## **Sparsholt Memorial Hall** **----- Start of picture text -----**
Income and Expenditure Report for the year ended 31st
December, 2021
2021 2020
not
es £ £
Incom
e
Hall Hire 3775 2001
HCC School Rent 5c 12834 12834
Hall Functions 5b 0 0
Deposit Interest 4a 14 122
Sundries 8501 7500
Error 0
Total 5a 25123 22456
Direct Charitable
Expenditure
Wages 4347 4708
Caretaking Services 465 0
Light, Heating &
Internet 2341 1767
Water and Refuse
Charges 1797 1481
Insurance 1021 986
Repairs &
Maintenance 6b 3974 3160
Cleaning Materials 339 446
Postage, telephone,
copying & stationery 28 27
Special projects 9259 2496
Sundries 566 523
Depreciation 2 2400 2400
Rounding
Total 6a 26537 17995
Other Expenditure
Total Expenditure 26537 17995
Net Income -1413 4461
Fund Balances brought
forward 133871 129409
Fund Balances carried
forward 132457 133871
page 1 of
5
Balance Sheet as at 31st
December, 2021
2021 2021 2020
**----- End of picture text -----**
**----- Start of picture text -----**
note £
s £ £
Fixed Assets
Memorial Hall 3 70393 72793
Current Assets
Sundry Debtors 4c 4054 1963
Bank Current a/c 9406 9440
COIF Charities 4a ,
Deposit Fund 4b 53324 53318
66784 64721
Current Liabilities
Sundry Creditors 4c -4720 -3643
Net Current Assets 62064 61078
132457 133871
Fund
s
Car park provision 0 600
Depreciation
reserve 72800 70400
Building Fund 59657 62871
132457 133871
signed
(Hon Treasurer)
Date: 10 February
2022
page 2
of 5
**----- End of picture text -----**
## **Notes to the Accounts for the year ended 31[st] December 2021** ## **1. General** These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities. ## **2. Depreciation** Depreciation is provided on the Memorial Hall Building at £2,400 pa (or 1.7% straight line basis) ## **3. Fixed Assets** Freehold Memorial Hall, extension, new windows and equipment as at 31/12/04 £143,193 _Depreciation_ 1/1/21 brought forward 70,400 Charge for the year 2,400 (72,800) Net Total at 31/12/21 £70,793 ## **4. Net Current Assets** ## _**4a. COIF Charities Deposit Fund**_ All cash in excess of current expenditure requirements is deposited in the Memorial Hall's COIF Charities Deposit Fund account. Opening balance at 1/1/21 £ 53,318 Deposits £0 Withdrawals £0 Interest earned during 2021 £6 Closing balance at 31/12/21 £53,324 The rate of interest paid has dropped massively in the past year, by approximately £100, to £6, worse even than from the Royal Bank of Scotland current account paying £8. The total interest earned during 2021 was just £14. ## _**4b. Reserves Policy**_ The Trustees have maintained the reserves policy for the Hall to be at a minimum of £30,000 in building fund reserves. Those reserves in total between the COIF Charities Deposit Fund and Royal Bank of Scotland, i.e. ignoring the impact of Net Current Assets, stood at £62,730 on 31/12/21. Within the Reserves there is also an accrual of £200 annually for future car-park repairs, contributed by the HCC in support of the school. It stood at £800, prior to being used towards major improvements in the car park layout.. Page 3 of 5 ## _**4c. Sundry Debtors and Creditors**_ |**Debtors & prepayments**|**Debtors & prepayments**|**Creditors & payments in**|**Creditors & payments in**| |---|---|---|---| |||**arrears**|| |Lettings, billed but|768|Letting
deposits|40| |unpaid||received|| |Oil in tank|859|School rent|12| ||||53| |Refuse collection|335|Electricity|183| |charges|||| |PRS licence paid in
advance|237|Covid-19 Grant for
