Foxton Willage Hall
{Registered charity, number 2054341
Annual Report and Accounts
for the year ended 31 December 2025
Contents
Page l Trustees, Annual Report
Page 7 Independent Examinerfs Report
Page 9 Receipts & Payments Account
Page 10 Statement of Assets & ￿abilItieS
Page 11 Notes to the Accounts

Foxton Willage Hall Trustees, Annual Report
for the Year ended 31 December 2025
Full name
Foxton Willage Hall (wtr￿)
Other narnes by which the Charfty Is known Foxton Village Hall & Sports Pavilion,
Re8lStered Charity Number
205434
Principal address Hardman Road, Foxton. Cambridge. CB22 6RN
Tntstees
The Trustees of the Charity for the year 2025 were:
Timothy Dyke (Chairl
Robert Mccomb
Cecilia Sleigh
Sheryl Williamson
Independent Examiner
Howard Sargent, 2 Church View, Foxton. Cambridge, C822 6AA
Governance and Management
The Charity is operated under the rules of rts constTtution adopted on 21 March 2CK)O. Foxton Parish
Council is the Custodian Trustee of the charity. The charity is managed by a Committee of
Management, all of whom are Trustees of the charity. The Committee consists of up to 16 members
as follows: six Elerted Members. two Representative Members appointed by Foxton Parish Council,
eight Representative Members appointed from the following local orBanisations.'
Foxton Gardens Association
Foxton Women's Institute
Foxton Preschool
St Lauren￿ Church
Foxton Sports Association
Badminton Club
As at 31 December 2025 all members were Elected Members.
All the Members retire from office together at the end of the annual general meeting next after the
date on which they came into office but they may be revelected or reappointed.
Objertives and Actlvities
The object of the Charity is the provision and maintenance of a Nillage hall for the use of the inhabitants
of the Parish of Foxton without distinrtion of political. religious, or other opinions, including use for
meetings, lettures and classes, and for other forms of recreation and leisure time.
Under an Agreement dated 28 March 21x13 between VHT. Foxton Parish Council {FPCI, Foxton
Recreation Ground Trust IRGn. Cambridgeshire County Counol ICCCI and The Millennium Commission,
Foxton Primary School ha5 a licence to have sole use of the Main Hall during the School term.

The Charity works closely with the Charity RGTwho is the buildin8 owner and landlord to VHT. This
relationship is governed by a Lease dated 28 March 2W3. The Maintenance Agreement between the
parties specifying the responsibilities for FVH and RGf which had been in force from July 2023 is
currently disputed by RGf and negotiations are underway to reach a resolution.
Publi¢ Beneflt ststement
The Trustees confirm that theyhave complied with the duty in section 4 of the Charities Act 2011 to
have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public
Benefit..
Summary of the Main Activltles Undertaken for the Public Benefft
The main activities at Foxton Village Hall fall into four groups. Firstly, the hall is used by Foxton
Primary School and Foxton Preschool during the day in term time, whilst other groups use the other
rooms. In 2025 the sd)ool accounts for of the buildin¢s usage.
The Pavilion is used by the Foxton football and cricket teams for fixtures and prattice sessions in
season.
The third group of users run regular events held in various rooms from fitness and health to
community groups and dance. The events are aimed at all age groups. Events include Camera Club.
Foxton Singers. Puppy Play. Wl, U3& Craft Group. Over 605 groups, and band prattice.
The final group comprises all other social events. This indudes children's and adults. Parties. soaal
evenings. funerals. and business meetings. In addition, village hall rooms are used as a Polling Station
and for medical purpose5 such as blood donation and vaccination dinics.
Summary of the Main Achievements During the Period
Hlrlng Levels
In 2025 our hiring level increased by 13% from 2024. Over the year there were 94 hirers of the Village
Hall, of which over a third were regular recurring hirers. There were 31 private parties held in the
Willage Hall, reflecting its increased popularity and usage as a venue.
Buildln8 lrnprovement Programrne
In 2024 the Trustees established the objective that the Willage Hall & Sports Pavilion should be a
venue of choice for the inhabitants of Foxton. In 2025 we completed our comprehensive building
improvement programme. The building now meets both hirer satisfaction standards and health and
safety requirements. Work done in 2025 induded:
Refurbishing the Lounge. In 2024 we replaced the chairs. in 2025 we replaced the tsble tops
with wood, refurbished the remaining furniture and refitted the bar area:
Replacing the AV Screen cupboard in the Main Hall with a more prartical and robust version.
Repairing the armchairs in the entrance hall which were stained and unattrattive. They are
now recovered in bright and functional colours;
Redecorating the Pavilion.

