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2024-12-31-accounts

BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024

Trustees’ Annual Report

&

Receipts and Payments Accounts for the year ended 31 December 2024

BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024

CONTENTS

CONTENTS
Legal and administra�ve informa�on 3
Chairman’s Foreword 4
Trustees' annual report 5
Independent examiner's report 12
Receipts and payments accounts 14
Statement of assets and liabili�es 15

BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Reference and administra�ve details

Charity Name: Bri�sh Herpetological Society
Registered Charity Number: 205666
Principal Correspondence address: The Bri�sh Herpetological Society
11, Strathmore Place
Montrose, Angus
DD10 8LQ
United Kingdom
Trustees Dr Gerardo Garcia (President)
Mark Hollowell (Chair)
Michael Henry Wise (Treasurer)
Trevor Andrew Rose (Secretary)
Dr Simon Townson (Head of Interna�onal Conserva�on &
Cap�ve Breeding Projects)
Dr Steven Allain (UK Conserva�on Ofcer)
Jennie Shea (Educa�on and YH Ofcer)
Dr Christopher Gleed-Owen (Research Ofcer)
Paul Eversfeld (Mee�ngs organiser)
Dr Richard Hodges (Herpetological Bulle�n Editor)
Suzanne Simpson (Na�erJack Editor)
Stephen Copley
Dr. Marcio Pie (Herpetological Journal Editor- Resigned 2024)
Catherine Whatley (June 2024)
Maria Filippou (June 2024)
Katherine Mitchell (Communica�ons Ofcer)
Vince Goodall
Dr Kevin Arbuckle (June 2024)
Prof Jelka Crnobrnja-Isailovic (June 2024)
Anna Maria-White (Sept 2024)
Erin Rickman-Hills (Nov 2024)
Bankers Na�onal Westminster Bank PLC,
Leytonstone Branch,
694 High Road,
Leytonstone, E11 4TZ
Independent examiner Charles Ssempijja, FCA
NfP Accountants Ltd
3rdFloor, 86-90 Paul Street, London EC2A 4NE

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Foreword

I am very pleased to report that 2024 has been another year of successfully increasing the Society’s reach - through growing a�endances at its mee�ngs, conferences and in its online presence. The la�er has become increasingly important in expanding our messaging, dissemina�ng scien�fic updates and repor�ng on cri�cal research findings. This includes making available all volumes and edi�ons of the historic Bri�sh Journal of Herpetology. More than 70 edi�ons produced between 1949 and 1985 are now available as open access on our website following a major effort to scan and upload them.

The enhancements to our IT have enabled us to analyse trends across our online pla�orms more effec�vely, assis�ng us in shaping our planning ac�vity. Via our publica�ons, our mee�ngs and conferences, our partnerships with other organisa�ons and en��es in the herpetological field, and our increasing influence and outreach, the Society con�nues to punch above its weight.

Our publica�ons – the Herpetological Journal, the Herpetological Bulle�n and the Na�erjack (our periodic newsle�er) – con�nued to be produced. BHS periodicals provide authors from within the herpetological field (both in the UK and abroad) with the opportunity to have their papers, submissions and manuscripts peer-reviewed. As a voluntary led organisa�on, this cri�cal pathway could not be achieved without the dedicated �me, effort and diligence of all our editors and associate editors.

Our annual conference in March represen�ng the Amphibian Care and Breeding (held at Drayton Manor Resort) has become firmly established as a major, interna�onal event with speakers and delegates from Europe and the U.S. as well as the UK. Without the organisa�onal support, credibility and IT pla�orms provided by the Society, this event could not happen.

The Society con�nued its heathland protec�on sponsorship, gran�ng an addi�onal £10,000 to enable the ARC to purchase another 26 acres of the Blackmoor SSSI in Hampshire (adding to the 50 acres of important heathland already secured), thereby significantly increasing the protec�on provided. This funding was made possible by the substan�al legacy of the late Michael Warburg. We are also grateful for the legacy funds received from the estate of Ronald Ward-Howle�, a long-standing member of the BHS who listed herpetology as his main interest. We cannot overstate how very grateful we are for the legacies gi�ed to the Society which enable us to con�nue our important work. This includes £1,800 for six grants awarded in the year to a variety of research-oriented student projects con�nuing the Society’s aim of suppor�ng the work of young herpetologists.

