance of almshouses for the elderly at nominal cost on Drapers Estate. This was extended, in 1980, to provide residential accommodation and care in Yoakley House.

The main objective continues to be to provide the highest quality care of the elderly, keeping residents fees and charges to a minimum using careful investment management.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit.

ACHIEVEMENTS AND PERFORMANCE

a. Review of Activities

SUMMARY OF CONTENTS

a1. STATEMENT REGARDING COVID-19 (CORONAVIRUS)

2020 saw the world affected by the global pandemic of Covid 19 brought about by the Coronavirus. First detected in China in late 2019, it quickly became apparent that it was a highly transmissible and potentially fatal disease. The first case was identified in the UK in January 2020 and the first known UK death occurred on March 5[th] . The detection and therefore prevention of the spread of the disease was especially difficult as some people were found to carry and transmit it whilst being asymptomatic, and in the early months, testing was not widely available.

From March onwards the government introduced various measures to try to combat the spread of the virus. The schedule of directive included:

Although the virus impacted the whole population, it was found to be particularly dangerous to the elderly and spread rapidly in many care homes causing large numbers of fatalities. With up to 31 elderly residents in our care home and 56 in the almshouses, the key focus for the Charity became infection control and the health and wellbeing of the residents.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a1. STATEMENT REGARDING COVID-19 (CORONAVIRUS) (Continued)

Management took the decision to close the care home to all visitors including its own almshouse residents on 15[th] March 2020, a week before the first lockdown restrictions for the entire country were introduced. This closed door policy continued throughout the year with visits only being permitted in the grounds or in the training room which was adapted firstly for distanced visiting and later with a full partition screen. The staff of the Charity intently focused on keeping themselves and residents well including increased hand washing, making full use of personal protective equipment (PPE) and antibacterial hand gel, and social distancing, as well as limiting their interactions with others outside of the home.

Throughout the year a small number of staff tested positive for the virus but took swift action by staying away from work as soon as any hint of the virus was apparent. For the whole year care home residents avoided infection until 31[st] December when 3 cases were identified – 1 from a hospital visit, 1 after admission from another care home and a third with the source unknown. Thankfully all made a full recovery. A couple of almshouse residents also tested positive during the year and others were unwell with suspicious symptoms prior to Covid 19 testing being widely available. They too have all made a full recovery.

The virus and the resulting restrictions impacted the Charity as follows:

It is acknowledged that with no loss of life to Covid 19, voids in both the care home and almshouses were no higher than normal and there was no loss of income in either. The introduction of newly developed vaccinations which should prevent fatality from the virus began to be rolled out in December 2020 with the elderly being top of the list to receive it.

The Board acknowledges that management acted quickly and decisively at each stage of the pandemic to minimise the impact of the virus and that the Charity weathered the Covid 19 storm well. At the end of the year the Charity retained the capital values on its investments and stands in good stead to remain viable. In addition, the Board received notification that the Charity would be in receipt of a of legacy of around £250K. The charity was notified of the legacy in the year to 31 December 2020 and £150k has been received in January 2021.

The overall outcome of 2020 for the Charity is nothing short of miraculous.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a2. RESIDENTS, BOARD AND STAFF MEMBERS

Residents

The Charity records, with regret, the death of the 6 residents (all non Covid 19 related). This rate is amazingly lower than in previous years despite the average age of those in residential care in Yoakley House being well over 90 and in Drapers Homes over 80. It appears that robust infection control procedures in place to prevent the spread of Covid 19 kept residents free from other ailments.

8 people became permanent residents of Yoakley House during the year. Some of the above had previously been in Yoakley House for respite care and in a few cases permanent residence followed on directly from a respite stay.

Two residents were accepted for longer term respite care (6 weeks or more) with the option for the placement becoming permanent.

The respite rooms provided care for 14 residents during the year. A few cottage residents also had short periods of respite care for a variety of reasons. The majority of these were in the first 3 months of the year prior to the first Covid 19 lockdown. A couple were in August when Covid 19 restrictions were eased and after the particular residents had undergone testing to check that they were Covid 19 negative on admission.

With Covid 19 restrictions requiring residents newly admitted to the care home to be isolated in their rooms for 14 days to ensure that they did not develop or transmit the disease, short respite care stays became impractical. The Board agreed that in the latter part of the year, respite beds be allocated to longer term temporary stays or permanent residents.

Although no residents celebrated their 100[th] birthday during the year, three residents who joined us in 2020 were already over or around this milestone.

5 residents (including 1 couple) moved into the almshouses. 4 former almshouse residents moved into long term care, 1 at Yoakley House and 3 at specialist EMI homes.

The Trustees and Board of Directors

The trusteeship of the Charity is held by two limited companies Yoakley Care Trustee Ltd and Yoakley Care Share Ltd, with the former trustees as directors of both companies. This allows the continued effective management of the Charity but protects individuals from personal financial liability.

The Board of Directors of the Trustee companies were: Mr Peter Hermitage QPM (Chairman) Mrs Beverley Aitken MBE Mr David Astley OBE Mr Michael Baker Mr Blair Gulland Mrs Gillian Durrant Mrs Faye Hames Mr Mark Hames

The Board met formally on 6 occasions during the year. The first of these in January 2020 was at Yoakley House. The other 5 were via the online facility Zoom as meeting in groups and non-essential travel was not permitted for much of the year. Directors were readily available to discuss issues outside of the formal board meetings. The Charity is grateful to all Directors for freely giving of their time and expertise.

Staff members

18 staff left the Charity’s employment during the year, 4 staff retired and 2 moved to new jobs. Staff turnover was higher than in previous years. Restrictions imposed during the pandemic meant that for a significant part of the year, staff had to juggle their working life with their own health, Covid 19 related anxieties, and childcare/ home schooling issues. For some this proved too much, even for a few newly appointed members of staff.

Special mention must be made of Mrs Diane Lloyd who served as Tea Cook at Yoakley House for 32 years. Apart from being an excellent cook, she was cheerful, gracious and adaptable and had served the Charity through many changes, not least the complications of her final year. She had planned to retire in the March 2020 but when Covid restrictions meant that colleagues had to shield and could not work she agreed to stay on until November.

