Foxton Village Hall (Registered charity. number 205434) Annual Report and Accounts for the year ended 31 December 2024 Contsnts Page 1 Trustees, annual report Page 4 Independent examiner's report Page 5 Receipts & payments account Page 6 Statement of assets & liabi5its.es Page 7 Notes to the accounts Foxton Village Hall Trustees. Annual Report forthe year ended 31 December 2024 Full name Foxton Village Hall ('FVH") Other names by which the charity is known FO￿on Village Hall and Sports Pavilion, Registered charity number 205434 Princlpal address 9 Hardman Road, Foxton, Cambridge, CB22 6RN Trustees The Trustees of the charity for the year 2024 were.. Walter Herriot OBE. Vice Chair (until g August 2024) Timothy Dyke Robert Mccomb Cecilia Sleigh Sheryl Wlliamson Naomi Meese Grove (until 4 March 2024) Independent Examiner Howard Sargent. 2 Church View. Foxton, Cambridge. CB22 6AA Governance and Management The Charity Is operated under the rules of its constitution adopted on 21 March 2000. Foxton Pansh Counul is the CustodRn Trustee of the charity. The charity is managed by a Committee of Management, all of whom are Trustees of the charity. The Committee consists of up to 16 members as follows. six Elected Members. Representative Members appointed by Foxton Parish Council, eight Representative Members appointed by specified I¢￿al organisations. As at 31 December 2024 all members were Elected Members. Elected Members are elected or re-eSecled at the Annual General Meeting usually held in May of each year. Objectives and Activities The object of the Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Foxton v￿thoUt distinction of political, religious, or other opinions. including use for meetings, lectures and classes, and for other forms of recreation and leisure time. The Chanty works closely with Foxton Recreation Ground Tru￿ (RGD vtho are the building owners and landlords to FVH. This relationship is govemed by a Lease dated 2003 and Management and Maintenance Agreements befvrfeen the parties specifying the terms under which FVH operates room hire and the responsibilities for FVH and RGT. Public Benefit Statement The Trustees confimi that they have complied wtth the duty in section 4 of the Charities Aci 2011 to have due regar(I to the Charty Commission's general guidance on public benefit, 'Chartties and Public Benefft,. Summary of the Main Activities Undertaken for the Public Benefrt The main activities at Foxton Village Hall fall into four groups. Firstly, the hall is used by Foxton Village School and Foxton Preschool during the day in term time, whilst other groups use the other rooms. In 2024 the school accounts for 300/0 of the building s usage. The Pavilion is used by the Foxion football and cricket teams in season. Rooms are also used for badminton, yoga. fitness classes. street dancing. preschool dance. martial arts and zumba. The third group of users run regular events held at the hall from fitness and heatth to community groups and dance. The events are aimed al all age groups Events include Foxton Singers, Puppy Play, U3A. Over 60s groups, camera club and band practice. The final group comprises all other social events. This indudes children's and adult's parties, social evenings, funerals. and wedding receptions. In addition village hall rooms a￿ used as a Polling Ststion and for medical purposes such as blood donation and vaC￿natIon clinics. Summary of the Main Achievements During the Perlod Following the organisational changes in 2023, the Trustees reviewed the role of Foxlon Village Hall in the local comrnunity. The Trustees estsblished the objeth've that the village hall and sports pavilion should be a venue of choice for the inhabitants of Foxton. The village hall first opened In 2002 an(1 has l)een used regularly by the school and the local community for almost 25 years. t)espite its potential, it has experienced prolonged underinvestment. requinng substsnts'al investrnent to align with current hirer expectations and regulatory requirements. The Trustees embarked on a comprehensive building improvement programme making sure it meets tsjth hirer satisfaction standards and health and safety requirements. Th improvement V￿rk included.. Commissioning a Fire Risk Assessment and implementing the recommendations including changes to signage, emergency lighting and storage of flammable materials; Ensuring all electncal equipment is PAT tested and removal of any equipment that did not pass testing-, Increased déaning throughout the building which we will continue in the future; Redecoration of large areas of the building. Further redecoration is an ongoing requirement. InstalU3tion of a baby changing unrt (small children are major users of the village hall)., New crockery, cutlery and glasswa￿ for both kttchens to replace the mismatched items" New c2rpets throughout the building. The old ￿rpetS