At our AGM in June this year (repor�ng our 2024 opera�ng performance), at the pres�gious Manchester Museum, I was delighted to award the BHS Fellowship of the Society and Honorary Life Membership to Jan Clemons for her 30-year warriorship of UK Conserva�on. Many congratula�ons Jan and thank you for your unrelen�ng efforts.

basis to ensuring the Society remains valid and relevant and also to our partners, sponsors and supporters without whom the Society simply could not carry out its important work.

Mark Hollowell - Chair

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

December 2024. The reference and administra�ve informa�on set out on page 3 forms part of this report. The Trustees have taken advantage of the smaller chari�es’ exemp�on under Sec�on 133 of the Chari�es Act 2011, and have prepared these accounts on a Receipts and Payments basis. Consequently, the chari�es repor�ng guidance and requirements under “Accoun�ng and repor�ng by chari�es: Statement of Recommended Prac�ce (SORP)” are applied to only the Trustees’ Annual Report.

Objec�ves and Ac�vi�es

Summary of the objec�ves of the charity set out in its governing document:

research, cap�ve breeding and husbandry, conserva�on and fieldwork and educa�on.

Publica�ons

The society produces and distributes regular herpetological publica�ons to its members, who include both individuals and ins�tu�ons in the UK and overseas. Membership is open to all and membership fees are modest. The society’s publica�ons also benefit the herpetological community at large by providing a pla�orm for the publica�on of high-quality scien�fic research and dissemina�ng new ideas and prac�ces.

Mee�ngs and Events

mee�ngs aimed at the lay enthusiast. The society also a�ends non-herpetological events with a view to educa�ng the public about herpetofauna.

Grants

rep�le and amphibian habitats, conserva�on-related cap�ve breeding ac�vi�es, and the educa�on of the public.

Herpetological Library

The Society owns a varied collec�on of herpetological books which provide useful reference informa�on for herpetologists and other zoologists.

The Society’s Council of Trustees have borne in mind the Charity Commission’s guidance on public benefit while planning the Society’s ac�vi�es for the year. The Trustees consider that the Society’s ac�vi�es benefit the herpetological community in par�cular by providing services to it, and that they benefit the general public both by protec�ng Bri�sh and other herpetofauna and by funding and facilita�ng scien�fic research.

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Policy on grant making

Grants made by the Society must be approved by the Council of Trustees, a�er due considera�on of each applica�on’s merits. Progress in achieving the objec�ves of these grants is monitored by an allocated member of the Council of Trustees and reported to Council.

Contribu�on made by volunteers

The Society is run by unpaid volunteers (the Council of Trustees). Volunteers who are not members of the Council of Trustees also contribute to the Society’s ac�vi�es, including its conserva�on ac�vi�es, the maintenance and running of the library, and a�endance at events. Volunteers are en�tled to claim expenses incurred in the course of these ac�vi�es, subject to pre-approval by Council for substan�al items. The Treasurer and Secretary are each en�tled to claim an honorarium of £250 per annum, to compensate for the space taken up in their homes by the Society’s records; the Treasurer and Secretary waived their honoraria this year. The Na�erjack Editor also received an honorarium of £150 during the year, to reflect the hard work involved in producing the Na�erJack.

Achievements and Performance

made a difference to the circumstances of its beneficiaries and wider benefits to society as a whole.

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

ence, the European Congress of Herpetology, and the BHS and Thames & Chiltern Herpetological Group Joint Mee�ng.

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Financial Review

Financial summary

In total the Society secured £39,678 (prior year: £32,433) of funding in the year, ending the year with total funds of £180,559 (prior year: £189,773), which is above its reserve requirement. Of the total funds at year end, £38,835 (prior year: £48,835) was restricted and £141,724 (prior year: £140,938) was unrestricted. The Trustees consider that the excess of current reserves over requirement is acceptable in order to eliminate concerns about the Society’s ability to con�nue its ac�vi�es in the short and medium term. The Trustees con�nue to monitor the Society’s membership subscrip�ons to ensure its long-term viability given the changing pa�erns of membership. This included a membership survey during the year with reports to Council. Different strategies con�nue to be employed and membership stabilised in 2024

Reserves and reserves policy

The Trustees consider that the Society’s current level of reserves is adequate, as its unrestricted funds are sufficient for a minimum of two years’ non-discre�onary expenditure (i.e. Memberships). The Society’s policy is to hold sufficient unrestricted reserves to meet some 2 years of non-discre�onary reserves. The Trustees consider that this is sufficient to enable the Society to discharge its obliga�ons in the event of unexpected difficul�es.