Q1 2022|2000| |Pre-paid insurance|1055|Maintenance cheque|244| |for 2022||un-cleared|| |Release of car-park|800|Possible contribution|1000| |reserves||to school drainage|| |||repairs|| |**Total**|**£40**|**Total**|**£472**| ||**54**||**0**| The Trustees have offered to contribute to the school's expenditure in trying to stop flooding during extreme weather conditions. However, because the work undertaken has been less than satisfactory, it is possible that the Hall will not be asked to so contribute. ## **5. Income** _**5a. Net Income**_ showed a small loss of £1413, compared to a small surplus in 2020 of £4461. Revenues were up by approximately £2500, thanks to two factors. First, there was Winchester City Council's Covid-19 second Hospitality Grant of £8000 in the year to compensate for the Hall's continued inability to hire out the hall for normal users because of the Government's virus controls. In fact £2500 was brought forward from corresponding grant from 2020 of £10,000, and only £6000 taken from this year's grant. Second, there was small but important increase in income from hirings other than to the school by approximately £1800, although this includes £312 from the school to compensate for damage incurred by one of their students.. Expenditures were well up by about £8500. The main reason was the major project to improve the car park layout. This allowed for the release of £800 in reserves paid annually (£200 pa) by HCC as part of their rental for the school. Utilities costs were higher, but now include rental to BT for internet facilities. This investment followed on from the Audio Visual electronic system installed in 2020. The Trustees considered this as a natural extension with the added marketing potential for new hirers and possibly for new opportunities for the Hall's own events.. _**5b. Hall Functions**_ There were no events, mainly due to restrictions from the Covid-19 virus. _**5c. The HCC School Rental Agreement**_ Extension to the lease agreement with the HCC for the five years commenced in August 2018 at a fixed annual amount of £12,634 together with the annual payment of £200 towards the upkeep of the car park which is accrued in the allocation of Funds. _Page 4 of 5_ ## **6. Expenditure** _**6a. Direct expenditure excluding the costs of the Special Projects**_ was well up on 2020 up by almost £1800. This was in part due to slightly increased usage of the Hall. There was also more general maintenance, £814, higher costs of energy utilities (usage and unit costs) £408, the new internet service, £166, and under Water £250, due to the need to clear the septic tank. This service seems to becoming an annual cost. _**6b. Repairs and maintenance expenditure**_ of £2973. This was the actual amount undertaken, i.e. prior to the reserves for the possible bill from the school for their modification to the car-park and adjacent lawn to minimise their flooding problems, and one uncleared cheque. That total amount is split almost equally between outdoor and indoor maitenance. In summary the main categories are as follows: |Outdoor maintenance|£1672| |---|---| |Indoor maintenance|£349| |Plumbing and heating|£594| |Electrical|£295| |Fire security|£63| Within outdoor maintenance, the main items were grass cutting and tidying, window cleaning, plus £312 to replace two damaged windows caused by a pupil at the school. The school has fully reimbursed the Hall, but that payment was recorded under Hall Lettings. . Page 5 of 5 ## **Sparsholt Memorial Hall** **----- Start of picture text -----**
Income and Expenditure Report for the year ended 31st
December, 2021
2021 2020
not
es £ £
Incom
e
Hall Hire 3775 2001
HCC School Rent 5c 12834 12834
Hall Functions 5b 0 0
Deposit Interest 4a 14 122
Sundries 8501 7500
Error 0
Total 5a 25123 22456
Direct Charitable
Expenditure
Wages 4347 4708
Caretaking Services 465 0
Light, Heating &
Internet 2341 1767
Water and Refuse
Charges 1797 1481
Insurance 1021 986
Repairs &
Maintenance 6b 3974 3160
Cleaning Materials 339 446
Postage, telephone,
copying & stationery 28 27
Special projects 9259 2496
Sundries 566 523
Depreciation 2 2400 2400
Rounding
Total 6a 26537 17995
Other Expenditure
Total Expenditure 26537 17995
Net Income -1413 4461
Fund Balances brought
forward 133871 129409
Fund Balances carried
forward 132457 133871
page 1 of
5
Balance Sheet as at 31st
December, 2021
2021 2021 2020
**----- End of picture text -----**
**----- Start of picture text -----**
note £
s £ £