Rate Increase
In October 2025 hiring rates were reviewed. The rates were increased by an average of 3.6% in line
with CPI inflation. The increases were strurtured to protect. as far as possible. the local and regular
hirers, taking note of the primary focus of our charitable objective5.
Staff
We also continued to benefit from the support of our Cleaning and Maintenance Team stsff, Natalie
Howard. Eddie Done and Tony New who worked hard in 2025 to keep the faalitie5 in good condition
for hirer5 and rectify any issues whith may arise. At the end of the year Eddie Done and Tony New left
the Ifillage Hall. and lan Butcher was appointed as Maintenance Manager.
Legal Strurture
During the year, the Trustees reviewed the legal strurture of Foxton Village Hall Trust {VHT). VHT is an
"old-style" unincorporated Charity, meaning it does not have a separate legal personality and
operates through its trustees.
As a consequence, Trustees may, in certain circumstances. be personally liable for the Charitrfs debts
and obligations if the Charity is unable to meet them. In the eventthat the charity were to dose.
Trustees would remain responsible for settling any outstsnding liabilities. This legal position places a
degree of risk on Trustees and may have contributed to difficulties in attracting new Trustees.
More recently established tharities are often Structured as Charitable Incorporated Organisations
{CIOsl. In thi5 model. the Charity itself is a separate legal entity and is responsible for its debts and
obligations. Trustees. personal liability is generally limited, provided they act properly and in
accordance with Charity law.
The Trustees sou8ht professional advice on the most appropriate legal structure for VHT and were
advised that incorporation as a CIO would be in the Charitvs best interests. Steps were taken to begin
this process: however, it had to be paused in September 2025 for legal reasons followin8 the
withdrawal of finanaal support by the RGr.
It remains the Trustees, intention to resume the incorporation process once the issues with RGT have
been satisfactorily resolved.
Dispute wlth RGT
For over 20 years. major maintenance of the Willage Hall has been fijnded through a dedicated long-
term maintenance I"sinkin¥'l fund held on trust by RGTto support VHT in meeting the terms of the
Lease. On 9 September 2025, the Trustees were informed that access to this funding would be
withdrawn. In the absence of this fundin& VHT does not have sufficient resources to meet long-term
maintenance obligations and cannot operate on a finanoally sustainable basi5.
The Trustees obtsined legal advice and sou8ht to resolve the matter throu8h dialogue. A meeting
between VFrr and the Recreation Ground Trust {RGT) was held on 7 De￿rnber 2025: however. no
progress was made towards reathing an agreement A further meeting was held on 15 December
2025, attended by major hirers of the Village Hall. atwhich the situation was explained, including the
risk that VHT may be unable to continue operating as a result of the loss of financial support. If VHT

was forced into closure. or by the abseno of new Trustees being eletted or appointed, the Village Hall
could not continue operations.
Due to the material financial impatt arisingfrom the withdrawal of fijnding from RGT. and the
resulting risk to the Charit¢5 ability to continue to operate and meet its obligations. VHT submitted a
Serious Incident Report to the Charity Commission on 12 December 2025 in accordance with
regulatory 8uidance.
Post Accounting Date Events
The funding issue was raised with hirers at a meeting held on 8 January 2026, and was discussed In
public at Foxton Parish Council's monthly meeting on 12 January 2026. At that meetin& the Parish
Council stated that RGT continues to allocate funds for major works on an annual basis and stated
that £1(￿,(*)0 had been ring-fenced for Village Hall maintenance for 2026 and that such funds remain
available for genuine, evidenced. critical repairs. 5ubjett to RGT approval processes. The Parish
Council reiterated RGfs fundin8 policy. namely that it will fund justified major capital works but will
not provide unlimited fundin& release funds without scrutiny, or assume VHT'S responsibilities unless
VHT ceases to operate. Additionally. RGTststed that the annual maintenance charge paid by
Cambridgeshire County Council would be transferred to VHT from January 2026. During the
discussion, a Parish Councillor proposed that a small working group comprisin8 representstives from
each trust should meet with an independent mediator to develop and evaluate future Options for the
Village Hall. Distritt Councillorjames Hobro was proposed and agreed to att as an independent chair.
an approach supported by the many residents presenL Trustees of both VHT and RGT subsequently
agreed to participate in such a meetin8 to develop firstly a short term plan for 2026 and secondlv
conduct a longer term review of the best governance model to protects the interests of the
community.
At the subsequent FPC meeting of 2 February it was suggested that the fijture of VHTwould be more
secure if RGT issues a Letter of Comfort in favour of VHT outlining the financial support RGT is providing.
RGT informed VHT on 9 March 2026 that they have declined to provide a Letter of Comfort stating that
the commitments they had already given in their statement on 12 January 2026 provided sufficient
evidence of reassurance.
Outlook for the Future
Having secured assurances from FPC and RGT re8arding future funding, a very strong future for Foxton
Village Hall is emerging.
As experted for a building over 20 year5 old. much of the infrastrurture has required renewal and
significant investment over the last three years. These improvements have been funded in part by RGr
from the sinking fund and in part by VHTfrom the Charity's operating income. and the programme of
works has produced community facilities which are the en￿ of many surrounding vrllages. Additionallv,
Upgraded back office systems including online booking and invoicing and secure acce55 control have
been introduced and all major service contracts have been reviewed and renewed.
Hiring levels have risen significantly, not only from Foxton residents but also from further afield helped
by word of mouth and recommendations. Bookings for 2026 are on course to rise again. and a healthy
surplus for the year end is forecast. This, together with the strong levels of reserves already held,