Going concern

The trustees consider that there are no material uncertain�es about the charity's ability to con�nue as a going concern.

Principal funding sources

The Society’s principal source of funds is the subscrip�on fees paid by its membership. These are supplemented by bequests/legacies and income from ac�vi�es such as the sale of amphibian ladders and herpetological books. (All proceeds assist with advancing the Society’s aims)

Investment policy

The Society’s current policy is to hold the bulk of its funds in cash. The Council of Trustees has reviewed this policy and considered it prudent to con�nue at present, bearing in mind the significant uncertainty currently affec�ng both the UK and the global economy and the poten�al that it may need to release substan�al funds for conserva�on land purchases in the near future.

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Risk Management

unsustainable level; the Trustees believe the risk is largely from the threat of long-term societal changes. The ma�er of membership recruitment remains a key priority for Trustees

The trustees are con�nuing to mi�gate this risk by developing other sources of income such as amphibian ladder sales, book sales, events income, and open access publishing fees. Addi�onally, ac�ve efforts to expand the Society’s online footprint and engagement across all spheres of ac�vity with the objec�ve of encouraging and building membership have significantly increased during 2024.

The Society also holds insurance libel and slander claims, however the Trustees believe the risk of such an event is very low.

falsehoods in its scien�fic publica�ons. This risk is addressed by means of the peer review process, which seeks to ensure that the society only publishes material of acceptable quality.

The second key reputa�onal risk facing the Charity is the danger of inadvertently promo�ng bad prac�se, in terms of either conserva�on or animal welfare. This risk is addressed by the exper�se of the Society’s board of Trustees, which includes eminent herpetologists, and by the society’s funding model, whereby funds are raised directly from the public, thus ensuring it is not beholden to commercial or other concerns.

Structure, Governance and Management

Descrip�on of the charity’s trusts:

Type of governing document: Cons�tu�on dated March 2015 How the charity is cons�tuted: Registered charity (unincorporated) Trustee selec�on methods: Trustees may be temporarily co-opted by Council. All appointments are confirmed by a vote of the Society’s members at the AGM. Related par�es: The trustees and their close connec�ons are considered to be the only related par�es of the charity.

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charity No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Recruitment, appointment and induc�on of new trustees

Trustees are elected and co-opted under the terms of the Cons�tu�on. Regular reviews are held to iden�fy any exper�se gaps within the Board of Trustees and appointments are made where required to strengthen the Board of Trustees, subject to all Trustees’ approval. When it is necessary to appoint new Trustees, due to either a Trustee stepping down or a gap of exper�se in the Board being iden�fied, recruitment begins through the networks of the Board and staff. Applicants’ details are reviewed by Trustees, and selected applicants invited to observe a mee�ng and to a�end an interview with the Chair of Trustees with at least one other Trustee. Upon a successful interview, the successful applicant is invited join the Trustee Board.

The charity provides new Trustees with informa�on about the charity, including the content of the Cons�tu�on and Rules. They are also directed to guidance on their legal obliga�ons under charity law and the Charity Commission guidance on public benefit, and informa�on updates are circulated to Trustees regularly.

Declara�ons

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Michael Henry Wise Posi�on (e.g. Secretary, Treasurer Chair, etc.) Date 27/10/2025

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charitable Incorporated Organisation No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Report to the trustees/ Charity Name members of Bri�sh Herpetological Society On accounts for the year 31 December Charity no (if any) 205666 ended 2024 Set out on pages 13-14 (remember to include the page numbers of addi�onal sheets)

Respec�ve The charity's trustees are responsible for the prepara�on of the accounts. The responsibili�es of charity’s trustees consider that an audit is not required for this year under sec�on trustees and examiner 144 of the Chari�es Act 2011 (“the Chari�es Act”) and that an independent examina�on is needed.

It is my responsibility to:

Basis of independent My examina�on was carried out in accordance with general Direc�ons given by examiner’s statement the Charity Commission. An examina�on includes a review of the accoun�ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera�on of any unusual items or disclosures in the accounts, and seeking explana�ons from the trustees concerning any such ma�ers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those ma�ers set out in the statement below.