11 staff joined the Charity during 2020. Ashley Scribbins stepped up to take on the role of Head Cook in April 2020 when the previous cook had to shield from the pandemic due to heath conditions. She has done an amazing job in very difficult circumstances, not least when residents had to be isolated and catered for in their rooms.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a2. RESIDENTS, BOARD AND STAFF MEMBERS (Continued)

Agency staff were only requested when they could be exclusively booked to work at Yoakley to reduce the risk of virus transmission between care homes. Two agency staff who joined us in the summer of 2020 to cover staff holidays decided they would like to become members of Yoakley staff, after a period of transfer agreed with the agency, both will be joining us permanently in 2021.

Covid 19 restrictions meant that a few staff were required to “shield” due to their own health conditions making them highly susceptible to serious illness if they caught the virus. Two administrative staff were able to work from home. Three others from the care and kitchen staff had to remain at home on Covid related sick pay. Restrictions also prevented involvement by volunteers during the year although June Waller continued to support the Charity from home by arranging the church services which took place online.

The Care Manager, Mrs Tracy Huntley, is qualified in Train the Trainer courses in the mandatory subjects in which all staff must have regular updates and can deliver this training in-house to all staff: Covid 19 restrictions meant that most of the training had to be done online or via workbooks for home study.

a3. INSPECTIONS, COMPLAINTS & COMPLIMENTS

Inspections

No inspections were carried out by the Care Quality Commission (CQC) during the year. The Charity therefore retains its rating of GOOD awarded in 2018. The next inspection is not expected until 2021.

Complaints and compliments

An Adult Protection alert was raised in February 2020 by a District Nurse who visited Yoakley to treat a respite resident with a severe pressure sore. Yoakley was confident that she had the sore on arrival and it had been exacerbated by long days in the hospital on dialysis treatment during her stay here. Social Services gave guidelines on improving communication and record keeping but did not pursue further action.

A Yoakley resident raised a complaint via her family in August that staff had caused bruising on her arm and mentioned various other issues. Social Services visited to interview the resident and review her care notes. They found no case to answer.

Management regularly received compliments and cards of thanks from grateful residents and their relatives. This praise was fed into the annual Quality Assurance review produced in July by the Care Manager which incorporated questions about the home’s handling of the pandemic. Relatives were generally very complimentary at the way the Charity protected and cared for residents during the pandemic.

a4. PREMISES, EQUIPMENT AND GROUNDS

Yoakley House

The work to upgrade the fuse board system following the full check of the electrical wiring in 2019 was finally completed in early summer 2020, including the required removal of asbestos.

Adaptations to the building were completed to improve infection control including:

The main disabled access bath developed a fault which could not be rectified as the necessary part was manufactured overseas and could not be obtained due to the pandemic. A second-hand bath was purchased from our contracted supplier and installed in the second bathroom as a temporary measure. A new bath and accompanying hoist were purchased at a cost of £17K in the second half of 2020. There are now 2 full disabled baths improving infection control.

The training room was adapted by inserting a fixed Perspex screen into the existing moveable wall to create a visiting area whereby the resident could sit one side and visitors the other in complete safety without fear of virus transmission.

Early in the year the Executive Manager moved into the smaller office previously occupied by the fundraiser and the activities coordinator (on opposite shifts) so that the Care Manager and her Deputy could share a larger office. This enabled the fundraiser and the activities coordinator to have separate offices in the foyer area.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a4. PREMISES, EQUIPMENT AND GROUNDS (Continued)

A programme to tile the ensuite bathrooms in Yoakley began in early 2020 but had to be postponed due to the pandemic which meant access by non-essential workers was curtailed.

Fundraising allowed the purchase of a Raizer chair (to lift residents who have fallen where the use of a hoist is not possible), a digital coffee table (like a giant ipad) for use in the care home, and a Facebook Portal for residents to keep in visual contact with relatives during lockdown.

Drapers Homes

A new warden emergency call system was purchased in 2020 following a fundraising campaign in previous years which raised a total of £32K. Unfortunately this has not yet been installed as pandemic restrictions prevented the required access of contractors to the almshouses. It is hoped that installation will take place in 2021.

The bathroom at cottage 12 was upgraded and a shower installed to replace the bath. There are now only 4 almshouses out of 48 which still have a bath with no shower (these being properties where the occupants originally declined the upgrade) so this programme is almost complete.

From July 2020, it became a legal requirement for all tenanted properties to have an electrical wiring check every 5 years. The first of these was carried out in the summer/ autumn.

The programme of replacing rotten window frames and repairing damaged front doors on the cottages continued. Routine maintenance was carried out by maintenance staff throughout the year.

The Charity continued to provide a housekeeping service to almshouse residents who require it to help to keep the properties clean and well maintained. This had to be paused for a few months when the country was in full lockdown in order to prevent any potential spread of the virus by staff between the care home and the almshouses.

Only one almshouse remained unoccupied at the end of the year. This has been allocated to a couple who have been unable to move due to the pandemic but hope to be able to do so in early 2021.

Garden and Grounds

Paul Twyman, Head Gardener, with assistant Chris Arrenberg, made the gardens look magnificent. Residents purchased a statue of a gardener as a wonderful addition to the garden from the proceeds of the bric a brac shop in the summer house.

Sadly events such as the annual garden party and the National Gardens Scheme Open Days were cancelled due to the pandemic. A couple of events were organised in the summer months whereby residents could enjoy outdoor entertainment whilst keeping their distance, including on Easter weekend and VE day, but these were not open to visitors.

a5. TRUST PROPERTIES

The Ashford properties were managed by agents Smith-Woolley. The tenancies remained the same although enforced temporary closure of some of the businesses due to the pandemic prompted request for temporary rent reductions by some of the tenants. Each application was reviewed individually.

a6. FINANCE AND INVESTMENTS

Income for the year was £1,294,022 (2019: £1,311,417). This included a grant of £50,838 towards Covid-19 infection control purposes. Total expenditure for the year amounted to £1,388,542 (2019: £1,320,635). This resulted in a deficit, before valuation adjustments of fixed assets of £94,520 against a 2019 deficit of £9,218.

The charity’s balance sheet shows a positive position of £5,736,485 (2019: £5,972,399). Net current assets have decreased from £458,227 to £392,271.