provides the foundation for ensuring that the quality and range of faalities can be sustained in the years
ahead.
The Charity relles on volunteers to att in running the Willage Hall and work is underway to strengthen
the VHT Committee of Management by restoring the indusive community-based oversight whidi was
the ori8inal intention for runnin8 Foxton Villa8e Hall and for protecting the facilities. It is hoped that
representatives of important village groups will become Trustees in 2026 to take the charity forward.
Going Concern
The Trustees have assessed the Charitys financial position and its ability to continue in operational
exlstence for the foreseeable future. being a period of at least twelve months from the date of
approval of the financial statements.
The as5es5ment induded a review of the Charl￿S reseries. current cash resources, projected income
from hall hire, and experted operatin8 expenditure. Cashflow forecasts have been prepared which
indicate that the Charity is able to meet its routine daY-tO￿aY liabilities as they fall due.
During the year the Trustees were informed that access to the long-stsnding fLJnding arrangement for
major structural and capital maintenance of the Village Hall would be withdrawn. creating significant
uncertainty regarding the Charl￿$ ability to fund major capital works. Subsequently, RGT confirmed
that £ICK),(J)O had been ring-fenced for Village Hall maintenance and also agreed to establish a CAPEX
Scheme to support other emergency events. In addition RGT agreed that from January 2026 the funds
paid by Cambridgeshire County Counal towards the lon8 term maintenance of the building would be
paid dirertly to VHT. These developments improve the Charl￿S short-term financial posltion. but the
availability of fijnding for future major capitsl works remains uncertain and subjettto approval
processes outside the Trustees, control.
Trustees have taken legal advice and have sought to manage and mitigate this risk through dose
financial monitorin& prudent control of tommitments and continued engagement with stakeholders
regarding sustainable long-term funding arrangements.
The Trustees have reviewed the Charitrfs financial position and forecasts and consider that VHT has
sufficient resources to continue in operational existence for the foreseeable future,. accordingly, the
financial ststements have been prepared on a going concern basis. However, the arcumstances
referred to above represent a material uncertainty which may cast doubt on the ChariVs ability to
continue as a going concern in the long term.
The CharlWs Policy on Reserves
The Charity's policy on reserves is to hold a minimum level of reserves of £60,¢XIO. The feserves policy is
reviewed annuallv.
Si8ned on behalf of
harl￿S trustees:
Signed
Date
21-l-26
rimothy Dyke. Trustee

Blank Page

CHARITY COMMISSION,
FOR ENGLAND ANO WALES |
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl |
members of
Foxton Village Hall Trust
On accounts for the year | 31" De￿rnber 2025
ended I
Charity no
(if any)
205434
Set out on pages19-11
I report to the trustees on my examination of the accounts of the above
charity {llhe Trusf) for the year ended 3111212025.
Responsibilities and As the tharity trustees of the Trust. you are responsible for the preparats'on
basis of report of the accounts in accordance V￿th the requirements of the Charities Act
2011 ('the A¢f).
I report in respect of my examinats'on of the Trust's accounts carried OLrt
under sethon 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515}(b) of the Act
I have completed my examination. I confim that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounts'ng records were nol kept in accordan￿ wlh section 130 of
the Act or
the accounts do not accord v￿th the accounting records
Independent
examinerfs statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Signed:
Date:
Name: i Howard Sargent
Relevant professional j FCMA {Retired)
qualificationls) or body j
(if any): I
Address:
2 Church View. Foxton, Cambridge C822 6AA
Section B
Disclosu
IER
October 2018

