Trustees Annual Report for the year ending 31[st] December 2022
Charity Name : The Far Forest and District Horticulture Society
Working Name: The Far Forest Society
Registered Charity Number :205210
Charity’s Principal Address : Far Forest Pavilion, Tenbury Road (A456), Callow Hill, Rock, Kidderminster, DY14 9DA
Trustee Names : Ray Attwood
David Bell
Dennis Dudley
Muriel Bell
John Guy
Michele Lace
Structure, governance and management.
Type of governing document constitution adopted 7[th] March 1962 amended 9th March 2020
How the charity is constituted : Association of members Trustee Selection Methods : Trustees are appointed or reappointed annually at the AGM.
Summary of the objects of the charity set out in its
governing document : The provision of space and facilities for sport and other leisure time occupation in the interests of social welfare with the object of improving conditions of life for local inhabitants of Far Forest and surrounding areas.
The provision and maintenance of the pavilion for the use of the inhabitants of Far Forest and surrounding areas without distinction of gender, political, religious, or other opinions including use for meetings, lectures and classes and other forms of leisure occupation with the object of improving conditions of life for local inhabitants.
The promotion of agriculture and horticulture by organising an annual countryside show to encourage local interest and stimulate friendly competition in horticulture and other associated activities.
Summary of the main activities undertaken for the public
benefit in relation these objects : The Society uses its site to play host to a local football club which has teams from 5 years old through to 16-year-olds with a membership of over 100 players, a tennis club with junior and adult members. The Pavilion is available for rent for functions and the use of local organisations such as the Women’s Institute. An annual
two-day show is held in August of each year which is attended by around 10,000 visitors. Eight car boot sales are held at the site each year.
Fine weather during our car boot season between April and August led to well attended sales and good income for the Society.
Temperatures in the thirties on our show weekend led to some reduction in visitor numbers compared to the previous year but it was still a successful show which was well supported by volunteer helpers.
We were able to use our new show office which was purchased and installed earlier in the year. A second-hand lodge was purchased and because of the efforts of committee members and volunteers was converted into an excellent show office. Rock Sports Football Club contributed to the cost of purchase and will use the building to provide refreshments during the football season.
The Society hosted a jubilee party which was very well attended by local residents.
Risk Management Statement
The society has the following policies in place to protect our volunteers and visitors along with the necessary public liability and premises insurances.
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Health and Safety
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Safeguarding
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GDPR and Data protection/privacy statements
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Equality and Diversity
Our trustees/committee are elected in March each year at our AGM and attend most monthly meetings and are aware of the risks involved in the running of our society and take any necessary steps to reduce any risks identified.
Financial Review : We hold cash at bank of approximately £60.000. It is our policy to hold at least £12,000 in reserve to cover one year’s running costs in the event of poor weather for the annual show which is the main fund-raising event. A dual authorisation system with our bank is in place to prevent fraudulent payments and theft and all necessary security measures taken when handling cash. Financial reports are given at each of the monthly meetings and accounts are independently examined at the end of our financial year in December.
Details of any funds materially in deficit: Not applicable. Further Financial Review Details : The charity’s main source of funds is the annual show. Further income comes from car boot sales, rent from football and tennis clubs and lettings of the pavilion. Early this year as last year despite lack of income due to COVID we have been lucky to receive government support grants which has enabled the society to keep going.
The majority of income is applied to maintenance and improvement of facilities at the site. In recent years this has included the rebuilding of the viewing gallery, extending electricity coverage to the lower field, installation of solar panels, re-painting of the exterior of the pavilion, the purchase of a storage container and improved drainage for the football pitches.
Future Plans : we continue to explore solutions to the problem of the leaking roof of the pavilion, extending car parking space and repainting the pavilion.
Declaration
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity’s trustees.
John Michael Guy
Chair
20th February 2023
| 2022 | 2021 | |||
|---|---|---|---|---|
| Unrestricted Restricted FundsFunds t t |
UnrestrictedRestricted FundsFunds T---r |
|||
| INCOMING RESOURCES | ||||
| MembersSubscriptions | 205 | 180 | ||
| lncomefromevents-gross | ||||
| Show day | 29,466 | 38,137 | ||
| Car boot sales | 11,976 | 4,287 | ||
| Annual Dinner | ||||
| lnvestment income | ||||
| Rent andwayleaves | 2,207 | 2100 | ||
| Bankinterestreceived | 146 | 5 | ||
| Other incoming resources | ||||
| Hireof pavilion and equipment | 7,212 | 3,028 | ||
| Donations | 6,572 | 541 | ||
| Covid grants | 16,097 | |||
| Grantrepavillion | 700 | 750 | ||
| @-- | @ | |||
| RESOURCES EXPENDED | ||||
| Expensesreevents | ||||
| Showday | 24,220 | 12,743 | ||
| Car boot sales | 2,666 | 1,015 | ||
| AnnualDinner | ||||
| Jubilee Show | 466 | |||
| lnstallationre log cabin | 2,460 | |||
| Management andadministration | ||||
| lnsurance | 2,769 | 2,761 | ||
| Rates,water and electricity | 3,534 | 2,416 | ||
| Maintenance andcleaning | 18,311 | 7,758 | ||
| Sundryexpenses | 3,424 | 2,669 | ||
| Depreciation-Tractor andMower | 365 | 485 | ||
| _56.,m. | w- | |||
| Netincoming resources | 269 | 35,278 | ||
| Totalfundsbroughtforward Totalfundscarried forward |
219,644 7,807 @ru |
184,366 7,807 @ru |