The cash balance (including current asset investments which are for 90 day notice accounts) has decreased from £462,883 to £421,837 with cash used for operating activities of £171,505 and cash provided by investing activities of £130,459 .

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a6. FINANCE AND INVESTMENTS (Continued)

INCOME

Yoakley House Fees

The basic weekly charge for Yoakley House is £658 which covers the cost of care. The charge is higher for some permanent residents with more complex needs.

Kent County Council paid a minimum of £410.78 per week for permanent residence with higher rates being achieved for some more dependent residents. Each placement represents a deficit of over £200 on the true cost of care.

The Charity signed the current DPS contract with Kent County Council which will apply until 2022, just in time to qualify for a small increase in fee rates effective from 1[st] April 2020. At the end of the year the charity had 8 KCC funded residents.

The inadequate funding of KCC placements means that the Charity must make up the deficit from other income in order to cover costs, with KCC funded residents effectively being treated as beneficiaries of the Charity. The Board and management made a conscious decision some years ago to take a balanced mix of privately funded and KCC funded residents into Yoakley House to ensure the Charity does not run at a loss. Applications by residents funded by KCC are considered, particularly if they come from those who have used our respite service or live in our almshouses. To qualify for KCC funding, a resident has to meet strict criteria as specified and assessed by KCC.

Income from the investment portfolio and from other services, such as the hire of the training room, usually helps to bridge this deficit. In 2020 the Charity benefited from government Covid 19 related grants to help to cover the deficit.

Respite care charges are between £700 and £850 per week, based on assessment of the individual resident’s needs. The minimum charge for respite care funded by KCC was £560, which necessitates the resident paying a significant top up.

Drapers Home Maintenance Charges

The almshouse residents are the primary beneficiaries of the Charity and their charges are kept to a minimum. The Charity sets these fees taking into consideration actual maintenance costs, Local Housing Allowance rates, and the Fair Rent figures, with the aim that no resident shall be in hardship. Any almshouse resident who is experiencing financial difficulties is invited to discuss their circumstances with management.

The residents of the properties on Drapers Close (apart from number 7) are responsible for all their own bills including gas and water rates, whereas for other tenants these bills are met by the Charity.

Local Housing Allowance (LHA)

In the early part of the year the Board looked at challenging the Thanet LHA rates as they had not kept pace with local rent increases. In April 2020 significant increase in the LHA rates did occur. This gives the Charity scope to increase the Maintenance charge to almshouses as many of the almshouse residents are recipients of LHA.

Training Room Hire

There was minimal hire of the training room in 2020 as restrictions on the numbers of people able to be together indoors prevented most training courses from taking place. The room was however a godsend for both distanced visits by relatives, and for Covid 19 testing purposes.

Investment Portfolio

The Charity’s investment portfolios continue to be carefully managed by Charles Stanley Investment Brokers with Mrs Katie Presland as the Charity’s primary fund manager. Despite the turbulent effect of Covid 19 on markets, the main portfolio ended the year with a capital value at around £1.9 million from £2 million at the end of 2019 with the Emergency Repair Fund ending the year with a capital value of £352K from £355K at the end of 2019. The decision was taken in October to reduce income drawn down from the portfolios from £84K to £60K pa.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a6. FINANCE AND INVESTMENTS (Continued)

EXPENDITURE

The careful control of expenditure is key to the future financial stability of the Charity. Conscious effort is made to keep expenditure as low as possible by monitoring costs and price comparison. The Charity continues to be dependent on fundraising to cover the cost of extraordinary items such as the purchase of new and replacement equipment. Covid 19 added to the Charity’s expenditure in the following areas:

Additional small payments were paid to staff throughout the year as thanks for their dedication in extreme circumstances.

National Living Wage

The largest expenditure of the Charity remains staff wages. In April 2020, the Charity completed a successful 5 year programme to increase wages in line with the National Living Wage proposals so that the lowest paid staff received £9 per hour from April 2020 (from £7ph in 2015) whilst ensuring that differentials between roles were maintained. With careful management this was achieved within budget. Some saving was made with the redundancy of the fundraiser.

Pension Fund

All staff, unless they specifically ask not to join, are now enrolled in the pension scheme under the national autoenrolment requirements. The Charity is following national guidelines for minimum auto enrolment rates. Monthly contributions to meet the pension fund shortfall continued throughout the year at £641 per month.

Grants and Specified Donations

The Charity is extremely grateful for grants and donations for specific items totalling £8,290 during 2020 and a further £5,881 was donated by the League of Friends. General donations amounted to £14.6K.

a7. LEAGUE OF FRIENDS

The activity of the League of Friends was severely curtailed during 2020 as they were unable to facilitate the planned public events apart from the theatre evening in January. They nevertheless contributed the following from previous fundraising:

a8. STRATEGIC PLANNING

The Charity’s Strategic Plan gives clarity of direction for the Board and providing a means of measuring its achievements against the Charity’s aims and objectives. It includes a comprehensive risk assessment register which is reviewed at least annually.

Yoakley Annexe Project

The planned project to build a short term care annexe to Yoakley House was put on hold in 2020. Planning permission expired in January 2020, and with no significant capital having been raised towards the project, particularly from major donors, the viability of the project came into question.

As the pandemic evolved, other issues which might impact the plan became apparent:

Care workers were front line staff throughout the pandemic. This and low pay means that care work is less attractive as employment.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a8. STRATEGIC PLANNING (Continued)

It remains to be seen how the care sector will be impacted in the coming years. The Board plans to revisit the issues of sustainability of the Charity and future developments when the immediate threat of the virus is under control and life has returned to some normality.

a9. NETWORKING

The Board maintained its connection with Thanet Clinical Commissioning Group, who provided support and advice.

Kent Integrated Care Alliance and the National Care Association continue to provide valuable information and support to the Charity’s management. In 2020 this took the form of regular emails with updates on the management of the Covid 19 situation. The NCA also processes and advises on DBS checks.

Board members continued their connections with other organisations including the National Almshouse Association and the East Kent Consortium of Almshouses.