Give here brief details of
any items that the
examiner wishes to
disclose.
The Accounts at 31112125 show the Foxton Hall Village Hall Trust tharrty was
solvent, wth adequate funds to meet its liabilities at the year-end.
A budget has been prepared and agreed by the trustees for 2026 which shows
a positive cash flow.
The ongoing viabiltty of this charity is however dependent on adequate funds
being made available by Foxton Parish Council and RGT.
Post the financial year-end the availability of a sum up to £100,CIJO has been
agreed by the re￿vant part￿5.
IER
October 2018

Receipts & payments account
for the year ended 31 December 2025
2025
INCOME
Hirer5
Grénts
school ICCCI
2024
£37,283
£544
£20,456
£33.207
£3,339
£14.997
£58.283
Interest
Income
£51.543
£1.673
El.992
EXPENDITURE
Utilities
£59.956
£53.534
Gas
Electrfcity
Internet
Phone
Watsr
Waste Water
R•fuse Disposal
-£5.265
-£4,865
-£856
-£57
£172
-£230
-£1,436
13.251
44,950
-£832
-£59
£214
-£48
41.099
-12,538
Maintenan¢•
Boiler
Premises
Electric
Plumbing
Fire
Alann
Sundry Mainte￿nCe
Windgws
Redecoration
420,023
£0
-£458
£0
-£557
-£162
£0
£0
4250
-£3.293
£0
4591
4396
£0
-£321
-£363
-£1.331
190
-£1,330
44.719
Other
Insurnnce
Cleanlng
Legal Fee5
Lrcenc•s & Membership
IT & Software costs
Adrnrn
Bank Char¥es
Large Equipment
Small Equipment
Sundry
Su5penst
4,522
667
1,868
-£18,326
524
1,024
Éo
-£237
-£6,582
4470
£0
£0
1,369
516
-£606
£0
4198
-£12,014
4885
117
£0
429.698
Payroll
Staff
Payroll cost5
416.*7
,190
-£558
-17,953
-£483
-£18,748
418436
-E65,704
-£5,748
INCOME/IDEFicin
-£59.288
-£5,754

ststement of assets and liabilities at 31 December 2025
General Fund
Reserve Fund
Total
Opening Balance as at
Transfers
Surplus/lDeficitl for year
Closing Balance as at
Oljan 2025
£18.804
£0
5,748
£13,056
£60.L
£78,804
£0
-£5,748
E73,056
£0
31 Dec 2025
£60,CK))
Uabllltles
Assets are represented bw.
Cash and Bank Balances
Opening 8alonce as at
Movement in year
Closing 8alance as at
CAF
CAF Gold
Redwood
£20,273
£584
Total
01 Jan 2025
£5,047
£3,096
£8.143
£53,484
-£9.428
£44,056
£78.804
-£5,748
£73,056
31 Dec 2025
£20,857
Repres•ntèd by:
Cash
CAF
CAF Gold
£53.484
£44,056
-£9.428
Redwood
£20,273
£20.857
£584
Total
Opening Balante as at
Closiryd Balance as at
Movement year to date
01 Jan 2025
31 D*c 2025
£5.047
£8.143
£3,096
£78.804
£73,056
-£5.748
These financial statements are accepted on behalf ofthe Charity by:
Signed
Dated 33 3 2£.
Robert MCC
mb, Treasurer
10

Notes to the Accounts
for the Year ended 31 December 2025
1. Receipts & Payrnents Accounts
The accounts are prepared on a receipts and payments basis under sertion 1.3 of the Charities
Commission guidelines on Charity Reportin8 and Accounting as the revenue falls below £250,(KiO.
The Receipts and payments accounts contain a summary of money received and moneyspent
duringthe period and a list of assets and liabilities at the end of the period.
2. Premises & Staff
The premises are currently owned by the registered Charity, Recreation Ground, Foxton. Foxton
Parish Council is the Trustee of the Charity. As at 31 December 2025 Foxton Village Hall employed 4
stsff12023- 3).
3. Trustee< Remuneration
Trustees received no remuneration or benefits in this period.