V￿re stained and rather 'red looking.. New upcycled chairs in the Lounge. The prewous chairs were rnarked and frayed and in need of replacement., A new fndge freezer in the sports pavilion; The heating system serving the village hall and the school was at the end of its useful life and so was replaced. RGT. the landlord, paid for this improvement. These improvements resulted in a loss of £5.754 for 2024. They were financed out of reseThes. In 2024 our hirin9 level increased by 460/0 from 2023. Over the year there were 93 hirers of Ihe village hall, of which 36 were regular recurring hirers. There were 19 parties held in the village hall. reflects'ng its increased popularity as a venue. Dunng 2024 we reviewed our charging rates for hiring the ro)ms vthich were last increased in 2022. In October 2024 we increased the rates. This was structured to protect. as far as possible, the local and regular hirefs, taking note of the primary fcus of our charitable objectives We have received no negative comments about the increase. We have also continued to ben8fit from the supw)rt of our Maintenance and Cleaning Team staff. Eddie Done, Tony New and Natalie Howard who work hard to keep the facilib'es in good c£Jnth'bon for hirets and recb'fy any issues w￿.¢h may arise. They have played a key role in meeting the new improved stanclards of deaning and maintenance. The Charity's Policy on Reserves The Charity's policy on ￿SerVeS is lo hold a minimum level of reser¥es of £60.000. The reserves policy is reviewed annually. Signed on beh of the stees.. Signed Date 31.3.2)- Timo ke, Trustee Independent examinerfs reportto tho trustees of Foxton Village Hall for the year ended 31 December 2024 I report to the trustees on my examination of the attounts of Foxton Village Hall (the chanty) for the year ended 31 December 2024. Responsibilities and basis of report As the trustees of the ch8nty, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the chanty s accx)unts camed out under section 145 of the 2011 Act and in carrying oul my examination I have followed all the applicable Directsons given by the Charity Commission under secbon 145(5)(b) of the Independent examinerfs statement I have completed my examination. I confim that no matenal matters have come to my attention in connects'on with the examination giving me cause to believe that in any material respect". 1. accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Date Howard Sargent 2 Church View Foxton Cambridge CB22 6A4 Receipts & payments account for the year ended 31 December 2024 Incorne & E¥pendlture Year IIICOME 2024 2023 Hirers Grants School Icca £33.207 £3.339 £14.997 £22.629 £12.622 É51.543 £1,992 £53534 £35.251 £2.035 £37255 Interest Incorne TOTAL ThCDME EXPENDITURE Gas Elertriclty Internet Phone Watèr Waste Water Relu* Disppsal 113.251 4.950 4832 J59 £214 5.247 11.620 333 377 £36 -£1.093 20.023 418.829 Malnttnance 80Sler Premis•s Electric Plumbing Firè £0 -£591 4396 £0 321 -£363 41.331 4190 41.330 4323 -£297 74 156 332 arm Sundry maSntefiar￿e Windows Redecorntion 4160 4928 4.522 1.578 Other Ins¢Jrance aeaning Mater6als Licen¢*s & Membership F••s IT & softw•￿ ¢0st5 min Bank Cha(8es Larze Equipment Small Eq¢Jipment Sundry Suspense -£57D -£1.117 4514 696 -£331 60 1.369 4516 4S96 £0 4198 412,014 4885 117 £0 4938 416,307 -£4,227 Payroll Staff Payroll tt*sts -£17.953 4483 -£ID.106 18.436 410,231 TOTAL EXPENDITURE r4Ef INCOMEIIDEFicm .£59288 .£5.754 -£35.865 £1.421 ststement of assets and liabilities at 31 December 2024 ststement of Assets and Uabllltles General Fund Reserye Fund Assets Total Opening Balance as at Transfers SurplusllDeficitl for year Closing Balance as at Oljan 2024 £24,558 £0 -£5 754 £60.000 £84.558 £0 £0 -£5 754 31 Dec 2024 £18.804 £60,CKXI £78.804 Uabllllles Assets are represented bv: Cash and Bank 8alan¢es Opening Balance as at Movement In year Closing 8alance as at CAF 11,166 -6,119 5,047 CAFGold Redwood 72,792 -52,519 20.273 Cash Totsl 84.558 -5.754 78.804 01 Jan 2024 53.484 53,484 -600 31 Dec 2024 These financial statements are accepted on behalf of the charity by: Signed Dated Robert Mccomb. Treasurer Notes to the accounts for the year ended 31 December 2024 1. Receipts & payments accounts The accounts are prepared on a receipts and payments basis under section 1.3 of the Charities Commission guidelines on Chanty Reporting and Accounting as the revenue falls below £250,000. The Re￿iptS and payments accounts contain 8 summary of money received and money spent during the penod and a list of assels and liabiliknes at the end of the period. 2. Premises & staff The premises are currently owned by the registered charity, Recreation Ground, Foxton. Foxton Pansh CouncJl is the Trustee of the <*wty. k at 31 2024 Foxton Vlllage Hall empk)yed 4 staff (2023- 3). 3. Trustses. remuneration Trustees received no remuneration or benefits in this penod.