Local Schools and Youth Organisations

At the start of the year a few pupils on the International Baccalaureate Career-related Certificate (IBCC) in Health & Social Care from Dane Court Grammar School visited Yoakley House to have one to one conversation with some residents. The special needs class from Holy Trinity & St Johns Primary School also visited for a few afternoons of fun and games with the residents. These visits all stopped in March as the care home closed its doors to visitors, although the primary class did send cards and notes of encouragement to the residents. An exchange of videos with a local youth organisation called Pie Factory took place during the first lock down, which the residents enjoyed.

a10. COMMUNITY ACTIVITIES

The Summer Garden Party and National Garden Scheme Open Days were cancelled due to Covid 19 restrictions. No outings for residents were permitted. A warm summer nevertheless gave ample opportunity for residents to enjoy the beautiful gardens with social distancing. Both the Summer and Christmas fairs were cancelled as it was not permitted to allow the public on site.

A programme of activities and entertainments for the care home residents was organised by our Activities Coordinator. These had to be adapted according to the regulations in place at a given time. Sadly almshouse residents were unable to access most of these activities or to meet communally due to the Covid 19 restrictions. The Christmas Party with care home and almshouse residents together could not take place as usual however the care home residents celebrated inside whilst Santa from Margate Rotary Club attended with his sleigh to visit the almshouse residents delivering Christmas tea in a box and a small gift.

In May 2020 big celebrations had been planned nationally to commemorate the 75[th] anniversary of VE Day, the date of victory in Europe during World War II. The celebrations were curtailed due to the pandemic but good weather meant that residents enjoyed a distanced outdoor event with wartime songs by singer Jules and “Afternoon Tea in a Box” courtesy of The Mad Hatter Tea Rooms, Margate.

In the early part of 2020 the Charity’s website was updated. This and the Facebook page proved invaluable in keeping the outside world aware of the happenings at Yoakley. A small group of residents “The Yoakley Ladies” were involved in the recording of some fun poetry which was shared online from time to time and received thousands of views internationally and excellent feedback.

Weekly services are facilitated by Ministers from a variety of denominations, encouraging the Christian ethos of the Charity’s founder. In 2020 these continued with most taking place online using the Facebook Portal. The Charity is very grateful to the faithful band of ministers and pianists who voluntarily serve the residents in this way. Thanks go to volunteer June Waller who coordinates the rota of ministers and pianists.

The Broadstairs Society of Friends usually facilitate Quaker meetings for worship in the Quaker chapel but were unable to do so throughout 2020. The chapel was kindly used to provide a Christmas dinner served by Yoakley for a few almshouse residents who would otherwise have been alone on that day.

Residents and staff continue to sponsor 2 children at Kampala Children’s Centre Uganda and receive regular letters, photos and updates from them.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

a11. CONCLUSION

This has been a traumatic year, especially for older people whose freedoms have necessarily been curtailed by the pandemic. Not being able to mix freely, receive visits from loved ones or enjoy the normality of life in their homes has tested their patience and resilience. As infection rates fall and the protection of the vaccination programme becomes more pronounced, the Charity must do two things. Firstly, balance the continued need to protect residents, staff and visitors and secondly to realise the opportunities for a less constrained way of life. This balancing act will not be easy, but the evidence of what has been achieved during the year bodes well for our ability to plan for the future. That future will necessitate close attention to the physical, psychological and spiritual wellbeing of all residents, who have done amazingly well during this difficult year.

The experiences of 2020 demonstrate the professional and focussed work of staff. They have all been significantly challenged and deserve to have praise heaped upon them. The pressures of managing home lives during the course of the pandemic and still come to work with a smile and a caring nature is to be marvelled. The need to have good networking relationships with the health sector in the face of Covid-19 has not been easy. The supply of PPE, testing facilities and clarity of policy are examples of the challenges facing the leadership team of Julie Wickenden and Tracy Huntley. Their energies have been a key factor in bringing the Charity through this period without the loss of life sadly experienced in other settings. Thanks go to Mrs Wickenden for her close attention to the financial health of the Charity as well as the extraordinary pressures of her job. To all our staff a huge thank you.

Financially the Charity has emerged from 2020 in a strong position. There remain uncertainties as we move forward. Maintaining levels of income will be less predictable than we would like but with strong reserves we do not see any problems in cash flows or our ability to maintain our services. Government has long promised reviews of the care sector and one can hope that the rhetoric generated by the pandemic turns into action that benefits the likes of Michael Yoakley’s Charity. The directors who bring a wide range of experience, knowledge and skills to the Charity’s work will plan on the basis that the best help will be the help we give ourselves. They are all to be acknowledged for their commitment.

The Charity exists in a complex regulated environment where health and social care is scrutinised, where finances have to be managed in a business-like fashion and where the demands of crisis seem presently unrelenting. This report demonstrates that, despite the pressures, the care home and the almshouses still combine to create a community where dignity, love and care are at the heart of our work. We will continue in the spirit of Michael Yoakley who established the Charity over 300 years ago.

FINANCIAL REVIEW

See Review of activities “a6. Finance and Investments”.

a) Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.

Annual surpluses, if any, are held on reserve and are accumulated to cover major items of expenditure, particularly following the quinquennial survey of buildings.

The charity's freehold property which is included in the financial statements at a net book value of £2,278,206 (2019 - £1,844,347) are currently insured for a rebuilding cost of £15.8 million.

b) Reserves policy

The Trustees have determined that the appropriate level of free reserves necessary for the efficient management of the charity should be £600,000 (2019: £600,000) i.e. approximately six months normal expenditure.

Unrestricted funds at 31 December 2020 amounted to £476,207 (2019 - £532,773). Designated funds at 31 December 2020 amounted to £4,086,255 (2019 - £3,904,121). Restricted funds at 31 December 2020 amounted to £17,495 (2019 - £378,977). Endowment funds at 31 December 2020 amounted to £1,156,528 (2019 - £1,156,528).

Total funds at 31 December 2020 amounted to £5,736,485 (2019 - £5,972,399).

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

c) Future developments See Review of activities “a8. Strategic planning”.