Fixed Assets
Memorial Hall 3 70393 72793
Current Assets
Sundry Debtors 4c 4054 1963
Bank Current a/c 9406 9440
COIF Charities 4a ,
Deposit Fund 4b 53324 53318
66784 64721
Current Liabilities
Sundry Creditors 4c -4720 -3643
Net Current Assets 62064 61078
132457 133871
Fund
s
Car park provision 0 600
Depreciation
reserve 72800 70400
Building Fund 59657 62871
132457 133871
signed
(Hon Treasurer)
Date: 10 February
2022
page 2
of 5
**----- End of picture text -----**
## **Notes to the Accounts for the year ended 31[st] December 2021** ## **1. General** These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities. ## **2. Depreciation** Depreciation is provided on the Memorial Hall Building at £2,400 pa (or 1.7% straight line basis) ## **3. Fixed Assets** Freehold Memorial Hall, extension, new windows and equipment as at 31/12/04 £143,193 _Depreciation_ 1/1/21 brought forward 70,400 Charge for the year 2,400 (72,800) Net Total at 31/12/21 £70,793 ## **4. Net Current Assets** ## _**4a. COIF Charities Deposit Fund**_ All cash in excess of current expenditure requirements is deposited in the Memorial Hall's COIF Charities Deposit Fund account. Opening balance at 1/1/21 £ 53,318 Deposits £0 Withdrawals £0 Interest earned during 2021 £6 Closing balance at 31/12/21 £53,324 The rate of interest paid has dropped massively in the past year, by approximately £100, to £6, worse even than from the Royal Bank of Scotland current account paying £8. The total interest earned during 2021 was just £14. ## _**4b. Reserves Policy**_ The Trustees have maintained the reserves policy for the Hall to be at a minimum of £30,000 in building fund reserves. Those reserves in total between the COIF Charities Deposit Fund and Royal Bank of Scotland, i.e. ignoring the impact of Net Current Assets, stood at £62,730 on 31/12/21. Within the Reserves there is also an accrual of £200 annually for future car-park repairs, contributed by the HCC in support of the school. It stood at £800, prior to being used towards major improvements in the car park layout.. Page 3 of 5 ## _**4c. Sundry Debtors and Creditors**_ |**Debtors & prepayments**|**Debtors & prepayments**|**Creditors & payments in**|**Creditors & payments in**| |---|---|---|---| |||**arrears**|| |Lettings, billed but|768|Letting
deposits|40| |unpaid||received|| |Oil in tank|859|School rent|12| ||||53| |Refuse collection|335|Electricity|183| |charges|||| |PRS licence paid in
advance|237|Covid-19 Grant for
Q1 2022|2000| |Pre-paid insurance|1055|Maintenance cheque|244| |for 2022||un-cleared|| |Release of car-park|800|Possible contribution|1000| |reserves||to school drainage|| |||repairs|| |**Total**|**£40**|**Total**|**£472**| ||**54**||**0**| The Trustees have offered to contribute to the school's expenditure in trying to stop flooding during extreme weather conditions. However, because the work undertaken has been less than satisfactory, it is possible that the Hall will not be asked to so contribute. ## **5. Income** _**5a. Net Income**_ showed a small loss of £1413, compared to a small surplus in 2020 of £4461. Revenues were up by approximately £2500, thanks to two factors. First, there was Winchester City Council's Covid-19 second Hospitality Grant of £8000 in the year to compensate for the Hall's continued inability to hire out the hall for normal users because of the Government's virus controls. In fact £2500 was brought forward from corresponding grant from 2020 of £10,000, and only £6000 taken from this year's grant. Second, there was small but important increase in income from hirings other than to the school by approximately £1800, although this includes £312 from the school to compensate for damage incurred by one of their students.. Expenditures were well up by about £8500. The main reason was the major project to improve the car park layout. This allowed for the release of £800 in reserves paid annually (£200 pa) by HCC as part of their rental for the school. Utilities