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charitable Incorporated Organisation No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Independent In connec�on with my examina�on, no ma�er has come to my a�en�on (other examiner's statement than that disclosed below)

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accoun�ng records in accordance with sec�on 130 of the Chari�es Act; and

  3. to prepare accounts which accord with the accoun�ng records and comply with the accoun�ng requirements of the Chari�es Act

  4. have not been met; or

  5. to which, in my opinion, a�en�on should be drawn in order to enable a proper understanding of the accounts to be reached.

Sec�on B Disclosure

Only complete if the examiner needs to highlight material problems.(E.g. accoun�ng records have not been kept in accordance with s132 of the Chari�es’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regula�ons se�ng out the form and content of charity accounts; any material expenditure or ac�on which appears not to be in accordance with the trusts of the charity; any failure to be provided with informa�on and explana�ons by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)

Give here brief details of N/A any items that the examiner wishes to disclose .

Signed:

Date: 28 October 2025

Name: Charles Ssempijja

Relevant professional FCA, ICAEW qualifica�on(s) or body (if any):

Address: 3[rd] Floor, 86-90 Paul Street, EC2A 4NE

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charitable Incorporated Organisation No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Charity Name Charity Name Charity Name Charity Name Charity Name No (if any) No (if any) CC16a
British Herpetological Society 205666
Receipts andpayments accounts
For the period
from
Period start date To Period end date
01/01/2024 31/12/2024
Section A Receipts and payments
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Amphibian ladders - - - - 10
Books 108 - - 108 128
Conservation - - - - -
Events 14,862 - - 14,862 10,392
Finance 1,114 - - 1,114 1,306
Legacies - - - - 508
Memberships 23,405 - - 23,405 20,089
Open Access publishing fees 189 - - 189 -
Sub total(Gross income for
AR)

39,678
- - 39,678 32,433
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 39,678 - - 39,678 32,433
A3 Payments
Admin 954 - - 954 2,838
Advocacy 300 - - 300 500
Amphibian ladders - - - - 30
Books 11 - - 11 12
Conservationgrants - 10,000 - 10,000 4,018
Events 14,295 - - 14,295 14,955
IT 3,423 - - 3,423 2,102
Memberships expenditure 18,109 - - 18,109 15,952
Research 1,800 - - 1,800 3,000
**Sub total ** 38,892 10,000 - 48,892 43,408
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 38,892 10,000 - 48,892 43,408
Net of receipts/(payments) 786 (10,000) - (9,214) (10,975)
A5 Transfers between funds - - - - -
A6 Cash funds lastyear end 140,938 48,835 - 189,773 200,748
Cash funds thisyear end 141,724 38,835 - 180,559 189,773

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BRITISH HERPETOLOGICAL SOCIETY

(Registered Charitable Incorporated Organisation No. 205666)

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Charity Name Charity Name Charity Name Charity Name Charity Name No (ifany) No (ifany) CC16a
British Herpetological Society 205666
Receipts andpayments accounts
For the period
from
Period start date To Period end date
01/01/2024 31/12/2024

Section B Statement of assets and liabilities at the end of the period

Categories Details Unrestricted
funds
Restricted
funds
Endowment
funds
to nearest £ to nearest £ to nearest £
B1 Cash funds CAF cash Ed Comm 2,114 - -
CAF cash main 1,233 -
CAF gold main 70,463 -
Ed Comm Santander 1,735 -
Membership cards petty cash 30
Nat West main 11,683 38,835
Paypal 53,363 -
Treasurer's petty cash 41 -
Secretary petty cash 76 -
Ed Comm petty cash 985 -
Total cash funds 141,724 38,835 -
(agree balances with receipts and payments
account(s))
OK OK
Unrestricted
funds
Restricted
funds
Endowment
funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets Gift Aid claims outstanding: 6,083 - -
Details Fund to which
asset belongs
Cost (optional) Current value
(optional)
B3 Investment assets Santander shares Land Fund
(restricted)
- 2,081
Details Fund to which
asset belongs
Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use
General
(unrestricted)
- -
Details Fund to which
liability relates
Amount due
(optional)
When due
(optional)
B5 Liabilities Independent Examiner's fee General
(unrestricted)
600 Less than 1 year

Signed by one or two Signature Print Name Date of trustees on behalf of all approval the trustees MH Wise 27/10/2025

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