STRUCTURE, GOVERNANCE AND MANAGEMENT

a) Constitution

The governing instrument of the Charity is a scheme of the Charity Commission dated 9 March 1956, as amended by schemes dated 20 November 1995, and 1 September 2004 as amended by a resolution dated 1 January 2016. Michael Yoakley's Charity is registered as a charity under number 205769.

b) Method of appointment or election of Trustees

The management of the charity is the responsibility of the Directors of the Trustees who are elected and co-opted under the terms of the Trust deed and the companies Articles of Association.

c) Policies adopted for the induction and training of Trustees The Directors of the Trustee companies receive the Charity Commission booklet "The Essential Trustee" and have induction meetings with the Chairman and Executive Manager.

d) Organisational structure and decision making

A company limited by guarantee (Yoakley Care Trustee Ltd) and a company limited by 1 share (Yoakley Care Share Ltd) were appointed to act as Trustees with effect from 1st January 2016. All former trustees became directors of both companies. The Trustee Boards met for formal meetings five times during the year, with other subcommittee meetings in between. Day to day management of the Charity is delegated to the Executive Manager and the Care Manager.

STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued)

e) Risk management

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.

f) Auditors

On 7 September 2020 Group Audit Service Limited trading as Wilkins Kennedy Audit Services changed its name to Azets Audit Services Limited. The name they practise under is Azets Audit Services and accordingly they have signed their report in their new name.

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MICHAEL YOAKLEY’S CHARITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

TRUSTEES’ RESPONSIBILITIES STATEMENT

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees, and signed on their behalf by:

Yoakley Care Trustee Limited Date: 10 June 2021

Page 11

MICHAEL YOAKLEY'S CHARITY

INDEPENDENT AUDITOR'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Opinion

We have audited the financial statements of Michael Yoakley's Charity (the ‘charity’) for the year ended 31 December 2020 which comprise the statement of financial activities, the balance sheet and the notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustee's use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Page 12

MICHAEL YOAKLEY'S CHARITY

INDEPENDENT AUDITOR'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustee's report.

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the statement of trustees' responsibilities, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: http://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Other matter

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

This has been done in order for the financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2016.

Page 13

MICHAEL YOAKLEY'S CHARITY

INDEPENDENT AUDITOR'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

M Wilkes (Senior Statutory Auditor)

Azets Audit Services Delandale House 37 Old Dover Road Canterbury Kent CT1 3JF Date: 17 June 2021

Azets Audit Services are eligible to act as auditors under section 1212 of the Companies Act 2006.

Page 14

MICHAEL YOAKLEY'S CHARITY

STATEMENT OF FINANCIAL ACTIVIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2020

Notes
Income and endowments from:
Donations and legacies:
Donations and legacies
2
KCC Covid Grant
18
Charitable activities
3
Investments
4
Other income
Total income
Expenditure on:
Raising funds
5
Charitable activities
6
Total Expenditure
Net income/(expenditure)
Transfers between funds
18
Other recognised gains/(losses)
Gains/(losses) on revaluation of
fixed assets
8
Actuarial (loss)/gain on defined
benefit pension schemes
Net movement in funds
Reconcilation on funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2020
£
11,425
-
1,093,741
118,975
3,957
1,228,098
31,976
1,285,859
1,317,835
(89,737)
356,699
(140,819)
(575)
125,568
4,436,894
4,562,462		 Restricted
funds
2020
£
15,086
50,838
-
-
-
65,924
-
70,707
70,707
(4,783)
(356,699)
-
-
(361,482)
378,977
17,495		 Endowment
funds
2020
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,156,528
1,156,528		 Total
2020
£
26,511
50,838
1,093,741
118,975
3,957
1,294,022
31,976
1,356,566
1,388,542
(94,520)
-
(140,819)
(575)
(235,914)
5,972,399
5,736,485		 Total
2019
£
34,547
-
1,116,323
151,423
9,124
1,311,417
39,427
1,281,208
1,320,635
(9,218)
-
280,353
8,183
279,318
5,693,081
5,972,399

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Page 15

MICHAEL YOAKLEY'S CHARITY

COMPARATIVE STATEMENT OF FINANCIAL ACTIVIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2020

Notes
Income and endowments from:
Donations and legacies
2
Charitable activities
3
Investments
4
Other income
Total income
Expenditure on:
Raising funds
5
Charitable activities
6
Total Expenditure
Net income/(expenditure)
Transfers between funds
Other recognised gains/(losses)
Gains/(losses) on revaluation of
fixed assets
8
Actuarial (loss)/gain on defined
benefit pension schemes
Net movement in funds
Reconcilation on funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2019
£
3,609
1,116,323
140,187
9,124
1,269,243
37,020
1,261,875
1,298,895
(29,652)
-
236,156
8,183
214,687
4,221,645
4,436,332		 Restricted
funds
2019
£
30,938
-
11,236
-
42,174
2,407
19,333
21,740
20,434
-
44,197
-
64,631
314,908
379,539		 Endowment
funds
2019
£
-
-
-
-
-
-
-
-
-
-
-
-
-
1,156,528
1,156,528		 Total
2019
£
34,547
1,116,323
151,423
9,124
1,311,417
39,427
1,281,208
1,320,635
(9,218)
-
280,353
8,183
279,318
5,693,081
5,972,399

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Page 16

MICHAEL YOAKLEY'S CHARITY

BALANCE SHEET

AS AT 31 DECEMBER 2020

Notes
Fixed assets
Tangible assets
10
Investment properties
11
Investments
12
Current assets
Investments - 90 day notice account
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Provision for liabilties
15
Net assets
Capital funds
Endowment funds
18
Income funds
Restricted funds
18
Unrestricted funds
Designated funds
18
General unrestricted fund
18
Pension reserve
18
19		 2020
£
101,887
43,985
319,950
465,822
(73,551)
4,086,255
509,647
(33,440)		 2020
£
2,296,557
827,000
2,254,097
5,377,654
392,271
5,769,925
(33,440)
5,736,485
1,156,528
17,495
4,562,462
5,736,485		 2019
£
101,661
41,400
361,222
504,283
(46,056)
3,904,121
572,867
(40,094)		 2019
£
2,304,593
827,000
2,422,673
5,554,266
458,227
6,012,493
(40,094)
5,972,399
1,156,528
378,977
4,436,894
5,972,399

The financial statements were approved by the Trustees on 10 June 2021.