costs were higher, but now include rental to BT for internet facilities. This investment followed on from the Audio Visual electronic system installed in 2020. The Trustees considered this as a natural extension with the added marketing potential for new hirers and possibly for new opportunities for the Hall's own events.. _**5b. Hall Functions**_ There were no events, mainly due to restrictions from the Covid-19 virus. _**5c. The HCC School Rental Agreement**_ Extension to the lease agreement with the HCC for the five years commenced in August 2018 at a fixed annual amount of £12,634 together with the annual payment of £200 towards the upkeep of the car park which is accrued in the allocation of Funds. _Page 4 of 5_ ## **6. Expenditure** _**6a. Direct expenditure excluding the costs of the Special Projects**_ was well up on 2020 up by almost £1800. This was in part due to slightly increased usage of the Hall. There was also more general maintenance, £814, higher costs of energy utilities (usage and unit costs) £408, the new internet service, £166, and under Water £250, due to the need to clear the septic tank. This service seems to becoming an annual cost. _**6b. Repairs and maintenance expenditure**_ of £2973. This was the actual amount undertaken, i.e. prior to the reserves for the possible bill from the school for their modification to the car-park and adjacent lawn to minimise their flooding problems, and one uncleared cheque. That total amount is split almost equally between outdoor and indoor maitenance. In summary the main categories are as follows: |Outdoor maintenance|£1672| |---|---| |Indoor maintenance|£349| |Plumbing and heating|£594| |Electrical|£295| |Fire security|£63| Within outdoor maintenance, the main items were grass cutting and tidying, window cleaning, plus £312 to replace two damaged windows caused by a pupil at the school. The school has fully reimbursed the Hall, but that payment was recorded under Hall Lettings. . Page 5 of 5 Charity CC64(b) Independent Examiner s Report on the Accounts COMMISSION for Wale Receipts ond Puymenls Accounts Report to tha Irusle8slm8mb8r$ ot sri￿￿1aL[ II£MallflL HALL On accounts for the y8or ended Sel outr on pages R•sp•¢Mv• r•sp￿￿t￿lI1¢OS Ot Irustow The chortty's Irustoes ore re5pon91Ye tor tho pièporatlon of the occounts. Th and examtnor ohority's tru51ees Gonyder thal an (wdfjt ks not iequiied tor IhLs yeoi iundei 8eGtion 43(21 of the Chorllles Acl 1993 {the Act)) ond mot an Indgpendent eXQ￿n0110n L% nèèded. It Is my fespon4bW to.. exorr%n8 Ihe accounts {under wtlon 4313)la) ol Ihe Act).. lolFow the proceduies lard down h the Genwal'Dlrectlons g￿en by the Charity C(XTYTN&sion&s (undei section 43{7)(b) of the Act),. and strale wh8ther porhcufar fr#)tter6 have c(xne to my attentton. DO￿$ of Independent exomlnef's My extyrination was carried out In occordance wlth Generol Dlrections given by the Charfty CU￿S￿Oner& An èXO￿nQh0ft includes a ieview ot the accounllng iecoTds ker>l by thè chofity ond o C￿l￿riSon of the accounts pr8sent8d w51h Ihose Yecowd& It includes con4deiotion of any unukjol d￿￿kIrtS in the o¢counl& ond seekng eX￿onalF0nS ftom the Iw51ees conceining any such Th8 procedures undertaken do not provide the eV￿ence that wou14S tje requlred In an audit, and consequenlty l ¢Jo not express an oudfrl oplnlon on the occount& Independent eXamIn￿'S statemert In Connect￿ my exanknamon. no mortei hos ccme to my atteniion (other than Ihal disclosed overfeaf n: {1) whth gves me reosonable cau* lo belleve thot In any mat8dd iaspact Ihe iequirement5'. to keep occounllng records In accofdonce wllh secmon 4101 the I W3 Act: ond lo wepare occounls which occord wilh the accoun￿ng records ond ccrnpty wlth the accountlng reqL¢lrwents of the Act hove not been rnet.. ¢y (2) to which. ￿ my opinion. ¢Jllenlbon thoukd be drawn in uder to enoble o propof under5tandng of the occounts to be ieoched. eose del&te th8 words in tfle ￿0¢kets rf they do nol opply. &gned N