Yoakley Care Trustee Limited Trustee

Page 17

MICHAEL YOAKLEY'S CHARITY

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2020

Cash flows from operating activities
Net income/(expenditure) for the reporting period (as
per the statement of financial activities)
Adjustments for:
Depreciation
Previously capitalised professional costs expensed
Investment management fee
Dividends, interest and rents from investments
(Increase)/decrease in debtors
Increase in creditors
(Decrease) in provisions
Net cash used in operating activities
Cash flows from investing activities
Dividends, interest and rents from properties
Purchase of tangible fixed assets
Net cash provided by investing activities
Change in cash and cash equivalents in the
reporting period
Cash and cash equivalents at the beginning of the
reporting period
Cash and cash equivalents at the end of the
reporting period
Cash and cash equivalents:
Investments - 90 day notice account
Cash at bank and in hand		 2020
£
(94,520)
1,251
24,135
16,273
(118,975)
(2,585)
10,145
(7,229)
130,459
-		 2020
£
(171,505)
130,459
(41,046)
462,883
421,837
101,887
319,950
421,837		 2019
£
(9,218)
1,351
16,532
(151,423)
(20,701)
4,270
(6,800)
156,283
(888)		 2019
£
(165,989)
155,395
(10,594)
473,477
462,883
101,661
361,222
462,883

Page 18

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. Accounting policies

1.1 Accounting convention

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

Michael Yoakley's Charity constitutes a public benefit entity as defined by FRS 102 amended by Bulletin 1.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

The impact of Covid-19 on the chairty has been documented in the Trustees Report on pages 1 to 2. Due to the robust measures put in place by Trustees and management, the Trustees do not believe that the Covid-19 pandemic will have an impact on the going conern of the charity.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

Page 19

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. All expenditure is inclusive of irrecoverable VAT.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

Charitable activities and Governance costs are costs incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. All assets costing more than £5,000 are capitalised.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold Property - 2% straight line Fixture and fittings - 20% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Investment properties

Investment property, which is property held to earn rentals and/or for capital appreciation, is initially recognised at cost, which includes the purchase cost and any directly attributable expenditure. Subsequently it is measured at fair value at the reporting end date. The surplus or deficit on revaluation is recognised in profit or loss.

1.8 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Financial assets

Trade and other debtors are recongnised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discount due.

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Current asset investments includes short term liquid investments with a maturity of more than three months.

Financial liabilities

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

Page 20

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1.9 Pensions

The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year.

The charity operated a defined benefits pension scheme which was transferred in full to the defined contribution scheme above. There was, however, a shortfall on the scheme and payments are being made over a period of ten years to cover the deficit. The liability in the financial statements represents the amount due and is adjusted each year for changes in the actuarial valuation. Interest on the remaining balance is charged on an annual basis.

1.10 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

1.11 Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

1.12 Leases

Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.

1.13 Critical accounting estimated and areas of judgment

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

The charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.

Useful economic lives of tangible assets

The annual depreciation charge for tangible fixed assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are reassessed annually. They are amended when necessary to reflect current estimates based on economic utilisation and the physical condition of the assets.

Defined Benefit Pension Scheme

The present value of the defined benefit liability depends on a number of factors that are determined on an actuarial basis using a variety of assumptions. The assumptions used in determining the net cost (income) for pensions include the discount rate. Any changes in these assumptions will impact the carrying amount of the pension liability.

Investment Properties

Investment Properties are measured at fair value at the Balance Sheet date. The fair values are assessed annually by the trustees. As part of this process the trustees take advice from Chartered Surveyors valuations.

Page 21

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

2.
Donations and legacies
Donations and gifts
3.
Charitable activities
Residential Care
Sheltered Housing
4.
Investments
Rental income
Income from listed investments
Interest receivable
5.
Raising funds
Fundraising - Wages and Salaries
Professional fees
Investment management costs		 Unrestricted
funds
2020
£
11,425
11,425
Unrestricted
funds
2020
£
835,927
257,814
1,093,741
Unrestricted
funds
2020
£
50,659
66,515
1,801
118,975
Unrestricted
funds
2020
£
13,338
2,365
16,273
31,976		 Restricted
funds
2020
£
15,086
15,086
Restricted
funds
2020
£
-
-
-
Restricted
funds
2020
£
-
-
-
-
Restricted
funds
2020
£
-
-
-
-		 Total
2020
£
26,511
26,511
Total
2020
£
835,927
257,814
1,093,741
Total
2020
£
50,659
66,515
1,801
118,975
Total
2020
£
13,338
2,365
16,273
31,976		 Total
2019
£
34,547
34,547
Total
2019
£
857,813
258,510
1,116,323
Total
2019
£
70,675
79,137
1,611
151,423
Total
2019
£
18,230
4,665
16,532
39,427

Page 22

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

6.
Charitable activities
Activities undertaken directly
Wages and salaries
Agency workers
Depreciation and impairment
Professional fees for new Annexe
Provisions and welfare
Household sundries
Light, heat and water
Rates and council tax
Insurance
Medical
Equipment repair and renewals
Building maintenance
Maintenance of grounds
Total
Support costs
Wages and salaries
Professional and agent fees
Office expenses
Staff uniforms and training
Subscriptions
Sundry expenses
Advertising
Interest expense on defined benefit pension
Governance costs:
Audit fees
Trustees Meeting
Total
Total		 Residential
Care
2020
£
689,287
27,478
1,251
24,135
68,431
20,016
52,023
1,564
10,039
16,479
31,094
35,670
4,580
982,047
118,148
3,271
9,699
6,946
10,684
1,540
3,136
407
6,320
-
160,151
1,142,198		 Sheltered
Housing
2020
£
60,210
-
-
-
884
-
34,138
-
5,834
-
17,717
34,327
4,293
157,403
55,952
723
-
-
-
290
-
-
-
-
56,965
214,368		 Total
2020
£
749,497
27,478
1,251
24,135
69,315
20,016
86,161
1,564
15,873
16,479
48,811
69,997
8,873
1,139,450
174,100
3,994
9,699
6,946
10,684
1,830
3,136
407
6,320
-
217,116
1,356,566		 Total
2019
£
734,972
23,445
1,351
-
69,812
21,095
78,887
1,503
16,403
9,357
35,044
68,982
14,908
1,075,759
164,421
3,821
7,930
4,012
9,708
2,937
5,969
742
5,380
529
205,449
1,281,208

All direct costs are expensed directly to the activities that they relate when identifiable.

Support costs are expensed directly to the activities that they relate when identifiable. Other support and Governance costs are treated as relating to the Residential Care as this relates to the majority of time spent and resources.

Page 23

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

7. Trustees

None of the trustees (or any persons connected with them) received any remuneration, re-imbursements or benefits from the charity during the year.

8. Net gains/(losses) on investments

funds
funds
2020
2020
£
£
Revaluation of:
Investment Portfolio
140,819
-
Investment Properties
-
-
Revaluation of investments
140,819
-
Employees
Number of employees
Residential Care
Domestic and catering
Management and administration
Garden and maintenance
Employment costs
Wages and salaries
Social security costs
Other pension costs
The average monthly number of employees during the year was:		 Total
2020
£
140,819
-
140,819
2020
no.
28
14
6
4
52
2020
£
853,056
54,288
29,591
936,935		 Total
2019
£
260,353
20,000
280,353
2019
no.
30
15
7
4
56
2019
£
834,985
52,875
29,763
917,623

9. Employees

During the year key management personnel received remuneration of £80,768 (2019: £74,576) and benefits of £nil (2019: £nil).

There were no employees whose annual remuneration was £60,000 or more. (2019 - none)

Page 24

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

10.
11.
12.		 Tangible fixed assets
Cost
At 1 January 2020
Additions
Reclassification
Disposals
At 31 December 2020
Depreciation
At 1 January 2020
Depreciation charged in the year
Reclassification
At 31 December 2020
Net book value
At 31 December 2020
At 31 December 2019
Investment properties
Fair value
At 1 January 2020
Surplus / (deficit) on revaluation
At 31 December 2020
The 2020 valuations were made by the trustees, on
Fixed asset investments
Market value
At 1 January 2020
Additions
Disposals
Revaluations
At 31 December 2019
Investments at market value comprise:
United Kingdom
Overseas		 Freehold land
& buildings
£
2,474,955
-
416,047
-
2,891,002
630,608
-
(17,812)
612,796
2,278,206
1,844,347
an open market
Listed
securities
£
2,361,039
213,671
(248,161)
(140,819)
2,185,730
1,417,420
768,310
2,185,730		 Assets under
Fixtures &
construction
fittings
£
£
457,994
139,873
-
17,350
(433,859)
17,812
(24,135)
-
-
175,035
-
137,621
-
1,251
-
17,812
-
156,684
-
18,351
457,994
2,252
value for existing use basis.
Cash and
settlements
Total
pending
2020
£
£
61,634
2,422,673
314,677
528,348
(307,944)
(556,105)
-
(140,819)
68,367
2,254,097
68,367
1,485,787
-
768,310
68,367
2,254,097		 Total
£
3,072,822
17,350
-
(24,135)
3,066,037
768,229
1,251
-
769,480
2,296,557
2,304,593
£
827,000
-
827,000
Total
2019
£
2,183,712
411,537
(432,929)
260,353
2,422,673
1,623,193
799,480
2,422,673

Page 25

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

12. Fixed asset investments (continued)

13.
14.		 Asset distribution
Fixed Interest bonds
Equities and Funds
Alternatives
Cash
Material investments
Kames Capital PLC Ethical Corp Bond B Instl Inc Nav
Aegon Asset Management UK PLC
Rathbone Unit Trust Management Ethical Bond Inst Inc
Aberdeen Standard Fund Managers Ltd: Ethical Corp BD
Debtors
Other debtors
Prepayments and accrued income
Creditors: amounts falling due within one year
Other taxation and social security
Other creditors
Accruals and deferred income		 2020
£
436,607
1,517,540
231,583
68,367
2,254,097
2020
£
-
133,248
139,035
111,726
384,009
2020
£
13,054
30,931
43,985
2020
£
10,455
28,663
34,433
73,551		 2019
415,068
1,774,648
171,323
61,634
2,422,673
2019
£
126,888
-
132,366
105,732
364,986
2019
£
22,747
18,653
41,400
2019
£
14,519
24,355
7,182
46,056

15. Pensions

The charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £33,625 (2019 - £40,156). Contributions totalling £6,654 (2019 - £6,405) were payable to the fund at the balance sheet date.

The charity was part of a Defined Benefit Pension Scheme which was closed to all members in 2013 and all participants were transferred to the defined contributions pension scheme above. The scheme is classified as a "last-man standing arrangement" where the charity is potentially liable for other participating employers' obligations if those employers are unable to meet their share of the scheme deficit following withdrawal of the scheme.

Page 26

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

15. Pensions (continued)

A full actual valuation for the scheme in total was carried out at 30 September 2017 This valuation showed assets of £795m, liabilities of £926m and a deficit of £132m. The following reconciliation is based on the assumption that the rate of discount is 0.27% per annum, this provision represents the amount attributed to the charity.

Reconciliation of opening and closing pension provision

Position at start of period
Unwinding of the discount factor (interest expenses)
Deficit contribution paid
Remeasurements - Impact of any change in assumption
Remeasurements - Amendments to the contributions schedule		 2020
£
40,094
407
(7,636)
575
-
33,440		 2019
£
55,077
742
(7,542)
780
(8,963)
40,094

16. Operating leases

At the reporting end date the charity had outstanding commitments for future minimum lease payments under noncancellable operating leases, which fall due as follows:

Within one year
Between two and five years
In over five years		 2020
£
1,930
7,720
-
9,650		 2019
£
1,930
7,720
1,930
11,580

17. Related party transaction

The charity used Gullands solicitors of which Blair Gullands is a senior partner. Costs during the year totalled £nil (2019 - £360) and £nil (2019 - £nil) was outstanding at the year end.

Page 27

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

18.
Statement of funds
CURRENT YEAR
Endowment fund
Permanent Endowment fund
Restricted funds
Extraordinary Repair Fund
Equipment Fund
Almshouse alarm system
KCC Covid Grant
Designated funds
New Building Fund
Extraordinary Repair Fund
Fixed Asset Fund
Investment Fund
Unrestricted funds
General Unrestricted Fund
Pension Reserve		 Balance at
01 Jan 20
£
1,156,528
1,156,528
356,699
7,533
14,745
-
378,977
816,214
-
690,071
2,397,836
3,904,121
572,867
(40,094)
532,773
5,972,399		 Income
£
-
-
-
12,336
2,750
50,838
65,924
-
-
-
-
-
1,228,098
-
1,228,098
1,294,022		 Expenditure
£
-
-
-
(19,869)
-
(50,838)
(70,707)
-
-
-
-
-
(1,317,428)
(407)
(1,317,835)
(1,388,542)		 New
Designations
£
-
-
-
-
-
-
125
-
-
56,830
56,955
(56,955)
-
(56,955)
-		 Designations
released
£
-
-
-
-
-
-
-
(2,492)
(1,251)
(86,958)
(90,701)
90,701
-
90,701
-		 Gains /
(losses)
£
-
-
-
-
-
-
-
-
(1,982)
-
(138,837)
(140,819)
-
(575)
(575)
(141,394)		 Transfers
£
-
-
(356,699)
-
-
-
(356,699)
-
356,699
-
-
356,699
(7,636)
7,636
-
-		 Balance at
31 Dec 20
£
1,156,528
1,156,528
-
-
17,495
-
17,495
816,339
352,225
688,820
2,228,871
4,086,255
509,647
(33,440)
476,207
5,736,485

Page 28

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

18.
Statement of funds (continued)
PRIOR YEAR
Endowment fund
Permanent Endowment fund
Restricted funds
Extraordinary repair fund
Equipment Fund
Almshouse alarm system
Designated funds
New Building Fund
Fixed Asset Fund
Investment Fund
Unrestricted funds
General unrestricted fund
Pension reserve		 Balance at
01 Jan 19
£
1,156,528
1,156,528
314,908
-
-
314,908
812,327
691,422
2,175,805
3,679,554
597,168
(55,077)
542,091
5,693,081		 Income
£
-
-
-
8,833
18,218
27,051
-
-
-
-
1,276,824
7,542
1,284,366
1,311,417		 Expenditure
£
-
-
(2,406)
(1,300)
(3,473)
(7,179)
-
-
-
-
(1,312,713)
(743)
(1,313,456)
(1,320,635)		 New
Designations
£
-
-
-
-
-
-
3,887
-
-
3,887
(3,887)
-
(3,887)
-		 Designations
released
£
-
-
-
-
-
-
-
(1,351)
(14,124)
(15,475)
15,475
-
15,475
-		 Gains /
(losses)
£
-
-
44,197
-
-
44,197
-
-
236,155
236,155
-
8,184
8,184
288,536		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance at
31 Dec 19
£
1,156,528
1,156,528
356,699
7,533
14,745
378,977
816,214
690,071
2,397,836
3,904,121
572,867
(40,094)
532,773
5,972,399

Page 29

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

18. Statement of funds (continued)

Endowment funds

Permanent Endowment Fund

The endowment fund represents the original buildings of the charity, together with subsequent increases and decreases and cannot be expended.

Restricted funds

Extraordinary Repair Fund

Now categorised as a designated fund as there were no formal restrictions on this fund.

Equipment fund

The fund is for donations made by the charity's league of friends and residents who donate money towards equipment or projects.

Almshouse alarm system

The fund is for donations received specifically to a new alarm system. This is expected to be installed in early 2021.

KCC Covid Grant

The charity received various grants from local authorities which had to be spent on Covid-19 infection control purposes.

Designated funds

Extraordinary Repair Fund

The fund is for the purpose of providing for the extraordinary repair, improvement, maintenance and rebuilding of the almshouses and other buildings of the charity.

Fixed Asset Fund

This fund represents land and buildings and related fixtures and fittings which are for charitable use.

New Building Fund

This fund represents amounts set aside for the building of the new annexe to Yoakley House.

Investment Fund

This fund represents tangible fixed assets in the form of investment properties and an investment portfolio which are used by the charity for both purposes of income generation and capital appreciation and thus do not form part of the charity's free reserves.

Unrestricted funds

General unrestricted fund

The unrestricted fund can be applied to any purposes for which Michael Yoakley's Charity was established. All regular items of income and expenditure relating to the running of this charity pass through this fund.

Pension reserve

This fund relates to the shortfall in the defined benefit pension scheme.

Page 30

MICHAEL YOAKLEY'S CHARITY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

19.
Analysis of net assets between funds
Fund balances at 31 Dec 20 are represented by:
Tangible assets
Investment properties
Investments
Current asset investments
Debtors
Cash at bank and in hand
Creditors
Provisions
Fund balances at 31 Dec 19 are represented by:
Tangible assets
Investment properties
Investments
Current asset investments
Debtors
Cash at bank and in hand
Creditors
Provisions		 Endowment
funds
£
1,156,528
-
-
-
-
-
-
-
1,156,528
Endowment
funds
£
1,156,528
-
-
-
-
-
-
-
1,156,528		 Restricted
funds
£
-
-
-
-
14,964
2,531
-
-
17,495
Restricted
funds
£
-
-
355,535
-
-
23,442
-
-
378,977		 Unrestricted
funds
£
1,140,029
827,000
2,254,097
101,887
29,021
317,419
(73,551)
(33,440)
4,562,462
Unrestricted
funds
£
1,148,065
827,000
2,067,138
101,661
41,400
337,780
(46,056)
(40,094)
4,436,894		 Total
2020
£
2,296,557
827,000
2,254,097
101,887
43,985
319,950
(73,551)
(33,440)
5,736,485
Total
2019
£
2,304,593
827,000
2,422,673
101,661
41,400
361,222
(46,056)
(40,094)
5,972,399

20. Contingent asset

On 1 September 2020 the charity was notified that it was entitled to an unconditional legacy of a 50% share of the balance of an Estate. The full legacy receivable is not currently quantifiable until the Estate is finalised. An interim distribution of £150k has been received post year end.

21. Contingent liability

Upon completion of the purchase of land in 2015, there is an overage clause that could materialise when building commences where a percentage of the increase in the value of land could be payable to the previous owner. The clause lasts for 30 years and is payable by the owner when building commences. Planning permission was granted in January 2017 but any liability cannot be specified although it should not yet exceed £100,000.

22. Post Balance Sheet Event

Subsequent to the period end, governments in Europe, China, the UK continue to take unprecedented measures to suppress the spread of Covid-19. The Trustees have assessed the operational and financial impact on the charity in the Trustees’ Annual Report on pages 1 and 2 and in the going concern statement at note 1.2.

Page 31